Civil Service Regulations as Affecting All Levels of School System in Nigeria

7/27/2019 Civil Service Regulations as Affecting All Levels of School System in Nigeria

1/32

CIVIL SERVICE REGULATIONS AS AFFECTING ALL LEVELS OF

SCHOOL SYSTEM IN NIGERIA

BY

A. ADEKUNLE OWOJORI

(B.Sc. (Hons), MA, PhD, FCA, ACTI)

Department of Management Education

Room 111, Faculty of Education Building

University of Ado Ekiti, Nigeria

[email protected]

234-8033525195

IntroductionThe aim of this work is to analyze the civil service regulations as

affecting educational institution. The civil service regulations are thebinding rules for all civil servants. The focus of this work is mainly thoserules that affects educational institutions As a format there will be adefinition of term civil service regulations as affecting educationalinstitution will be analyzed, followed by the evaluation of findings and theconclusion.

Civil service regulations is understood to be for all civil servants andrelated highly to education at Primary and Secondary levels mainly. Attertiary level, there are University regulations for each Institutions and the

governing board of each Institution has great Influence on them apartfrom the influence of the National University Commission (NUC).

Definition of terms

Civil Service: This purely government work, quite different from privateenterprises or those that are self employed .Government employed groupare civil servants. They work in any government establishment likeministries, School and Offices.Regulations : Therefore binding rules or agreement between thegovernment and all those employed into civil service.Educational institution : These are institutions of learning at primary

school , secondary and tertiary levels.APPOINTMENTS, TRANSFERS, PROMOTION AND LEAVING THE SERVICESECTION 1. General

2. Recruitment3. Rules for appointment on probation4. Rules for appointment on Non-pension able

Contract5.Rules for Non-pensionable short term

Appointments6. Transfer, secondments and postings7. promotion

8. leaving the serviceGENERAL
mailto:[email protected]:[email protected]


2/32

02101-Appointments to public office in the civil service are made on theauthority of the Civil Service Commission. These appointment are madeeither:(a) by letter written at the direction of the Civic ServiceCommission; or(b) by formal appointment between the officer and the government or its

appointed agents.Subject to rule 02205,02206and 02207,Heads of department areauthorized to appoint eligible candidates to post in respect of which thepower of appointment have been delegated to them subject to approval ofvacancies by the Office of Establishments and Training.02102 Promotions to all posts in the Civil Service other than those ofpermanent Secretary, Auditor General and Accountant General are vestedin the Civil Service Commission which has however, authorized Heads ofDepartments to promote eligible candidates to post in respect of whichthe powers of appointment have been delegated to them.02103- An Officers increment date shall either be 1st January of themonth or July of a particular year.02104 As a general rule. Seniority in any department shall bedetermined by the date of an officers appointment to the particular cadreor grade in which he is serving. Specifically seniority shall be determinedby the date an officer assumes duty; and where more than one officerassumed duty on the same date the time of resumption of duty shalldetermine seniority. In other circumstances, seniority shall be determinedby the effective date of promotion or date of crossing salary bar; exceptthat the authority empowered to approve such crossing of bar may at hisdiscretion allow an officer to retain his seniority if he has failed to pass a

bar on the normal date as a result of ill- health or lengthy secondment toother duties. Other criteria for the determination of seniority are,alphabetical order of an officers surname, the passing of any prescribedcompulsory examination, academic or professional qualifications in thatorder and reduction in the standards grade.Where two or more persons selected from outside the service or fromoverseas arrive on the same date, seniority shall be determined by thedate of the letter from the Civil Service Commission confirming theselection, or in the case of contract officer by the appointing authority butin accordance with the extant rules of transfer.02105 The employment of unpaid staff is prohibited.

02106 Heads of Departments will keep an up to date record of eachofficer under his control and a copy of such record shall be forwarded tothe record section of Ekiti State Pensions Board and a copy to the Office ofEstablishments and Training.

RECRUITMENT02201 Recruitment means the filling of vacancy by the appointmentof person not already in the Civil Service of the Ekiti State of Nigeria, but itexclude the transfer and secondment of officer from other Civil Service inthe federation to Ekiti state Civil Service

022202__Direct appointment to the civil service may be made in any ofthe following categories :(a)as trainees or pupils


3/32

(b) on probation in a pensionable post(c) on non-pensionable contract to a non-pensionablepost or against a pensionable post for a specified period.(d)on monthly terms to a non-pensionable post or against a pensionable(e)on temporary basis other than (c) and (d)

02203-(a) When a candidate for employment requires additionalprofessional experience before he can be regarded as fully qualify forappointment to a specific post he may be appointed as a trainee or pupilfor a normal service of two years in the post. This period may , however ,be reduced in special circumstances. On completion of the trainee period the pupil may be appointed to the full grade on probation and will not beeligible for confirmation in the service until he has fulfilled the conditionlaid down in Rule 02302 where applicable.(b)A confirmation officer who is advanced to the training grade for thepurpose of acquiring the necessary experience to qualify him forsubstantive promotion to a senior post will be treated as if he had beenseconded thereto and the period of such secondment will not normallyexceed the period laid down for the training except with the special adviceof the office Establishment and Training .02204-Except where the Civic Service Commission decides otherwise, allfirst appointment to the pensionable establishment in posts other thantrainee post (see Rule (02203) will be on probation. An officer confirmed ina lower pensionable office will not, however, be regarded as being onprobation in a higher post to which he is promoted nor will an officerseconded or transferred as a confirmed officer from personable serviceelsewhere.

02205-To be eligible for appointment to the Civil Service an applicantmust(a) not be less than 15 years and not more than 50 years of age;(b) possesses such minimum qualification as are from time to time

required for such post;(c) be certified by a government medical officer as sound in health andmedically fit for Government service; and(d) possesses a testimonial of good conduct from his last Employer or ifnot previously employed, from the last school or college attended.02206-(a) Every applicant for employment by government must state;

(i) Whether he has been convicted of a criminal offence;

(ii) all employment he has engaged in ;and(a)if he has left any employment, why he did so ; or

(b)if he is still in any employment, whether he is under any obligationto remain in it; and(iii) whether he is free from financial embarrassment.02206 (b) no candidate will be appointed to any post in the civic servicewithout the prior specific approval of the governor obtained through theoffice of establishment and training and civic service commission if:

(i) he has been convicted of a criminal offence; or(ii) he has previously been employed in government service and

has been dismissed or called upon to resign or retire there from.


4/32

Such approval must always be obtained irrespective of any delegation ofthe commissions power.02207-No applicant who is a member of a secrete society as defined inRule 01003 shall be eligible for appointment into the Civil Service.02208- (a) Senior Posts All applicants for senior posts are required by

the Civil Service Commission to complete its Application Forms.(b) Junior posts it is the duty of permanent secretary and Heads of Non-Ministerial Departments to enquire carefully into the antecedents of allcandidates they consider for appointment to a junior post and to ensurethat every candidate they select is eligible under Rules 02205 and 02207for appointment. The following procedure shall be followed for completingthe appointment of a candidate selected, after such an enquiry, as primafacie eligible and suitable:-(i) A candidate shall be required to complete Application Form obtainedfrom the Civil Service Commission. Any false statement made therein willbe regarded as sufficient ground for non-employment or if such falsehoodis detected after engagement for termination of employment withoutnotice.(ii) If in the light of the information so supplied the candidate is stillconsidered eligible and suitable he should be offered appointment asappropriate. The appointee shall be required to signify his acceptance ofthe appointment as indicated in the letter of appointment.(iii) If the candidate accepts the offer by returning the appropriate fromdesigned for the purpose within the specified time limit, he should beissued with a letter of appointment copies of which should be endorsed tothe permanent Secretary, Office of Establishments and Training, the

Accountant-General and the Auditor-General.02209- Immediately he assumes duty, a new officer shall be required toenter his personal particulars on Records of Service form of which shall beattached to the appropriate documents to be forwarded to the Office ofEstablishments and Training.02210 It is the duty of Head of user establishment to ensure that allofficers and temporary staff in the establishment have signed an oath ofsecretary on appropriate form signed and carefully preserved.02211 In filling vacancies in Grade Level 01, preference shall be given tosuitable qualified un-established or daily paid staff who had beenemployed temporarily in the Establishment.

