CITYOFDUNCAN - CivicWeb

CITY OF DUNCANAgenda

Centennial Committee

Tuesday, May 29, 2012 at 5:30 p.m.

Committee Room, City Hall

200 Craig Street

Page*

1. Call the Meeting to Order

2. Introductions of Late Items

3. Approval of Agenda 1

4. Adoption of Minutes

4.1 Minutes of the April 5, 2012 Meeting 2-5

5. Unfinished Business

5.1. Fountain Update - Judy Hill to report

5.2. Budget Update - Councillor Jackson to report 6

5.3. Power Box Wrapping - Councillor Jackson to report 7

5.4. Donations Update - Councillor Jackson to report

5.5. July 22nd Event Update - Judy Stafford and Long John Falkner to

report

5.6. Insane Kane & Fire Hall Update - Don Hatton to report

5.7. Centennial Baby Update - Councillor Jackson to report 8-10

5.8. Duncan Elementary letter writing - Councillor Staples to report

6. Correspondence

6.1. Letter dated April 5th, 2012 from the Duncan Lions Club re: Security 11

and Traffic Control.

7. New Business

7.1.

8. Adjournment

Centennial Celebrations Committee Agenda - May 29. 2012 of 1

Page 1 of 11

City of Duncan

Centennial Celebration Committee Minutes

A Centennial Celebration Committee Meeting was held in the Committee Room, City

Hall, 200 Craig Street, Duncan BC, at 5:34 p.m. on Thursday, April 5, 2012.

Present

Absent

Also Present

Late Items

Agenda

Minutes

Councillor Sharon Jackson, Chair

Councillor Michelle Staples

Ray Cadorette

John Falkner

Janine Frank

Councillor Tom Duncan

Judy Brayden

Tricia Mayea - Recording Secretary

Steve Frankson

Judy Hill

Don Hatton

Frank Nichol

Sandra Whiting

Paul Douville

Cathy Wilson

Councillor Jackson extended a thank you to the Centennial Committee

and all of the volunteers for their contribution towards a very successful

Flag Raising Ceremony on March 4, 2012.

The meeting was called to order at 5:34 p.m.

Introduction of Late Items

Moved by Steve Frankson

Seconded by Ray Cadorette

That the following late item be accepted:

• 4.10 - Motorcycles - Don Hatton to report,

And That the order of the agenda be amended by discussing item 4.5. -

Budget Update before item 4.4. - Fountain Update.

CARRIED

Agenda

Moved by Steve Frankson


That the Agenda be approved as amended.

CARRIED

Minutes

Moved by Judy Hill


That the Minutes of the February 7, 2012 Centennial Celebrations

Committee meeting be adopted.

CARRIED

City of Duncan, Centennial Celebrations Committee Minutes of April 5, 2012 Page 1 of 4

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Unfinished Business

Satellite Venue

for Guinness

Book of World

Records Fitness

Challenge

Centennial

Shuffle for

Kidsport

Twitter

Councillor Staples reported that Judy Brandon is checking whether it is

possible to have a Satellite Venue for the Guinness Book of World

Records Fitness Challenge at City Square. It was suggested that the

application was not sent in time, but this will be confirmed or denied within

the next couple of days.

Janine Frank and Sandra Whiting from Ceevacs reported that people are

now signing up for the Centennial Shuffle. The first 300 people to sign up

will receive a 'Race Bib'. They have been promoting the event at local

schools. The 'Super Hero1 theme has been scratched and instead the

focus has been centered on encouraging people to participate. All of the

paper work has been submitted to the City, they are waiting for approval

of the Street Closure Permit, and approval of Insurance through the City's

policy. Peter de Verteuil is taking care of the Insurance. Free registration

for the Centennial Shuffle is available at the following Ceevacs website:

http://www.ceevacs.com/shuffle.shtml.

It was suggested that more diligent use of the City's Centennial Twitter

account would really help in promoting the various events scheduled

throughout the year. Don Hatton mentioned that Tweeting' is a very easy

and effective way to communicate ideas and events, and that if every

member of the Centennial Committee tweeted information about their

event, it would spread throughout the community very quickly.

