CLARION UNIVERSITY OF PENNSYLVANIA Clarion University of Pennsylvania is comprised of one campus...

PENNSYLVANIA STATE SYSTEM OF HIGHER EDUCATION

Dr. John C. Cavanaugh, Chancellor

CLARION UNIVERSITY OF PENNSYLVANIA

Request for Proposals

For

Campus Facilities Master Plan

Issued by: Purchasing Office

RFP #CL-719

Issue Date: 12/20/2011

Response Date: 3/14/2012

CONTRACTING OFFICER W. Paul Bylaska

VP of Finance and Administration

ISSUING OFFICER Rein Pold

Director of Purchasing and Contracts

CL-719 RFP for Campus Facilities Master Plan Table of Contents

REQUEST FOR PROPOSAL #CL-719

CAMPUS FACILITIES MASTER PLAN

TABLE OF CONTENTS

PART I

PROPOSAL INFORMATION

1.1 Purpose & Scope of RFP 1.2 Amendment to the RFP 1.3 Issuing Office 1.4 Response Date 1.5 Prime Professional Responsibilities 1.6 Problem Statement 1.7 Special Requirements 1.8 Proposal Submission 1.9 Pre-Proposal Conference 1.10 Disclosure of Proposal Contents 1.11 Oral Presentation 1.12 Preparation Costs 1.13 Type of Contract 1.14 Cost Data – Negotiation of Fees 1.15 Rejection of Proposals 1.16 Debriefing of Unsuccessful Proposals 1.17 Proposed Timeline 1.18 News Releases 1.19 Supporting Information 1.20 Notice As To Filing A Protest 1.21 Right to Know PART II

INFORMATION REQUIRED FROM THE PROFESSIONAL

2.1 Proposal Format 2.2 Description of Required Information TAB 1 -- Letter of Interest TAB 2 – PA Business Certification TAB 3 – PASSHE Form 150 ASP – Application for Specific Project TAB 4 – Non Discrimination/Sexual Harassment Statement TAB 5 – Proposer’s Narrative TAB 6 – Other Information PART III

SELECTION OF THE PROFESSIONAL

3.1 Selection Process 3.1.1 Selection Committee 3.1.2 Negotiation Committee


TABLE OF CONTENTS (cont.) 3.2 Selection Criteria

3.2.1 Understanding the Problem 3.2.2 Firm Qualifications and Experience 3.2.3 Professional Personnel 3.2.4 Soundness of Approach 3.2.5 Proposal Presentation

PART IV

SCOPE OF WORK

4.1 General 4.1.1 Uses for the new Facilities Master Plan 4.1.2 Facilities Master Plan End Products 4.2 Scope of Facilities Master Planning Services 4.2.1 Strategic Review 4.2.2 Functional Analysis Review 4.2.3 Physical Analysis Products 4.2.4 Solution Development 4.2.5 Facilities Master Plan Document 4.2.6 Student Housing Plan 4.3 Key Facilities Master Planning Issues 4.3.1 High Priority Issues 4.3.2 Medium Priority Issues 4.4 Mission & Profile of University and Campus 4.4.1 Vision Statement 4.4.2 Mission Statement 4.4.3 Core Values of Clarion University 4.4.4 Characteristics of University and Campus 4.4.5 Academic Programs & Degrees 4.5 Reference Documents 4.5.1 Documents to be provided to the professional 4.5.2 Documents to be provided by the professional 4.6 General & Special Conditions

PART V

PROPOSED DATA ASSEMBLY & ANNALYSIS PROCEDURES

5.1 Orientation – Task 1 5.2 Inventory of Existing Conditions/Site Evaluation – Task 2 5.3 Program Development – Assessment of Needs & Requirements – Task 3 5.4 Facilities Master Planning – Concept Development – Task 4 5.5 Facilities Master Plan Development – Task 5


TABLE OF CONTENTS (cont.) 5.6 Final Report – Task 6

APPENDICES

APPENDIX 1 Commonwealth Contractual Agreement APPENDIX 2 Existing Data Available for Facilities Master Planning

Consultant APPENDIX 3 Business Certification Form: APPENDIX 4 PASSHE Form 150 ASP APPENDIX 5 Initial Contract Compliance Data (Commonwealth Form #STD-21 Rev. 5/08)

CL-719 RFP for Campus Facilities Master Plan Proposal Page 1 of 37


CAMPUS FACILITIES MASTER PLAN

PART I

PROPOSAL INFORMATION

1.1 PURPOSE & SCOPE OF RFP This Request for Proposal (RFP) provides interested professionals with information to enable them to prepare and submit proposals for consideration by Clarion University of PA for the selection of a professional firm or professional team to provide services for the development of a new Campus Facilities Master Plan. The University is seeking proposals from qualified firms with demonstrative, successful experiences of such services with higher education institutions of similar size, academic mission and financial resources. Clarion University of Pennsylvania is comprised of one campus located in Clarion, Pennsylvania and one campus located in Oil City, Pennsylvania. For the purpose of this RFP, responding firms will need to consider both campuses. The University encourages responses from all manner of firms, including small firms, minority firms, women owned firms, and firms which have not previously worked for the System as well as those who have. 1.2 AMENDMENT TO THE RFP If it becomes necessary to revise any part of this RFP, Addenda will be issued to all who requested the RFP. All Addenda must be acknowledged by the Professional in the proposal (see Letter of Interest requirements). Additionally, only submitted written questions will be addressed in Addenda; verbal questions and responses are not official and in no way change the requirements of this RFP. Questions should be submitted by email to the following addresses [email protected] and [email protected]. 1.3 ISSUING OFFICE Clarion University of Pennsylvania is a part of the Pennsylvania State System of Higher Education, an instrumentality of the Commonwealth of Pennsylvania. The terms “System” or “University” used in this agreement shall be interpreted to include Clarion University of Pennsylvania and the Pennsylvania State System of Higher Education.

mailto:[email protected]�



This RFP is issued by the Office of the Vice President for Finance and Administration, under the direction of the Director of Purchasing and Contracts.

Issuing Office: Vice President for Finance and McEntire Building

Mailing Address for RFP:

Administration Clarion University of PA 840 Wood Street Clarion, PA 16214

Attn: Ruth Wolfgong & Dinah Bowman, Contract Specialists The Contract Specialists will be the sole points of contact for responses to questions regarding this RFP. Facilities Purchasing & Contracting Office Ruth Wolfgong & Dinah Bowman, Contract Specialists McEntire Building Clarion University of Pennsylvania 840 Wood Street Clarion, PA 16214 Telephone: 814/393-2365 or 1837; Fax: 814/393-2033 E-mails: [email protected] [email protected] Questions: All technical questions or requests for clarification shall be directed to the

Contract Specialists and must be submitted in writing no later than 10 days prior to the due date set for receipt of proposals.

Answers: All answers will be officially provided in an addendum to all firms that requested the RFP and Provided the University with an email address. The addendum will be available at the Issuing Office and posted on the

University’s website at the following address: http://www.clarion.edu/61523

1.4 RESPONSE DATE To be considered, the proposal must be "time and date stamped" in the Facilities Purchasing office, Room 15, McEntire Building, Clarion University, Clarion, PA, on or before 2:00 p.m. on 3/14/2012

. Professionals are solely responsible for assuring that the submittal arrives in this office prior to the required time. Late submissions will not be considered.



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1.5 PRIME PROFESSIONAL RESPONSIBILITES The selected Professional is considered to be the “Prime Professional” and will be required to assume responsibility for all services offered in the Proposal whether or not they are produced directly by the Prime Professional’s firm. The University will consider the selected Prime Professional to be sole point of contact with regard to all contractual matters. 1.6 PROBLEM STATEMENT Clarion University of Pennsylvania is in need of a new Campus Facilities Master Plan. The existing plan was completed in 1998, and the University is seeking the services of a qualified professional to lead the University and all associated stakeholders through the comprehensive planning process necessary to develop a new plan to lead us. The master plan will need to address, issues and decisions facing the University in the (0-5 years), the short term (5-10 years), mid-term (10-20 years) and long term (beyond 20 years) time frames. The University will look to the successful team to develop an engaging and highly inclusive process, and to provide a schedule and all expertise needed to develop the comprehensive Campus Facilities Master Plan with a final plan delivered within 18 to 24 months of a signed contract. The master plan should take into account the University Strategic Directions Plan (to be completed 5/1/12), as well as these key plans: Academic Plan (to be completed 5/1/13), Student Life Plan, Finance & Administration Plan, University Student Housing Master Plan, University Athletic Master Plan, University Parking Plan, University Landscape Plan, University Space Assessment Study and the existing Long Range Master Plan, but shall provide a new, clear vision of the University’s future. The master plan should also include efforts toward sustainable energy, conservation, “green” building design, and updated ADA requirements. As we look at this proposal we also would like a concise effort to involve Clarion Borough, Clarion County, and surrounding townships in these planning efforts. Selection of the professional will be through the Request for Proposal professional services procurement method. The successful firm shall have extensive experience in comprehensive campus planning to include, but not limited to academic, residential, athletic, infrastructure, financial and parking planning knowledge, and the ability to link local government. Experience with institutions of similar size, academic mission and financial resources is required. This request for proposal affords the competing professionals the opportunity to demonstrate their understanding of the task, their understanding of the University’s perceived needs, their experience and track record in developing successful Campus Facilities Master plans and their ability to assist an established University with a long


history of providing excellent education to many constituents in developing a vision for a 21st Century publicly engaged University. 1.7 SPECIAL REQUIREMENTS Any response that does not meet all of the conditions listed herein will be considered to be non-responsive to the requirements of the RFP, and shall not be evaluated any further. 1.8 PROPOSAL SUBMISSION To be considered, the professional must submit a complete response to this RFP providing all the information required. Five (5) copies of the response must be submitted to the Issuing Office. Submittals must be signed by an official authorized to bind the professional firm to the provisions in this RFP and the submitted response. The contents of the response of the selected firm(s) will become contractual obligations should a contract be entered into as a result of this RFP. Proposals should be prepared simply and economically, providing a straightforward, concise, but adequate description of the professional's ability to meet the requirements of the RFP. Elaborate proposals are not necessary.

NOTICE: DO NOT SUBMIT ANY COST AND PRICING (FEE) INFORMATION WITH YOUR PROPOSAL

1.9 PRE-PROPOSAL CONFERENCE A pre-proposal conference will be held on Tuesday, January 17, 2012 at 10:00 AM in Eagle Commons, Room 108, Clarion University, Clarion, PA. Directions to campus are available by contacting the University Contract Specialists, Ruth Wolfgong, [email protected] or Dinah Bowman [email protected] or by visiting our website at www.clarion.edu/56820.pdf. The pre-proposal conference will be the only site visit conducted by the University and the only review of plans and specifications. All prospective proposers are urged to attend. Planned attendance of the Pre-proposal conference should be confirmed via e-mail to the Contract Specialist e-mail addresses above. The purpose of this conference is to clarify any points in the RFP which may not have been clearly understood. Questions must be forwarded to the Issuing Office prior to the meeting to insure that sufficient analysis can be made before an answer is supplied. The pre-proposal conference is for information only. Answers furnished during the conference will not be official until verified in writing by the Issuing Office. All questions from all firms will be recorded and answers to all questions will be shared, in writing, to all firms. All written questions must be received by the Issuing Office no later than 1/10/2012.



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1.10 DISCLOSURE OF PROPOSAL CONTENTS The openings of sealed proposals are open to the public. All material submitted becomes the property of the University and may be returned only at the University’s option. Proposals will be held in confidence and will not be revealed or discussed with competitors. The University has the right to use any or all ideas presented in any reply to the RFP. Selection or rejection of the proposal does not affect this right. A proposal that is selected and becomes part of a Contract resulting from this RFP is not confidential and is subject to the Commonwealth’s “Right to Know” Law. The determination of whether the material submitted is subject to disclosure under the “Right to Know” legislation rests with the University’s Right to Know Officer. 1.11 ORAL PRESENTATION Firms who submit proposals, and who are selected as a finalist in the RFP process, may be required to make an oral presentation of their proposal to the University. Such presentations provide an opportunity for the firm to clarify their proposal to insure a thorough mutual understanding. The Issuing Office will schedule these presentations. 1.12 PREPARATION COSTS The University is not liable for any costs incurred by the professional prior to issuance of a contract. If the professional is requested to make an oral presentation, the presentation will also be at no cost to the University. 1.13 TYPE OF CONTRACT The selected professionals, after successful fee negotiations, will be required to sign the Standard Form of Agreement for Professional Design Service, which shall be issued to short-listed firms only. (see Appendix 1) 1.14 COST DATA – NEGOTIATION OF FEES The submission of cost data and the negotiation of fees will only be required from the firm chosen by the Selection Board in accordance with the selection criteria and processes cited in this RFP. If negotiations for overhead rates, hourly rates and fees fail with a selected firm, the University may elect to move to the next selected firm. The University accepts No mark up for the following items: Phone calls, faxes, postage, mailing and/or delivery services, reproduction, soils testing & analysis by in-house staff, models, renderings, lab work by in-house staff, equipment rentals, and CAD machine time. The University will accept not greater than 10% mark up on outside Professional Consultant Fees, after the University has approved the consultant’s fees. The University may pay automobile mileage at the System approved rate, but will not pay per diem for Professional staff travel to and from the University. The University does not pay for Professional staff meals within commuting distance of the Professional’s office (150 miles one way). The University must pre-approve unusual travel (airfare to a


special location) for payment. Hotel and Meal daily rates for unusual travel must be within the current allowable rates established by the State System of Higher Education guidelines for employee subsistence. 1.15 REJECTION OF PROPOSALS The University reserves the right to reject any and all responses received as a result of this RFP, or to negotiate with any or all responding professional firms. 1.16 DEBRIEFING ON UNSUCCESSFUL PROPOSALS The Award of contracts is expected within 120 days from the RFP’s closing date. If a notice of preliminary award is not received within 120 days of the RFP’s closing date (or any written extension thereof) the respondent may assume that they were not selected for the work. All Professionals whether selected of not, will be notified of the names of selected Professionals and will be given the opportunity to be debriefed. Upon written request, the unsuccessful firm will be debriefed (orally) as to the basis for their non-selection. The purpose of the debriefing is not to compare Proposals, but to provide information that may assist the individual Proposer in preparing better proposals in the future. Requests for oral debriefing must be made in writing to the attention of the Issuing Office and must be received within 150 days after closing date cited for receipt of responses to the RFP. The University will set the time and location of the debriefing. 1.17 PROPOSED TIMELINE

