Cloud Spend Management at asset manager Robeco

Presentator: Rard van der SpekSenior BuyerRobeco

Robeco at a glance

> Founded in Rotterdam in 1929> 100%-owned by highly rated Rabobank> A pure-play asset manager: investing is all that we do> Assets under management: EUR 186 billion (as of 31 July 2012) > Active investment style> Full range of products

> traditional asset classes (equity, fixed income, money markets)

> alternatives (private equity, managed futures)> Core investment capabilities complemented by a ring of investment

boutiques> Balanced client mix (retail/institutional)> Global leader in responsible investing > 1,535 employees in 13 countries across Europe, the US and Asia

3Robeco

A trusted global asset manager

> Founded in 1929: tried & tested over many market cycles

> 100% owned by highly rated Rabobank> 10 investment centers> Sales & service teams across the globe

4

= investment management and sales

= sales only= representative office

ChicagoHarbor Capital Advisors

BostonRobeco Investment Management& Boston Partners

New YorkRobeco Investment Management

ParisRobeco France

MadridRobeco Spain

Zurich; ZugRobeco SwitzerlandSAMCorestone

RotterdamHQ; Investment management; Transtrend

LuxembourgRobeco Luxembourg

FrankfurtRobeco Germany

DubaiRobeco Middle East

MumbaiCanara Robeco

Hong KongRobeco Greater Chinaand South East Asia

TokyoRobeco Japan

ShanghaiRobeco Mainland China

Greenbrae; Los AngelesRobeco Investment Management

SeoulRobeco KoreaTaiwanRobeco Taiwan

SydneyRobeco Australia

Well-diversified asset base & business

> Institutional clients since 1974

5Robeco

Data as of end Q2 2012

Institutional

50.6%Retail

49.4%

Assets breakdown Client type breakdown Institutions by client type

Netherlands

61%Rest of the world

39%

Institutions by location

Equities 53.7%Fixed income 24.2%Balanced 11.4%Alternative investm. 6.4%Money market 4.3%

Pension funds 58.3%Insurance 13.5%Bank & other financials 7.0%Corporate 6.1%Public/government 6.0%Sovereign wealth fund 3.8%Other 5.3%

– Group Compliance– Group Internal Audit– Group Human

Resources– Group Corporate

Communications– Company Secretary– Group Product

Management– Harbor Capital

Advisors– Transtrend– Responsible Investing

– Investment Products/Specialists

– Investment Solutions– Investment Services– Quantitative

Strategies– Financial Markets

Research– Corestone– Robeco Gestions

– Group Corporate Development & Business Control

– Group Finance– Group Fiscal Affairs– Group Risk

Management– Group Legal Affairs

–Central Purchasing– Treasury/ALM

– Group Information Services

– Simplicity program– Vendor Management– Financial Service Center– SAM– Robeco Inv Mgmt (RIM)– Private Equity

M a n a g e m en t B o a r d

InvestmentsHans Rademaker

Sales & MarketingHester Borrie

CEORoderick Munsters

CFOJurgen Stegmann

COOLeni Boeren

– Sales Offices NL & International

– Global Key Account Mgmt & Consultant Relations

– Group Marketing & Business Support

– Robeco Direct Client Relations

– Canara Robeco

Central Purchasing (1)

What is foundation of central purchasing?User oriented : quality is one of the key drivers within RobecoCross functional : reducing costs can only be achieved with team work across the domainsResult oriented : competition will reduce OoP costs

Central Purchasing (2)

What are goals of central purchasing?Central purchasing : one approach to marketAggregation of demand : standardize and reduce number of suppliersMaximize use of master contractsUse internal purchasing knowledge do not accept so called “maverick buying”Key budget owners are responsible for budgets and requirements : purchasing gets best supplier, product and price

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Why Cloud Spend Management (CSM)?

Inefficient order and paying process, created by a difficult authorisation processContract management should be more clear within the organization and available for more departmentsNo product related catalogue; gives no information about existing contracts and causes several different contracts for the same products or with one supplier different contract at different BU’s.Buying without the use of existing contracts (“maverick buying”)Better information about the budget; earlier informed about the depletion of the budget, not depending on when the invoice is paid

Advantages of Cloud Spend Management

Aggregated a grip on the purchase process; Fast acceptation in the organisation because of the user-friendliness of the application; Sustainable purchase profit possible; Lower process costs;Less administration.

Robeco 11

Reasons for Robeco to use CSM?

Cloud Spend Management is used for: Contract management Hourly records of external staf Accountability of invoices Ordering of books, subscriptions and papers Ordering of IT supplies Ordering of office supplies Vendor management Sourcing

Saving potential with CSM

Specification

Selection

negotiations

Contracting

Ordering

Order monitorin

g

Invoicing

Saving potential on actual spend

Potential Direct Savings

Sourcing cyclusBesparingpotentieel op huidige administratieve kosten

Indirect Savings (hidden costs)

Buying cyclus

Integration of Sourcing & Buying cycles essential for reducing total costs

Architecture (1)

Architecture (2)

Benefits of Cloud Spend Management

What are the benefits of using Esize for Robeco?

Available through internet, anytime & anywhereNo cost of hardware and service delivery organizationUpdates from a central point with hardly effort for our IT organizationFlexibility in use and in storing data

2009 2010 2011

Indicators Absolutely AbsolutelyRelative to

2009Absolutely

Relative to 2010

Amount of suppliers 1.359 1.363 0,3% 1.307 -4,1%Amount of invoices 14.654 9.468 -35,4% 8.347 -11,8%

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