BNIM - Returning to the Office

Demographics Question Title

1. What office do you consider your primary work space prior to working from home?

Des Moines

Kansas City

Other

San Diego

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2. What studio do you normally sit by when you are in the office?

Pacific Studio

North Studio

Flex Studio

Ethos Studio

Muse Studio

Spark

Pulse Studio

Fusion Studio

Meta Studio

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*3. How do you identify your discipline?

Design Staff

Non-design Staff

4. As Design Staff, currently, what phase of design are you working on? Select all that apply.

Programming

Schematic Design

Design Development

Construction Documentation

Construction Administration

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5. As Non-Design Staff, currently, how would you describe your daily task? Select all that

apply.

Focused, independent work only

Highly Collaborative, work together almost all the time

Balance of both, independent work and we get together regularly to collaborate

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6. Do you self-identify as an introvert or an extrovert?

Introvert

Extrovert

A little bit of both

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7. How are you currently self-quarantined?

Individually

Partner

Partner with Children

With Children Only

With Parent(s)

Roommate

Roommates

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8. Prior to work-from-home conditions, how did you primarily commute to work?

Public Transportation

Bike/Walk

Car

Carpool

General Sentiments Question Title

9. How comfortable and safe do you feel with the handling of the Coronavirus pandemic by

the following groups thus far?

(1 being least comfortable and safe, 5 being the most comfortable and safe)

1 2 3 4

Yourself

Your family

Your workplace

Your community

Question Title

10. What outside forces, such as schools being closed, your own health considerations or

those of a family member, general level of comfort and security, would affect your

transition back to a normal work life?

Collaboration Question Title

11. How is your team structured? Select the primary structure.

We work independently and report back to team leaders

We work independently and get together on a regular bases to collaborate

We work in small teams and report back to team leaders

We work in small teams and report back to the larger team

We work in multiple teams and get together with the large teams on a regular basis

Circle of people: We work together, almost all the time

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12. What functions / tasks are best done in the office?

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13. What functions / tasks are best done at home?

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14. How do you feel your team could effectively perform with some team members within

the office and some working remote? Extremely effective

Very effective

Somewhat effective

Not so effective

Not at all effective

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15. What strategies have you learned to keep all team members included and productive

while working remotely? (Evaluations and comment about tools will come later)

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Process

16. During a transition back into the office, how frequently would you feel it is necessary to

meet face-to-face with the following groups?

Consistently throughout the day, Once a day, Bi-Weekly, Weekly, Bi-Monthly, Monthly, As needed.

• Your teammates

• Consultants

• Clients

• Vendors

Tools

Question Title

17. What tools are you and your teams utilizing while working remotely?

Microsoft Teams

Skype

Email

BIM360

GoToMeeting

Zoom

Trello

Other (please specify)

Question Title

18. Which tools have been successful? Why?

Microsoft Teams

Email

GoToMeeting

Skype

BIM360

Zoom

Trello

Other

Why?

Question Title

19. Help us better understand your current technology within the common and meeting

areas to better support collaboration.

Yes, No Somewhat, Unsure

• Is the existing technology simple and intuitive to use?

• Are there clear written procedures within all meeting rooms on how to use technology for

• persons unfamiliar?

• Is technology consistent and reliable between all meeting spaces? (Wifi connection, Click-

• share)

• Is the software we use well-known and used by our consultants and clients?

• Do meeting spaces provide access to power for technology use while still supporting physical

• distancing within the space?

Question Title

20. Pre-Covid19, what was the frequency in which you utilized the following to share

information during a meeting:

Always, Sometimes or Never

Presented information via your laptop, connecting to a larger monitor?

Utilized the shared computer / keyboard within the meeting space?

Had an analog meeting only with no technology used?

Comfortability

Question Title

21. Are you comfortable having team meetings of the following sizes? Assuming they are

in-person meetings and physical distancing or masks are utilized.

Yes No

2 people

4 people

6 people

10+ people

Why?

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22. Do you feel these in-person meetings should include outside consultants or clients?

Yes

No

Case by Case Basis

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23. If face-to-face team meetings were to only be held in non-enclosed meeting spaces,

would this change the format and productivity of your meetings? Describe why...

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24. How comfortable are you with having meeting rooms assigned for select groups to use

specific spaces only?

(1 being least comfortable, 5 being most comfortable)

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25. Related to Question 24: why did you select that rating?

Related to Design Phase

Question Title

26. During the following design phases, what is the percentage of overall discussions/tasks

that can be effectively accomplished virtually:

(If not involved in the design phases, please skip.)

0%, 25%, 50%, 75% or 100%

Schematic Design Phase

Design Development Phase

Construction Documents Phase

Construction Administration Phase

Thoughts on potential strategies, values, and practices.

Question Title

27. On a scale of 1 to 5, how important are the following to you:

(1 being least important, 5 being most important)

1 2 3 4 5

A BNIM policy to support flexible work arrangements.

A BNIM policy on infectious diseases that includes

expectations for hygiene etiquette and staying home when

sick.

BNIM limits the number of employees in the office at one

time.

You are able to maintain physical distancing in the

workplace.

Others maintain physical distancing in the workplace.

You are able to maintain physical distancing in the public

space. (i.e. option of stairs, etc.)

You have dedicated storage for project materials located near

team members.