Request for Proposal Distributed 12/20/11 Pre-Bid Conference 1/17/12 Response Due Date 3/14/12 Proposal Evaluations: Selection Committee Evaluations 3/14/12 to 4/4/12 Negotiation Committee Process 4/5/12 to 4/19/12 Trustees Finance Committee Approval 5/8/12 Award and Preparation of Professional Contract 5/8/12 to 5/22/12 Contract sent to Professional for Signatures 5/23/12 Contract returned to University for Signatures 5/30/12 Contract sent to University Legal Counsel for Signature 6/6/12 Contract sent to General Counsel for Signature 6/16/12 Contract sent to the Office of Attorney General for Signature 6/24/12 Contract signed by OAG & forwarded for Posing to PA Treasury Site 7/24/12 Contract returned to University signed & approved 8/1/12 Notice to Proceed Issued 8/12/12


1.18 NEWS RELEASES News releases pertaining to this project will not be made without prior written University approval, and then only in coordination with the Issuing Office. No name or likeness of the University or the System may be used without the expressed written permission of the University and/or the System. 1.19 SUPPORTING INFORMATION A site map of Clarion University of Pennsylvania and supporting information beneficial to the development of this RFP is available from the following web site: www.clarion.edu/56820.pdf 1.20 NOTICE AS TO FILING A PROTEST

1.20.1. SUBMITTAL A. Proposer, Prospective Proposer, or Prospective Professional

Office of the Chancellor

that is aggrieved in connection with the solicitation or award of a contract under the Commonwealth Procurement Code, except as provided in 62 Pa.C.S.A. § 521 (relating to cancellation of invitations for bids or requests for proposals) may file a Protest with the Office of the Chancellor at the following address:

Pennsylvania State System of Higher Education 2986 North Second Street Harrisburg, Pennsylvania 17110

Copy of Submittal. A copy of any Protest shall also be simultaneously mailed to the Contracting Officer for this RFP, the name and address as stated previously in this RFP. 1.20.2. TIME FOR FILING OF PROTEST A. If the Protestant is a Prospective Proposer, a Protest shall be filed with the

Office of the Chancellor at the aforementioned address prior to the Proposal’s due date

.

B. If the Protestant is a Proposer or Prospective Professional, the Protest shall be filed with the Office of the Chancellor at the aforementioned address within seven (7) days after the aggrieved Proposer or a Prospective Professional knew or should have known

of the facts giving rise to the protest.

C. In no event may a Protest be filed later than seven (7) days after the date the Contract was awarded

.



D. If a Proposer, Prospective Proposer, or Prospective Professional fails to file a Protest, or files an untimely Protest, the Proposer, Prospective Proposer, or Prospective Professional will have waived its right to Protest the solicitation or award of the Contract in any forum.

E. The Pennsylvania State System of Higher Education shall disregard Protests that are untimely

filed. 1.20.3 GROUNDS FOR A BID PROTEST

A Protest shall state all grounds upon which the Protestor asserts the solicitation or award of the contract was improper. The Protestor should submit with the Protest any documents or information deemed relevant to the protest.

1.20.4 DECISION BY OFFICE OF THE CHANCELLOR Upon receipt of the Protest, the Office of the Chancellor will render a decision in accordance with the procedures outlines within the Commonwealth Procurement Code, 62 Pa.C.S.A. §1711.1 et seq.

1.21 RIGHT TO KNOW Please be advised that effective January 1, 2009 all responses to this procurement opportunity are subject to the Pennsylvania Right-to-Know Law, 65 P.S. §67.101 et seq., (Act 3 of 2008). The Right-to-Know Law permits any requestor to inspect and/or copy any record prepared and maintained or received in the course of the operation of a public office or agency that is not subject to the enumerated exceptions under the law. If your response to the procurement opportunity contains a trade secret or confidential proprietary information, you should include with your response a separate signed written statement to that effect. Should your response become the subject of a Pennsylvania Right-to-Know Law request, you will be notified by the procurement office to identify all trade secrets or confidential and proprietary information that is included in your response. The agency will then determine whether the claimed trade secret or confidential and proprietary information is subject to disclosure. Clarion University’s Right- to- Know Policy is available at the following link: http://www.clarion.edu/53883/

End of Part I

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PART II

INFORMATION REQUIRED FROM THE PROFESSIONAL

For a Proposal to be considered,

the information specified in this part of the RFP shall be included in the format outlined in this part. Any other information thought to be relevant, but not applicable to the enumerated categories, may be provided as an appendix to the proposal.

All requirements specified in this RFP must be submitted

to be considered responsive to the RFP. Non-Responsive RFPs will not be considered.

Each Addendum

issued shall be acknowledged and made part of the Proposal in order for the Proposal to be considered as in compliance with the provisions of the RFP.

Five (5) copies of each

Proposal shall be submitted to the Issuing Office. No other distribution of Proposals will be made by the Professional.

2.1 PROPOSAL FORMAT Proposals shall be indexed with Tabs 1 through 6 as described in paragraphs below. TAB 1 -- LETTER OF INTEREST (see items to include below) TAB 2 -- PA BUSINESS CERTIFICATION FORM (See Appendix 3) TAB 3 -- APPLICATION FOR SPECIFIC PROJECT, PASSHE FORM 150 ASP – NO SUBSTITUTIONS PERMITTED (See Appendix 4) TAB 4 -- NON DISCRIMINATION/SEXUAL HARASSMENT STATEMENT, INITIAL CONTRACT COMPLIANCE DATA FORM (See Appendix 5, Form STD-21 Rev. 5/08) TAB 5 -- PROPOSER’S NARRATIVE TAB 6 -- OTHER INFORMATION 2.2 DESCRIPTION OF REQUIRED INFORMATION The applicant shall submit a Proposal that clearly provides all the information that is requested under this RFP. The Proposal shall include: TAB 1 -- LETTER OF INTEREST The letter of interest shall be concisely presented and include, at a minimum the following:


A description of the proposed team structure including consultants. This description should also identify the location of the office providing the primary or lead master planning services.

The Proposer shall confirm their CAD drawings – shall be using AutoCAD (latest

version).

The proposer shall confirm they have the capability to develop and modify documents using GISArc (Latest Version).

A statement as to the number of geographical miles from the office that will provide the centralized services to the University.

The Proposer shall acknowledge all addenda received and made part of the submission to be considered in compliance with the provisions of the RFP.

TAB 2 – PA BUSINESS CERTIFICATION The Business Certification Form, Appendix 3, shall be completed. If an application process has started with the Commonwealth and is not complete when on the Proposal Due Date, explain the circumstances in the Proposal. A contract will not be issued to a Proposer for signature if a certification is pending. If the System determines that a Proposer without certification is eligible for an award of a contract, then the Proposer shall submit documented evidence of certification to the Issuing Office no later than the time the University is ready to send contracts to all Proposers for signature. Contracts could be sent to successful Proposers for signature within 60 days of the proposal due date but definitely no later than 120 days from the proposal due date. TAB 3 -- SSHE FORM 150 ASP–APPLICATION FOR SPECIFIC PROJECT The Proposer shall complete and sign SSHE Form 150 ASP, Appendix 4. To assure consistency in comparing proposals this is the ONLY form that may be submitted. The Proposer does not need to repeat information that is included in the other tabs of the Proposal. If information would be duplicated in the form, cross reference to the other tabs of the Proposal. The professional is to assure that the current forms are used. Additional instructions are as follows for section item numbered 9, 10, 11, & 13 on Form 150 ASP: Item #9, Key Personnel in Prime/Joint Venture, list only your firm’s employees

that your firm anticipates will be part of the design team during the term of this contract.

Item #10, Key Personnel in Subcontracted Firms, if your firm anticipates using

consultants, list only those consultant’s employees that your consultants anticipate will be part of the design team during the term of this contract. Letters


of consent from consultants working with the Professional should be attached to the form.

Item #11, Relevant Experience (5 projects) work performed...etc, provide as

much information as possible so that reviewers can form an opinion on your firm’s experience and capabilities, to include an abbreviated project scope of work. List only those projects which are similar in nature to the Problem Statement recorded in Part 1 of the RFP.

Item #11, Relevant Experience (5 projects), list only your firm’s employees that

your firm anticipates will be part of the design team. At a minimum, each employee’s professional experience should include the name, owner, and their specific work assignments on projects similar in nature to the project described in the Problem Statement.

Also in Item #13, Related Work – Current & Previous Work, for any consultants,

list only their experience for those projects which are similar in nature to the Problem Statement.

TAB 4 – NON DISCRIMINATION/SEXUAL HARASSMENT STATEMENT The Professional shall submit, with their proposal, a signed copy of Contract Compliance Requirements, see Appendix 5 of this RFP. Professionals who are awarded contracts under this RFP will be expected to comply with the requirements of the State System of Higher Education’s Act 188 of 1982, Section 20-2014-A-Non-Discrimination Policy, and 22 Pennsylvania Code, Chapter 509 Contract Compliance. Professionals who are awarded a contract will be required to complete a Notice to Subcontractors, Suppliers, Vendors, and Labor Organizations and STD-21A (Compliance Review Form for Professional Agreements). Copies of these forms are available upon request from the Contract Specialist. TAB 5 – PROPOSER’S NARRATIVE Proposer shall concisely state an understanding of the scope of work presented

by the RFP

Illustrated that the firm’s/team’s experience is assisting clients, specifically higher education clients in the development of master plans. This narrative should also identify the firm’s/team’s strongest assets.


The Proposer shall provide a narrative illustrating their knowledge of educational issues facing universities today and how they have assisted clients develop Campus Facilities Master Plans.

Illustrate the firm’s approach to master planning, and to this master planning

project in particular. This narrative should also include a proposed schedule for completing the services.

Describe the firm’s overall approach, and specific for this project, for the utilization of Minority and Women-Owned Business Enterprises and other firms similarly positioned under Federal and other Commonwealth, state, and municipal programs.

The Proposer shall provide a narrative describing the strongest assets or

services offered by the firm that are related to the types of work that the firm desires to offer to the University.

A general statement on your workload over the next two years, and your plan on how you would handle any significant increases or decreases in your expected workload over that period should your firm be awarded a contract. (Do not list current and upcoming projects, as they are to be listed in Section 16-Current Workload, of Form 150 ASP.

Home Office, Branch Offices, & Subcontracted Services. The Proposer shall

explain how the firm’s main office, any branch offices, and any subcontracted services will be assigned to staff the needs of the University.

TAB 6 – OTHER INFORMATION Photographs and Other Materials. In addition to the information listed above, photographs and/or other materials may be provided to show the applicability of the firm’s experience in the field of Campus Facilities Master Planning Services.

End of Part II




PART III

SELECTION OF THE PROFESSIONAL

3.1 SELECTION PROCESS All proposals submitted are subject to review by the University Selection and Negotiating committees. The Facilities Planning Committee will be responsible for the selection of members for both the “Section” and “Negotiating” Committees. The University committees are free to make judgments concerning any Proposal based on the member’s experience, interpretation of information contained in Proposals, and information known by and available to the University. All recommendations for selection made by the boards shall be final pursuant to the Act of November, 1982 (24 P.S. §§ 20-2001A, et seq.).

3.1.1 Selection Committee

The Selection Committee shall review the qualifications of interested professionals and identify, based upon the selection criteria established and published by the Committee, the professionals deemed to be the most highly qualified to provide the services required. The Selection Committee shall then rank the firms identified in priority order by qualifications, with the results being formally transmitted to the Negotiation Committee.

3.1.2 Negotiation Committee

The Negotiation Committee shall negotiate a fair and reasonable fee (or billable rates) with the top selected firm in order of preference. The Negotiation Committee shall open negotiations with firms of a lower preference only if a fair and reasonable fee (or billing rates) cannot be established with the firm of higher preference.

3.2 SELECTION CRITERIA The following areas of consideration will be used in making the selection:

3.2.1 Understanding the Problem

This refers to the firm’s understanding of the University’s needs and scope of work of the RFP.


3.2.2 Firm Qualifications and Experience This refers to the ability of the firm to meet the terms of the RFP, especially the

time constraint and the quality, relevancy, and timeliness of projects undertaken by the firm.

3.2.3 Professional Personnel

This refers to the relevant qualifications of professional personnel who would be

assigned to the project by the firm. Qualifications of professional personnel will be measured by experience particularly with reference to services and past successful work similar to that described in the RFP. Particular emphasis is placed on the qualifications of the Project Manager.

3.2.4 Soundness of Approach Emphasis here is on the narrative of the process for developing a Long Range Campus Facilities Master Plan requested in the Work Plan section of Part II.

3.2.5 Proposal Presentation This refers to the overall presentation of the RFP, the directness of approach, the ease of understanding and the adherence to instructions.

End of Part III




PART IV

SCOPE OF WORK

4.1 GENERAL Clarion University is seeking a professional firm, or team of professional firms to assist the University in the preparation of a comprehensive Campus Facilities Master Plan.

The general objectives for this master planning work are: A. To develop a comprehensive, flexible, long-range plan for effective use

and reuse of existing land, facilities, and infrastructure, and possible expansion of campus facilities to meet identified shortfalls and possible future needs.

