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Click to add a subtitle 1 expect the best www.vita.virgini a.gov VITA Integration & Transformation Highlights Lemuel C. Stewart, Jr. CIO of the Commonwealth Agency Integration Roundtable April 12, 2004
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www.vita.virginia.gov
VITA Integration & Transformation Highlights
Lemuel C. Stewart, Jr.
CIO of the Commonwealth
Agency Integration Roundtable
April 12, 2004
www.vita.virginia.gov 2expect the best
Finance Update
• Rate Structure Approved by IT Investment Board on April 7– Direct Bill Methodology
• Administrative fee• Requesting methodology be retroactive to
November 2003 for small agency billing
– Shared Services Rate Methodology
• Next steps: JLARC review in May
www.vita.virginia.gov 3expect the best
Projected Timeline of Two Methodologies*
*Listed projects are examples for illustrative purposes
www.vita.virginia.gov 4expect the best
Finance Update
• Virginia Technology Infrastructure Fund (VTIF) Savings Methodology– Integration Cost Offset with FY05 Savings– Savings in excess transferred to VTIF– ITIB and Secretary of Finance Approvals
www.vita.virginia.gov 5expect the best
VITA Organization Restructure
• Efficiency & Functional Realignment– Boards
– Financial
– Governance
– Customer Services
– Accountability
– Business Services
www.vita.virginia.gov expect the best
VITA OrganizationEffective April 5, 2004
Information TechnologyInvestment Board
Cheryl ClarkDeputy Chief
Information Officer
Audit Director(Vacant)
Jerry SimonoffDir of StrategicMgmt Services
Deborah DodsonDir of Business
Systems Services
Susie WitterDirector of
Human ResourceMgmt Services
Austin MatthewsDir of FinancialMgmt Services
Chief Information OfficerLem Stewart
Executive Support& Communication
Boards
Council onTechnology
Services
VirginiaGeographicInformation
Network (VGIN)Board
VGIN Division
Wireless E-911Services Board
Public SafetyCommunications
Division
Director ofSecurity
Legal andLegislativeServices
ProjectManagement
(Project Review &Enterprise PM)
Policy, Practice &Architecture
ITIB Support
Director of SupplyChain
Management
FinancialManagement
Services
VITA StrategicPlans & Metrics
Strategic Change
VITA BusinessServices
CustomerBusinessServices
StrategicIntegration
VIPNet
Assoc. Director ofCustomerSupport
Director ofComputerServices
Director ofTelcomm &Networks
ProfessionalDevelopment
Chris SanedaDir of Customer
Services
EnterpriseService Directors
Information TechnologyInvestment Board
Cheryl ClarkDeputy Chief
Information Officer
Audit Director(Vacant)
Jerry SimonoffDir of StrategicMgmt Services
Deborah DodsonDir of Business
Systems Services
Susie WitterDir of HR Mgmt
Services
Austin MatthewsDir of FinancialMgmt Services
Chief Information OfficerLem Stewart
Executive Support& Communication
Boards
Council onTechnology
Services
VirginiaGeographicInformation
Network (VGIN)Board
VGIN Division
Wireless E-911Services Board
Public SafetyCommunications
Division
Director ofSecurity
Legal andLegislativeServices
ProjectManagement
(Project Review &Enterprise PM)
Policy, Practice &Architecture
ITIB Support
Director of SupplyChain
Management
FinancialManagement
Services
VITA StrategicPlans & Metrics
Strategic Change
VITA BusinessServices
CustomerBusinessServices
StrategicIntegration
VIPNet
Assoc. Director ofCustomerSupport
Director ofComputerServices
Director ofTelcomm &Networks
HumanResources
Chris SanedaDir of Customer
Services
EnterpriseService Directors
ProfessionalDevelopment
www.vita.virginia.gov 7expect the best
Integration “Quick Wins”VITA Quick-Win Tracking Report as of March 31, 2004
Quick-Win Initiative FY 04 Net Savings
FY 05 Net Savings
Six Year Baseline Benefit
Voice and data telecommunications contract extension (ATM T-1 Circuits)
$528,000 $528,000 $3,168,000.
Conversion of Unix and Oracle contractors to full-time positions
$131,868 $131,868 $791,208.
Efficient tape technology stacking and replacement
$172,908 $107,576 $710,788.
Telecommunications MCI contract (COVANET)
$1,351,042 $2,605,000 $14,376,042.
Streamline 1-800 voice services $2,000 $102,588 $514,940.
Streamline cellular usage $523,775 $1,333,060 $7,189,075.
Media storage reverse auction $59,000 $352,000 $1,819,000.
Total $2,768,593 $5,160,092 $28,569,053.
In addition to the above cost savings, estimated cost avoidances associated with additional initiatives are $874,500 for FY04 and $994,500 for FY05.
www.vita.virginia.gov 8expect the best
Quick Win Evaluations
Consolidate Infrastructure/Hosting Capitol server consolidation Storage consolidation Network consolidation Relocate mainframe print site Host MITEM & EasyFiler Host Statewide Alert Notification
(SWAN) system Host enterprise licensing system Host shared Oracle environment
Consolidate/Renegotiate contracts Local phone service Unix sourcing Microsoft licensing Alltel cellular service Oracle licensing Anti-virus software PC peripherals Enterprise storage Offsite storage contracts Software AG
Assist Customers to Move to Lower
Priced Products & Services Macro4 vs. Compuware ImagePort broadcast fax (VDH) Web based training Web Data Sharing services Infrastructure sharing of support tools Migrate customers to CoVaNet Broker service sharing between agencies Alternative to Sungard for non-
mainframe connected servers
Operational Streamlining Audit voice lines Evaluate use of 800 numbers Restructure operations shifts & coverage
www.vita.virginia.gov 9expect the best
VITA’s Transformation Stage
•Transformation is creating the “to be” environment for the Commonwealth– Consolidation of facilities, hardware, and
software– Realignment and possible relocation of IT staff– Deployment of innovative technology solutions– Implementation of significant cost-savings
initiatives – Creation of innovative partnerships
www.vita.virginia.gov 10expect the best
Transformation Drivers
• IT Investment Board Direction– Strategic Planning session June 1-2, 2004– VITA Business Plan approved April 7, 2004
• Strategic Partnerships– Public-Private Education Facilities and
Infrastructure Act (PPEA)– EPMO and governance
www.vita.virginia.gov 11expect the best
Potential Transformation Timeline
www.vita.virginia.gov 12expect the best
Questions? Suggestions? Ideas?
http://www.vita.virginia.gov
Lemuel C. Stewart, Jr.
CIO of the Commonwealth
Virginia Information Technologies Agency
(804) 343-9002
