Club Management President-Elect Training Seminar Janice A. Wilkins 2011 District 7570 PETS | 1.

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Club Management President-Elect Training Seminar Janice A. Wilkins 2011 District 7570 PETS | 1

Transcript of Club Management President-Elect Training Seminar Janice A. Wilkins 2011 District 7570 PETS | 1.

Page 1: Club Management President-Elect Training Seminar Janice A. Wilkins 2011 District 7570 PETS | 1.

Club ManagementPresident-Elect Training Seminar

Janice A. Wilkins

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Page 2: Club Management President-Elect Training Seminar Janice A. Wilkins 2011 District 7570 PETS | 1.

Club Management from the President’s perspective boils

down to this:

Motivation

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Whoever we are and wherever we live, each of us yearns for the same peace and contentment and for the same fulfillment in our daily lives….

Kalyan Banerjee

President, RI, 2011-12

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Before talking globally about peace we need first to start with ourselves and then work outward….

Kalyan Banerjee

President, RI, 2011-12

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We cannot work to build peace in the world without first building it in our own homes….

Kalyan Banerjee

President, RI, 2011-12

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I believe that if you strengthen yourself, you strengthen those who share your life and your home….

Kalyan Banerjee

President, RI, 2011-12

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In the year ahead, we will have three emphases in our Rotary service: to strengthen our family, to continue what we do best, and to change whatever needs to be changed.

Kalyan Banerjee

President, RI, 2011-12

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Definition of an Effective Rotary Club

• Sustains or increases it membership base• Implements successful service projects in the the

community AND in communities in other countries Supports The Rotary Foundation, both financially and

through program participation Develops leaders capable of serving Rotary beyond

the club level

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Qualifications of an Effective President

• Must be a member in good standing• Must attend PETS while serving as President-Elect• Additionally, the President should have:

– Ability to assume the leadership of the club and possess the esteem and the confidence of the members

– Sufficient time and effort to lead the club– Experience in the club– Have attended one or more district conferences– A working knowledge of the club’s constitution and

bylaws

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Duties of the President

Ensure each meeting is well planned, is opened and adjourned on time

Preside at regular meetings of the board of directors

Appoint Club committee chairs Ensure that each committee has defined

objectives and guidance

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Duties of the President (cont.)

Attend the district conference Cooperate with the DG in all club and district

matters Supervise the preparation and accounting of a

club budget Ensure that the club maintains a

comprehensive training program

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Duties of the President (cont.)

Ensure DG monthly newsletter is disseminated to club members

Submit a comprehensive financial closeout report to the club in June, defining the extend to which the club achieved its objectives and goals for the year

Work cooperatively with the President-Elect• Arrange a joint meeting of the incoming and

outgoing club boards to ensure a seamless transition and continuity.

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Organization of the Rotary Club

Club Leadership Team President Past President President-Elect President Nominee (Vice President) Directors (number to be determined in Club Bylaws) Secretary Treasurer Sergeant-at-Arms

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Organization of the Rotary Club (cont.)

Standing Club committees Club Administration Chair Club Public Image Chair Club Membership Chair Club Foundation Chair Club Service Projects Chair

• Ad Hoc Club committees as needed

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Clubs Must…

Pay per capita dues to RI Pay RI and District dues without outside

financial assistance Meet regularly Implement service projects Plan for Governor’s visit & club assembly Maintain liability insurance Promote district conference

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Meetings Should…

Be well organized, motivating and educational Be punctual Be free of distraction Offer planned programs announced in advance Provide Rotary Education Provide opportunity for awards and recognition Offer fellowship

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Club Incorporation

Dependent on local circumstances – seek expert help

Advisable to protect unusual, repetitive activity

Consider incorporation of activity, not club Protects club members Protects specific activity

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Club Liability Insurance

Liability insurance mandatory in USA clubs. Provided through RI

Provides coverage for claims: Arising out of bodily injury / property injury to a 3rd party Made against club officers resulting from their activities

and management Does not provide coverage for bodily

injury/property injury to 1st party insured (Rotarians or volunteers)

Additional insurance requirements dependent on local circumstances – seek expert help

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To be a Good President

Motivate Delegate Set achievable yet challenging goals Maintain working knowledge of all policies and

procedures Lead by example Include everyone Know all club members Have FUN

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References

Club Officer’s Kit 2010 Manual of Procedure Rotary Foundation Code of Policies January 2011 US Rotary Club and District Liability Insurance

Program o www.locktonportal.com/sites/rotary/resources

Username: Rotarian        Password: Resources#1 o http://www.rotary.org/en/members/

generalinformation/insurance/Pages/ridefault.aspx

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