B. To ensure interface between campus facilities and the University’s mission, goals, and academic and strategic plans.

C. To ensure interface between campus facilities and the local municipality in order to advance a quality built environment for both university and community members.

D. To prepare a plan that presents the mutual facilities master planning interests of the university and the Clarion Borough/Oil City.

E. To prepare a plan which divides renovations and new construction which will provide the University with strategies that maximize limited funding concerns.

F. To prepare a plan which distributes academic and support functions to buildings to improve interaction, communication, workflow, and usage. The Plan must be informed by ongoing development of the University’s updated Strategic Plan and also the Academic Plan, which is now in the early stages of development.

G. To develop architectural, engineering, and related design themes and standards that support the heritage and beauty of the campus, enhance the image of the University, and provide for more standard operations and maintenance.

H. To document all aspects of the master plan to comply with the requirements of the University’s Facilities Master Planning guidelines.

I. To incorporate current ADA requirements.

The Campus Facilities Master Plan must be prepared in compliance with Volume VI-C University Master Planning of the System’s Facilities Manual posted on the PASSHE web site at the following link: http://www.passhe.edu/inside/legal/Documents/Vol-6c.pdf. The Campus Facilities Master Plan should address the efficient and effective use of

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University Facilities, improvement of existing University conditions, and all future growth. The Facilities mater Plan document should address facilities components and issues in two phases of planning: short-term (0 to 5 years) and mid-term (5 to 10 years).

4.1.1 Uses for the new Master Plan The University anticipates using the new Campus Facilities Master Plan

for the following: a. Communicate the University Vision b. Support academic programs and University Mission c. Align facilities with academic programs d. Plan capital expenditures e. Assist fund raising and development f. Serve as the base document for all campus planning g. Guidance for updated ADA regulations.

h. Serve as a base document for all Borough-University facilities planning

4.1.2 Master Plan End Products The University anticipates the end products of the new Master Plan as

follows: a. Documentation of Master Planning process

1) Executive summary and recommendations 2) Site development plan 3) Implementation strategy 4) Existing conditions survey 5) Space utilization study 6) Building development plan 7) Design guidelines and standards 8) Financial estimate 9) Rendering of campus by stages of development 10) Illustration (schematic) of proposed development 11) Documentation of existing campus 12) Determination for accomplishing updated ADA regulations

b. Documentation of specific studies:

1) Student Housing Study & Financial Analysis 2) Space Utilization Study

3) Existing Conditions Survey 4) Utility / Infrastructure Study 5) Parking Study


6) Design Guidelines and Standards Manual 7) Feasibility Study / Adaptive Reuse of Existing Buildings/Updated ADA Regulations 8) Landscape Study

4.2 SCOPE OF MASTER PLANNING SERVICES It is anticipated that the process of developing a new Master Plan will involve the following reviews and services.

4.2.1 Strategic Review a. Institutional Mission and Roles

1) Mission Statement. The University Mission Statement will be updated by 5/1/12.

2) Strategic Plan: A copy of the most recent update of this plan will be provided to the selected professional design firm for review and reference.

3) University Project Funding Process: The selected professional design firm will need to review and understand the System’s and the University’s Project Funding Process in order to prepare the financial feasibility portion of the Master Plan. The University will brief the selected professional design firm on this process.

b. Clarion Borough: The new University Campus Facilities Master

Plan will take into account the Borough’s master plan. During Master Plan development, interaction and information sharing with Borough planners in formal and informal settings will be expected.

c. Oil City, Venango County: The new University Campus Facilities

Master Plan will take into account Oil City’s master plan. d. Market and Enrollment Analysis

1) Demographic Analysis: Various demographic analyses have been prepared over the last five years; specifically one by Noel Levitz for an Admissions Study and a Student Housing Marketing Analysis conducted by Anderson Strickler. Copies of these studies will be made available to the selected professional design firm. The selected firm will have to update the analysis as necessary to develop the new Master Plan.


2) Enrollment Analysis: An enrollment analyses was conducted by Noel Levitz for the Admissions Study. A copy of this study will be made available to the selected professional design firm. The selected firm will have to update the analysis as necessary to develop the new Master Plan.

e. Academic Program

1) Academic Program Review: The University’s academic program is summarized in the University catalog which is available on line from the University’s web site at http://www.clarion.edu/1174/. The selected professional design firm will need to review the academic program in order to complete the development of the new Master Plan.

2) Academic Goals and Direction: The University’s Vision, Mission, Values and Directions will be updated by May 1, 2012. A new Academic Plan, Student Life Plan and Finance & Administration Plan will be completed by May 1, 2013. The selected professional design firm will need to incorporate the academic goals and direction in order to complete the development of the Master Plan.

3) Alignment of Facilities Program with the Academic Programming: One of the services required of the selected professional design firm is to assist the University in aligning the capital facilities program with the academic program.

4.2.2. Functional Analysis Review a. Functional and Utilization Analysis

1) Operations Analysis. Analyze and recommend whether or not University functions are located in the proper zones of the Campus and in the appropriate facilities and whether or not existing facilities and utilities are adequate to support planned growth. 2) Facilities Utilization Review

b. Facility Space Program

1) Space Utilization Survey and Space Needs Assessment 2) Comparative Standards: The System space standards are

provided in the Facilities Manual posted on the PASSHE web site at to following link: http://www.passhe.edu/inside/legal/Documents/Vol-6b.pdf

http://www.clarion.edu/1174/�

http://www.passhe.edu/inside/legal/Documents/Vol-6b.pdf�


4.2.3 Physical Analysis Products a. Campus and Community Analysis

1) Land Use and Zoning: The land use and zoning sections of the existing master plan need to be reviewed and updated and coordinated with the Clarion Borough code and

all other appropriate codes, regulations, and laws. 2) Physical and Circulation: The physical and circulation

sections of the master plan need to be reviewed and updated as part of the physical analysis.

3) Campus Quality and Image: The Campus quality and image sections of the master plan need to be reviewed and updated based on the review.

b. Building and Systems Analysis

1) Inventory of Space: The University has a building by building space inventory by use classification (classroom, teaching laboratory, office/conference, etc.) in accordance to PASSHE standards. This document should be updated by this contract to PASSHE standards.

2) Appropriateness of use 3) Accessibility analysis

4.2.4 Solution Development a. Development Potential 1) Opportunities and constraints b. Options and Evaluation

1) Options and strategies development 2) Cost estimating 3) Evaluation criteria

c. Financial Analysis and Feasibility

1) Study of financial feasibility 4.2.5 Master Plan Document a. Site Development

1) Site Master Plan


2) Site Acquisition Plan 3) Utilities Master Plan 4) Landscape Master Plan 5) Signage Plan

b. Building Development

1) Building Master Plan c. Design Guidelines

1) Campus planning concepts 2) Architectural vocabulary 3) Exterior facades 4) Landscape treatment

d. Implementation Strategies

1) Cost estimating 2) Phasing schedule

4.2.6 Student Housing Plan a. Use the existing Campus Facilities Master Plan, existing Student

Housing Plan, the Strategic Plan, and University growth studies as starting points, develop a University Student Housing Master Plan based on the Student Housing Market Study and Implementation Plan.

b. Update the student housing financial plan for implementation detailing financial options (public versus private), providing a comprehensive analysis of the options including all projected costs.

c. Perform related studies to support the above plans, including a campus-wide facilities condition assessment and academic facilities space assessment.

d. With the above and in coordination with Student Lodging Inc., develop a University Student Housing Master Plan.

4.3 KEY MASTER PLANNING ISSUES

4.3.1 The following planning issues are of high priority in developing the new

Master Plan:

• A clearly articulated facilities plan encompasses high priority desires for each of the campus (Clarion & Venango) and the Borough/City they reside within.


• Parking • Points of entry (main entrance), navigation, visibility and

image of Campus • Size of Campus, sites and potential acquisition sites • Utilization of small houses and/or recommended demolition • Increase student recruitment and retention • Land use (including mitigation of land erosion/adverse

effects by weather) • Develop intention and inspiring places/spaces

4.3.2 The following planning issues are of medium priority in developing the new

Facilities Master Plan:

• Facility needs for academic program growth or decline over the next 10 years

• Space requirements versus allocations • Changing space needs to meet unmet needs • Classroom and lab utilization and sizes • Quantity, type and location of athletic and recreation

facilities • Campus zones • Vehicular circulation • Open spaces and landscaping • Pedestrian circulation • Utility systems • Site accessibility • Building functional location appropriateness • Building use appropriateness • Building adequateness of space • Building physical condition. Catalog classroom, age,

condition, year built and year renovated. (The University will provide the selected professional design firm with a copy of the Annual Inspection of Facilities report for review and updating as appropriate.)

• Building image and entries • General guidelines for classroom technology

4.4 MISSION AND PROFILE OF UNIVERSITY AND CAMPUS (A new document

will be completed by 5/1/12.) 4.4.1 Vision Statement (also see the following link for future strategic directions

of Clarion University http://www.clarion.edu/27556.pdf )



Clarion University of Pennsylvania will serve the Commonwealth ever more effectively as a high quality, dynamic, technologically advanced, publicly owned university dedicated to advancing knowledge with a focus on learning and collaborating with educational and business partners. Clarion University will be accessible to students from diverse backgrounds, accountable to its many constituencies, and actively engaged in the continuous improvement of its programs, services, faculty, and staff. Above all, Clarion University will prepare students to succeed in the global economy, to contribute to the economic and social well-being of the Commonwealth and the nation, to play constructive roles in their communities, and to lead productive and meaningful lives, including a passion for continuous learning.

Approved by the Council of Trustees, Clarion University, January 18, 2001

4.4.2 Mission Statement

Clarion University seeks to excel in all that it does and challenges students to develop their talents, extend their intellectual capacities and interests, expand their creative abilities, and to develop a respect and enthusiasm for learning that will extend throughout their lives. The university acknowledges that learning requires a partnership demanding hard work by students, faculty, and staff, and that learning extends beyond the classroom. The university community is dedicated to helping students see in themselves what they may become by creating opportunities to develop the knowledge, skill, and attitudes necessary for both enlightened citizenship and successful participation in a technologically advanced, global society.

Clarion University is primarily an undergraduate institution with selected graduate programs. Instructional programs--delivered on campus, throughout the state, and beyond via appropriate distance learning technologies--range from associate degrees and certificate programs to baccalaureate degree programs in the arts and sciences and professional fields, graduate programs in selected fields, and continuing education. University programs are administered through campuses in Clarion and Oil City.

Clarion University seeks to admit, retain, and graduate students who are qualified and motivated, and to recruit, retain, and support highly qualified and dedicated faculty and staff. The university is a learning community that seeks diversity in its faculty, staff, and student body and values this diversity as providing richness in the learning process. This community strives to treat its members with civility and respect. Students, faculty, and staff value learning, contribute to the development of new knowledge through scholarly activities, and participate in community and public service responsive to the needs of society.

Approved by the Council of Trustees, Clarion University, January 18, 2001


4.4.3 Core Values of Clarion University

a. We believe in the learning potential of all our students who are willing to invest hard work in the pursuit of their education.

b. We are committed as a faculty, staff, and administration to creating opportunities for all our students to achieve success beyond their own expectations within an environment that cultivates tolerance, civility, and respect. c. We value the individual relationship between student and faculty as central to the learning process and recognize the contributions of staff in providing the necessary support for that endeavor. d. We believe that we exist to serve the needs of all people of the Commonwealth of Pennsylvania and to advance higher education as a public good. e. We are committed to advancing our relationships with the larger communities of which we are a part. 4.4.4 Characteristics of University and Campus a. History and Philosophy of the University

Clarion University, located in Clarion County, is one of the 14 state-owned institutions of higher education that make up the Pennsylvania State System of Higher Education. Founded in1867 as the Carrier State Normal School, it was the first school of its kind in the Commonwealth. Today, it is a comprehensive public institution with a broader mission: to provide a full range of exemplary undergraduate programs that sustain the liberal arts tradition, at the lowest reasonable cost to its students.

b. Clarion Campus

Now well into its second century of service to the people of Pennsylvania, Clarion University has successively been Carrier Seminary, a state normal school, a state teachers' college, a state college, and beginning July 1, 1983, a university in the Pennsylvania State System of Higher Education. Each phase of this development has marked a stage in the continuing effort of the institution to respond to the educational needs and aspirations of increasing numbers of students. Today, Clarion University is a multipurpose institution with an enrollment of more than 7,300 students offering associate, baccalaureate, and graduate programs. Clarion University is recognized by 25 accrediting agencies.


The Clarion Campus of the university contains 128 acres and 43 buildings. Beyond the Clarion Campus, situated at the west end of the town of Clarion, is a 27-acre athletic complex with football, baseball, and practice fields and Memorial Stadium, seating 5,000 spectators. The university is within the Borough of Clarion some two miles north of Interstate 80 at Exits 62 and 64 and is approximately 2 1/2 hours' driving time from the urban centers of Pittsburgh, Erie, and Youngstown. Among facilities supporting programs and students at Clarion University are the Carlson and Suhr Libraries, the George R. Lewis Center for Computing Services, more than two dozen computer laboratories, a planetarium, science laboratories having excellent instrumentation, smart classrooms, radio and television studios, a writing center, tutorial services, a counseling center, a state-of-the- art recreation center, residence halls that are completely wired for high-speed Internet access, a modern student center, and excellent food services across the campus.

c. Clarion University – Venango Campus

High on the Allegheny Plateau Venango Campus of Clarion University, established in 1961, was the first branch campus in the Pennsylvania State System of Higher Education. Located in Oil City, Venango Campus is scenically situated on 62 acres surrounded by heavily-wooded foothills overlooking the Allegheny River Venango Campus offers a personal and challenging academic experience with small classes that maximize student-faculty interaction and student success.