RULES FOR APPOINTMENTS ON PROBATION02301 Officers on probation will be required to spend 2 years beforebeing confirmed in the service.02302 Within his probationary period a civil servant is required to passthe pre scribed examination appropriate to his appointment.(a). For centrally deployed cadres holding senior posts the prescribedexaminations are those described in Chapter 8 and such otherexaminations as may be specified in individual offer of appointment.(b). For Clerical grade officers the prescribed examination is thepromotion/Confirmation Examination held twice a year.

(c). The examinations for technical grades are those prescribed in theScheme of Service applicable to the particular post.


5/32

02203 To be eligible for confirmation in the permanent establishments,an officer appointed on probation is required to pass the prescribedexamination, if any, during his probationary period and to complete hisprobationary period to the satisfaction of the authority empowered toappoint him. At the end of the period of probation the officer will, unless

his probationary appointment is terminated or extended, be confirmed inhis appointment. Recommendation of Heads of Departments regardingthe confirmation of all officers holding senior posts shall be made in theprogress evaluation report prescribed in Chapter 7 of the Rules.

RULES FOR APPOINTMENT ON CONTRACT.

02401 A contract appointment is a temporary appointment which doesnot provide for the payment of a pension to a post of the level to whichappointment is made by the Civil Service Commission for a specific periodas opposed to appointment on pensionable terms, month to monthappointment or daily and temporary employment. The agreement must berecorded in a formal document of agreement.02402 The conditions of service of a contract officer are those providedfor his contract and the privileges, emolument or allowance described inthese Rules do not apply to him unless it is specifically so stated in thecontract itself. Any question on the interpretation of a contract asaffecting conditions of service should be referred to the Office ofEstablishments and Training.02403 Where no other conditions are prescribed by law or any otherregulation or otherwise, in relation to any individual post, the salary of are-engaged pensioner may be determined according to the following

rules.(i) If a pensioner was formerly in Ekiti State public Service and is re-engaged on Contract, he will be paid the full prevailing contract rate ofSalary of the post in which he is re-engaged.(ii) If a pensioner was formerly in Ekiti State public Service and is re-engaged in a lower post in the same class or cadre other than that whichhe held before his retirement, the maximum salary of the new post or thenearest point in the salary above his retiring salary of the lower is thelower post in a different cadre, his salary will be determined by the Officeof Establishments and Training in each case.(iii) In case of re-engagement covered by Rule (i) (ii) above, there will be

no deduction in respect of pension or gratuity and no contract gravity willbe payable.(iv) Pensioners formerly in the service of other Governments in theFederation Native Authorities of Local Government Councils, re-engagedin Ekiti State will normally be assessed in accordance with Rules (i) (iii)above, if the pensioner retired in a post to which a different salary gradelevel from that obtaining in Ekiti State is assigned, his case should besubmitted to the Office of Establishments and Training with sufficient forthe determination of his status in the light of the duties andresponsibilities of the post in which he is to be re-engaged and the

appropriate rule applied.


6/32

(v) Pensioners formerly in the Service of Governments outside Nigeria re-engaged by the Ekiti State Government will be paid the full prevailingcontract rate of salary of the post in which he is re-engaged, withoutabatement of pension. Should such an officer subsequently accept anoffer of appointment on permanent and pension-able terms, he would be

required to give up his right to gratuity.02404 The duration of a contract appointment is limited to the periodspecified in the contract itself and any further employment of the officerconcerned must be made the subject of a new contract.02405 By the Government:- An appointment on contract may beterminated by the Government at any time in accordance with the termsspecified in the contract itself. A recommendation to the Civil ServiceCommission for the termination of the appointment of a contract officershall be accompanied by a full statement of the consideration which hasprompted it. Such recommendation should be routed through thepermanent Secretary, Office of Establishment and Training who shall inturn forward it to the Civil Service Commission with his comments on therecommendation. On the receipt of the recommendation the Civil ServiceCommission will decide in its discretion whether the appointment shall beterminated forth with in accordance with the terms of the contract orwhether the officer shall be offered an opportunity to submit any formalrepresentations, if he so wished, before a final decision is taken.(b) By the officer the termination of his contract of his contract by theofficer himself is subject to the terms of his contract.(c) Any question concerning the waiving of the penalties or rights under acontract agreement shall be referred to the Office of Establishment and

Training.02406 An officer serving on contract, who desires re-engagement, shallso inform the government in writing through his Head of Department notless than four months before his leave is due. In the absence of suchnotification it may be assumed that an officer serving on contract does notdesire re-engagement.02407 On receipt of such notification expressing an officers wish to bere-engaged the Head of Department will obtain the Office ofEstablishment and Training to the re-engagement before forwarding hisrecommendation to the Civil Service Commission enclosing an up to dateconfidential report on the officer (unless such report had been forwarded

within the previous two months) and medical certificate of fitness. In replyhe will receive one or other of the following:.(a) Authority to inform the officer that arrangement will be made to offerhim re-engagement during the course of his lave, and the details of theterms proposed. The Head of Establishment shall inform the officeraccordingly without delay and shall ensure that his request for thepreparation of the officers Leave Certificate (see Rule 13403) includes astatement that re-engagement is required on the terms in question;(b) the original and counterpart of the re-engagement contract dulysigned on behalf of government. In this case the head of department

shall obtain the officers witnessed signature to both copies; deliver the


7/32

counterpart to the officer; and return the original to the office ofestablishments and training;[c] authority to inform the officer that he will not be re-engaged. Thehead of department must so inform him without delay.02408 As soon as it is clear to a head of department that he will be unable

for whatever reasons, to recommend the re-engagement of an officerserving on contract the will seek the approval of the civil servicecommission to inform the officer that he will not be re-engaged and onreceipt of such approval will inform the officer without delay.02409-Provided re-engagement is completed by the signature of a newcontract before the end of vacation leave granted under an expiringcontract, service under the new contract will be treated as continuouswith service under the former contract.02410-If a re-engaged contract officer is required to return to duty underhis new contract before the expiration of his leave due under his formercontract, the leave foregone will be treated as deferred leave to beenjoyed under the conditions of the new contract.02411-Where service under the new contract is continuous with serviceunder a former contract, leave in accordance with Rule13310 during theperiod which an expatriate contract officer is awaiting the first availablepassage back to Nigeria will be treated as leave granted under a formercontract.02412-When an officer on contract is re-engaged in his former officewithout a break in service and on the same scale of salary he will retainthe incremental date enjoyed under his former contract.02413-Reference should be made to Rule 02712.

SECTION 5- RULES FOR NON-PENSIONABLE SHORT-TERM

APPOINTMENT.

02501- Appointment of civil servant on month-to-month and other short-term appointments in the service are governed by the conditions set outin the letters offering the appointments as well as such Rule as apply tosuch staff. Head of Departments are authorized to terminate theseappointments in accordance with such terms.

SECTION 6-TRANSFERS, SECONDMENTS AND POSTING

02601-Transfer is the permanent release of an officer from one service to

another or from one cadre to another within the same service.secondment: means the temporary release of an officer to the Service ofanother Government or Body for a specified period.Inter-Service Transfer and secondment (a) Transfer of officers and civilservants between the Ekiti State Civil Service and another public Serviceare conducted through and subject to the approval of the Civil ServiceCommission which shall be furnished with performance Evaluation Reportscovering the last 3 years.(b) secondment-(1) secondment of officers to the service of otherGovernments or other bodies such as statutory corporation is also

conducted through and subject to the approval of the Civil service


8/32

Commission but the terms of such secondments is a matter for the Officeof Establishments and Training.(ii) Secondment of an officers to the service of another Government orapproved Body at his own request shall be for maximum period of threeyears during which period he will be required to elect to be permanently

released to the service to which he had been seconded or revert to hisformer post he will be entitled to notional increment during the period ofhis secondment and may be granted notional promotion by the Civilservice Commission on his de-secondment in order to restore his seniorityas a result of the promotion of others during his absence.(iii) If it is in public interest to second an officer to the service of anotherGovernment or approved body the period of secondment shall not belimited and the officer shall continue to hold his substantive post and beentitled to increment and promotion, and will be treated as having beenposted on special duty.02602-(a)Senior posts-Transfer from one senior post to another or formone cadre to another within the Civil Service required the prior approval ofthe Civil Service Commission and an officer must have served for aminimum period of 6 months in his original Department before seekingtransfer must be submitted to the Head of the Applicants Departmentand must state the applicants reason for desiring a transfer and hisqualification for the work he wishes to undertake Such application shouldbe forwarded to the Civil Service Commission with a statement as to;how the applicant has performed his duties;whether the applicant is considered to be well qualified for the post hedesires;

recommendation as to the grant or refusal of the application.(b)Junior Posts-Transfers from one junior post to another within the civilservice or from one department to another may be arranged, with theconsent of the officer being considered for transfer, at the mutualdiscretion of their Head of Departments, subject to approval to fill suchvacancy by the office of Establishment and Training.02603-(a) Transfer from non-pensionable to pensionable appointmentrequire the approval of the authority empowered to appoint at the levelconcerned and applications in regards to appointment made by the CivilService Commission should be submitted to the Head of Departmentconcerned and forwarded by him to the commissioned with his

recommendations. At levels at which Heads of Departments areauthorized to make appointment without the approval of the civil servicecommission, care should be taken to ensure that the concurrence of officeof Establishments and training is obtained.(b) An officer who is permitted to transfer from a non-pensionableappointment must clearly understand that his appointment after suchtransfer, may be subject to a period of probation and that in suchcircumstances, should he fail to secure confirmation in the pensionableestablishment, he will have no claim to his former non-pensionableappointment. However, the appointment of the officer may be determined

by the Appointing Authority if after some period of grace he is not able tosecure confirmation.


