CLIU #21 Educational Directory Training Guide District Guide

Copyright 2004 Carbon Lehigh Intermediate Unit. of 13

CLIU #21 Educational Directory Training Guide

District Guide

Written by: Thomas Haines

Programmer Carbon Lehigh Intermediate Unit


Introduction

The CLIU #21 Educational Directory is an online web-based resource for maintaining important contacts within the Carbon-Lehigh area. The directory was designed to replace the large, bulky handbook that the IU previously provided and therefore the directory will no longer be available in printed form. This online directory has been designed to mimic the printed version as closely as possible. Certain features in the book, such as a map of the county and calendars have been left out of the directory because they are available on the CLIU website. The most important feature of the Educational Directory is that each district can update their contacts in real-time. This will eliminate the problem of having inaccurate information being given out to the public.


Accessing the directory

The Educational Directory is available on the main page of the CLIU Website at: http://www.cliu.org.

CLIU Website Main Page – http://www.cliu.org – fig 1

You can alternately access the directory by pointing your browser to: http://dir.cliu.org. The directory is available to the public and can be accessed from any computer with an internet connection, and has been tested under the Microsoft Internet Explorer, Netscape Navigator, Opera, and Mozilla FireFox web browsers.


Navigating the Directory

The directory is broken down as follows:

1. IU Contacts a. Board of Directors

i. All IU board members ii. Dates of IU board meetings

b. Administrators i. All IU Directors and Assistant Directors

c. Supervisors i. Supervisors, Coordinators, and Managers

d. Professionals e. Demographics

i. County Information 1. Population 2. Square Mileage

ii. School District Demographics 1. Approximate Pupil Enrollment 2. School Code Number

iii. Basic District Statistics 1. Districts in State 2. Schools in IU area

iv. Dept. of Education address and phone numbers v. IU Student Stats

2. School Districts a. District Contact Info

i. District Name ii. Administration Address iii. Administration Phone Number(s)

b. Individual Districts i. Schools

1. School Name 2. Administration Address 3. Administration Phone Number(s) 4. Principals

a. Principals b. Assistant Principals

3. Non-Public Schools a. Parochial Schools

i. Same as 2.b.i. b. Private Schools

i. Same as 2.b.i


4. General Information a. Miscellaneous Contacts

i. Organization Name 1. Organization’s contacts

ii. Address iii. Phone Number

b. Government Contacts i. United States Senate ii. United States House of Representatives iii. State Governors iv. State House of Representatives v. State Senate

c. CLIU Advisory Council i. Advisory Council Members ii. Respective School District

d. Board Meetings i. District and IU Board Schedules

To navigate the directory you can use the links on the home page or the drop-down menus on the top of each page. When you are in any of the subsections (e.g., IU Contacts / Board of Directors) of a district or the IU, click on the name of the facility at the top of the page to navigate up a level.

Click here to move up a level. – fig 2


If you click on a contact’s name, a popup window will appear with their contact info (address, phone number, and email).

Personnel contact info popup window – fig 3

Contacts whose names are in brackets have contact info entered into the directory.

Click on name to view contact info. – fig 4


Entering Edit Mode

You will be provided with logon credentials that will enable you to change all information pertaining to your school district. To log in to the directory, type your username and password into the

‘Maintenance Login’ box, and then click .

Login Box – fig 5

After you have successfully logged in, the login box will change to reflect your name and location.

After successful login – fig 6

You will also notice a yellow box informing you that you are now in edit mode. This will provide instructions for each page on how to make updates

Edit mode dialog – fig 7

All information in the directory that you have permission to edit will have some form of editing feature enabled. The following section will detail how to edit each different type of contact in the directory.


Editing Personnel Board of Directors / Administration / Principals

1. Navigate to the Board of Directors / Administration / Principals page. 2. Adding New Contacts

a. Scroll down to ‘Add a new person’ b. Enter the persons First Name / Middle Initial (optional) / Last

Name / Salutation (Prefix) (Dr, Esq, etc) / Year / Position c. If the person is a non-member, click the ‘Non-Member’ box

(Board of Directors only) d. If you are editing a districts administration page, and you click

on the SAC member checkbox, that person will be listed on the Superintendents Advisory Council page under General Information

e. Click ‘add’ f. The user will appear in alphabetical order in the grid at the top

of the page

Add new personnel – fig 8

3. Editing Contacts

a. Click on the edit button next to the contact’s position b. The screen will refresh showing you editable text boxes in place

of the contact’s information c. Edit the necessary information, and then click update to commit

the changes, or cancel to keep original info

Edit personnel – fig 9


4. Deleting Personnel a. Click the delete button next to the contact’s name b. Click ‘Ok’ to delete the contact, or ‘Cancel’ to keep them

5. Board Meetings

a. Scroll to the bottom of the Board of Directors page b. Edit the board meeting information in the text box c. Click update

Edit Board Meeting information – fig 10


Guidance Counselors / School Nurses

1. Adding a Guidance Counselor / School Nurse a. Navigate to the Guidance Counselor / School Nurses page for

the appropriate District b. Use the method described above to add the Nurse / Counselor

into the system i. If they are a Psychologist click the Psychologist button

c. After they are added, you can add the school(s) they are associated with by selecting it from the drop down box labeled ‘Add School’

d. To add more schools, repeat step ‘c’

Guidance Counselor / School Nurse information – fig 11

2. Deleting a Guidance Counselor / School Nurse

a. Navigate to the Guidance Counselor / School Nurses page for the appropriate District

b. Use the method described under ‘Deleting Personnel’


Editing Personnel Contact Information

1. Click on the name of the contact whose information you would like to edit, and a box will popup with their contact info. (See fig. 3)

2. Add / Edit an Address / Phone Number / Email Address a. Click on Address / Phone Number / Email Address, and a popup

window will appear b. Fill out the form and click ‘Submit’ c. The window will close, and the personnel information will be

updated

Add address form – fig 12


School Demographic Information

1. Approximate Total Pupil Enrollment and School Code Number a. Navigate to the Demographics page b. Locate your school on the list c. Click the ‘edit’ button on the right side of the page d. Edit the information e. Click update

Edit school demographics – fig 13

CLIU #21 Educational Directory Training Guide District Guide

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