The campus’ programs and services are designed to meet a wide range of needs and are offered with the flexibility that is required for a diverse community of learners. Many academic programs utilize partnerships with medical, business, industrial, and educational organizations that bring real-world, technical expertise and resources into its curriculum. Students and faculty utilize the latest in electronically enhanced learning and teaching tools and the fully wireless campus provides students the flexibility of accessing university resources anywhere on campus. A wide range of cultural events and activities, including a comprehensive intramurals and outdoor recreation program and nationally competing club sports teams, offer students and community members opportunities for engagement and personal enrichment.

To earn a Clarion University associate degree, a minimum of 30 credit hours must be completed at Clarion University–Venango


Campus. Venango Campus offers programs for both part-time and full-time students. Students may study toward associate degrees in administration technology, allied health, arts and sciences, business administration, criminal justice, early childhood education, industrial technology, paralegal studies, nursing, rehabilitative services, and respiratory care. An Honors Program for students with high academic potential offers an enhanced college experience.

Students may also complete the first two years of study toward any of Clarion University’s 90-plus bachelor’s degree programs. Complete baccalaureate degrees offered at Clarion University– Venango Campus include medical imaging sciences with multiple concentrations, nursing, and liberal studies. A Master of Science in Nursing degree is offered with Nurse Practitioner and Nursing Education concentrations. Graduate programs and courses are offered for specific student cohorts.

Other programs offered at Venango Campus include 11 certificates that can be completed in one year or less and a variety of continuing education courses and seminars.

4.4.5 Academic Programs and Degrees (additional information on current and

future directions for Clarion University is available at: http://www.clarion.edu/217017.pdf

a. Accreditation, Approvals, Memberships

:

ACCREDIATIONS: 1) American Library Association (ALA) 2) Association for Childhood Education International (ACEI) 3) Council for Exceptional Children (CEC) 4) Speech-Language Pathology (CAA) of the American Speech-Language-Hearing Association (ASHA) 5) Council on Academic Accreditation of the American Speech- Language-Hearing Association (ASHA) 6) International Reading Association (IRA) 7) Middle States Commission on Colleges and Schools (Middle States) 8) National Association for the Education of Young Children (NAEYC) 9) National Association of Schools of Music (NASM) 10) National Council for Accreditation of Teacher Education (NCATE)



11) National Council for the Social Studies (NCSS) 12) National Council of Teachers of English (NCTE) 13) National Council of Teachers of Mathematics (NCTM) 14) National Science Teachers Association (NSTA)

APPROVALS: 1) The American Chemical Society 2) Pennsylvania Department of Education (PDE) 3) U.S. Department of Education MEMBERSHIPS: 1) American Association of State Colleges and

Universities 2) Council of Graduate Schools 3) Educational Associate Institute of International Education 4) Northeastern Association of Graduate Schools 5) Pennsylvania Association of Graduate Schools 6) The Teacher Education Council of State Colleges and Universities

b. Facilities Master Plan History: Please see the current Campus

Facilities Master Plan for the history of facilities planning on the Campus.

c. Site: More detailed information regarding the nature, location, and

composition of the Campus can be found in the existing Campus Master Plan.

4.5 REFERENCE DOCUMENTS

4.5.1 Reference Documents that will be provided to the selected professional

design firm.

University Strategic Planning Documents Middle States Self-study Accreditation Report Base Campus Plan/Map (will need updating) Includes Campus topographic map (=/- 2 feet from previous

aerial survey) List of peer / aspirant institutions PASSHE Facilities Database PASSHE Infrastructure Database Previous Master Plan Noel Levitz Admission Study


STV Architects Residence Hall Feasibility Study Classroom / laboratory utilization (have mainframe based annual

fall schedule report) Signage Plan Traffic Studies Annual Inspection of Facilities Report (narrative format) ESCO Energy Audit Study Sightlines Facilities Assessment (building utilities) Borough/City Planning documents

4.5.2 Reference Documents that will need to be provided by the selected

professional design firm.

Aerial photograph Parking study Capital Improvement Plan (have from annual submission to

System) Utilities Plan Space Utilization Study and space Inventory (have space inventory

by building by use classification; need room by room space inventory)

4.6 GENERAL AND SPECIAL CONDITIONS

4.6.1 Regardless of any instruction herein to the opposite, all work under this contract must be accomplished within the laws, statutes, guidelines, rules and regulations, and policies of the United States, the Commonwealth of Pennsylvania, the Pennsylvania State System of Higher Education, Clarion University, and local and municipal authorities. It is the responsibility of the Consultant and all sub-consultants to abide by these conditions.

4.6.2 The Professional is responsible for all administrative requirements

necessitated by completing the work as further detailed herein, including coordinating and attending as many meetings as necessary, and documenting, providing, and distributing meeting minutes and other pertinent data to as many University constituents as necessary to successfully complete the tasks identified herein.

4.6.3 The University reserves the right to further define the scope of services and may omit activities or tasks herein noted.

4.6.4 The Professional will be responsible for researching and documenting any

information felt necessary to properly complete the work, but which is not currently available from the University.


4.6.5 The Professional will arrange for all meetings and prepare and distribute minutes of meetings. The Professional will also provide a summary record of all focus group and other discussions.

4.6.6 All reports and drawings will be prepared and submitted in hardcopy and

electronic format. Drawing format should be compatible with University format requirements.

4.6.7 The new Master Plan will ultimately be approved by the University Council of Trustees. All other approvals referenced in Volume VI-C University Master Planning are not applicable.

End of Part IV




PART V

PROPOSED DATA ASSEMBLY & ANALYSIS PROCEDURES

5.1 ORIENTATION - Task 1 5.1.1 Orientation Visit

The Professional will meet with the University President, President’s Executive Council, Facilities Planning Committee (or their designee), and Campus Facilities Master Plan Committee to discuss the University’s educational mission and goals, the strategic plan, the campus marketing and branding initiative, the Campus Facilities Master Plan goals and objectives, and the current facilities funding programs and plans, and other items pertinent to the updating of the Campus Facility Master Plan. At this meeting(s), a detailed schedule of assigned task, the content, form and date of the Campus Facilities Master Plan kick-off meeting, and a schedule of interviews with the following groups will be established: APSCUF Executive Committee, representative of staff bargaining units, Academic Deans and Directors Council, Administration and Finance Council, Student Affairs Council, University Relations Council, President’s Executive Council, Residence Hall Council, and the Student Senate.

5.1.2 Obtain Existing Data

The existing Campus Facilities Master Plan provides much, still pertinent, information. Assemble existing data reports from the University providing necessary background information to cover the intervening ten-year period. These reports include information on physical conditions such as utilities, parking, relevant policies and procedures, environmental reports, current and planned curricula, current and projected student enrollment, facility use surveys, mapping products, and any other information that may be appropriate for the planning effort. The intent is to gather and use all of the extensive data already available at the University. The assumption is that student enrollment will grow from current levels to 1500 additional students over a five-year time period.

5.1.3 Site Orientation During this time, the Professional will conduct a two-day tour of the University and key interviews will be conducted. The Professional will perform initial verification of available information and assess general physical conditions.


5.1.4 Campus Facilities Master Plan and Student Housing Master Plan Kick-off Meeting

The Professional will conduct one public meeting to present the master plan effort. This meeting will be open to the entire University community as well as interested parties from the surrounding area. The University administration will present the University Strategic Plan, University Vision, and University goals and objectives (including growth, student housing, facilities assessment, and safety and security assessment). The Professional will present the planning team, process, and schedule. All comments obtained at this meeting will be included as part of the master plan documentation. 5.1.5 Product The product of this task will be a list of goals, objectives, detailed schedule, and planning assumptions submitted to the University for approval through the Facilities Planning Committee (or their designee) to the President’s Executive Council. Upon written approval of Task 1 by the President, the Professional will proceed to Task 2. 5.2 INVENTORY OF EXISTING CONDITIONS/SITE EVALTUATION 5.2.1 Mapping Photogrammetric work was prepared in 1998 as part of the existing Master Plan. The University also conducted a property boundary survey in 2002. The Professional will prepare updates to the base mapping to reflect changes in both. Aerial photo images will be updated to reflect the current campus. Deliverables will include ten 24”X36” aerial photographs. 5.2.2 Questionnaire The Professional will develop pertinent survey questions for review and approval by the Facilities Master Committee. The Professional will administer the survey through an on-line, internet-based facility, collect and collate the responses, and provide the results to the University. 5.2.3 Workshop

The Professional will conduct multiple workshops on campus and in the community: two at different times and dates for faculty, administration, staff, and for students, one for the Clarion University Foundation and Alumni Association, and open workshops held off campus in the community.


The purpose of these workshops is to elicit information about issues from each of these groups, and to ensure that all interested parties have an opportunity to be fully engaged in the planning process.

5.2.4 Field Investigation The Professional shall conduct field investigations to document and verify information. Areas to be studied are: traffic flow, parking, student movements, site constraints including topography, drainage, soils, slopes, and wetlands; architectural and site character, and issues identified during the workshop session and from the interviews. This field effort will also be used to verify the base maps created in 2.1 above. This will be a general overview of site condition and not a detailed survey of information. The Professional will take photographs and begin to document issues of concern. An important part of this task if for the Professional team to see the campus at all times of day and to view activity during major functions such as athletic events and concerts. 5.2.5 Presentation The Professional will present findings to this point in a meeting with the Facilities Planning Committee (or their designee). 5.2.6 Products of Task 2

a. Compilation of issues identified in the workshops and questionnaires by categories including facilities, maintenance, space, visual quality, student life, Clarion University Foundation, and others as appropriate. These issues will be placed in priority order based on input from workshop attendees and the frequency each was reported in the workshops and questionnaire.

b. A set of updated CAD maps suitable for initial data gather and mark-up. Information will be verified during Task 3 below. The Professional will provide Clarion University with electronic files as well as paper prints of these maps.

c. Documentation of findings of field work on base maps and in

narrative format. Information provided at this stage will reflect data obtained during Task 1 and Task 2. Existing conditions maps and narratives will include: 1) Surrounding municipalities - The Professional will document

planning actions to occur off-campus including impact from municipalities, utility, and transportation organizations and


local developers. This map will show surround land use and zoning. A narrative will describe information such as demographics, employment impacts, services, and overall relations between Clarion University and its neighborhoods.

2) Site Constraints to Developments – This includes mapping

and reporting on factors that affect development. Items to be included are: soils, slopes, wetlands, flood plains, aquifer recharge area, historic buildings, archeological sites, environmental issues, visual quality, vegetation, critical open space, and sub-surface conditions particularly buried utilities. The Professional will rely on existing sources of information gathered from previous reports and documents. A constraint composite map will be developed indicating those areas of the site that are most suitable for development. Problem areas will be indicated as well. The narrative will describe the existing situation and be supported by graphics, photos and maps as necessary to effectively communicate the information. Development potential will be discussed including cost implication and environmental requirements.

3) Existing Land Use - The existing land use map will be drawn based on an understanding of how facilities are currently used. The Professional will define any map existing land use patterns. The narrative will describe the functional relationships and overall effectiveness of the existing land use structure. This will include a discussion of adjacency requirements, operational conflicts, and inefficiencies.

4) Existing Circulation - These maps will show the major, secondary, and service road, parking areas with capacities, pedestrian and bicycle routes. Site access, conflict points, and issues and concerns will be indicated on these maps. The narrative will discuss the general conditions of the circulation system including adequacy of the streets and parking, conflict with pedestrians and vehicles, accommodations for bicycles, and general site accessibility. This does not include an in-depth traffic study, but will provide information appropriate for master planning level decisions.

5) Building Use Map. The Professional will develop a building use map based on information obtained from the Facilities Inventory Data Format. Information will include space by type, department, and size. Develop a tabulation of existing and required facilities format to be used as the basis for the


space analysis in the performance of Task 3. The narrative will summarize facility use and summarize user concerns identified in the workshops. This product will be an attractive report containing photographs, maps, text, and charts as needed to communicate findings of Task 1 and 2. These products will be submitted for approval through the Facilities Planning Committee (or their designee) to the President’s Executive Council.

5.3 PROGRAM DEVELOPMENT – ASSESSMENT OF NEEDS & REQUIREMENTS – TASK 3 5.3.1 Space Requirements:

The Professional will generate a tabulation of existing and required facilities in an approved data base format using accepted space standards and space requirement projections. This will be developed by college, department, and type of space. Considerable information is available in the University’s Computerized Maintenance Management System. Space requirement projections will be prepared and coordinated with the University by the Professional. The workshops, questionnaires administered by the University, and selected interviews with the President’s Executive Council, Facilities Planning Committee (or their designee), Deans, Vice Presidents, Department Chairs, Department heads and directors will provide the sources for this information. The determination of space requirements will result in two levels of projected needs; an order of magnitude space program by each College by Department by project over the next 5 years, and a long-term space program projected to the extent possible given the current understanding of campus needs. This is typically a 20-year projection.

5.3.2 Assessments: The Facilities Condition Assessment and Academic Space Assessment and the Safety and Security Assessment will be completed for this task. 5.3.3 Products of Task 3: The products of Task 3 are a data base and report identifying shortages and excesses of space based on projections of 5 and 20 years, adequacy of the type of physical space to support the existing functions along with an overview of existing physical problems, and adequacy of functional relationships. The Professional will submit this work for approval through the Facilities Planning


Committee (or their designee) to the President’s Executive Committee. 5.3.4 Presentation: The Professional will present findings to this point in a meeting with the Master Planning Committee. Upon written notice, the Professional will proceed to Task 4. 5.4 MASTER PLANNING - Concept Development - Task 4 5.4.1 Alternatives:

The Professional will analyze and recommend to the Facilities Planning Committee (or their designee) alternative concepts for land use, circulation, and space utilization, integrating the Student Housing Master Plan and the various assessments and studies. These recommendations will be made in comparison to the existing Campus Facilities Master Plan.