9/32

(c) The salary at which an officer or employee transfers to a pensionableappointment is not governed by the salary he was previously receiving ina non-pensionable appointment. In cases of transfer from an un-established post to an established post; the salary of the transferee shallnot be lower than what he was receiving as a non-pensionable employee;

provided that he had not been wrongly placed on the salary scale.(d) An application for transfer to pensionable appointment from an officerwho was aged over 45 years at the time he obtained his non-pensionableappointment will not normally be entertained.02604 At all levels serving non-pensionable candidates for pensionableappointment must undergo a medical examination by a GovernmentMedical Officer, if their non-pensionable appointment was not proceed bysuch an examination. If the Government Medical Officer does not certifythem to be in sound health and medically fit for employment in thepensionable establishment their transfer will not be effected.02605 To be eligible for transfer from the post of Clerical Assistant to theClerical Officer an officer must have:obtained the full minimum education at qualifications for directappointment to the post of Clerical Officer, orpassed the Clerical Confirmation/promotion text at promotion level.02606 The salary and incremental date at which a Clerical Assistantenters the salary Grade Level of post in the Clerical Officer Grade ortransfer shall not be less than the incremental step on his old grade.02607 Definition, The word post and its grammatical variations meansthe direction of staff to the particular locations at which the duties of postsin the Ekiti State Civil Service are carried out. The word does not itself

connote a transfer from one post to another or a promotion or an actingappointment.02608 General. Every officer must accept the liability of being stationedand posted wherever his presence is considered to be most useful.02609 Recommendations regarding postings of permanent Secretarieswill be submitted by the Head of Service to the Governor for approval.02610 The postings of members of the Administrative Cadre will beundertaken by the Head of Service in consultation with members of theSenior Management Committee.02611 The posting of Accountants will be undertaken by the permanentSecretary. Ministry of Finance on the recommendation by the Accountant

General.02612 The posting of Officers in the Executive Officer and SecretarialCadre except those in the state Audit Department. Whose postings shallbe initiated by the Auditor General will be undertaken by the PermanentSecretary, Office of Establishments and Training provided that in postingthe Executive Officers of Accounts he should consult with the Accountant-General.02613 It is the responsibility of the Head of a non-ministerialdepartment, and the Head of a Division in a Ministry, to undertake theposting of officers other than the cadre referred to above. The Head of a

Division in a Ministry should do so in consultation with the Director,Finance and Administration and General Division of the Ministry but the


10/32

posting of Heads of Divisions are subject to approval by the permanentSecretary.02614 A male officer will not normally be transferred from a stationwhere both he and his wife are in Government employment or where he isin government employment and his wife is rending essential public

service, for example in the teaching profession, unless arrangements canbe made for the wife to be similarly employed in the new station.Although cases may arise where the husbands posting, regardless of theeffect on his wifes position, is unavoidable, such cases should be rare.PROMOTIONS AND CROSSING OF SALARY BARS

02702 - (a) Except where powers of appointment or promotion beendelegated to head of establishments no promotion shall become effectiveuntil they have been approved by Civil Service Commission.(b) Promotion shall be made strictly on the basis of competitive merit byselection from amongst all suitable candidates.(i) in assessing the merit of officers, a clear distinction shall be madebetween their record of performance or efficiency in lower grades andtheir potential for promotion, i.e. ability and competence to performefficiently the duties and responsibilities of the higher post.(ii) Seniority and previous records of performance will be taken intoaccount in choosing between candidates with equal potential forpromotion.(iii) In the cases, however, a generally satisfactory record of conduct shallalso be considered.(c) The responsibility for the promotions in accordance with the prevailingprocedures shall be as follows:

(i) All Administrative Officers Senior Management Committee(ii) All posts in a general pool under the control of the permanentSecretary, Office of Establishments and Training, GeneralExecutive/Secretarial Cadres Selection/Promotion Board, Office ofEstablishments and Training.(iii) All specialized professional/technological Cadres-Professional Heads ofDepartments/Divisions in the Ministry/Department concerned.(iv) All other grades-Heads of Ministries/Departments concerned.(d) (i) Ministries/Extra Ministerial Department shall have power to promoteofficer in GL.01-06.(ii) The Civil Service Commission shall carry out the promotion of officers

on GL.07-17 based on the recommendations received fromMinistries/Ministerial Department pools and senior ManagementCommittee.(iii) The maturity period for promotion of staff shall be as follows:GL 01 06 2 yearsGL 06 07 2 yearsGL 07 14 3 yearsGL 14 15 3 yearsGL 15 17 4 yearsThe above are mandatory wasting period for promotion. However, such

promotion shall be subject to vacancy and satisfactory reports on theeligible officers.


11/32

02703 (a) All staff promotion Committees shall take into account theAnnual performance Evaluation Report (APER) of each officer for thewaiting period. Each APER shall be summarized and the equivalent marksshall be confirmed or vetted by the moderating officers and shall beshown on the APER form.

Staff on GL. 07 and above who are being considered for promotion mustappear before the appropriate Senior Staff Committee for promotioninterview. In the case of officers entering into the Senior grades at GL. 13,Government should provide training facilities. There shall also beinterview for promotion from GL. 06 to 07The claims of meritorious officers in the civil service shall take precedenceover those of person not already in the service.No officer shall be debated from promotion on the sole ground of lacking aformal education qualification other than that require for his grade andmode of entry into the service ; provided also that no officer may bepromoted to a post which require its holder to have formal training ,professional or technological qualification which he does not posses.Only in very exceptional cases where available candidate within the civilservice are not consider suitable for promotion to any vacant post maythe latter be advertised publicly t interested person outside the service. Insuch a case ,and similarly when officers in other Public Service in theFederation are being recruited/transferred on promotion to the State CivilService, it should be ensure that they meet the specific job requirementfor the promotion post as in rule 02703 above.At the end of each promotion exercise, within six month of theannouncement of the promotion an officer shall be allowed the right of

appeal against non- selection and a reconsideration of his case.02704-The effective dates of promotion from one senior post to anothershall be with effect from either January or July of a given year as approvedby the civil service commission 02705-Departmental promotion boardsshall be convened from time to time interview and or review officer fromholding junior appointment in the department who may be recommendedto the Civil Service Commission which shall examine the suitability ofofficers so recommended and offer them promotion to existing vacancy.02706-The effective date of a promotion from a junior to a senior postshall normally be the date approved by the civic service commission inaccordance with rule 02704.

02707-The vacancy in a junior promotion post shall be filled by promotionwithin the department concerned but if no suitable offer is available inthe department the head of ministry shall report the matter to the officeof the establishment and training which may arrange the selection ofsuitable officer from another department or elsewhere.02708- the head of the ministry is authorized to fill his departmentvacancies in grades higher than clerical officer and equivalent grades bypromoting thereto officer selected by his junior Staff Committee.02709- in the case of inter-departmental promotion the effective date ofpromotion shall be the date approve by the appointing authority.

02710-(a)An officer on study leave without pay may be considered forpromotion where the qualification he is expected to obtained after the


12/32

course is not a pre-condition for the promotion but such promotion shallbe notional. The effect of this is that it enables the officer concerned tomaintain his relative seniority vis--vis his colleagues in the same grade.Such an officer is not entitled to the salary attached to the post to whichhe is promoted until he returns to duty.