Councillor Sharon Jackson reported that the City has received a $75,000

grant from the Ministry of Community, Sport and Cultural Development in

order to help with the Centennial celebrations. This funding is to directly

support the arts and culture components of the celebrations. The Budget,

submitted by the Director of Finance, Peter de Verteuil, was discussed. It

was decided that Councillor Jackson would clarify some of the numbers

with the Director of Finance and report back to the next Centennial

Committee Meeting.

Fountain Update Judy Hill reported that she spoke to someone at Corix who informed her

that they will donate $1,000 worth of materials towards the construction of

a new fountain. It was discussed that further fund-raising efforts for this

project are underway. It was also discussed that a portion of the $75,000

grant from the Ministry of Community, Sport and Cultural Development

could be used to fund this project.

Geocache Councillor Sharon Jackson reported that 6 of the Centennial Geocaches

Update nave j36en placed at various locations throughout Duncan. To date, 37

people have found the first cache.

Budget Update

City of Duncan, Centennial Celebrations Committee Minutes of April 5,2012 Page 2 of 4

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Confucius

Statue

Delhi 2 Dublin

Porta-Potties

DBIAS Vignettes

Moved by Ray Cadorette

Seconded by Councillor Staples

That the Centennial Committee recommends the following to Council:

That Mrs. Virginia Lee's preferred donation of the Bronze Confucius

Statue (200x95x60 cm) weighing 400 kgs and priced at $4,750 US be

accepted;

And That the City sends Mrs. Virginia Lee a thank you letter for her

generosity.

CARRIED

Councillor Sharon Jackson and John Falkner will discuss the particulars

of this event in a week or two and report back to the Committee at the

next meeting.

Councillor Sharon Jackson and Judy Hill have read the Vignettes and

pointed out that there are historical, cultural and social errors on all of the

submitted Vignettes. Committee members are encouraged to read the

submitted Vignettes which are located at the following website:

http://www.scribd.com/downtownduncan. Councillor Sharon Jackson will

e-mail the guidelines that were given to the applicants to the Committee

members. A decision regarding whether to move forward with funding the

DBIAS Vignettes will come from the Committee after this information has

been reviewed by everyone.

Don Hatton reported that he is working with a new Zero Motorcycle office

in Vancouver. He is still working out the details of the Zero Electric

Motorcycle races and demonstrations on Earth Day, April 21, 2012.

The 100 km/h bike ride will be held at some point in July. Don will confirm

a date and let the Committee members know.

Don reported that he is still working out the details (date, time and place)

with Insane Kane regarding a motorcycle demonstration. He will report

back to the Committee.

Correspondence Moved by Ray Cadorette

Seconded by Steve Frankson

That the following correspondence be received and filed:

• Ministry of Community, Sport and Cultural Development - Funding

for the City's 100th anniversary,

• Cowichan Pipers and Drummers Society - Thank you,

• Minister of Canadian Heritage and Official Languages - Duncan

Centennial Celebration Series Grant,

• Premier Christy Clark - A Message from the Premier,

Motorcycles


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• Prime Minister Stephen Harper - A Message from the Prime

Minister,

• The Governor General - A Message from the Governor General.

CARRIED

Judy Hill wanted it noted in the minutes that Councillor Sharon Jackson

did a great job organizing the Flag Raising Ceremony.

Adjournment

Adjourn Moved by Don Hatton

Seconded by Frank Nichol

That this meeting be adjourned.

CARRIED

The meeting adjourned at 6:40 p.m.

The next meeting date was not set.

Tricia Mayea Councillor Sharon Jackson

Recording Secretary Chair


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CITY OF DUNCAN

Centennial Committee Budgets

May 3 2012

Committee Funding

Delhai to Dublin Sumr Fest

Accomodations and Food

Sound equip?

