CIVIL PROTECTION MECHANISMEXERCISES

Information Day 2015

Arya Honarmand

DG ECHO B1- Emergency Response Unit

Purpose of Civil Protection Mechanism Exercises

• Provide a testing environment of established and/or new

operational concepts and procedures of the

Mechanism.

• Provide a learning opportunity for all actors involved in

civil protection assistance interventions under the Civil

Protection Mechanism.

Main Objectives

• To improve civil protection preparedness and response to all

kinds of disasters, including

• marine pollution

• chemical, biological, radiological, nuclear disasters

• combined disasters and disasters simultaneously affecting a

number of countries

Expected Results 1

• The existing procedures for the various elements of the

Civil Protection Mechanism are improved

• New procedures, where needed, are established.

• The interoperability of intervention teams is improved

as the result of the exercise; in particular this will mean

• quicker dispatch time,

• improved cooperation arrangements,

• better communication between headquarters and field,

• identification of shortcomings in the existing structures.

Expected Results 2

• Participating states, enlargement countries not participating

in the Mechanism, and European Neighbourhood Policy

countries are prepared to receive assistance through the

Mechanism.

Requirements

• The mechanism must be activated. (CECIS to be used)

• The EU host nation support (HNS) guidelines must be applied.

• An EUCP Team must be deployed.

• ERCC and equivalent in member states must be exercised.

• Participating States ,Enlargement Countries and ENP

Countries have the right to send an observer.

Type of Exercises

• Table-top Exercise

• Command Post Exercise

• Full Scale Exercise

• Recommended: Building block approach!

Total budget for 2015

• 3,6 million EUR reserved for exercises for Participating

States of which 800 000 EUR is a tender.

• 1 million EUR reserved for exercises for third countries

(neighbourhood or enlargement countries)

• Maximum 1 M euro per project

• 85% of the eligible costs may be funded

Selection of proposals

• Admissibility criterias (Administrative rules followed)

• Eligibility criterias (Applicant eligible, action eligible)

• Exclusion criterias (Conviction, bankrupcy, misconduct)

• Selection criterias (Operational and financial capacity)

Admissibility criteria

• Deadline must be respected

• Applications must be submitted in writing/paper • Use application forms (not hand written)

• Application must be submitted in EU official language

• Number of copies of proposal (2 paper + electronic)

• All forms must be returned

• Some forms must be signed

Eligibility criteria

• Legal status of the applicant (legal entity established)

• There must be at least two beneficiaries in addition to

the coordinator; a consortium of three.

• Participating States, Enlargement Countries , ENP

countries and IOs can be partners of the Consortium

• Only International Organizations and Participating States

can be the coordinating beneficiary.

• Activities must fall within the scope of the call

Exclusion criteria

• Bankrupted or being wound up

• Convictions

• Grave misconduct

• Debts towards the state

• Fraud, corruption, involvement in criminal matters• conflict of interests

• Misrepresentation or information not supplied

Selection criteria

• Operational capacity (evidence of adequate operational capacity, professional qualifications and experiences (EU/trans-national projects, CVs, annual report)

• Financial capacity (budget/annual turnover, ..) to carry out the project?

Award criteria• Understanding (clarity, relevance and consistency of the

rationale, objectives and planning of the proposed project)

• Methodology to be used for the project implementation (ways and means for translating the project into practice and producing the expected results)

• Cost-effectiveness of the project (budget structured and rational, justified and coherent, resources appropriate for the activities, means proposed = project cost-efficient)

• European dimension of the project (the expected results come from transnational work and serve the interest of more participating states/eligible third countries and may be efficiently reproduced or transferred to other PS, EC or INT

Award of proposals

• Understanding 25 Points

• Methodology 35 Points

• Cost effectiveness 15 Points

• European Dimension 25 Points

Minimum threshold is 70 points

Exercises received and selected 2007-2014

Call for proposal (year) Proposals received Proposals accepted/financed

2007 14 7

2008 16 8

2009 3 2

2010 5 2

2011 7 5

2012 8 4

2013 5 2

2014 5 4

Funding of exercises 2007-2013

Exercises 2015

Harborex, Industrial accident, 27-29 April, Norway

Mura, Flooding in River Mura, 18-21 May, Croatia

Westsunami, Tsunami, 26-28 October, Spain

The publishment of the call

• The call is expected to be published in mid-late March on the following link:

•

• http://ec.europa.eu/echo/en/funding-evaluations/financing-civil-protection/calls-for-proposal

Timeline

• Publication of call: 03.2015

• Deadline for questions to Commission: 06.2015

• Deadline for submission of proposals: 06.2015

• Selection of proposals by Commission: 10.2015

• Kick-off meetings in Brussel: 01.2016

General tip - I

Pay specific attention to the Grant Application Guide

• Understand the requirements of the Commission

• All forms requiring signatures must be original

• The narrative part of the application should be well

formulated and concise.

• The budget must be precise and exclude non-eligible costs.

General tip - II

• Start the process with the application as soon as possible

• Build a strong partnership

• Ensure a state of the art project management capacity

• Do not hesitate to contact the Commission as long as the

call is on the website (by mail)

ECHO-CIVIL-PROTECTION-CALLS@ec.europa.eu

Thank you for your attention!