Lab Activity

EXERCISE 1:

The science teacher has asked Pragathi to write a paragraph on “COMMON HEALTH HAZARDS”. She has typed

the following paragraph:

COMMON HEALTH HAZARDS

Modern society faces many common health hazards. Means of comfort and luxury that mean enjoys and regards

as necessities of life are themselves health hazards. Environmental pollution is one of the greatest health hazards.

Smoke coming out of factories makes the atmosphere dirty. Frequent and free use of insecticides on vegetable and

fruit crops poses the greatest danger to health. Smoking and drinking, which have become a fashion with the

modern society, are also dangerous to health. Room cooler, which provides man with comfort from heat of

summer, is a great health hazard. It can be a breeding place for mosquitoes.

She now wants to do the following:

a. Save the document as “Health Hazards”.

b. Move the last two sentences “Room coolers … mosquitoes” after the second sentence. Can you help

Pragathi with the task?

SOLUTION:

To start MS Word, click

Start All Programs Microsoft Office Microsoft Office Word 2007

1. To create a new document, follow these steps:

a. Click the Office Button and from the drop-down menu, click New.

b. A New document dialog box appears.

c. Under Templates, click Blank and Recent. From the center pane, click Blank document and then click

Create button.

d. A blank document window appears.

2. Type the paragraph given below:

3. To save the document, follow these steps:

a. Click the Office Button. From the drop-down menu, click Save.

or

Click the save button on the Quick Access Toolbar.

b. The Save As dialog box appears.

c. Select the desired drive and folder.

d. In the File name text box, type the file name, i.e., “Health Hazards” (without quotes).

e. Click Save.

4. To move the last two sentences, follow these steps:

a. Select the text to be moved, i.e., the last two sentences.

b. Click the Home tab.

c. In the Clipboard group, click Cut.

d. Position the cursor at the location where you want to paste the text.

e. Make sure that the Home tab is selected. In the Clipboard group, click Paste.

Output:

EXERCISE 2:

Alsan Public School is organising blood donation camp. The Headboy/Headgirl of the school has to frame the

notice and format it as given below:

NOTICE

ALSAN PUBLIC SCHOOL

20th April, 2013

BLOOD DONATION CAMP

This is to inform all the students of Alsan Public School that the school is organising a blood donation camp on 9th

May, 2013. All the students are requested to inform their parents, relatives, and friends about the camp.

Students should motivate them to come in large numbers and donate blood. For further information contact the

undersigned.

ABC

Headgirl

a. Make the name of the school and heading bold.

b. Apply a border to the page.

c. Choose proper font, size, and color for the text.

d. Highlight the main information.

e. Save the document as “Blood Donation”.

How should he/she proceed?

SOLUTION: Start MS Word 2007, create a new document, and type the given Notice.

1. To format the text, follow these steps: a. Select the text to be formatted. b. Click the Home tab. c. In the Font group, perform the following tasks:

Click the drop-down arrow of the Font box and select the desired font.

Click the drop-down arrow of the Font Size box and select the font size.

Click the drop-down arrow of Font Color button and select the desired color.

Click the Bold, Italic, or Underline buttons to make the text bold, italic, or underlined, respectively.

2. To apply a border, follow these steps: a. Select the text. b. Click the Home tab. c. In the Paragraph group, click the drop-down arrow of the Border button and click Borders and

Shading. d. The Borders and Shading dialog box appears. e. Click the Borders tab. f. Choose the desired settings to apply. g. Now, select the style from the Style scroll list. Style determines the type of line used for the border. h. From the Color drop-down list, select the color for the line. i. From the Width drop-down list, specify the width of the line. j. The Preview box shows how the border will be applied to the selected text.

3. To highlight the main information, follow these steps: a. Click the Home tab. b. In the Font group, click the drop-down arrow of the Text Highlight Color button and select the color

you want. c. Select the text you want to highlight.

4. Save the document.

Output:

EXERCISE 3: The computer teacher wants the students to open the document ‘health hazards’ and then do the following:

1. Change the orientation of the page to landscape. 2. Change the line spacing to 2. 3. Justify align the paragraph. 4. Change the number of columns to two.

How should they proceed? SOLUTION: Open the document ‘health hazards’.

1. To change the orientation, follow these steps: a. Click the Page layout tab. b. From the Page Setup group, click Orientation. c. Click Landscape.

2. To change the line spacing. a. Place the cursor within the paragraph or select the paragraph(s). b. Click the Home tab. c. From the Paragraph group, click Line spacing. d. From the drop-down list, select the required line spacing option, i.e., 2.0.