Flags

Flag Raising

Water Competition

Anniversary Grant Funding (if approved)

Max $25,000 Capital

Time Capsule (Open in 25yrs)

Museum Exhibit

Centennial Shuffle (not competitive)

Geocaching

Drinking Fountain Statue

Castley Plaque

Castley Tea

CGC • tnterculUirat Day

DBIA Play (production Costs of $2,400)

Miscellaneous

General Advertising

Legacy Grant application - Not yet awarded •

Totem

Totem Interpretive package

In Kind Installation. Committee time, etc.

Project Management

Totals

Event

Date

22-Jul

Mar 4th

Jun

October

25-Aug

6-May

Apr•Jun

October

25-Aug

25-Aug

22-Jul

?

Total

Project

Costs

6.000

1.000

1.000

3,250

4,000

600

15.850

800

19.350

1.400

500

65.000

4.500

200

7.000

10,000

150

5.000

113.900

Utilize Provincial Grant

68.500

39.500

22.360

12.000

142.360

Increase totem budget contribution 70,000?

Other

Funding/

Revenues

9.350

17,000

Art Funds

4,600

7.600

33.550

In Kind. Etc

22.360

22.360

18,000

Got From

Anniversary

10.000

4,500

200

2.400

900

18.000

18.000

40.000

Now fund

From

Committee

3.250

4.000

600

7.850

1.400

500

23.600

2.400

150

4.100

32.150

40.000

Totem Funds

54.700

3.500

12.000

70.200

110.200

Total Funding Allocated

75.000

Grant From

Province Fundratse

6.000

1.000

1.000

8,000

800

16,400 8.000

17.200 8.000

13.800

36.000

49.800

75,000 8.000

211.200

If Totem Legacy grant materializes, the $49,800 in Provincial funds can be directed towards other events/ projects such as EJ Hughes statue

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Lynn Ketch

From:

Sent:

To:

Cc:

Subject:

Sharon Jackson [[email protected]]

May 23, 2012 9:17 PM

Peter De Verteuil

Tourism Committee

RE: Power Box Wrapping

Here is what information I have gathered for the power box wrapping if we want to go ahead with it.

Squarefoot signs, while looking like one of the more expensive, is inclusive of the image. Everyone else wants

us to provide the imagery, which would require the purchase of existing graphics or hiring someone to take

photos of shrubberies for us.

I am doing mock ups of other boxes, i.e. the ones along the tracks, that we can look at hopefully at the next

meeting.

Sharon

From: Peter De Verteuil [mailto:[email protected]

Sent: Tuesday, May 22, 2012 12:06 PM

To: Sharon Jackson

Subject: Power Box Wrapping

Sorry about the confusion this morning Sharon.

I thought I had forwarded to Lynn for the agenda, but it looks like I didn't.

Attached is what you sent me.

Here is a summary:

Square Foot Signs (Victoria) - $570 including install (no graffiti?)

Leon Signs (Duncan) - $545 including install and Graffiti Laminate

Alley Kat Signs (Victoria) - $492 + $300 install + travel time (Why do they also have an 18x30 part to their quote?

The top?) (No Graffiti?)

Webb Signs (Duncan) - $ 384 + $16 install (no graffiti) (32 sq ft in total by my calculations)

Webb Signs (Duncan) - $ 576 + $16 install including Graffiti (32 sq ft in total by my calculations)

So it seems that Leon Signs is the cheapest and they are local?

Sorry about the headache.

Tricia said you asked me to send it out to the committee, but I wanted to check if this is what you envisioned.

Thanks,

Peter de Verteuil, cga

Director of Finance

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Lynn Ketch

From: Sharon Jackson [[email protected]]

Sent: May 23, 2012 9:49 AM

To: Lynn Ketch; Tricia Mayea

Subject: FW: Centennial Baby

Attachments: 120.jpg

Please have this email printed for the next Centennial Committee Meeting Agenda. What a way to have a

baby!! I have removed the graphic details from the email.