(b)An officer on in-service-training is eligible to promotion, the effect ofwhich is to entitle him immediately to enhanced salary while still intraining.02711-(a)An officer who has passed the compulsory examination forconfirmation in the service shall be eligible for promotion after themandatory waiting period prescribed in the scheme of service for hiscadre.02712- Officers on Contract or month to month term are not eligible forpromotion.02713- Definition: A salary bar is created by a rule (whether the wordsalary bar are used or not ) in a scheme of service or circular or similarinstruction, to the effect that an officer may not proceed to a certainsalary or segment of a salary scale, without fulfilling some conditions.02714-Before an officer or employee can be considered to be eligible topass a bar, he must have passed any departmental proficiency or tradetest and fulfilled any other condition laid down in the scheme of service orother instruction relating to his post. To proceed to a salary above the barwithout hating, he must obtain the necessary qualification as in theprevious sentenced by the time he has served for twelve month on thesalary point below the bar if he has not previously obtained it.02715-If in exceptional circumstances this normal time limit is extended

by the authority empowered to appoint to the post held by the officer inquestion, the duration of the extension will be specified at the time it isgranted.02716- The effective date of an officers passing of a salary bar is-

in the normal case of an officer or employee who has obtained thequalification to pass the bar before proceeding to a salary above the bar,the date on which he so proceed.02717-The passing of salary bar is equivalent to promotion (except that itdoes not depend on a vacancy in the establishment of the higher grade,and that is automatic upon obtaining the prescribed qualification,containing no element of selection.)Accordingly on the effective date on

which an officer or employee passes a bar he will pass over in seniorityand officer previously senior to him who has not by that date pass the bar.As an exception to this rule the authority empowered to appoint to thepost held by the officer in question may at his direction allowed an officeror employee, whose failure to pass a bar on the normal date has been dueto ill-health or lengthy secondment to other duties an extension ofpassing the bar without loss of seniority save only in relation to thosecolleague who, as a result of obtaining promotion would have passed himover even if he had passed the bar on his normal date.02718- When an officer or employee is granted an increment which takes

him to the maximum of the scale below the bar, and has not obtained thequalification that will enable him, twelve months, later, to pass the bar,


13/32

the appropriate officer should warn him of the fact that in writing andmake such note in the personal emoluments payment record hemaintained, so as to ensure that the officer will not receive anotherincrement without passing the bar. Failure to take Such action, however,has no any overpayment later made or offered to him as if he passed the

bar.02801-if within his probationary period it is established to the satisfactionof the authority empowered to appoint an officer that he is not generallyefficient, his appointment may be terminated in accordance with 04201by the authority at any time without any further compensation than freetransport will be granted only if his conduct has been good. Provided thetermination is not due to misconduct on the same proviso, if the officer iseligible for vacation leave transport grant in lieu of the place within theperiod of notice and, if , to expire on same day as in notice .The positionregarding the refund of the cost of any training giving the officer hisgovern by born relating to such training02802- If any officer relinquishes appointment within the period of hisprobationary service he may be require to refund any expenditure bygovernment in transporting him, his family servant and baggage to orfrom the places at which he has been employed and he will not be eligiblefor any facility from government towards transport from state at which heis then serving. The position regarding the refund of the cost of anytraining giving the officer is govern by the bond relating to such training.02803- The appointment of an officer on probation who fails to secureconfirmation in a pensionable establishment at the expiration of hisprobationary period, including such extension thereof as prescribe under

Rule 02301,may be terminated in the manner specified in Rule 02801.02804- (a) An officer who resigns will be liable to;(i) forfeit all claims tovacation leave for the current year; any leave or passage privilegesgranted will be ex-gratia;(ii) refund to the government in full any sum ofmoney which he may be owing the government or which, under theprovision of other Rules or agreement entered into with government,under the provision of other Rules or agreement entered into withgovernment is refundable to government for his not discharging theobligation set out in such agreement; provided any of all such refund maybe waived at the discretion of the government.(b)By virtue of the provision of regulation15 of the Pension Acts (Cap.147)

all previous pensionable service is forfeited on resignation and cannot betaken into account for pension purposes if the officer is subsequently re-employed except where, under circumstances such a break in service hasbeen condone by the office of establishment and trainingWhere, however an officer put in an application for resignation after fiveyears but less than 10 years of service in ignorance of his entitlement togratuity such application may be regarded as an application forwithdrawal. In like manner where an offer put in application forresignation after serving for at least 10years in the service, suchapplication may be regarded as one for retirement

02805- An officer who leaves the service other than by registration ordismissal will be eligible for proportionate leave in accordance with Rule


14/32

13208. If he has enjoyed more leave during the leave year than he iseligible to receive under that Rule, he will be required to refund salary atthe rate at which it was pay for the number of working days leave enjoyedin excess of what he was eligible to receive , the days in respect of whichsalary is refunded being treated as leave without pay for pension

purposes.This provision will be waived in the case of an officer who has died in theservice.02806- Ex-gratia leave under Rule 02804 may be granted an officer whoresigns his appointment only if he has served the minimum period of tenmonth during the leave year. Any debt due to government as a result ofan officer who resign after having enjoy his leave before complete theminimum period specified under this Rule will be treated in accordancewith Rule 13208(b).02807-A grant of pension and gratuities to holder of pensionable post inthe civil service is govern by statute in the extant Pension Act of theFederation of Nigeria as applicable in Ekiti State.SECTION 1- GENERALSECTION 2- EMPLOYMENT OF MARRIED WOMENSECTION 3- RULES RELATING TO PREGNANCYSECTION 1- GENE RAL03101-Married woman means a woman who is married under themarriage Act ,Customary Law and a woman separated from her husbandbut does not include a widow or a woman divorced from her husband.03102-NIGERIAN MARRIED WOMAN includes an expatriate woman marriedto a Nigerian husband.

03103 (a) Notwithstanding that throughout these Rules the termsOfficer and Servant are referred to in the masculine gender, theprovisions there of apply equally to women servants.(b) A child is not normally entirely dependent on a woman servant unlessthe father of the child is dead or she is divorced from him and has beenawarded legal custody of the child without a maintenance order.EMPLOYMENT03201 (a) Nigerian women whether married or not, may be admitted tothe permanent establishment in those grades of the Civil Service for whichthey are qualified. On equal terms with men.(b) Non-Nigerian women who are professionally, academically or

technically qualify are eligible for contract term of employment in respectof grade level 08 and above. In respect of all other post they are eligiblefor appointment on month to-month term only.03202 A woman Civil Servant who married while in the Civil Servantmust immediately notify her Head of Department of her marriage(whether under the Married Act, according to Islamic Law or according toCustomary Law). A Nigeria woman shall not be require to resign or retireon marriage , but she may exercise her right to retire or after marriage.

SECTION - 3 RELATING TO PREGNANCY

03301- (a) A female Civil Servant who becomes pregnant shall proceed onleave six weeks before her confirmation A medical certificate showing the


15/32

prospective date of confirmation must be presented not less than threemonths before that date. No female servant shall be permitted to resumeduty until six week after her confirmation .(b) Effect of Annual leave on maternity Leave . Any pregnant femaleofficer who is granted maternity leave shall be entitled to full pay for the

period of twelve weeks of confirmation out of which her annual leave forthe year shall be deducted. Where the annual leave has already beenenjoyed before the grant of maternity leave that part of her maternityleave that is equivalent to her leave entitled should be without pay.(c) The annual vacation leave entitlement of a female civil servant , whosedate for maternity leave has been certified medically but goes intoconfinement before the due date of maternity leave; should form part ofthe post-confinement leave for six weeks and should be on full pay.(d) Maternity leave should belong to the year in which it commences;notwithstanding that a greater or lesser part of it extends into a new yearleave should be considered eligible for annul vacation leave in the newleave year calculated prorate from the date the officer resume duty afterthe expiration of the maternity leave.(e) Female Civil servants on temporary or daily-rated terms who arecertified medically as pregnant should, provided they have beenemployed for not less than eight months be granted six weeks maternityleave before confinement and should not be permitted to resume dutyuntil six weeks after confinement.03302 Any disciplinary proceedings against a female civil servant whichmight otherwise have been taken during the period of her maternity leaveshall be postponed until her maternity leave has expired. Such

postponements, however, shall not in any way prejudice the proceedingsagainst her.03303 Any female civil servant married or unmarried, who is about toundertake a course of training of not more than six months duration shallbe called upon to enter into an agreement to refund the whole or part ofthe cost of the course in the event of her course being interrupted orgrounds of pregnancy.03304 No female civil servant shall be required to resign or retire byreason of pregnancy.03305 Any woman civil servant who is nursing a child shall be grantedan hour of duty, every day (that is the last hour of the working period).