5.4.2 Selection of alternatives: The Professional will assist the University in selecting the most suitable concept approach for further development based on an analysis of functional adequacy, cost, flexibility, aesthetics, and overall potential for implementation. 5.4.3 Facilities Planning Committee Presentation: The Professional will present the alternatives and recommendations for selected alternative to the Committee. 5.4.4 Products of Task 4: The products of Task 4 will be a summary of the alternatives and a description of the rationale used in selecting a plan submitted for approval through the Facilities Planning Committee (or their designee) to the President’s Executive Committee. Upon written approval of Task 4, the Professional will proceed to Task 5. 5.5 MASTER PLAN DEVELOPMENT – TASK 5 Based on the selected alternative above, the Professional will proceed to develop the balance of the Master Plan. This includes:


5.5.1 Space Utilization Plan: Based on the tabulation of existing and required facilities developed in 3.1 above, and the selected alternative, the Professional will develop a plan to address space deficiencies. Specific projects and sites will be identified, and budget level cost estimates will be developed for projects included in the capital facilities program. Space problems will be addressed by College by Department level. With respect to what academic programs will be expanded and how, assumptions will need to be made in order to develop appropriate and meaningful facilities plans. This effort will not develop internal building space plans. 5.5.2 Land Use Plan: Based on the existing information gathered above, the Professional will identify conflicts/deficiencies in the existing land use, prepare an ideal land use model, and develop a proposed land used plan base of the selected alternative. The Land Use Plan will reflect the functional relationships identified in the space utilization survey. 5.5.3 Circulation Plan: The Professional will identify deficiencies and recommend improvements to meet current and future requirements. Campus access, roads, parking, and pedestrian routes will be included. Specific projects will be identified and budget level cost estimates will be developed for projects included in the capital facilities program. The circulation plan will be integrated with the land use plan. 5.5.4 Utilities and Technological Infrastructure:

This task will provide a generalized campus-wide utility plan designed to support the facility recommendations above and to address major current deficiencies. Recommendations will be made for current, short and long range problems, and budget level cost estimates will be provided for projects included in the capital facilities program. A general statement of situation for utilities within the buildings will be provided, but a detailed analysis of utilities in each building is beyond this scope of work. Current, short and long range deficiencies in the utility systems, and recommended improved to be included in the capital facilities program will be provided.

5.5.5 Capital Facilities Program (the short to mid range plan): The Professional will identify a list of options required to address facility needs identified in the Master Plan. This list will include both buildings and infrastructure needs. The University will review this list and select the preferred alternatives. The Professional will develop scope and budgets for these projects


and recommend a phasing plan. 5.5.6 Surrounding Municipalities: Impact to and from the local community will be identified and mitigation measures will be recommended. 5.5.7 Interim Submission/Meetings:

This will be an “on-board” working meeting with the Facilities Planning Committee (or their designee). The purpose is to discuss concepts prior to developing the final document.

5.5.8 Products for Task 5: The products of Task 5 will include complete narrative report and supporting graphics necessary to effectively communicate the planning process, decisions, and President’s Executive Council. After Task 5 has been completed, reviewed and approved by the University, the Professional will proceed to Task 6. 5.6 FINAL REPORT – TASK 6 The final report will include the following information: 5.6.1 Narrative report describing the existing situation, planning analysis and the ultimate plan: All issues identified in this scope will be included in this narrative. 5.6.2 Graphic representations of information as needed to communicate the information: Specific graphics will be included for site constraints, land use, building use, utilities, circulation, capital facilities program, surrounding area information, the development plan, and design guidelines. The document will also contain charts and photographs as appropriate. 5.6.3 Final Report: The final report will be considered complete upon approval in writing from the University.


5.6.4 Additional services that can be performed under this contract but are not included in this fee proposal are:

• Schematics of Projects

End of Part V

Standard Form of Agreement for Professional Services Page 1 of 18 71K120 (11-11-98)

Standard Form Of Agreement For Professional Services Page 1 of 1 71K120 (11-11-98)

APPENDIX 1

PENNSYLVANIA STATE SYSTEM OF HIGHER EDUCATION COMMONWEALTH OF PENNSYLVANIA

S T A N D A R D F O R M O F A G R E E M E N T

F O R S P E C I F I C

P R O F E S S I O N A L D E S I G N S E R V I C E S

Agreement No. ____________

AGREEMENT made as of this [---date---] day of [---month---], [---year---],

at [---name of county---] County,

by and between

[---name of university---] University of Pennsylvania of the State System of Higher Education,

Commonwealth of Pennsylvania , hereinafter called the "System"

AND

[---name of firm---] [---street address or principal place of professional's business---],

an [---individual, partnership or corporation---], Federal Identification No. [---FID number---],

hereinafter called the "Professional".

The Professional, for and in consideration of the terms of this contract, agrees to furnish and provide all qualified personnel, facilities, materials and/or other services prescribed in this Agreement for the duration specified, for a project titled: [---name of project---] described in Rider A, at a contract cost of $[---negotiated fee---]. The completion date for this project shall be [---date of required completion---].

No agreement shall be effective until executed by all necessary Commonwealth officials as provided by law. The following Riders are attached herein and made a part of this Agreement:

Rider A - Scope & Specifications of Work .............. consisting of pages

Rider B - General Conditions.................................. consisting of pages

Rider C - Nondiscrimination Clause ....................... consisting of pages

Rider D - Special Conditions .................................. consisting of pages

Rider E - Standards of Practice .............................. consisting of pages

Rider F - Professional Integrity Provisions ............. consisting of pages


IN WITNESS WHEREOF, this Agreement has been executed and delivered as of the date set forth in the caption hereof:

FOR THE PROFESSIONAL: FOR THE COMMONWEALTH:

______________________________ _________________________________

Individual or Partner (Signature & Title) (If Professional is an individual or Partnership) [---name ---] University of Pennsylvania of the State System of Higher Education

______________________________ __________________________________

President or Vice President of Corporation Office of the Chancellor

Approved as to Form and Legality:

______________________________ __________________________________ Secretary or Treasurer of Corporation University Legal Counsel State System of Higher Education

__________________________________ Deputy Attorney General Commonwealth of Pennsylvania


S T A N D A R D F O R M O F A G R E E M E N T F O R

S P E C I F I C P R O F E S S I O N A L D E S I G N S E R V I C E S

TABLE OF CONTENTS

RIDER A SCOPE AND SPECIFICATIONS OF WORK TO BE PERFORMED

RIDER B GENERAL CONDITIONS

ARTICLE 1 GENERAL 1.1 INCORPORATION BY REFERENCE 1.2 JURISDICTION 1.3 NOTICES 1.4 INTEGRATION 1.5 NO THIRD PARTY RIGHTS 1.6 HOLD HARMLESS 1.7 OFFSET PROVISIONS 1.8 DEBARMENT OR SUSPENSION 1.9 PROFESSIONAL RESPONSIBILITY PROVISIONS 1.10 EXCESS PREPARED FOOD 1.11 RECYCLED MATERIALS 1.12 AMERICANS WITH DISABILITIES ACT 1.13 ASSIGNMENT 1.14 AMENDMENT 1.15 REPRESENTATION AS TO QUALIFICATION 1.16 PROFESSIONAL EVALUATIONS 1.17 OWNERSHIP OF DOCUMENTS 1.18 DISPUTES WITH THE SYSTEM

ARTICLE 2 THE PROFESSIONAL'S RESPONSIBILITIES

ARTICLE 3 COMPENSATION AND PAYMENT ARTICLE 4 INSURANCE

4.1 PROFESSIONAL LIABILITY INSURANCE 4.2 GENERAL LIABILITY INSURANCE 4.3 CERTIFICATE OF INSURANCE 4.4 FAILURE TO COMPLY WITH INSURANCE REQUIREMENTS

ARTICLE 5 SUSPENSION OF WORK AND TERMINATION OF AGREEMENT 5.1 SUSPENSION OF WORK 5.2 TERMINATION FOR CONVENIENCE 5.3 TERMINATION UPON DISABILITY OF PROFESSIONAL 5.4 TERMINATION FOR DEFAULT OF PROFESSIONAL

RIDER C NONDISCRIMINATION/SEXUAL HARASSMENT CLAUSE

RIDER D SPECIAL CONDITIONS

RIDER E STANDARDS OF PRACTICE

RIDER F PROFESSIONAL INTEGRITY PROVISIONS






RIDER A

SCOPE AND SPECIFICATIONS OF WORK TO BE PERFORMED

In this Rider, the University should provide a detailed description of the work to be performed, the quality of materials to be used, time limitations, etc.

Describe the project, stating type, size (square feet), cost allocation.

Any Specifications, Drawings, or Plans should be listed, and the statement, "these documents are incorporated by reference and become a part of Rider A, as if attached", shall be included.






RIDER B

GENERAL CONDITIONS

ARTICLE 1

GENERAL

1.1 This Agreement is made subject to and is governed by these General Conditions. All Plans and Specifications shall be prepared in conformity with the System's Engineering/Architecture Instructions in effect at the time of execution of the Agreement which are hereto referenced and made a part hereof as if attached. The Agreement is also subject to and governed by any Special Conditions hereto attached (Rider D).

INCORPORATION BY REFERENCE

1.2

Any legal action arising from the terms and conditions of this contract shall be litigated exclusively in the Courts of the Commonwealth of Pennsylvania.

JURISDICTION

1.3

Wherever the term "notice" is used, such notices to be effective shall be in writing and if to the System shall be mailed certified mail, postage and fees prepaid, or delivered to the System, and if to the Professional shall be similarly mailed or delivered to him at this address set forth in the caption of this Agreement, unless and until notice of another address shall be given hereunder, in which case notices shall be so delivered or mailed to the address last so given.

NOTICES

1.4

This Agreement contains all the terms and conditions agreed to by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this Agreement exist.

INTEGRATION


1.5 Nothing in this Agreement or in the General or Special Conditions or in any other document incorporated herein by reference or issued hereunder, expressed or implied, is intended to or shall be construed to confer upon, or give to, any person, firm or corporation or any Governmental Agency other than the System, its successors and assigns, and the Professional, any right, remedy or claim, legal or equitable, whether as third party beneficiary or otherwise; this Agreement and all provisions applicable hereto or incorporated herein being intended to be, and being for the sole and exclusive benefit of the System, its successors and assigns and the Professional.

NO THIRD PARTY RIGHTS

1.6

The Professional agrees to protect, indemnify, and save harmless the System from and against any and all liabilities, losses, damages, costs, expenses, causes of action, suits, claims, demands, or judgments of any nature arising from any injuries to, or the death of any person or any damages to property growing out of or connected with the work performed by the Professional under this Agreement to the extent that the same is caused by the negligence of the Professional, its employees, its agents, or its consultants.

HOLD HARMLESS

1.7

The Professional agrees that the Commonwealth may set off the amount of any state tax liability or other debt of the Professional or its subsidiaries that is owed to the Commonwealth and not being contested on appeal against any payments due the Professional under this or any other contract with the Commonwealth.

OFFSET PROVISIONS

1.8

The contracting officer shall recommend debarment or suspension action against the professional whenever there is substantial evidence that a cause for debarment or suspension under the provisions of Act 1998-57–The Commonwealth Procurement Code and the provisions of this contract have occurred. The professional shall be notified of such action and given reasonable opportunity shall to be heard by the agency head or his designee. The head of the agency shall determine debarment or suspension actions appropriate for the offense in accordance with the provisions of Act 1998-57–The Commonwealth Procurement Code.

DEBARMENT OR SUSPENSION

1.9

A. Professional certifies that it is not currently under suspension or debarment by the Commonwealth, any other state, or the federal government, and if the professional cannot so certify, then it agrees to submit along with any proposal a written explanation of why such certification cannot be made.

PROFESSIONAL RESPONSIBILITY PROVISIONS

B. If professional enters into any subcontracts or employs under this contract any subcontractors/individuals who are currently suspended or debarred by the Commonwealth or the federal government or who become suspended or debarred by the Commonwealth or the federal government during the term of this contract or any extensions or renewals thereof, the Commonwealth shall have the right to require the professional to terminate such subcontracts or employment.

C. The professional agrees to reimburse the Commonwealth for the reasonable costs of investigation incurred by the Office of Inspector General for investigations of the professional’s compliance with the terms of this or any other agreement between the professional and the Commonwealth which results in the suspension or debarment of the professional. Such costs shall include, but not be limited to, salaries of investigators, including overtime; travel and lodging expenses; and expert witness and documentary fees. The professional shall not be responsible for investigative costs for investigations which do not result in the professional’s suspension or debarment.


D. The professional may obtain the current list of suspended and debarred professionals by contacting the:

Department of General Services Office of General Counsel North Office Building Room 603 Harrisburg, Pennsylvania 17125 Phone: 717-783-6472 Fax: 717-787-9138

1.10

The donation of Excess Prepared Food Clause has been determined by the University not to be applicable to this contract.

EXCESS PREPARED FOOD

1.11 Recycled Content Products has been determined by the University not to be applicable to this contract.

RECYCLED MATERIALS

1.12

Pursuant to federal regulations promulgated under the authority of The Americans with Disabilities Act, 28 C.F.R. 35.101 et seq., the Professional understands and agrees that no individual with a disability shall, on the basis of the disability, be excluded from participation in this contract or from activities provided for under this contract. As a condition of accepting and executing this contract, the Professional agrees to comply with the “General Prohibitions Against Discrimination” @ 28 C.F.R. 35.130, and all other regulations promulgated under Title II of the Americans with Disabilities Act which are applicable to the benefits, services, programs, and activities provided by the State System of Higher Education through contracts with outside contractors.

