Club Advisor Training Workshop
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Transcript of Club Advisor Training Workshop
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Clubs/Organizations Advisor Training Session
PVCC Spring Learning WeekStudent Life & Leadership Staff
January 13, 2012
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Agenda
• Welcome
• PB & J Activity
• 5 Stages of Event Planning
• What’s New?
• Active Status Requirements
• The Club Hub
• Thank You!
MEChA students Bryanna & Isabel
with PAWS the Puma
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Activity Time
Peanut Butter & Jelly Time
During this activity one of you will give instructions on how to make a PB & J sandwich to your partner. After the instructions have been made, your partner will follow the instructions you have given to make the sandwich.
1. Find a partner at your table;
2. Decide who will give the instructions and who will receive them;
3. Go and get the ingredients you need from the back table;
4. You have 15 minutes to complete this activity.
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The 5 Stages of Event Planning
1. Assess the needs
2. Goals and Objectives
3. Program Plans
4. Implementation
5. After the Event/Evaluation
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Stage 1: Assess the Needs
Assessment is a means of assisting
the committee in determining the
needs of those for whom the program
is planned. Fall 2011 Involvement Fair
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Stage 2: Goals & Objectives
Goals
The directions to go.
Objectives
The means to achieve.
“What is the overall purpose of doing this program?”
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Stage 3: Program Plans
Approvals Submit to Student Life! Official
Functions, Petty Cash, Travel
Date and Time Check on R25 if space is available on
that date
Physical Arrangements Location, M&O Helpdesk, Tents, etc.
Marketing/Publications Flyers, Posters, Student Life Blog/FB
Finances Budget, Club Account, SLC Allocation
DelegateAssign Duties!!
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Stage 4: Implementation of Plans
Follow Through! Follow Through!
Have a backup!Brainstorm alternatives and select the best solution
Identify problems as they arise and what the cause may be
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Stage 5: After the Event
What to do after the event?A. Thank everyone (Volunteers and Attendees) B. Clean upC. Reconcile fundsD. Return equipment
EvaluateA. SurveyB. Plus/Delta
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The Club Hub
The Club Hub
Here you will find information on all the clubs and organizations we offer, as well as campus events & activities, schedules, resources and policies, forms and the latest training dates.
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Active Status Requirements
Club Participation SLC Constitution
Club Statement of Activity Form
Advisor Update Form (if needed)
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What’s Next?
Turn in FORMS Club Statement of Activity Form Advisor Update Form
Sign up for: Club Showcase 1/17-19 ~ All Day Involvement Fair 1/25 ~ 10am-6pm
Email Ryan to reserve a table Pick up a display board from Student Life (if needed) Schedule a student(s) to man the table
Training Workshops Check the Club Hub for upcoming training dates Sign up club members and self
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Student Life Announcements
Club Showcase: Jan 17-19, KSC Hallway, 9am-6pm
Involvement Fair: Jan 25, 10am-6pm, KSC Courtyard
Paradise BBQ – Hot Dog!! Jan 25, 11-1pm, KSC Courtyard
PumaPalooza – March 28, 2012, KSC Courtyard. Food, games, prizes and tons of fun!!
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Questions?
Thank you for your continued support of our students and
programs!!!