This facility shall be granted up to maximum period of six months fromthe date of resumption from maternity leave.

SECTION 1 - DISCIPLINARY PROCEDURE

MISCONDUCT

SECTIONS 2 - 05101 Disciplinary proceedings in accordance with thischapter are initiated because of an officers misconduct or generalinefficiency.05102 The power to dismiss and to exercise disciplinary control over

servants holding offices in the public Service Commission.


16/32

This power may be delegated to any member of the Commission or anyofficer in Public Service.05103 General disciplinary procedure for dismissal and termination ofAppointments is laid down in the Civil Service Commission Regulations. Itshould therefore, be read in conjunction with this chapter

05104 (a) It shall be the duty of every officer to report any case ofmisconduct that comes to his notice to an officer superior to the officerinvolved.(b) When an officers misconduct is brought to the notice of his superiorofficer, it shall be the duty of that superior officer to report it to the Headof Department without delay. If necessary, recommendation as tointerdiction or otherwise ,may accompany the report (see Rule 05115).(c)On receiving the report, the Head of Department shall take action inaccordance with Rule 05107 or 05108 as appropriate and if necessarymay recommend to the Civil Service Commission or may himself order (ifwithin powers delegated to him under Rules 05116).(d) At the appropriate point in the investigation ,the officer or employeemay be suspended in accordance with Rule 05118.CONDUCT PREJUDICIAL TO THE SECURITY OF THE STATE05105 Where it is considered that the conduct of an officer is prejudicialto the security of the State, and where a Committee comprising membersfrom the Governors Office, the Ministry of Justice and the Office ofEstablishments are satisfied that an officer has committed a misconductinvolving the security of the state; disciplinary action as may be deem fitshall be taken against the officer by the civil service commission.05106- if it is recommended to the civil service commission that an officer

has been guilty of misconduct and commission does not consider thealleged misconduct serious enough to warrant proceeding under rule05107 and 05108 with a view to dismissal; it may cause an investigationto be made into the matter in such manner as it considers proper and theofficer shall be entitled to know the whole case made against him shallhave an adequate opportunity throughout of making his defense.If as a result; the civil service commission decide that the allegation isproved; it may inflict such punishment upon the officer as by way ofreduction in rank; incremental penalty or otherwise.05107-The term officer in this rule refers to all officers in the publicservice except the following:

officers on contract or month-to-month termsun-established staff; andnon-pensionable staff; etcAn officer in the Public service may be dismissed by the servicecommission only in accordance with the following rules the method ofdismissal is otherwise provided for in these public service rules:The officer shall be notified in writing of the grounds on which it isproposed to dismiss him; and he shall be called upon to state in writing;before a day to be specified which day must allow a reasonable intervalfor the purpose ); any grounds upon which he relies to exculpate himself:


17/32

The matter shall be investigated by the appropriate authority with the aidof Head of the officers Department; and such other officer or officers asthe appropriate authority may appoint:If any witness is called to give evidence; the officer shall be entitled; to bepresent and to put question to the witness:

No documentary evidence shall be against the officer unless he haspreviously been supplied with a copy thereof or given access thereto:If the officer does not furnish any representation within the time fixed; thecivil service commission may take such action as deem appropriateagainst him:If the officer submits his representations and the commission is notsatisfied that he has exculpated himself; and considers that the officersshould be dismissed; it shall take such action accordingly:If upon considering the representations of the officer does not deserved tobe dismissed from the service but deserves some other punishment ,itshall impose on the officer such punishment as it considers appropriate;If upon considering the representation of the officer the Commission is ofthe opinion that the officer does not deserve to be dismissed but the factsof the case disclose grounds for requiring him to retire in accordance withRule 05114 it shall direct accordingly;In exceptional cases, if upon considering the officer representations theCommission is of the opinion that the case against the officer needsfurther clarification, it shall appoint a committee to enquire into thematter ,the committee shall consist of no less than three persons, one ofwhom will be appointed Chairman by the Commission. The member of thecommittee shall be selected with due regard to standing of the officer

concerned, and to the nature of the complaints which are the subject ofthe inquiry. The Head of the officers Department shall not be a memberof the committee;The officer shall be informed that on a specified day, the question of hisdismissal shall be brought before the committee and that he shall berequired to appear before it defend himself and shall be entitled to callwitnesses. His failure to appear shall not invalidate the proceedings of thecommittee;If witnesses are examined by the Committee, the officer shall be given anopportunity of being present and of putting questions to the witnesses onhis own behalf and no documentary evidence shall be used against him

unless he has previously been supplied with a copy thereof or givenaccess thereto;In exceptional cases, the committee may in it discretion, permit the officerto be represented by a solicitor or counsel, provided that where thecommittee permits the officer to be represented by counsel, thegovernment shall similarly be represented by a counsel;If during the course of the inquiry further grounds for dismissal aredisclosed, and the Civil Service Commission think fits to proceed againstthe officer upon such grounds, the officer shall by the direction of theCommission be furnished with a statement thereof and the same steps

shall be taken as are above prescribed in respect of the original grounds;


18/32


19/32

05114 Notwithstanding the provisions of this chapter; if the civilservice commission considers that it is desirable in the public interestthat an officer should be required to retire from the service ongrounds which cannot suitably be dealt with by the procedures laiddown in the rules 05107 and 05108; it shall call for a full report

from the heads of the departments in which the officer has served;and if; considering that report and giving the officer an opportunity o fsubmitting a reply to the complaints by reason of which hisretirement is contemplated. the commission is satisfied; havingregard to the conditions of the service; the usefulness of theofficer thereto and all other circumstances of the case that it isdesirable in the public interest so to do; it shall retire the officerand the officers, service shall accordingly terminate on such case;the question of pension will be dealt with under the currentpensions act;05115-[i] if the proceedings laid down in rule 05107or 05108 arebeing taken against an officer or a criminal charge has been laidagainst him and the civil service commission considers it in thepublic interest that he should cease to exercise the powers andfunctions of his officer instantly; the officer may be interdicted.(ii) Recommendations to the Civil Service Commission for interdictionshall be made only if it is against the public interest that theofficer Should continue to perform any of the duties of his rank.When the charge against him is such that the continuedperformance of his present duties is against the public interest orprejudicial to the investigation of the charge against him;

[iii] when an officer is interdicted he shall cease to report for duty[but see rule 05117 and shall receive such proportion of theemoluments of his officer. Being not lees than one-half as the civilservice commission shall determine. The letter informing an officerof his interdiction shall also indicate the proportion of hisemoluments he is to receive while on interdiction.If proceedings under the rule 05108 or rule 05108 reveal that he isnot guilty of the charge(s) made against him the officer shallimmediately be Reinstated and shall receive the full amount of hisemoluments denied him while he was interdicted.If he is found guilty but is not dismissed. He may be refunded

such portion of the emoluments denied him as the servicecommission may determine.05116-the process of interdicting an officer as set out in rule 05115is delegated as follows:

POWER TO INTERDICTof notice, whichever Officer holding senior postsOfficer holding junior posts higher thanGrade level 06 in the centrally deployed cadres.Officers holding junior posts grade level 06

And below and including clerical officer orIts equivalent in other branches.


20/32

interdiction should not be used in the case of temporary staff or daily -rated servants. If a member of the temporary staff or daily-rated servantis arrested on a criminal charge or if it is necessary to prevent him fromexercising the power and functions of his office (ending the result ofcriminal or disciplinary proceeding, his employment should be terminated

forthwith by payment of the appropriate wages in lieu of notice on theunderstanding that if he is subsequently exculpated, he will be re-engaged as from the date of exculpation or from the day following theexpiration of the period for which he was paid in lieu is earlier.05117-(a) An officer or employee who is under interdiction or suspensionshall notify the head of department of his station but shall not leave thecountry without the specific approval of the Civic Service Commissionduring the interval preceding the determination of his matter.(b) He is also responsible for keeping his Department informed of theaddress at which instructed to him can be delivered.(c) If the fails to comply with the instruction within seven days they havebeen delivered to him at such address, he will be regarded as absent fromduty without leave.05118-Suspention should not be used as a synonym for interdiction. Itshall apply where a prima facie case(the nature of which is serious )hasbeen established against an officer and it is considered necessary in thepublic interest that he should forthwith be prohibited from carrying on hisduties. Pending investigation into the misconduct, the Civil ServiceCommission or the head of department (if within his delegated power )shall forthwith suspend him from the exercise of the power and function ofhis and from the enjoyment of his salary.