AMERICANS WITH DISABILITIES ACT

The Professional shall be responsible for and agrees to indemnify and hold harmless the Commonwealth of Pennsylvania, the State System of Higher Education, the University and their respective officers and employees from all losses, damages, expenses, claims, demands, suits, and actions brought by any party against any of the foregoing as a result of the Professional’s failure to comply with the provisions of the paragraph above.

1.13

This Agreement is for the personal services of the Professional and performance hereunder may not be assigned or transferred by Professional without written consent of the System, but this provision shall not prevent an assignment for financing purposes of moneys due, or to become due under this Agreement, nor the retaining, by the Professional, on his own responsibility and at his own expense, of such specialized architects or professional engineers as may be necessary for the proper design and development of the Project

ASSIGNMENT

1.14

The Professional hereby acknowledges receipt of notice that no person has any authority to amend or modify this Agreement or waive any term or provision hereof except by written amendment hereto signed by the System Chancellor or Vice Chancellor for Finance and Administration, or their designee.

AMENDMENT

1.15

The Professional specifically represents to and covenants with the System that he and his consultants, agents, servants, employees, officers and subcontractors possess and shall possess the experience, knowledge, and skills necessary to qualify them individually for the particular duties they perform.

REPRESENTATION AS TO QUALIFICATION


1.16

In signing this Agreement, the Professional consents to the evaluation of its performance by the System and understands that any such evaluation may be used in future selections of Professionals. Furthermore, the Professional's consultants will also be evaluated. The Professional is required to notify each of its consultants that in contracting with the Professional, the consultant consents to the System's evaluation of the consultant and to the use of any such evaluation in future selections of Professionals.

PROFESSIONAL EVALUATIONS

1.17 All preliminary studies, reports, working drawings, specifications, special requirements, costs estimates and all other data compiled by the Professional under this Agreement, shall not be copy written and shall become the sole property of the System.

OWNERSHIP OF DOCUMENTS

1.18

A. The Professional shall carry on the work and maintain the progress schedule during any claims, disputes, questions, other related matters or proceedings unless otherwise agreed to in writing by the Professional and the System.

DISPUTES WITH THE SYSTEM

B. In the event of any dispute, claim, question or other matter (hereinafter called disputed item) the Professional shall immediately refer the disputed item in writing to the System Project Manager for a Determination, which said Determination shall be rendered in writing within a reasonable time.

C. Disputed items by the Professional must be made known by written notice within 21 days after occurrence of the event giving rise to such disputed item, or within 21 days after the Professional first recognizes the condition giving rise to the disputed item, whichever is later.

D. Claims Procedure: Determinations made by the System Project Manager shall be subject to the claims procedure as described herein. Any disputed item which the Professional may have against the System under this contract, except those settled under these provisions, shall be subject to the following procedure for the resolution of same: 1. Dispute Conference:

2.

Any disputed item which the Professional may have against the System under this contract or any breach thereof that has been referred to the System Project Manager, except as has been waived by the failure of the Professional to present a timely claim in accordance with this section, shall be subject to negotiation at a Dispute Conference. A Dispute Conference shall be scheduled by the System upon the written demand of the Professional if submitted no later than thirty (30) days after the date of the Determination by the System Project Manager. Pre-Claim Hearing

No demand for a Pre-Claim Hearing shall be made later than thirty (30) days after the date on which the Professional has received a decision rendered by the System Project Manager as a result of a Dispute Conference, or from the fortieth (40th) day after the Dispute Conference was held, if the Professional has not received a decision. Failure to demand a Pre-Claim Hearing within the required time period shall result in the decision of the Dispute Conference becoming final and binding upon the Professional.

Upon written demand by the Professional, all disputed items which the Professional may have against the System which have not been resolved at a Dispute Conference shall be heard at a Pre-Claim Hearing chaired by the System Director for Construction Management.

E. All claims against the System arising out of this contract which have not previously been resolved at a Dispute Conference and subsequent Pre-Claim Hearing may be referred to the Board of Claims created by Act No. 193, approved May 20, 1937, P.L. 728, 72 P.S. as amended, in the manner and under the terms and conditions provided therein. The timely submission of any claim to a Dispute Conference and a Pre-Claim Hearing, in accordance with the provisions of Section 63.81 and 63.82 of the Act, respectively, shall be a condition precedent to the referral of such claim to the Board of Claims under


the provisions of the section. Also, prior to filing a claim with the Board of Claims, the claim must have been first filed in writing with the contracting officer within six (6) months after it accrues and not thereafter.

ARTICLE 2 THE PROFESSIONAL'S RESPONSIBILITIES

2.1 The Professional agrees to comply with all applicable laws and regulations of the System in carrying out this contract. Regardless of provisions to the contrary found elsewhere in the provisions of this contract, the laws of the Commonwealth of Pennsylvania shall be used in the interpretation of this contract and shall prevail over the laws of any other state in the performance of the contract.

2.2 The Professional, its agents, and employees shall act in an independent capacity and shall not act or be deemed to act as officers, employees, or agents of the System.

2.3 In carrying out this contract, the Professional shall minimize pollution and shall strictly comply with all applicable environmental laws and regulations.

ARTICLE 3

COMPENSATION AND PAYMENT

3.1 The System shall negotiate a fair and reasonable fee for compensation of the work performed under the provision of this contract. The System will take into account the estimated value and the scope, complexity and the nature of the services to be performed. The Professional's compensation and payment for services will normally be paid after completion of the Professional's work. If payments during work are desired by the Professional, payments will be made as negotiated with the System.

3.2 The Professional's compensation to be rendered under this Agreement shall be paid according to the provisions of Rider D - Special Conditions.

3.3 The Professional shall not be allowed overtime, paid travel, or per diem expenses except as specifically set forth in this contract.

3.4 Professionals that do work prior to a Notice to Proceed being issued by the University are proceeding at their own risk.


ARTICLE 4 INSURANCE 4.1

The Professional shall secure and maintain, at his sole cost and expense, professional liability insurance to protect against loss resulting from design errors and omissions, failure to coordinate properly the drawings and specifications of the project, and failure to properly execute the construction administration duties for the project.

PROFESSIONAL LIABILITY INSURANCE

A. Unless otherwise specifically provided in the Agreement, the Professional shall be required to secure and maintain professional liability insurance with a minimum coverage of $50,000, or the total of the Professional's fee, based on current allocations, under all the contracts with the System as of the date of this Agreement, whichever is greater.

B. If the Professional is a Joint Venture, one professional liability insurance policy covering the joint venture may be furnished, or two separate policies covering the individual joint venturers may be furnished. If, however, two separate policies covering the individual joint venturers are furnished, each policy must provide the minimum coverage as specified herein. In addition, the certificates of insurance, in the case of two separate policies, must include statements that the insurance covers joint venture projects.

C. The Professional is required to secure and maintain professional liability insurance, in accordance with this paragraph, up to and including one year after the date of the last final inspection of the construction contracts under the project.

4.2

The Professional shall secure and maintain, at his sole cost and expense, adequate general liability insurance to protect the System and its employees against claims arising out of the Professional's services during the design, construction, and warranty period of the project, for damages in law or equity for property damage and personal injury, including wrongful death. The System shall also be named as an Additional Insured in the policy and an

GENERAL LIABILITY INSURANCE

Additional Insured Endorsement

shall be provided along with the Certificates of Insurance. Upon request, the Professional shall submit a certified copy of the entire policy to the System. The limits of coverage as deemed adequate by the Professional shall be acceptable by the System unless manifestly unreasonable.

4.3 The Professional shall furnish to the System annually, unless otherwise requested, during the active terms of this Agreement, a certificate from an insurance carrier authorized to do business in Pennsylvania indicating:

CERTIFICATE OF INSURANCE

1) the existence of the insurance required under this Article; 2) the amount of the deductible; and 3) the amount of coverage of such insurance, 4) the list of exclusions for all insurance coverage, including errors and omissions insurance. All

exclusions to the policies shall be provided on the Certificate of Insurance, or attached to it as a list of exclusions. Such exclusions must be acceptable to and agreed upon by the System. If no such listing is provided, it will be understood by the System that there are no exclusions to the policy.

The Certificates of Insurance shall contain a provision that "coverage afforded under the policies will not be

canceled, allowed to expire, or in any way changed, including alterations to the conditions of the policy, until at

least thirty (30) days written notice has been given, by registered mail, to the System".


4.4

During any period in which the Professional is not in compliance with the terms of this Article, no compensation shall be paid by the System to the Professional.

FAILURE TO COMPLY WITH INSURANCE REQUIREMENTS

ARTICLE 5

SUSPENSION OF WORK AND TERMINATION OF AGREEMENT

5.1

The System may, at any time, direct the Professional to suspend all work on the Project, or any part thereof, pending receipt of further notice from the System. In all such cases the System and the Professional shall agree upon an appropriate phasing out of the work, or any part thereof, in such a manner that the work may be resumed with a minimum of added costs to the System. The Professional shall be compensated as if the Agreement has been terminated as at the completion of the agreed balance of work.

SUSPENSION OF WORK

5.2

The System shall have the right at any time for any reason, to terminate the Agreement by written notice, which termination shall be effective as provided in said notice. The Professional shall comply with all reasonable instructions of the System then or subsequently given, relating to such termination, including but not limited to: instructions concerning delivery of drawings, sketches, and other architectural/engineering data to the System, discontinuance of the work on outstanding contracts , and furnishing to the System information concerning all action to be taken respecting outstanding agreements with consultants, contracts, awards, orders or other matters.

TERMINATION FOR CONVENIENCE

All obligations of the System to the Professional shall be discharged by the payment to the Professional of that percentage of the fee due for the completion of the work completed up to the Notification of Termination for Convenience, plus any reimbursable costs properly approved under the Agreement or otherwise authorized.

5.3

In the event of death, or mental or physical disability of Professional, or the ability to complete the contract for any other reason over which Professional has no control including military mobilization, or dissolution of the Professional firm, the System shall have the right to terminate the Agreement and to select and employ a new professional to complete the work.

TERMINATION UPON DISABILITY OF PROFESSIONAL

If the Agreement is terminated by reason of death or incapacity of the Professional, all payments due and owing shall be made to their personal representative. If the Agreement is terminated by reason of the liquidation of a partnership or the dissolution of a corporation, payment shall be made to the liquidating partner or trustees as the case may be.

5.4

The System may terminate this Agreement for any material default of the Professional, including default in making submissions or taking action within the time limited specified in the Agreement, upon written notice to the Professional and Professional's failure to cure the default within a period of not less than ten (10) days as specified in such notice.

TERMINATION FOR DEFAULT OF PROFESSIONAL


If the Agreement is terminated by reason of a material default of the Professional, continuing for the period specified in the written notice of such default and demand for cure, no further payments shall be made to the Professional until the System shall have engaged another Professional to complete the project. If another Professional is engaged, the cost to the System of the compensation and expenses of such other Professional shall be deducted from the remainder of the compensation otherwise payable to the Professional for completion of the work under the Agreement. Any shortage shall be recoverable from the Professional.






RIDER C

NONDISCRIMINATION/SEXUAL HARASSMENT CLAUSE

During the term of this contract, Professional agrees as follows: 1.

The Professional shall not discriminate against any employee, applicant for employment, independent professional or any other person because of race, color, religious creed, ancestry, national origin, age, sex or handicap. The Professional shall take affirmative action to ensure that applicants are employed, and that employees or agents are treated during employment without regard to their race, color, religious creed, ancestry, national origin, age, sex or handicap. Such affirmative action shall include, but is not limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination, and selection for training. The Professional shall post in conspicuous places, available to employees, agents, applicants for employment and other persons, a notice to be provided by the contracting agency setting forth the provisions of this nondiscrimination/sexual harassment clause.

AFFIRMATIVE ACTION

2.

The Professional shall, in advertisements or requests for employment placed by it or on its behalf, state all qualified applicants will receive consideration for employment without regard to race, color, religious creed, ancestry, national origin, age, sex, or handicap.

ADVERTISING AND REQUESTS FOR EMPLOYMENT

3.

The Professional shall send each labor union or workers' representative with which it has a collective bargaining agreement or other contract or understanding a notice advising said labor union or workers' representative of its commitment to this nondiscrimination/sexual harassment clause. Similar notice shall be sent to every other source of recruitment regularly utilized by the Professional.

LABOR UNION OR WORKERS' REPRESENTATIVE

4.

It shall be no defense to a finding of noncompliance with this nondiscrimination/sexual harassment clause that the Professional had delegated some of its employment practices to any union, training program or other source of recruitment that prevents it from meeting its obligations. However, if the evidence indicates that the Professional was not on notice of the third-party discrimination or made

NO DEFENSE TO A FINDING OF NONCOMPLIANCE


a good faith effort to correct it; such factor shall be considered in mitigation in determining appropriate sanctions.

5.

Where the practices of a union or of any training program or other source of recruitment will result in the exclusion of minority group persons, so that the Professional will be unable to meet its obligations under this nondiscrimination/sexual harassment clause, the Professional shall then employ and fill vacancies through other nondiscriminatory employment procedures.

RECRUITMENT PRACTICES

6.

The Professional shall comply with the all state and federal laws prohibiting discrimination in hiring or employment opportunities. The System may cancel or terminate the Agreement and all money due or to become due under the Agreement may be forfeited for a violation of the terms and conditions of this Nondiscrimination/Sexual Harassment clause.

STATE AND FEDERAL LAWS

7.

EMPLOYMENT DOCUMENTS AND RECORDS

The Professional & all consultants shall furnish all necessary employment documents and records to and permit access to its books, records, and accounts by the Contracting Officer and the Department of General Services’ Bureau of Minority and Women Business Opportunities for purposes of investigation to ascertain compliance with the provisions of this Nondiscrimination/Sexual Harassment clause. If the Professional or any consultant does not possess documents or records reflecting the necessary information requested, it shall furnish such information on reporting forms supplied by the Contracting Officer or the Bureau of Minority and Women Business Opportunities.