3. To justify-align the paragraph, use the Justify button available in the Paragraph group of the Home tab. or

Select the paragraph and press CTRL + J. 4. To change the number of columns to two, follow these steps:

a. Select the text. b. Click the Page Layout tab. c. From the Page Setup group, specify the number of columns by clicking the Columns option. d. You can also click More Columns to get the Columns dialog box. e. The number of columns you want to create can be chosen in two ways:

i. By clicking one of the preset column formats in the Presets group boxes. ii. By entering a number in the Number of columns box.

f. If you want columns of equal width, select the Equal column width check box. For columns of different widths, type the column width for each column. Enter the amount of space you want between columns in the Spacing spin box. The Width and Spacing boxes will be activated only if you clear the Equal column width check box.

g. Click the Line between check box for inserting a line between the columns. h. Click OK. MS Word will create columns with the chosen settings.

Output:

EXERCISE 4:

Madhur recently visited the Corbett National Park. Her teacher has asked her to give important details about the park and type them in MS Word. She has typed the following paragraph. CORBETT NATIONAL PARK IT IS LOACTED IN THE FOOTHILLS OF THE HIMALAYAS IN THE STATE OF UTTTARANCHAL IN INDIA. THIS PARK WAS NAMED IN HONOUR OF LATE JIM CORBETT WHO SPENT MOST OF HIS YEARS IN THIS AREA AND CONTRIBUTED IN SETTING UP THE PARK. IDEAL TIME TO VISIT THIS PARK IS FROM NOVEMBER 15 TO JUNE 15. THIS PARK REMAINS CLOSED BETWEEN JUNE 16 TO NOV.14 DURING MONSOOMS. MAJOR ATTRACTIONS OF THIS PLACE ARE TIGERS, LEOPARDS, TURTLES, COBRAS, AND PYTHONS. The teacher now wants her to do the following:

Change the case of heading to title case.

Change the case of paragraph to sentence case but the name of Jim Corbett should be in uppercase and in bold.

Run spell check.

Find the word “NOV”. in the paragraph and replace it with the word “November”.

Use Thesaurus to find synonyms of the word “closed”.

Save the document as “Corbett”. Can you help Madhur with the task? SOLUTION:

Type the paragraph as given and then do the following: 1. To change the case, follow these steps:

a. Select the text. b. Click the Home tab. c. In the Font group, click the Change Case button. d. Click the desired option.

2. To run spell check, follow these steps: a. Position the cursor at the location where you want to start checking the spelling. b. Click the Review tab. c. In the Proofing group, click the spelling & Grammar button. The Spelling and Grammar dialog box

appears. d. The un-recognized word is displayed in the Not in dictionary text box and the suggestions are

displayed in the suggestions box. You can choose from the following: i. Click the correctly spelled word in the Suggestions list.

ii. Click Change to change the word or click Change All to change the word in the entire document. iii. Click Ignore Once if no correction is needed or click Ignore All to continue checking the document

but leaving all instances of the highlighted word unchanged through the document. iv. Click Add to Dictionary to add the word to the MS Word dictionary.

On clicking the desired button, that action is taken and then the next word is highlighted. 3. To find the word and replace it with another word, follow these steps:

a. Click the Home tab. b. In the Editing group, click Replace. c. The Find and Replace dialog box is displayed with Replace tab selected. d. In the Find what box, type the word or text to be searched. e. In the Replace with box, type the word or text with which you to replace the word or text in typed in the

Find what box. f. Click Find Next. If MS Word finds the word or text typed in the Find what box, it will highlight that word or

text. You can then choose from the following: i. Click the Find Next button to skip the occurrence of the word or text without replacing it with that

of the Replace with box. ii. Click the Replace button to replace the word or text with that of the Replace with box.

iii. Click the Replace All button to replace all occurrences of the word or text in the Find what box with that of the Replace with box.

g. Repeat steps till you have replaced all occurrences of the word or text in the Find what box. h. The message box appears. Click OK. i. Close the Find and Replace dialog box.

4. To use Thesaurus to find synonyms of the word, follow these steps: a. Click the Review tab. b. In the Proofing group, click Thesaurus. c. The Research task pane appears to the right of the document window.

Output:

EXERCISE 5:

Sonal’s teacher has asked her to type the following list in MS Word. Help her complete the task.

SOLUTION: 1. To insert the symbol of a bird, follow these steps:

a. Place the cursor at the position where you want to insert a symbol. b. Click the Insert tab. c. In the Symbols group, click the down arrow of Symbol option. d. A list of symbols appears. Click the desired symbol. e. If you want to see more options, click More Symbols. f. The Symbol dialog box appears. g. Click the Symbols tab. h. Select the desired font in the Font list. Then select the desired symbol. i. Click the Insert button. The Cancel button will change to Close. Click the Close button.