05120-When an officer is dismissed, no notice or salary in lieu shall begiven to him and his dismissal shall take effect from the date on which heis notified thereof. This date shall be notified by the head of Departmentconcerned to the Civic Service Commission and to the Establishment andtraining as soon as possible. Where the officer concerned seeks to evadethis official notification, the effective date shall be(a) that on which he is served with the notification, even though he mayrefuse to acknowledge receipt; or(b) the date on which the notification is delivered by messenger to hisrecorded address, even though the officer concerned does not himselfacknowledge receipt of such delivery; or

(c) the date on which the notification is sent by registered post to his lastknown or normal address.

GENERAL INEFFICIENCY

05121-(a) General inefficiency consists of a series of omission orincompetence of which the cumulative effect shows that the officer is notcapable of discharging efficiently the duties of the office he holds.(b)Before proceedings for the removal of a servant for general inefficiencycould commence, he must have;

(i) been warned on two or more occasions previously, or in writing or;


21/32

(ii) suffered loss or deferment of his last increment on the same ground;and(iii) been given ample opportunity for improvement.05122-The leave entitlement of the officer as at the time of the noticeshall be calculated on pro rata and commuted to cash.

05123-It shall be the duty of every superior officer as soon as he observeany fault or shortcoming in an officer subordinate to him, to bring it to theofficers notice and to record that this has been done, with a view toimproving the officers usefulness and efficiency in the service but afterdue process of disciplinary action.05124-As soon as a superior becomes dissatisfied with the work orbehavior of any officer subordinate to him, it shall be his duty so toinform the officer in writing giving detailed of the unsatisfactory work orbehavior and to call upon him to submit within a specific time such writingrepresentation as he may wish to make to exculpate himself fromdisciplinary action. After considering such written representations as theofficer or employee may make within the specific time the superior shalldecide whether;the officer has exculpated himself in which case the superior officer shallso inform him and no further action shall be necessary, orthe officer has not exculpated himself, but no immediate punishment is

warranted (but in helpful and sympathetic terms)and require the officer oremployee to acknowledge its receipt in writing, or(c) the officer has not exculpated himself and deserves some punishment,in which case Rule 05104 shall apply.05125- Head of department are authorized, subject to the provision of the

Labour Code Act (Cap.91) and of individual letters of consideration forappointment (Form Gen.69and Gen.69A)to terminate the employment ofemployees temporary staff and daily-rated staff at their discretion,provided that prior to the dismissal of any such servant he has beeninformed of the ground on which it is proposed to dismiss him and hasbeen given an opportunity to submit representation why he should not bedismissed. Similarly, prior to the termination of his service for inefficiency,such servant shall be warned of his failing and be given an opportunity toimprove or to offer a satisfactory explanation of his failure to perform hisduties efficiently.05126-Where a Tribunal of inquiry set up by the Government makes

recommendation of a disciplinary nature on an officer, and where suchrecommendation are accepted by the Government, the Civil ServiceCommission shall proceed to implement the tribunals recommendationwithout following the formal disciplinary procedures set out in these CivilService Rules.MISCONDUCT

05201- misconduct is defined as a specific act of serious wrong doingsusceptible of investigation and proof. It includes:(i) willful act of omission or general misconduct to the public or to thescandal of the public or to the prejudice of discipline and proper

administration of government, e.g. corruption, dishonesty, drunkenness


22/32

on duty , false claims against Government, foul language, insubordination,negligence, falsification or suppression of records;Conviction for a criminal offence(other than a mirror traffic or sanitaryoffence or the like;(cases of doubt should be referred to the Ministry ofjustice for advice).

(iii)Serious financial embarrassment;(IV)Absence without leave or reasonable cause;(v) Engaging in political activities;(vi)Disobedience of lawful instruction;(vii) Disclosure of official information to unauthorized person;(viii) Action prejudicial to the security of the State;(ix) Membership of a secret society as defined in Rule 01003.05202-(a)Any officer or employee who absent himself from duty or fromNigeria without leave or reasonable cause, render liable to be dismissedfrom the service without formality, and the onus shall rest on him to showthat the circumstances do not justify the imposition of the full penalty.(b) An officer will not receive salary in respect of any period during whichhe is absent from without leave.05203-(1) For the purpose of these Rules the expression serious financialembarrassment means the state of an officers indebtedness which,having regard to the amount of debt incurred by him has actually causedserious financial hardship to him, and without prejudice to the generalmeaning of the said expression, an officer shall be in serious financialembarrassment :If the aggregate of his unsecured debts and liabilities at any given timeexceeds the sum of five times his monthly emoluments.

Where he is a judgment debtor, for as long as the judgment debt remainsunsettled; or(c) where he is adjudged bankrupt or insolent wage earner, for as

long as he remains an undercharged bankrupt or as the case may be foras long as any judgment against him in favour of the official assigneeremains unsatisfied.(2)Serious financial embarrassment from whatever cause shall beregarded as necessary impairing the efficiency of an officer and renderinghim liable to disciplinary action.(3) If such embarrassment is caused by imprudence or otherreprehensible cause, the servant concerned shall be liable to immediate

dismissal and the onus shall rest on him to show that the circumstance donot justify the imposition of the full penalty.(4) It shall be the duty of the Registrars of the Supreme court of Nigeria,the High Court, Magistrates Court as well as Commissioners of StampDuties and Registrars of bills of Sales to report to the appropriate Heads ofDepartment that a servant has becomes a judgment debtor or hasacknowledge any debt in writing, as the case may be wherever it shallcome to the knowledge of any of them.(5) When the fact that a servant has become a judgment debtor or a partyto accommodation of bill or promissory notes is brought to the notice of

his Head of Department, the letter shall call upon him to submit aStatutory Declaration in the prescribed form disclosing all his liabilities.


23/32

(6)Otherwise, a Head of Department may take such action as appear tohim necessary when a servant becomes financially embarrassed; and, ifhe considered it undesirable that the servant should be retained in thePublic service, he shall initiate the appropriate disciplinary proceeding.(7)As long as an officer is in serious financial embarrassment, he shall be

disqualified for promotion or acting in a higher appointment.05204-An officer shall not lend money at interest, whether on mortgage orotherwise, or guarantee or stand as surety for money lent on interest, toany other person. Nothing in this Rule shall be deemed to preventmembers of registered Co-operative Societies or approved benefitsocieties from standing as sureties for loan made by the societies, norshall deemed to prevent any officer from placing money in a depositaccount in any bank or in the post Office Savings Bank or standing suretyfor money lent by Government to another officer.05205 (1) No officer may borrow money either as principal or as suretyfrom, or in any manner place himself under a financial obligation to aperson (whether in the public Service of the Federation or of a State orotherwise), being a person:Who is directly or indirectly subject to his official authority;Who resides or possesses land or carries on business within the locallimits of his official authority;With whom the officer has or is likely to have official dealings; orWho is a registered money lender.For the purpose of this Rule, the word person shall include a body ofpersons corporate or incorporated.(2) An officer may, however, borrow from banks, insurance companies co-

operative societies or incur debts through acquiring goods by means of ahire-purchase agreement provided that:The banks, insurance companies, co-operative societies from which theofficer borrows or the person with whom he signs a hire-purchaseagreement are not directly or indirectly subject to his official authority,and do not have such official dealings with the officer as may lead topublic scandal or be constructed as an abuse of his public position for hisprivate advantage; andThe aggregate of his debts does not or is likely to cause him seriousfinancial embarrassment defined under Rule 04201.(3) Subject to paragraph (2), an officer may incur the following debts,

provided that the aggregate of his debts is not likely to cause him seriousfinancial embarrassment.Sums borrowed on the security of land charged or mortgaged, where thesaid sums do not exceed the value of the said land;Overdrafts allowed by banks;Sums borrowed from insurance companied on the security of polities;Sums borrowed from the Government or Co-operative societies; orSums due on goods acquired by means of hire-purchase agreement.05206 It shall be the duty of every head of establishment to ensure thatall officers, employees and temporary staff in his Department who have

access to classified or restricted papers have signed Oath of Secrecy inthe appropriate form before they are granted such access and that the


24/32

declarations so signed are safely preserved. To facilitate this action inrespect of officers holding junior posts, Oath of Secrecy is incorporated inform designed for that purpose.05207 Every servant is subject to the Official Secrets Act. 1990 and isprohibited from disclosing to any person, except in accordance with

official routine or with the special permission of Government, any article,note, document or information entrusted to him in confidence by anyperson holding office under any Government in the Federal Republic ofNigeria, or which he has obtained in the course of his official duties.Similarly, every servant shall exercise due care and diligence to preventthe knowledge of any such article, note, document or information beingcommunicated to any person against the interest of the Government.