Employees/visitors are required to wear masks when not

able to physical distance in the office.

Employees/visitors are required to wear a mask at all times

in the office.

Employees are asked to take their temperature before

coming to work every day.

Someone at BNIM takes employee temperatures before they

come into the office every day.

Someone at BNIM takes visitors temperatures before they

come into the office every day.

You are able to have in-person meetings with internal team

members.

To have daily cleaning and disinfecting in the office.

To have regular deep cleaning and disinfecting in the office.

Traveling locally for site visits, project meetings, and/or

business development.

Traveling out of the area for site visits, project meetings,

and/or business development.

Additional hand sanitizing and personal hygiene options

placed throughout the office.

Enhanced central air filtration systems (UV light, hospital

grade air filters, etc.).

Additional stand-alone air filtration units in heavily used

areas.

BNIM records employees and visitors who come into the

office for contact tracing.

Employees are able to eat together and converse.

Deliveries (food, packages, etc.) can come to the office.

Question Title

28. Are you comfortable doing the following?

Yes No

Maintaining physical distancing (keeping 6 feet apart, avoiding

handshakes, etc.)

Explain, if desired.

Working remotely

Explain, if desired.

Commuting into the office

Explain, if desired.

Entering the office via public entrances under normal conditions

(elevators, key cards, etc.)

Explain, if desired.

Having in-person meetings

Explain, if desired.

Traveling locally for site visits, project meetings, and/or business

development.

Explain, if desired.

Traveling out of the area for site visits, project meetings, and/or

business development.

Explain, if desired.

Allowing clients to visit the office

Explain, if desired.

Allowing consultants to visit the office

Explain, if desired.

Allowing vendors to visit the office

Explain, if desired.

Allowing anyone to visit the office

Explain, if desired.

Wearing a mask when not able to social distance

Explain, if desired.

Wearing a mask at all times in the office

Explain, if desired.

Taking your temperature before coming to the office

Explain, if desired.

Having someone at BNIM take your temperature before you enter

the office

Explain, if desired.

Maintaining a clean personal work station

Explain, if desired.

Recording (or having someone record) when you or other visitors

come to the office

Explain, if desired.

Eating and visiting with one another if physical distancing is

maintained.

Explain, if desired.

You or others receiving food and other deliveries to the office.

Explain, if desired.

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29. What if any additional measures do you need in place to feel comfortable returning to

the workplace?

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30. If you do feel comfortable, what is the ideal amount of time you would like to spend in

the office during this transition?

1 day/week

2 days/week

3 days/week

4 or more days/week

Considering Mission + Values Most of the questions asked thus far are of immediate concern and needs.

The following questions are intended to help gauge how we might adapt our practice in the

future.

31. Recognizing that the following mission statements are really interconnected, we have

pulled apart aspects of these issues to understand subtle differences in emphasis. Please

select your top four of importance to you.

� Design: It is important that the

BNIM’s workplace be a

landmark and showpiece of

multi-disciplinary design

excellence.

� Creative: Our workplace should

be interesting, fun, and

enriching for creative people.

� Innovative: Our environment

should allow BNIM to

experiment and explore the

workplace of the future.

� Catalyst: It is important that

our workplace is a model of

"urban acupuncture", rebuilding

vitality (for all) in an urban

center.

� Community: It is important that

our workplace strengthen

community and improve

relations.

� Diverse: Our workplace should

be a part of a diverse social,

cultural, and economic

community.

� Performance: It is important

for our workplace to achieve

next-generation levels of

performance (i.e. Net Positive,

Living Building, Regenerative,

Resilient).

� Replicable: It is important that

our workplace be highly

replicable in the region and

other markets.

� Generous: Our workplace

should be a model of a generous,

healthy, and productive work

environment (Universal Design,

WELL Standard, Healthy BNIM,

Redlist-free, healthy food, active

lifestyle).

� Incubator: It is important that

the project co-locates with other

creative types to collaborate and

incubate new ideas.

32. Rank the following based on importance.

(1 being most important, 5 being the least important)

Access to Natural Daylight within your Workspace

Access to Views to the Outdoors

Access to Natural Ventilation

Energy Efficient Building

Water Efficiency

33. Please rate the following features that are important to you Post-COVID-19.

(1 being the least important, 5 being the most important)

1 2 3 4 5

Flexible office environment [easily reconfigured

space] [easy to change locations]

Open office environment with visual connection to my

team

State of the art technology [latest and greatest] [Voice

activated technology - no hands]

Departmental teaming space [informal meetings in

open / collaborative areas]

Effective conference space [formal meetings]

Collaborative work environment

Generous spatial work environment

Quiet work environment

An office environment that supports green /

sustainable practices

Places to "get away" or focus

Increased ventilation / improved air filtering

procedures / devices

“No-touch” devices - soap dispensers, sanitizers, paper

towel dispensers, water faucets

Cleaning / sterilization procedures [Clear work

surfaces]

Signage to guide employees and guests on workplace

practices

No-contact public doors

Other (please specify)

Considering our experience Question Title

34. What lessons have you learned from our experience over the past few months?

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35. What do you want to see us carry forward (professionally and/or personally)?

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36. In what ways has this experience elevated our work?

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37. In what ways has this experience hindered our work?

Thank you for your participation! It is greatly appreciated!