2. To apply bullet to the text: a. Position the cursor at the location where you want to start the list.

Or Select the paragraph you want to include in the list.

b. Click the Home tab. c. In the Paragraph group, click the down arrow next to the Bullets button. d. The Bullet Library appears. e. Select the desired bullet.

Output:

EXERCISE 6:

The biology teacher has taught the students of Class 9A about heterotrophic nutrition. She now wants them to create a document in MS Word and give the details in tabular form. The students have created the following table.

Name Explanation Examples

Saprophytic Nutrition

In this type of nutrition digestion takes place outside the body of the organism

Fungi, Yeast, Mushrooms

Parasitic Nutrition

The organism i.e. the parasite lives on or inside the body of another living organism called the host. The parasite obtains its food without killing the host.

Leeches, tape worms, lice

The teacher now wants the students to do the following changes:

a. Add one more row and enter the following:

Holozoic

Nutritrion

It involves conversion of large, insoluble, unusable

food molecules into smaller, soluble, usable food

molecules inside the body.

Amoeba, Paramecium, Human

beings

b. Insert another column and add related pictures.

c. Apply border and shading to the table.

How should the students proceed?

SOLUTION For creating the table, entering the data, inserting a row, inserting a column and related pictures, and applying

the borders and shading, follow the steps given below:

1. The steps to insert a table are as follows:

a. Click at the position where you want to insert a table.

b. Click the Insert tab.

c. In the Tables group, click the down arrow of Table option.

d. The Insert Table grid appears. Drag the mouse button to highlight the desired number of rows and

columns. Here create a table with 3 rows and 3 columns.

e. Click the mouse button. An empty table is inserted in the document.

2. To enter a data in a cell, click in it and then type the text.

3. To insert a row after third row follow these steps:

a. Click the cell in the third row.

b. Right-click, select Insert from the shortcut menu, and then select Insert Insert Rows below.

c. Type the following text.

Holozoic

Nutrition

It involves conversion of large, insoluble, unusable

food molecules into smaller, soluble, usable food

molecules inside the body.

Amoeba, Paramecium, Human

beings

4. To insert a column after third column:

a. Click the cell in the third column. b. Right-click, select Insert from the shortcut menu, and then select Insert Insert Columns to the Right.

5. To insert picture in a cell follow these steps: a. Click in the cell where you want to insert a picture.

b. Click the Insert tab. In the Illustrations group, click the Picture Option. c. The Insert Picture dialog box appears. Browse and select the picture to be inserted. Click the Insert

button. d. The selected picture will be inserted in the table cell.

6. To apply border and shading to the cell: a. Click the table. b. Under Table Tools, click the Design tab. c. In the Table Styles group, click the down arrow of the Borders option and then choose from the

following:

Click one of the pre-defined border sets.

Click Borders and Shading. The Borders and Shading dialog box appears. Click the Borders tab and then choose the options you want.

Select a border setting from the Setting options.

Choose a line style from the Style drop-down list.

Select the desired line color from the Color drop-down list.

Select the line width from the Width drop-down list. d. Click the Shading tab.

Select the desired shading color. If you want to remove shading. Click No Color. e. Click OK.

Output:

EXERCISE 7:

Himanshu has been asked to create the adjoining poster in MS Word. Can you help him with the task? How

would you proceed?

SOLUTION: 1. To insert WordArt, follow these steps:

a. Click the Insert tab.

b. In the Text group, click the down arrow of the WordArt option. A list of WordArt styles

appears. Select the WordArt style you want.

c. The Edit WordArt Text dialog box appears.

i. Click the Font drop-down arrow and choose the desired font.

ii. Click the Size drop-down arrow and choose the desired font size.

iii. You can also select a text style----Bold or Italic.

iv. TYPE THE TEXT.

v. Click OK.

2. To change the WordArt shape, follow these steps:

a. Select the WordArt object.

b. The Format tab under WordArt Tools appears.

c. In the WordArt Style group, click the down arrow of the Change WordArt Shape option and

select the desired shape.

3. To change the fill style of WordArt object:

a. Click the WordArt object. Notice that the Format tab appears under WordArt tools.

b. In the WordArt styles group, click the down arrow of the Shape Fill option.

c. You can choose from the following:

i. Click the color you want under Theme Colors.

ii. If you do not want any color, click NO Color.

iii. If you want a color that is not in Theme Colors, click More Fill Colors. The Colors

dialog box appears. You can click the click the color that you want from the Standard

tab.

d. To change a fill gradient, point to Gradient and then click the gradient variation you want.

e. To add or change a fill texture, point to Texture, and then click the texture you want.

f. To add or change the picture, click Picture. The Select Picture dialog box appears. Browse and

select the picture you want.

g. To add or change a pattern, click Pattern. The Fill Effects dialog box appears, with the Pattern

tab selected. Select the Foreground and Background colors, select the desired pattern, and

then click OK.

h. Depending on your selection, the fill style of the WordArt object will change.