COPYING OF OFFICIAL DOCUMENTS

05208 Every servant is prohibited from abstracting or copying officialminutes, records or other documents except in accordance with officialroutine or with the special permission of his Head of Department.05209 Officers and employees shall not, as a general rule, have accessto confidential and secret records relating personally to themselves.REMOVING DOCUMENTS05210 No officer may, on leaving the public Service takes with him anypublic record without the permission of the Permanent Secretary to theOffice of Establishments and Training.05211 Historical manuscripts or other documents of public interestwhich may be discovered by any servant in the course of his official dutiesmay not be appropriated to his own use, but their existence must be

reported to Government in order that steps may be taken for theirexamination and preservation.05212 (i) Except in pursuance of his official duties no civil servant shallwithout the express permission of the Head of Service, whether on duty oron leave of absence:(a) act as the editor of, or take part directly or indirectly in themanagement of or in any way make financial contributions to, anynewspaper, magazine or journal except the following:Department or staff magazineProfessional journal;Publications of voluntary organization;

(b) contribute to, whether anonymously or otherwise, or publish in anynewspaper magazine or periodical or otherwise published, cause to bepublished in any manner anything which may reasonably be regarded asof a political or administrative nature;(c) speak in public or broadcast on any matter which may reasonably beregarded as of a political or administrative nature;(d) allow himself to be interviewed or express any opinion for publicationon any question of a political or administrative nature or no mattersaffecting the administration, public policy, defence or military recourses ofthe federation or other country.

(ii) (a) In considering whether or not permission for the proposedpublication is to be granted, the head of service shall have regard to the


25/32

interest of the Government and the public, and may, if he consider itnecessary, seek the opinion of other appropriate heads of department.(b) On the submission to the head of service of a brief outline of the scopeof the proposed publication and the method of the treatment to be appliedthere to, the head of service may give a provisional permission for the

proposed publication; provided that no final permission there of shall begranted unless a food and complete manuscript thereof shall have beensubmitted to the head of service, and he is satisfy that the proposedpublication is not against the interest of the Government or the public.(iii) Nothing in this rule shall be deemed to prevent a servant frompublishing in his own name, by writing, speech or broadcast, mattersrelating to a subject of general interest which does not contain a criticismof any officer, commissioner and ministerial statements or actions, orwhich can be regarded as of political or administrative nature; providedthat in so publishing any matter compiled with Government sanction fromofficial record, he gives prominence to a disclaimer of governmentresponsibility for its accuracy.05213 No officer shall, without express permission of the government,whether on duty or leave of absence:hold any office, paid or unpaid , permanent or temporary in any politicalorganization;offer himself or nominate any one else as a candidate at any election ofmembers of a local government council, or a state or federal legislature;Indicate publicly in support of or opposition to any party, candidate orpolicy;Engage in canvassing in support of political candidates. Nothing in this

moon shall be deem to prevent an officer from voting at an election.05214 Government owned financial institutions should not grant loansto companies in which anybody servant has more than 5 percent of theequity or 350,000.00 investment interest, which ever is less,

COURSES OF INSTRUCTION WITHIN NIGERIA16401- Courses of instruction within Nigeria-Where an officer is sent on acourse of instruction locally, (i.e. in Nigeria, but outside is own dutystation) for a period of 28 days, or more and board and lodging are notprovided by the training institution concerned, he will be entitled to theappropriate traveling allowance as approved by the state government.

Thereafter, he will be entitle to a local course Allowance at the ratesapproved from time to time by government.

IN-SERVICE-TRAINING COURSES16501- In-service- training courses are the course which service officersare nominated to undertake either to enhance their efficiency andpromotion prospects or approved on their qualifications.16501 in-service-training courses are broadly divided into two maincategories: (a) those designed to enhance the promotion prospect of theparticipating officers by the acquisition of new qualification which renders

such officers eligible for promotion to higher grades.


26/32

(b) those design merely to enhance the efficiency of the participatingofficers, and which may be accompanied with or without any specialqualification.16503-officers appointed on temporary or month to month terms willnot normally be eligible for nomination for in- service-training course. But

in circumstances where the efficiency of the officer can only be enhancedby training, such officers under this category may be nominated.16504-the approval of the civil service commission will be obtained beforethe recommendation and selection of a public officer is made for anin-service- training course which will enabled him obtain higherqualification or experience rendering him eligible for promotion.16505-in the case of in- service training courses the purpose of which ismainly to enhance the efficiency of the participating officers, clearing withthe civil service commission will be involved, but the usual formalities fornominating officers for in-servicetraining should be followed.16506-it is the duty of heads of establishment to ensure that officer beingnominated for in-service training course, possess the minimumqualifications required to enter for the courses. It is also their duty toobtain regular and up- to- date reports on officers on in- service- trainingcourses. Head establishments are requested to complete separate proforma on who is being nominated for an in- service- training course orseminar. The pro forma should contain the following particulars.Name and address of donor, including nature and duration of course;Responsibility for costs and training, including international transportationand subsistence allowances;Extent of the financial involvement to Ekiti State government;

Certificate of clearance with the Civil Service Commission wherenomination involves suppression or promotion prospects;Statement to the effect that the nominee has not previously undergonesimilar in service-training courses;16507-as a matter of policy, in service- training courses will not normally

extend beyond a period of two years except for certain professionalcourses leading to specialization in the officers various chosen field e.g.,medical officers.STUDY LEAVE16601- (i) study leave with pay is a leave of absence granted to aconfirmed officer who has spent a minimum of 10 years in the service to

pursue a course of study.(ii) study leave without pay is a leave absence granted to a confirmedofficer to pursue a course of study.16602- only confirmed officers will normally be considered for study leavewithout pay. Officers on temporary month-to-month appointment and / orunconfirmed officers (except an unconfirmed office awarded agovernment scholarship) will not be eligible for consideration for grant ofstudy leave without pay for further studies.16603 (i) Study leave with pay will normally be limited to the periodstipulated in the letter of admission, the duration of which must not

exceed 4 years except by special permission of the office of Establishmentand Training on yearly basis which must not exceed 2 years.


27/32

(ii) Study leave without pay wills normally be limited to a period notexceeding four years. In exceptional cases, the Office of Establishmentsand Training may approve an extension, on yearly basis, for a maximumperiod of five years.16604 (i) Every application for study leave with/without pay should be

submitted to the Office of Establishments and Training through theapplicants Head of Establishment at least one month to the time of theofficers proposed department when forwarding such application, theHead of the Establishment is required to give his opinion on whether thecourse of study proposed will be of benefit to Government. Everyapplication is required to state the following facts.The course of study to be pursued, and to which admission has beenexpects to obtain on successful completion of the course:The name of an approved institution to which admission has been appliedfor or obtained:The duration of the study leave with/without pay with date:Present appointment and date of confirmation:(ii) Study leave with/without pay, where approved, will be for a specifiedperiod which should be clearly recorded in the officers Record of Service.16605 Heads of Establishments are required to make adequatearrangements to receive regular reports in respect of the officer, from theauthorities of the Institution in which the course is being undertaken.

CLOTHING AND EQUIPMENT ALLOWANCESSECTION 1 GENERALSECTION 2 OUTFIT ALLOWANCE

SECTION 3 WARM CLOTHING ALLOWANCESECTION 4 UNIFORM ALLOWANCESECTION 5 CAMP EQUIPMENTSECTION 6 TOURING EQUIPMENT ALLOWANCESECTION 1 GENERAL17101 Nothing in these Rules shall give any officer a right to theallowance set out in this Chapter, the provisions of which may at any timebe revoked, altered, added to or amended at the discretion of theGovernment.