8.

The Professional shall actively recruit minority consultants or consultants with substantial minority representation among their employees.

RECRUITING

9.

The Professional shall include the provisions of this nondiscrimination/sexual harassment clause in every agreement so that such provisions will be binding upon each consultant.

NONDISCRIMINATION/SEXUAL HARASSMENT CLAUSE BINDING UPON EACH CONSULTANT

10.

The Professional's obligations under this clause are limited to the Professional's facilities within Pennsylvania.

THE PROFESSIONAL'S FACILITIES WITHIN PENNSYLVANIA

11.

Upon Award of a contract, the Contracting Agency will forward to the Professional for completion STD-21 - Compliance Review Form. The Professional may be field-audited for compliance. In that case, the Contracting Agency will require the Professional to complete STD-26 - Contract Compliance Review for Contractors.

COMPLETION STD-21 - COMPLIANCE REVIEW FORM






RIDER D

SPECIAL CONDITIONS

1. The Request for Proposals for [---name of university---] University, Project Number [---

project number---], entitled [---name of project---] , the Professional's response, and the Professional’s cost proposal dated [---date of cost proposal---], are hereby incorporated by reference and shall be made part of this Agreement as though attached hereto.

2. The University shall include, by reference, any special or supplemental conditions such as asbestos investigation, existing drawings, soil exploration studies, previous feasibility studies, etc.






RIDER E

STANDARDS OF PRACTICE

1.

The Professional agrees to exercise reasonable and ordinary care and diligence in the application of professional knowledge to accomplish the purpose for which the Professional has been retained.

PERFORMANCE OF DUTIES

The Professional represents to have the experience, skill, and knowledge to perform the responsibilities required under the contract with reasonable and ordinary care and diligence.

2. ADEQUATE AND SUFFICIENT PLANS AND SPECIFICATIONS

The Professional expressly agrees that any review or approval by the System of the plans and/or specifications shall not diminish the Professional's obligation to provide plans and specifications that are adequate and sufficient to accomplish the purposes of the project.

.

3.

The Professional agrees to obtain adequate insurance coverage for Errors and Omissions, and that nothing within this Rider shall exclude reasonable protection for the Professional or the System under the coverage provision afforded by the Professional's Insurance Policy.

INSURANCE FOR ERRORS AND OMISSIONS






RIDER F

PROFESSIONAL INTEGRITY PROVISIONS

1. a. Confidential Information means information that is not public knowledge, or available to the

public or request, disclosure of which would give an unfair, unethical, or illegal advantage to another desiring to contract with the State System of Higher Education.

DEFINITIONS

b. Consent means written permission signed by a duly authorized officer or employee of the State System of Higher Education, provided that where the material facts have been disclosed, in writing, by pre-qualification, bid, proposal, or contractual terms, the State System of Higher Education shall be deemed to have consented by virtue of execution of this agreement.

c. Professional means the individual or entity that has entered into this agreement with the State System of Higher Education, including directors, officers, partners, managers, key employees, and owners of more than a 5% interest.

d. Financial Interest means: (1) ownership of more than a five percent interest in any business; or (2) holding a position as an officer, director, trustee, partner, employee, or the like, or holding

any position of management. e. Gratuity means any payment of more than nominal monetary value in the form of cash, travel,

entertainment, gifts, meals, lodging, loans, subscriptions, advances, deposits of money, services, employment, or contracts of any kind.

2. The Professional shall maintain the highest standards of integrity in the performance of this agreement and shall take no action in violation of state or federal laws, regulations, or other requirements that govern contracting with the State System of Higher Education.

NO ACTION IN VIOLATIONS

3. The contract shall not disclose to others any confidential information gained by virtue of this agreement.

CONFIDENTIAL INFORMATION

4. The Professional shall not, in connection with this or any other agreement with the State System of Higher Education, directly or indirectly, offer, confer, or agree to confer any pecuniary benefit on anyone as consideration for the decision, opinion, recommendations, vote, other exercise of

BENEFITS


discretion, or violation of a known legal duty by any officer or employee of the State System of Higher Education.

5.

The Professional shall not, in connection with this or any other agreement with the State System of Higher Education, directly or indirectly, offer, give, or agree or promise to give to anyone any gratuity for the benefit of or at the direction or request of any officer or employee of the State System of Higher Education.

GRATUITIES

6. Except with the consent of the State System of Higher Education, neither the Professional nor anyone in privity with him shall accept or agree to accept from, or give or agree to give to, any person, any gratuity from any person in connection with the performance of work under this agreement except as provided therein.

GRATUITIES

7. Except with the consent of the State System of Higher Education, the Professional shall not have a financial interest in any other contractor, subcontractor, or supplier providing services, labor, or material on this project.

FINANCIAL INTEREST

8. The Professional, upon being informed that any violation of these provisions has occurred or may occur, shall immediately notify the State System of Higher Education in writing.

NOTIFICATION OF VIOLATION

9. The Professional, by execution of this agreement and by the submission of any bills or invoices for payment pursuant thereto, certifies and represents that he has not violated any of these provisions.

CERTIFICATION OF NON-VIOLATION

10. The Professional shall, upon request of the Office of the Chancellor of the State System of Higher Education, reasonably and promptly make available to that office and its representatives, for inspection and copying, all business and financial records of the Professional of, concerning, and referring to this agreement with the State System of Higher Education or which are otherwise relevant to the enforcement of these provisions.

AVAILABILITY OF BUSINESS AND FINANCIAL RECORDS

11.

For violation of any of the above provisions, the State System of Higher Education may

RIGHTS AND REMEDIES FOR VIOLATIONS

(1) terminate this and any other agreement with the Professional, (2) claim liquidated damages in an amount equal to the value of anything received in breach of

these provisions, (3) claim damages for all expenses incurred in obtaining another Professional to complete

performance hereunder, and (4) debar and suspend the Professional from doing business with the State System of Higher

Education.

These rights and remedies are cumulative, and the use or nonuse of any one shall not preclude the use of all or any other. These rights and remedies are in addition to those the State System of Higher Education may have under law, statute, regulation, or otherwise.

Appendix 4 – PASSHE Form 150 ASP

APPENDIX 4

PASSHE FORM 150 ASP

APPLICATION FOR SPECIFIC PROJECT

This Page Blank

COMMONWEALTH OF PENNSYLVANIA Attachment 4 - PASSHE FORM 150 ASP PA STATE SYSTEM OF HIGHER EDUCATION Version Dated July 2010

1

COMMONWEALTH OF PENNSYLVANIA PENNSYLVANIA STATE SYSTEM OF HIGHER EDUCATION

APPLICATION FOR SPECIFIC PROJECT PASSHE FORM 150 ASP

Version Dated July 2010

(This form is a modified version of DGS Form 150 – ASP) (Modified by and for the use of the Pennsylvania State System of Higher Education)

PROJECT NUMBER REQUEST FOR PROPOSAL

#CL-719

PROJECT TITLE CAMPUS FACILITIES MASTER PLAN FOR

CLARION UNIVERSITY OF PENNSYLVANIA

INSTITUTION & PROJECT LOCATION

PENNSYLVANIA STATE SYSTEM OF HIGHER EDUCATION Projects To Occur At The 14 State Owned Institutions Located Throughout Pennsylvania

SUBMITTED BY

PRIME FIRM NAME ADDRESS OF OFFICE TO PERFORM WORK

JOINT VENTURE (Complete Items 1 through 6 of this form for each firm in the Joint Venture)

JOINT VENTURE NAME JOINT VENTURE ADDRESS

NAME/TITLE OF PRINCIPAL TO CONTACT

TELEPHONE/FAX NUMBER


2

APPLICATION FOR SPECIFIC PROJECT PASSHE FORM 150 ASP

TABLE OF CONTENTS

COVER PAGE 1. APPLICANT NAME Provide For Each Joint Venture Firm 2. PARENT COMPANY NAME Provide For Each Joint Venture Firm 3. TYPE OF FIRM Provide For Each Joint Venture Firm 4. MINORITY OWNED FIRM Provide For Each Joint Venture Firm 5. LEGAL STRUCTURE OF FIRM Provide For Each Joint Venture Firm 6. PERSONNEL BY DISCIPLINE Provide For Each Joint Venture Firm 7. JOINT VENTURE FIRMS AND RESPONSIBILITIES 8. SUBCONTRACTED FIRMS 9. KEY PERSONNEL in PRIME / JOINT VENTURE 10. KEY PERSONNEL in SUBCONTRACTED FIRMS 11. RELEVANT EXPERIENCE (5 Projects)

A. Relevant Project No. 1 B. Relevant Project No. 2 C. Relevant Project No. 3 D. Relevant Project No. 4 E. Relevant Project No. 5

12. ADDITIONAL COMMENTS 13. RELATED WORK - CURRENT & PREVIOUS WORK 14. BANKRUPTCY 15. LEGAL SANCTIONS 16. SIGNATURE


3

1. APPLICANT NAME Prime / Joint Venture

DATE ESTABLISHED

3. TYPE OF FIRM ARCHITECT LANDSCAPE ARCHITECT ENGINEER COMBINATION, SPECIFY

OTHER, SPECIFY

STREET (Office To Perform Work) CITY

COUNTY

STATE

ZIP CODE

TELEPHONE NUMBER

FAX NUMBER

E-MAIL ADDRESS: Provide a key address for important information to be sent to Applicant

FEDERAL EMPLOYER IDENTIFICATION NUMBER NAME OF PRINCIPAL TO CONTACT

TITLE

OTHER FIRM NAMES: Has the firm operated previously under other names NO YES If “YES”, indicate below the previous names and years in operation.

FROM TO

4. MINORITY-OWNED FIRM (51%) NO YES

If “YES”, explain completely on separate sheet WOMAN-OWNED FIRM (51%)

NO YES If “YES”, explain completely on separate sheet

CERTIFICATION BY DGS OR PENNDOT CERTIFICATION NO.

EXPIRATION DATE

2. PARENT COMPANY NAME (If None, State “None”)

OTHER FIRM NAMES List other names used by applicant firm while providing related services

ADDRESS

TELEPHONE NUMBER

FAX NUMBER

FEDERAL IDENTIFICATION NO.


4

5. LEGAL STRUCTURE OF FIRM SOLE PROPRIETOR PARTNERSHIP *CORPORATION BUSINESS PROFESSIONAL

* GIVE EXACT CORPORATE NAME

* STATES IN WHICH FIRM IS INCORPORATED LIST NAMES AND TITLES OF PERSONS AUTHORIZED TO SIGN A CONTRACT NAME TITLE PA REG. NO.

6. PERSONNEL BY DISCIPLINE List the number of personnel by discipline that are presently regular employees of the Prime Firm at the office location designated to perform the work. Each person should be counted only once in accord with his/her primary function. Include Clerical Personnel As “Administrative”.

Registered Professional Degree Other Function Registered Professional

Degree Other

ADMINISTRATIVE ENGINEERS

ARCHITECTS Civil

LANDSCAPE ARCHITECTS Structural

SPECIFICATION WRITERS Plumbing

DRAFTERS Fire Protection

ESTIMATORS HVAC

QUALITY ASSURANCE STAFF Electrical

INSPECTORS Data/Communications

PROJECT MANAGERS Surveyors

OTHER (Please List) Geo-Technical/Soils

TOTAL – ALL DISCIPLINES


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7. JOINT VENTURE FIRMS & RESPONSIBILITIES For a Joint Venture, list participating firms and briefly outlineIf the Joint Venture receives a contract, a copy of the proposed Joint Venture Agreement must be provided.

specific areas of responsibility for each firm. Provide detailed information in Tab 5 of the Application.

Complete Items 1 through 6 of this form for each Joint Venture firm.

HAS THIS JOINT VENTURE PREVIOUSLY WORKED TOGETHER?

YES NO

IF YES, NUMBER OF COMPLETED PROJECTS

PROJECT COST $

8. SUBCONTRACTED FIRMS

Designate the firms that will hold subcontracts with the Prime Firm to be retained for this project. Firms must be employed by the Prime Firm and may be changed only after review and approval of the System.

NAME AND ADDRESS SPECIALTY/DISCIPLINE PROJECTS WORKED WITH PRIME BEFORE NUMBER PROJECT COST


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9. KEY PERSONNEL in PRIME/JOINT VENTURE

The Prime Firm/Joint Venture Firms must complete this section for the key personnel to be assigned to this project. Use additional pages as needed. May provide 2 page resumes at the end of this document.

NAME CURRENTLY EMPLOYED BY

ASSIGNMENT FOR THIS PROJECT YEARS WITH THIS FIRM SPECIALIST/TITLE YEARS WITH OTHER FIRMS PA REGISTRATION Classification Certificate No. Expires

ADDITIONAL INFORMATION & CERTIFICATIONS

STATES REGISTERED

EDUCATION College Discipline Degree Year NAME CURRENTLY EMPLOYED BY



STATES REGISTERED




STATES REGISTERED

EDUCATION College Discipline Degree Year

PROVIDE ADDITIONAL PAGES AS NECESSARY


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10. KEY PERSONNEL in SUBCONTRACTED FIRMS

Complete for key personnel of Subcontracted Firms assigned to this project. Personnel with PA registration must complete “PA Reg.” information below. If not registered in PA, indicate states in which registered. Use additional pages as needed. May provide 2 page resumes at the end of this document. NAME CURRENTLY EMPLOYED BY



STATES REGISTERED




STATES REGISTERED




STATES REGISTERED

EDUCATION College Discipline Degree Year



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11. RELEVANT EXPERIENCE (5 Projects)

Describe 5 Projects performed by the Prime Firm/Joint Venture Firms that best illustrate current qualifications relevant to this project. Relevant work performed by key personnel during previous employment may also be listed.