4. To insert a picture, follow these steps:

a. Click the Insert tab.

b. In the Illustrations group, click Picture.

c. The Insert Picture dialog box appears.

d. Locate the picture that you want to insert and then click the Insert button.

Output:

EXERCISE 8:

The computer teacher wants students of Class 9A to open the already saved document “Corbett” and add

“Corbett National Park” as header, page number as footer, and a footnote on “Jim Corbett”. How should they

proceed?

SOLUTION: 1. Open the document ‘Corbett’.

2. To insert header and footer, follow these steps:

a. Click the Insert tab.

b. In the Header & Footer group, click the arrow on Header.

c. You will see the Header gallery with different header designs. Click the Blank header or scroll down and

click any header style. You will see the Design tab under Header & Footer Tools.

d. The insertion point will be in the header area. Type the header text i.e., ‘Corbett National Park’.

e. Click Go to Footer in the Navigation group. The footer area appears at the bottom of the document.

f. To insert a page number as footer follow these steps:

i. Click the Insert tab.

ii. In the Header & Footer group, click the arrow of Page Number option. Select Bottom of Page.

iii. Choose a page number design from the gallery of designs.

g. Click Close Header and Footer in the ribbon or press ESC.

3. To insert a footnote follow these steps:

a. Position the insertion point at the point where you want to insert a reference mark.

b. Click the References tab and do one of the following:

i. Click Insert Endnote or Insert Footnote in the Footnotes group. This inserts the note reference at

once.

Or

ii. Click the arrow in the Footnotes group to display the Footnote and Endnote box. It has options to

let you decide the style of the note reference. You can use numbers, letters, or symbols.

4. In the Footnote and Endnote box do the following:

i. Select Footnotes or Endnotes.

ii. Click the Number Format arrow and select a format for the note reference. In the Start at box

type or select a value for the first note reference.

iii. You can use a symbol instead of a numerical or alphabetical note reference. Click symbol to

display the Symbol box, select a symbol, and click OK.

iv. Click Apply to close the Footnote and Endnote box. Word inserts the reference in your document.

5. The insertion point will be next to the footnote or endnote number at the bottom of the page or the end of

the document. Type the text for the note.

6. Double-click the footnote or endnote number to return to the document.

Output:

EXERCISE 9:

Anushka wants `to invite all her friends to her birthday party. Help her prepare the invitation letters using the

mail merge feature of MS Word. The data source is not created yet.

SOLUTION:

1. Click the Mailings tab. 2. In the Start Main Merge group, click the arrow on Start Main Merge and select Step by Step Main Merge

Wizard. 3. This will open the Main Merge task pane showing Step 1 to 6. 4. Select the Letters option and click Next: Starting document at the bottom of the task pane. 5. Step 2 of 6 appears on the screen. Select Use the Current document and click Next: Select recipients at the

bottom of the task pane. 6. Step 3 of 6 appears on the screen. Select Type a new list and click Create. 7. The New Address List box appears. Click Customize Columns and the Customize Address List box appears.

You can remove fields you do not need and add new fields. For this exercise you need the following fields in your data source: Title First name Last name Address Line 1 Address Line 2 City State Pin Code

8. Click OK to close the Customize Address List box. 9. The New Address List box appears again. Fill in the details for six friends. After entering all the data, click OK

to close the box. 10. The Save Address List box appears. Type a name for the data source and click Save. 11. The Main Merge Recipients window appears and shows the data you have entered. Correct the data if

required. Click OK to confirm and close the window. 12. Step 3 of 6 in the Main Merge task pane reappears. Click Next: Write your letter at the bottom of the task

pane. 13. Start typing your letter. Click More items to open the Insert Merge Field box and add fields from the recipient

list wherever required. The fields will be inserted at the insertion point. Click Close when done. 14. Continue typing and inserting fields till the letter is complete. 15. Click Next: Preview your letters at the bottom of the mail merge task pane to display Step 5 of 6.

You can view the merged letters by using the Recipient buttons on Step 5 of 6 of the task pane. If something needs to be corrected, go back step by step and make the changes.

16. When you are satisfied with the letters, click Next: Complete the merge to go to Step 6 of 6 of mail merge. You can now print the letters or edit and save them. You have the choice of printing all letters or a selected range.

17. Save the main document file.

Output: