Client HR Support - Onboarding Questionnaire Complete & Return to your Onboarding Specialist

HR SUPPORT CONTACT/ADDITIONAL BUSINESS INFORMATION

NAME OF CLIENT:

Is your Company a Government Contractor or Subcontractor? Yes No

Is your Company required to E-Verify New Hires? Yes No

Is your Company a Union Facility? Yes No

Does your Company have pending complaints from any State/Federal Agency? Yes No

If yes, please check which agencies: DOL NLRB EEOC Other ________________________________________

Do you have any of the following as pressing concerns?

Handbook

Job Descriptions

Job Postings/Hiring Protocol

I-9s Audited/Reviewed

Management Training

Other: ________________________________________

Handbook Information:

An employee handbook is a way to clearly communicate the goals and philosophy of the Company. My HR Professionals can tailor an employee handbook to meet your specific needs and be legally compliant.

My HR Professionals to create employee handbook.

• You will receive a handbook questionnaire to assist in the development of your handbook.

My HR Professionals to revise our current handbook.

• Please send a copy of your current handbook for review and revision.

We (client) already have a handbook in place that does not require revision.

• Please send My HR Professionals a copy of the handbook for reference.

I-9 Compliance:My HR Professionals to audit and maintain I-9s

• Please send all I-9s to My HR Professionals for audit & maintenance.

We (client) will audit and maintain I-9 records on-site.

Additional HR Support Services (Additional fees associated with these services)

Please advise if you are interested in these services: Yes No

Background Checks Drug Testing

E-Verify ProcessingCustomized Employee On-Boarding

Completed by: Date: :

Please Keep This Document as a Reference

HR Support

Service: How My HR Professionals Can Assist:

Child Labor Compliance

• My HR Professionals monitors employee new hire data and issues a “child labor alert” to clients who hire minors under the age of 18.

Customized Employee & Management Training

• Customized Human Resources training upon request to meet the needs of your business, industry, managers, and employees.

• Examples of customized training include: Harassment, Diversity, HIPAA, Workplace Violence, Ethics, Interview, Onboarding, Dealing with Difficult Employees, Disciplinary Action, and Terminating Employees.

DOL & EEO-1 Reporting

• My HR Professionals responds to several different types of DOL Reports and EEO-1 Annual Reporting on behalf of clients in a timely manner. Please forward any special request reports from DOL to My HR Professionals.

Federal & State Board (DOL, EEOC, NLRB) Investigation & Response Preparation

• The Department of Labor (DOL) administers and enforces more than 180 federal laws, all of which could have a major impact on the way you conduct business. Some of the more recognizable regulations deal with wages & hours, workplace safety and health, unions and their members, to name a few.

• The EEOC (Equal Employment Opportunity Commission) is the federal agency that was created to investigate claims of employment discrimination.

• The National Labor Relations Board (NLRB) is an independent federal agency vested with the power to safeguard employees' rights to organize and to determine whether to have unions as their bargaining representative, as well as enforce the National Labor Relations Act (NLRA). The NLRA applies to almost all private employers regardless of whether there is a union presence.

• My HR Professionals will assist your company in responding to any Federal or State Board charge and/or investigation in a timely manner. Without this service, you may need to hire costly outside legal services to assist with filing the response.

Employee Discipline Consulting

• My HR Professionals can assist when issues arise that may warrant disciplinary action.

• My HR Professionals can prepare Corrective Counseling (written warning) or Termination Notices on your behalf.

Employee Documentation & Electronic Recordkeeping

• Businesses have important statutory and regulatory responsibilities with respect to their employment records; faulty recordkeeping may expose employers to enormous potential liabilities.

• My HR Professionals maintains an electronic filing system where all documents from the new hire onboarding process to termination are kept and are easily retrievable.

Employee Handbook Services

An Employee Handbook is a way to clearly communicate the company’s goals, philosophy, and policies. Having an Employee Handbook in place strengthens your position during employee disciplinary actions and in responding to federal & state board investigations and response preparations. My HR Professionals can help review or create your Employee Handbook.

• Contact My HR Professionals to begin this process.

• My HR Professionals will provide an electronic version of the Employee Handbook via Employee Self-Service (ESS) Portal when the handbook is finalized. This allows employees to access their handbook 24/7 online. This would eliminate the need for you to print and deliver handbooks to outlaying locations, as the employees can pull up the ESS Portal on their phones, tablets, or home computers.

Employment Poster Compliance

• My HR Professionals electronically provides to you the required Federal and State labor law postings based on your business locations.

FMLA & Non-FMLA Tracking & Compliance

• Upon notification from you that an employee requests leave, My HR Professionals will assist in determining if the employee is eligible for FMLA or Non-FMLA. After determination, My HR Professionals will assist in preparing all documents required under federal law and will communicate with you every step of the way.

HR Consultation & Research

• Assistance with day-to-day policy and procedure clarification, implementation, and revisions to meet your needs.

I-9 Compliance • I-9s are audited for accuracy, completeness, and compliance with federal regulations.

• My HR Professionals will notify you when an incomplete I-9 is received in our office; recommendations are made for corrections in order to be compliant.

Job Descriptions

• My HR Professionals will assist your business in developing job descriptions: o That will assist in areas of recruitment, training, and development. o May prevent or provide support in response to a potential EEOC Charge, Discrimination

Charge, or Disability Claim.

Lay-offs & WARN Act • My HR Professionals will assist with the process and preparation of necessary documents while

experiencing a reduction in force (RIF).

New Hire Reporting • My HR Professionals provides New Hire Reporting on a weekly basis as part of the new hire process

so that unemployment and child support enforcement agencies are notified.

Unemployment Claims Administration

• My HR Professionals will assist with timely responses, attend Appeals Hearings, and ensure overall compliance to maintain a consistent unemployment experience rate.

Verification of Employment/Earnings

• My HR Professionals responds to written request for Verification of Employment or Earnings received from a third party (such as child support offices, banks, or prospective employers).

• Employee requests for pay history may be accessed by the employee via My HR Professionals’ Employee Self-Service (ESS) Portal.

HR Support Services

for Additional Fees How My HR Professionals Can Assist:

Background Check Administrative Services

My HR Professionals administrative services include:

• Discounted pricing from third party vendor.

• Providing relevant forms and notices.

• Advise necessary steps required by Fair Credit Reporting Act (FCRA). Clients who select this service are required to sign a user agreement with the third-party vendor before My HR Professionals administrative services will begin.

Drug Testing Services

My HR Professionals can meet your needs for drug testing services by providing pre-employment, current employee, reasonable suspicion, or random drug screens. Multiple options are available:

• Conduct the drug testing at My HR Professionals’ corporate office in Van Buren, AR.

• Client on-site drug testing may be available; contact My HR Professionals to request availability and pricing.

• Train your supervisory staff to conduct the drug tests themselves, if desired. Request information about drug test kit pricing if interested.

E-Verify Processing • My HR Professionals will assist with E-Verify processing by entering the new employee’s

information into E-Verify.

Customized Employee On-Boarding

My HR Professionals provides digital onboarding program that can be accessed via a computer at

your location, the employee’s home computer, or My HR Professionals’ corporate office in Van

Buren, AR. A program can be customized to meet your specific business needs.

If you have any questions regarding these services, please contact My HR Professionals via email: HRsupport@myhrpros.com.