Agenda topics:

Budget with addition of bequest Peter De Verteuil

Fountain update Judy Hill

Donation to Summer Festival Sharon Jackson

July 22nd update Judy Stafford / Long JohnInsane Kane Don Hatton

Centennial Baby Sharon Jackson

Thanks!

From: anna hasberg fmailto:[email protected]

Sent: Wednesday, May 23, 2012 7:29 AM

To: [email protected]

Subject: RE: Centennial Baby

We were all coming home from after a long day of doctors apts and picking up kids from school, some old lady pulled out

broad side our lane at the co op gas bar on Canada ave.

As we got closer i said to the old man (Cory) We are going to hit her aren't we?, he replied "Yep, no avoiding it" I had

time to check the girls, and make sure all three of them were buckled, and make sure the belt was under my belly, and

not over, after we broadsided her, she put her car in reverse and backed up about 2 feet and back in to drive and drove

in to us.

I looked around and thought to myself, well I am in labour now.... I had her less than 6.5 hours later. After hours of x-

rays and a stay in the emerge, Dr. Luc Beaudet said there was no going back, I had dilated to 4 cm instantly. She was on

her way out! A month early but was healthy enough to not need an incubator or any other special equipment like that.

Now we have Harmony Health Care coming in Monday to Friday to help me with my cleaning and daily activities, along

with physio for Cory and my self.

My oldest two are suffering from headaches and back aches, its a nasty occasion to remember, and I have to remember

it for the rest of my life as Zariah's birth was a result of an accident! Anyway we are off to nanaimo for a bone scan for

Cory, he has a compressed spine as a result of the accident and its possibly fractured as well...

Have a good day Sharon! and you should pick us for your centennial baby!! And there's a picture of Zariah!!

Anna

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Date: Tue, 22 May 2012 21:20:12 -0700

Subject: Re: Centennial Baby

From: [email protected]


I remember you now! We thought you might have your baby that day and how cool would that be!

I am so happy you are both well. Where did the car accident happen?

Sharon

On Tue, May 22, 2012 at 7:23 PM, anna hasberg <[email protected]> wrote:

sounds like a plan, keep me informed please.

i have plenty of pictures, and we spoke briefly at the Duncan's 100th celebration. I was the lady that was a high risk

pregnancy.

anyway Sharon, talk soon

Thanks Anna and Zariah

Date: Tue, 22 May 2012 17:11:05 -0700

Subject: Re: Centennial Baby



Whoa! I am so glad she was born safely and I hope that you are both well. What a trauma!

Alas, 5799 Garden Street is about 3 houses outside the Duncan city limits. We have been pretty firm so far on the

boundary thing, but I will check with the committee.

I will keep you in the loop.

Best wishes to you and your family!

Sharon Jackson

On Tue, May 22, 2012 at 4:11 PM, anna hasberg <[email protected]> wrote:

Zariah Hasberg was born on April 11,2012 as a result of a car accident and we are on 5799 Garden Street,

and what else do you need for information?\

thanks Anna

Date: Tue, 22 May 2012 13:08:34 -0700

Subject: Centennial Baby



Good afternoon, Anna. Rhoda Taylor tells me that your child may be our Duncan Centennial Baby.

Can you tell me when your baby was born and your street address?

We want to, at the very least, have a Certificate made as well as include a photo of your family in the Centennial Time

Capsule which will not be opened for 25 years.

Yours truly,

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DUNCAN LIONS CLUBP.O. BOX 52

DUNCAN, BRITISH COLUMBIA

CANADA

V9L3X1

APR i 2 2Q]2

. r ^NCAN

April 5th, 2012

Paul Douville, Volunteer Coordinator

PO Box 820

200 Craig Street,

Duncan, B. C.

V9L 3Y2

Dear Mr. Douville,

Your request dated February 20th, 2012 was brought up at our General Meeting

on April 3^2012.

Regretfully, we are unable to attend.

Hopefully another service club will be able to help with security and traffic

control.

We wish you much success in your celebrations.

Yours truly,

Lion Rose MacKenzie, Secretary

Duncan Lions

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