SECTION 2 OUTFIT ALLOWANCE17201 Except as provided in Rules 17203 and 17204 an officerappointed from outside Nigeria to a senior post is eligible on suchappointment for an outfit allowance of the appropriate amount specified inRule 17205.17202 An officer who has served in any of the Civil Services in Nigeria,and who is re-appointed after a break of less than three years in hisservice, is not eligible for outfit allowance.17203 An officer who has served in another Civil Service whether inNigeria or elsewhere and is appointed to the Ekiti State Civil Service after

a break of less than one year in his service is not eligible for outfitallowance: except that if, during his previous service. He has not received


28/32

any outfit allowance, he his eligible, on appointment, for an outfitallowance. Of the appropriate amount specified in rules 17205.17204- the appropriate amount of outfit allowances payable to officeseligible thereof are as approved by the government fro time to time.17205-it shall be a condition on which an officer receives outfit allowance

that he will refund it to government if, within three years of thecommencement of his appointment in respect of which he receives it orwithin the term of the agreement covering such appointment, whicheverperiod is the shorter, he leaves the post or is transferred to a post ofsimilar status in another civil service whether of his own accord at theinstance of the government.

DISTURBANCE ALLOWANCE

20001 Disturbance allowance is granted as compensation for out ofpocket expenses not covered by other regulations, but which are incurredby officers and established employees in the course of posting, as definedin Rule 21002.21002 For the purpose of this Chapter posting includes the following,except where the move is at the officers own request:(i) Posting from one station to another during a tour of service;(ii) Posting from one station to another on return from leaves;(iii) Posting or secondment from the service of another Government in theFederation.(iv) Evacuation, on the instruction of the appropriate housing authority,from a Government quarter, of an officer allocated the quarter on otherthan a purely temporary basis, for the reason that the quarter is required

for another officer; provided that the officer thus forced to leave quarter isobliged thereby to move outside the residential area concerned. Any claimmade under this sub-paragraph should be supported by a certificate fromthe appropriate housing authority to the effect that the move in respect ofwhich a claim is made constitutes a move from one residential area toanother at the instruction of the housing authority.21003 Nothing in these Civil Service Rules shall give any officer a rightto disturbance allowance and the provisions of this chapter may at anytime be revoked, altered, added to or amended.21004 Disturbance allowance may be paid at the rate of ten per cent ofthe annual basic salary of the officer or employee.

MISCELLANEOUS ALLOWANCES

SECTION 1 (A) TEACHING ALLOWANCE FOR PROFESSIONALLY QUALIFIEDSTAFF(B) PART-TIME TEACHING ALLOWANCE(C) HOUSE MASTERS/MISTRESS ALLOWANCESECTION 2 NON-ACCIDENT BONUSSECTION 3 LABORATORY ATTENDANTS AND SCIENCE/MATHEMATICSTEACHERS ALLOWANCESECTION 4 HAZARD ALLOWANCE

SECTION 5 TOOLS ALLOWANCESECTION 1


29/32

TEACHING ALLOWANCE TO PROFFESSIONALLY QUALIFIED STAFF

22101 Teaching allowance is granted to professionally qualified staffsuch as Accountants, Engineers, Doctors, Surveyors, etc. who have servedtheir pupilage, whose salary grading is not above grade level 12, and

whose normal terms of appointment do not include teaching but aredeployed to Training Institutions such as Staff Training Centre. Othergrades of staff in the Technological/technical grades (sub-professionalgrade) posted to department Training Institutions as instructors are alsoeligible for teaching allowance.22102 The teaching allowance will be paid to the two categories ofofficers mentioned in Rule 21101 at the appropriate rate approved fromtime to time. 22103 An allowance at an approved rate per hour shall bepaid to part time Lecturers/Instructors in post-primary institutions.22104 House Maters or House Mistress in charge of boarding houses ingovernment-owned post-primary institutions shall be paid allowance at anapproved rate per month.

SECTION 2

NON-ACCIDENT BONUS TO DRIVERS AND

DRIVER-MECHANICS

22201 In this section, the term accident means any occurrencewhereby damage is done to persons or animals which in the opinion of thedrivers Head of Establishment is attributable to the manner in which sucha driver/driver mechanic drove or managed his vehicle.

22202 (i) A driver/driver mechanic will qualify for non-accident bonus ifhe drives a government vehicle, of whatever description on the high-ways.Those required by the nature of their duties to work in secluded placessuch as workshop, do not qualify.(ii) A driver/driver mechanic who comes within the description (I) above,whether on permanent establishment or daily paid, is eligible for thebonus after twelve months of accident-free driving.(iii) If involved in an accident in which he is adjudged to be at fault, adriver/driver mechanic forfeits his claim to a bonus and will start a furtherqualifying period of twelve months accident-free driving from the date ofthe accident. If he qualifies at the end of twelve months he will be eligible

to receive the minimum bonus payable.(iv) Periods during which an otherwise eligible driver/driver mechanic is onvacation leave, sick leave, or on work-free days such as Saturdays,Sundays and public holidays may be treated as qualifying for non-accidentbonus.(v) Any period during which a driver/driver mechanics is suspended orinterdicted from duty shall not qualify for a bonus; that break in thequalifying period occasioned by such suspension/interdiction may becondoned if the officer is later reinstated.(vi) The bonus may be paid only on the authority of a Permanent

Secretary or Head of a Non-Ministerial Department or any other officer to


30/32

whom the permanent Secretary or Head of a Non-Ministerial Departmentmay delegate his power under this Rule.22203 A non accident bonus will be paid annually to motor Drivers andDriver-Mechanics, whether they are permanent establishment staff,monthly-rated or daily rated, at the existing rate for accident-free driving.

SECTION 3 (I) SCIENCE / MATHEMATICS TEACHERS ALLOWANCE (II)LABORATORY ATTENDANTS ALLOWANCE22301 An allowance at an approved rate per month is payable to everyScience or Mathematics teacher in a post-primary institution.22302 A laboratory Attendant/Assistant who, in addition to his normalduties, is required to work with the evening classes section of a post-primary institution shall be entitled to an allowance per day at anapproved rate.SECTION 4 HAZARD ALLOWANCE22401 A flat rate of approved allowance per month shall be payable inthe Fire Service to all operation staff, whether senior or junior, who areexposed to the hazards of fire fighting.22402 A consolidated hazard allowance at an approved rate per monthbe payable to a fireman-driver who carries out duties of driving vehicles tothe scene of fire and fighting fire on getting there. A Fireman-driver, willhowever, not be eligible for the monthly hazard allowance provided for inRule 22401.22403 Non-taxable special hazard rates of allowance will be payable toqualified staff in the Ministry of Health who works in the field of leprosyand tuberculosis and other infectious diseases.SECTION 5 TOOLS ALLOWANCE

22501 The following rates of Tools Allowance are payable to the under-mentioned classes of Artisans who are expected to provide their owntools:(a) Carpenters (Including Pattern Makers) N250.00 per month(b) Joiners (Including Cabinet Makers) N250.00 per month(c) Plumber N250.00 per month(d) Bricklayers and Masons N250.00 per month22502 Apprentices of the trades listed in Rule 22501 who are required toprovide their own tools and maintain them throughout their period oftraining are also eligible to receive tools allowance at the rate approvedfor their particular trade.

22503 Payment of the allowance is dependent upon agreement havingbeen reached between the establishment concerned and the Union whichrepresents the workers concerned upon the minimum standard set oftools for each trade. And after the maintenance of these tools in goodcondition. To qualify for the payment of the allowance in any one-month,the artisan or apprentice concerned must have worked for thirteen daysduring the calendar month in question.

EVALUATION

The above regulations are very relevant to education because

personnel have to be provided for each institution for the development ofthe Nation. Appointment of Staff at Primary and Secondary Schools Level


31/32

is the sole responsibility of Teaching Service Commission to transfer theirpersonnel from school to school. Promotion is done every three years toavoid cheating and can be regular. The recommendation of the Principal isvital so that moral life, dedication to duty, punctuality, performance ofstudents which is not seriously used, and other relevant virtues can be put

into consideration. Although since the Inception of the government,promotion has been every year.

On leaving the Service, whoever is interested in leaving the Servicebefore retirement do so by writing a resignation letter to the TeachingService Commission. He gives one month notice before leaving. Thosewho leave at retirement age (Sixty years) or after Serving for thirty fiveyears will be given gratuity. These days, gratuity is not really reliablebecause some are disappointed by not given query reliable because someare disappointed by not given them at all or promptly.

Discipline is done by given query to those who are not obeying therules and regulations are given query. For regular offenders, they arereported to Teaching Service

Civil Service Regulations as Affecting All Levels of School System in Nigeria

Documents

Transcript of Civil Service Regulations as Affecting All Levels of School System in Nigeria