Do not list work performed by Subcontracted Firms. 11A. RELEVANT PROJECT NO. 1

PROJECT NAME

PROJECT LOCATION

PROJECT DESCRIPTION

NATURE OF FIRM’S RESPONSIBILITY (If work done by key personnel – list employee name, responsibility, and firm employed by at the time of design)

SCHEDULE DATES Start Date Completion Date (Estimated/Actual) PROJECT COSTS Gross Project Cost Amount That Firm Or Key Personnel Was Responsible For OWNER & CONTACT PERSON (Name, Address, Phone) MAY BE CONTACTED AS A REFERENCE COMMENTS


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11B. RELEVANT PROJECT NO. 2 PROJECT NAME

PROJECT LOCATION

PROJECT DESCRIPTION




10

11C. RELEVANT PROJECT NO. 3 PROJECT NAME

PROJECT LOCATION

PROJECT DESCRIPTION




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11D. RELEVANT PROJECT NO. 4 PROJECT NAME

PROJECT LOCATION

PROJECT DESCRIPTION




12

11E. RELEVANT PROJECT NO. 5 PROJECT NAME

PROJECT LOCATION

PROJECT DESCRIPTION




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12. ADDITIONAL INFORMATION Provide any additional information or description of resources supporting the qualifications of the Prime Firm/Joint Venture Firms/Subcontracted Firms for the proposed project.



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13. RELATED WORK - CURRENT & PREVIOUS WORK OF

PRIME FIRM / JOINT VENTURE FIRMS / SUBCONTRACTED FIRMS

• List all DGS and SSHE projects for which the Prime Firm, Joint Venture Firms, & Subcontracted Firms have been designated as Project Administrator or similar function DGS Department Of General Services

.

SSHE State System Of Higher Education • Include all contracts for which a certificate of completion executed within the last five (5) years. • Include all contracts for which a certificate of completion has not been executed • Include all projects assigned, but not yet under contract. • If the Prime Firm/Joint Venture Firms/Subcontracted Firms have neither executed contracts nor assignments, write “NONE”.

FIRM NAME DGS/SSHE PROJECT NO. TITLE/LOCATION

DATE OF APPT.

(MM/YY)

TOTAL ALLOCATION/YOUR

RESPONSIBILITY

PRESENT STATUS

COMMENTS/REMARKS



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14. BANKRUPTCY?

During the past five (5) years, have the Prime Firm/Joint Venture Firms/Subcontracted Firms filed for bankruptcy? YES No If yes, was the bankruptcy filed in the name of the firm or by an individual member of the firm? If filed in the name of an individual, give the name of the individual. Give dates of filing and the outcome of the filing.

NAME OF INDIVIDUAL

DATE(S) OF FILING

OUTCOME OF FILING

15. LEGAL SANCTIONS? Have the Prime Firm/Joint Venture Firms/Subcontracted Firms, any of their individual members, any officer, or any principal been the subject of any professional or legal sanctions against them in connection with their work?

YES NO If Yes, explain below the circumstances of the sanction and when it occurred.

16. SIGNATURE The information contained in this form is true.

FALSE STATEMENTS MADE IN THIS DOCUMENT ARE PUNISHABLE UNDER 18 P.S. 4904

Signature* ________________________________________

Typed Name and Title ________________________________________

Date ________________________________________

*THE SIGNATURE ON THIS DOCUMENT MUST BE AN ORIGINAL SIGNATURE

Application Evaluations

– In signing this application, the Applicant consents to the evaluation of its performance by the State System of Higher Education and understands that any such evaluation may be used in future selections of firms. The Applicant’s Subcontractors will also be evaluated. The Applicant is required to notify each of its Subcontractors that, in contracting with the Applicant, the Subcontractor consents to the System’s evaluation of the Subcontractor and to the use of any such evaluation in future selections of firms.

APPENDIX 5

COMMONWEALTH FORM

STD-021, REV. 12/2010

INITIAL CONTRACT COMPLIANCE DATA

Total 4 Pages Including Cover Page

COMMONWEALTH OF PENNSYLVANIA STD-21 REV.12/2010

INITIAL CONTRACT COMPLIANCE DATA Section 1 —THIS FORM SHOULD BE COMPLETED AND RETURNED WITHIN 15 DAYS AFTER THE AWARD OF ANY CONTRACT, GRANT, PURCHASE ORDER, AGREEMENT, ETC. All questions must be answered completely unless you are exempt. If you have completed an STD-21 within the past 12 months, or have fewer than 5 employees or all your employees are members of the same family, please request an exemption. Contact issuing state agency for assistance. If not exempt, please complete and return this form to the issuing agency. You are advised to identify and mark information on the STD-21 and related documentation that you believe meets the definition of confidential proprietary information, so that it may be redacted from information provided to the public under the Right to Know Law. For the Trade Secret Form go to www.dgs.state.pa.us, Doing Business with the Commonwealth, Contract Compliance. 1A. Contract/Grant Number:

$ Amount: Effective Date: Termination Date: Brief description of contract/grant:

1B. Name and address of contractor’s principal facility related to contract: Telephone number: Fax number: Email address:

2A. Employer’s Federal Identification Number: If none, indicate SAP Vendor number. To obtain SAP number call 877-435-7363 (select option 1).

2B. Primary PA County where workforce is located or goods/services are provided (if more than one county, indicate statewide):

3A. Awardee Organization Type: 3B. Type of Contract: Construction Non-construction Grant Local Education Agency Award for deposit of Commonwealth funds

Contractor Grantee Subcontractor/Subgrantee Local/County Government Local Education Agency Awardee for deposit of Commonwealth funds Other (specify)

4. As an awardee, do you have a written Sexual Harassment

policy, and have you informed your employees of it? Yes No

5. As an awardee, do you agree to include the provisions of the nondiscrimination/sexual harassment clause in every subcontract of this contract/grant?

Yes No

6. As an awardee, do you agree that you will not discriminate, on the basis of gender, race, creed or color, against your employees, in the hiring of employees and in the award of subcontracts?

Yes No

7. As an awardee, do you agree to furnish all necessary employment documents and records to the state agency contract compliance officer and Dept. of General Services’ Bureau of Minority and Women Business Opportunities to ascertain your compliance with the Nondiscrimination/ Sexual Harassment Clause in your PA state contract?

Yes No

PERSONNEL TRANSACTIONS Please provide your personnel transactions (new hires, promotions and terminations for any reason including resignation, retirement, layoff, fired, etc.) within the past 12 months. Use additional 8 1/2 x 11 inch sheets, if needed.

RACE SEX TYPE OF TRANSACTION (CHECK AS APPROPRIATE) DATE OF TRANSACTION JOB CATEGORY

NEW HIRE PROMOTION TERMINATION

http://www.dgs.state.pa.us/�

Section 2 — CURRENT WORK FORCE BREAKDOWN OF COMPANY/ORGANIZATION INVOLVED IN CONTRACT/GRANT

(However, for large multi-state companies, if PA workforce is over 50 employees, report only the PA workforce)

Total Employees Minority Group Employees

Male Female

Job Category

Total Male

Including Minorities

Total Female

Including Minorities Black

Asian/ Pacific

Islander

American Indian/ Alaskan Native Hispanic

Two or more

Races Black

Asian/ Pacific

Islander

American Indian/ Alaskan Native Hispanic

Two or more Races

1. Officials & Managers

2. Professionals

3. Technicians

4. Sales Workers

5. Office & Clerical

6. Craft Workers (Skilled)

7. Operators (Semi-skilled)

8. Laborers (Unskilled)

9. Service Workers

TOTALS

Total Employees one year prior to this report

Formal on-the-job trainees below (interns, apprentices, student teachers, etc.) should also be included in the appropriate categories above. If your company/organization has none, check here .

Formal On-the-Job Trainees

Total Male (including minorities and non-

minorities)

Total Female

(including minorities and non-

minorities)

Black Male

Asian/ Pacific

Islander Male

American Indian/ Alaskan Native Male

Hispanic Male

Two or more Races

Black Female

Asian/ Pacific

Islander Female

American Indian/ Alaskan Native Female

Hispanic Female

Two or more Races

Job Categories 1-5

Job Categories 6-9

Section 3 — CHIEF EXECUTIVE OFFICER/COUNTY EXECUTIVE/SUPERINTENDENT/IU DIRECTOR/AVTS DIRECTOR OR EQUAL EMPLOYMENT OPPORTUNITY OFFICER Name (Type or print)

Signature

Date

Title (Type or print)

Phone No.

E-mail address

CONTRACTOR/GRANTEE SHALL PROMPTLY GRANT ACCESS TO ITS FACILITIES TO AUTHORIZED STATE AGENCY REPRESENTATIVE(S) FOR REVIEW OF DOCUMENTS/INFORMATION AND INTERVIEWS OF COMPANY PERSONNEL.

DEFINITIONS Sexual Harassment Policy – A notice that sexual harassment will not be tolerated and employees who practice it will be disciplined. Job Categories 1-5 – Persons in formal training for official, managerial, professional, technical, sales, office and clerical occupations. Job Categories 6-9 – Persons engaged in formal training to be crafts workers, operators, laborers or service workers. 1. Officials and Managers – Occupations requiring administrative and managerial personnel, who set broad policies, exercise overall responsibility for execution of these policies, direct individual departments or special phases of a firm’s operations and are exempt from the minimum wage and overtime provisions of the Fair Labor Standards Act. Includes: officials, executives, administrators, middle management, plant managers, department managers and superintendents, purchasing agents and buyers and similar classifications. 2. Professionals – Occupations requiring either college graduation or experience of such kind and amount as to provide a comparable background. Includes: accountants and auditors, airplane pilots and navigators, architects, artists, chemists, designers, dietitians, editors, engineers, lawyers, librarians, mathematicians, natural scientists, registered professional nurses, personnel and labor relations specialists, physical scientists, physicians, social scientists, teachers, surveyors and similar classifications. 3. Technicians – Occupations requiring a combination of basic scientific knowledge and manual skill, which can be obtained through two years of post high school education, such as is offered in many technical institutes and junior colleges, or through equivalent on-the-job training. Includes: computer programmers, drafters, mathematical aides, engineering aides, junior engineers, licensed, practical or vocational nurses, photographers, radio operators, scientific asst., technical illustrators, technicians (medical, dental, electronic) etc. 4. Sales – Occupations engaging wholly or primarily in direct selling. Includes: advertising agents and sales workers, insurance agents/ brokers, real estate agents/brokers, stock/bond sales workers, demonstrators, sales clerks, grocery clerks and cashiers/checkers etc. 5. Office and Clerical – Administrative support occupations, including all clerical-type work regardless of level of difficulty, where the activities are predominantly non-manual, though some manual work not directly involved with altering or transporting the products is included. Includes: bookkeepers, billing and accounting clerks, messengers, office supervisors, office machine operators, shipping and receiving clerks, stenographers, receptionists, typists and secretaries, telephone operators, legal assistants and similar classifications. 6. Crafts Workers (skilled) – Manual workers of relatively high skill level having a thorough and comprehensive knowledge of the processes involved in their work. Exercise considerable independent judgment and have usually received an extensive period of training. Includes: the building trades (bricklayers, carpenters, electricians, plumbers, painters, sheet metal duct installers, roofers etc.), mechanics and repairpersons, skilled machining occupations, typesetters, metal engravers, pattern and model makers, stationary engineers, tailors and seamstresses, bookbinders, bakers, hand-painting and decorating occupations and similar classifications. 7. Operators (semi-skilled) – Workers who operate transportation or materials moving equipments, or who operate machine or processing equipment or perform other factory-type duties of intermediate skill level, which can be mastered in a few weeks and require only limited training. Includes: apprentices (auto mechanic, bricklayer, carpenter, electrician, machinist, mechanic, plumber, building trade, metalworking trade, printing trade, etc.), operatives, attendants (auto service and parking), blasters, chauffeurs, delivery workers, furnace workers, heaters (metal), laundry and dry cleaning operatives, milliners, mine operatives and laborers, motor operators, oilers and greasers (except auto), painters (manufactured articles), photographic process workers, truck and tractor drivers, textile machine operators, welders and flame-cutters, electrical/electronic equipment assemblers, butchers, inspectors, testers and graders and similar classifications. 8. Laborers (unskilled) – Workers in manual occupations that generally require no specialized training. Perform elementary duties that may be learned in few days and require the application of little or no independent judgment. Includes: garage laborers; car washers and greasers; gardeners and groundskeepers, farm workers, longshoremen and stevedores; lumberjacks and wood choppers; laborers performing lifting, digging, mixing, loading, and pulling operations; and similar classifications. 9. Service Workers – Workers in both protective and non-protective service occupations. Includes: attendants (hospital and other institutions, professional and personal service, nurses aides and orderlies), barbers, child care workers, cleaners, cooks, counter and fountain workers, elevator operators, firefighters and fire protection, guards, doorkeepers, stewards, janitors, police officers and detectives, porters, waiters and waitresses, amusement and recreation facilities attendants, guides, ushers and similar classifications. Race/ethnic designations as used here do not denote scientific definitions of anthropological origins. For the purposes of this report, an employee may be included in the group to which he or she appears to belong, identifies with, or is regarded in the community as belonging. However, no one person should be counted in more than one “race/ethnic group” category. The race/ethnic categories for this survey are: White (Not of Hispanic origin) – the original peoples of Europe, North Africa, or the Middle East Black (Not of Hispanic origin) – the Black racial groups of Africa Hispanic – Mexican, Puerto Rican, Cuban, Central or South American, or Caribbean island regardless of race Asian or Pacific Islander – the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands. This area includes, for example, China, India, Japan, Korea, the Philippine Islands, and Samoa. American Indian or Alaskan Native – the original peoples of North America, and who maintain cultural identification through tribal affiliation or community recognition Two or more Races – more than one of the above categories

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