CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB … I and II - 120914.pdfSep 14, 2012 · essential...

City of Santa Monica Electrician I and II – December, 2014

Essential Functions Job Analysis © Shaw HR Consulting, Inc

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CITY OF SANTA MONICA 1685 MAIN STREET, SANTA MONICA, CA 90401

ESSENTIAL FUNCTIONS JOB ANALYSIS

Frequency Definitions: Never = Does not occur ever, or may not ever occur for some incumbent; Infrequent = May occur, but not on a daily basis; Seldom = Occurs less than 30 minutes per shift; Occasional = Occurs 31 minutes to 2.5 hours per shift; Frequent = Occurs 2.6 to 5.5 hours per shift; Continuous = Occurs more than 5.6 hours per shift

Introduction An essential functions job analysis (EFJA) describes the classification/position and not the work of an individual person. It is a critical tool to use when determining if or how a candidate’s or employee’s work restrictions may impact the traditional physical/mental/emotional demands of the position. The EFJA assists the parties to determine where discussions relating to reasonable accommodation need to begin. It is intended to be a straightforward document providing the reader with the following: 1) core purpose for the position, 2) essential functions which are critical or fundamental to the successful performance of the position, 3) work environment and conditions where the essential functions are performed, 4) listing of skills and abilities that an individual must possess to perform the essential functions, and 5) the mental and emotional demands required to successfully perform the essential functions. EFJAs are also key documents to provide to physicians to ensure that they understand the position and can identify specific work restrictions or activities that may not be safe for an individual to perform.

JOB TITLE DEPARTMENT ELECTRICIAN I ELECTRICIAN II

PUBLIC WORKS / FACILITIES MAINTENANCE

I. Classification/Position Summary:

Electrician I: Repairs, maintains, constructs, installs, troubleshoots, and modifies electrical systems in city owned and leased facilities. Installs and maintains street lighting systems. Electrician II: Repairs, maintains, constructs, installs, troubleshoots, and modifies electrical and data communication systems in city owned and leased facilities. Installs and maintains street lighting systems. Repairs and maintains electrical components of HVAC systems.

Type of Employment Full Time; Hourly

Work Hours / Hours per Week Shifts are typically 7:00 a.m. to 4:30 p.m.; works a 9/80 work schedule; 9 hours Monday through Thursday one week then 9 hours Monday through Thursday and 8 hours on Friday the following week

Days of the Week Monday through Friday; works a 9/80 work schedule; 9 hours Monday through Thursday one week then 9 hours Monday through Thursday and 8 hours on Friday the following week.

Overtime /Holidays Required Yes; as assigned and approved; overtime for emergencies only; Electrician II: Scheduled on call 24 hours per day one consecutive week out of every five weeks; Electrician I and II may be called in an emergency situation for back up

Paid / Unpaid Breaks Two paid 15-minute breaks and one unpaid 30-minute meal break

Work Pace / Pressure Medium to Fast Pace / Medium to High Pressure

Position represented by a Collective Bargaining Agreement?

Yes; International Brotherhood of Teamsters

NOTES: N/A



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II. Essential Functions of Classification/Positions: Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The following functions have been determined to be essential only after carefully evaluating them and determining: the function is the primary reason for which the position was established; removing the function would fundamentally change the position, or eliminate the need for the position; there is a lack of qualified employees available to perform such a function; and for some functions, there are severe consequences if the position is not required to perform the function and the function requires specialized expertise. Essential Functions will be reviewed for each incumbent and the above criteria will be evaluated to ensure that a particular function remains essential for a particular candidate or employee in need of accommodation.

Essential Job Functions and Duties

Actual assignment hours may vary. This document is based on a 9-hour day and 80 hours every two weeks schedule.

# Description of Essential Function Percent of Shift / Notes

1 PUBLIC ELECTRICAL INSPECTION / REPAIRS / INSTALLATION: Electrician I: Troubleshoots and repairs faults in existing electrical systems; performs specialized maintenance and installation duties at the airport, City ball fields, pier (waterfront), and sewer pumping systems; performs related duties as assigned. Electrician II: Troubleshoots and repairs faults in existing electrical systems; performs maintenance and installation of specialized equipment at the airport, City ball fields, pier (waterfront), and sewer pumping systems; performs repairs and scheduled maintenance on electrical components of HVAC systems; performs related duties as assigned. It was clarified in interviews that incumbent performs a wide variety of electrical work within the city limits including, but not limited to, tenant improvement for city-owned buildings, pier (waterfront), sewer systems, City parks and beach areas, streets and sidewalks, parking structures and tennis courts. Incumbent receives work orders ranked as a one, two or three priority from Lead Electrician, Maintenance Connection and the City of Santa Monica Government Outreach program emails regarding citizen concerns; work orders ranked as a one are always completed first for emergency/safety reasons; performs electrical work involved in assisting in the construction, preventative and corrective maintenance, modification, of City street lights; performs electrical work on controls, switch gear, wiring and conduit; installs ballasts; park lighting and safety lighting; a wide variety of maintenance needs may be assigned. It was further clarified in interviews that incumbent loads truck with necessary supplies for work orders; assesses needs after arriving at the scene; assures safety of the area; may need to block street lanes; uses cones and/or signs as required; operates jackhammer to break up cement for street and traffic light installation; pulls wire through conduit and poles; loads broken asphalt and cement into bins; utilizes boom lift to replace lamps; operates crane to lift and lower light posts. Incumbent may also work in control panels, pole boxes and other electrical-access components near the affected intersection. It was also clarified that incumbent no longer performs repairs and maintenance on HVAC systems, but will pull wire and install HVAC systems as needed.

15% to 89% of the shift, concurrent with essential functions #3,4,5,6,7,8,9,11



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2 TENANT IMPROVEMENT / SAFETY COMPLIANCE: Electrician I: Assists with remodel work to accommodate new tenants and/or electrical code requirements; assists with installation of data communications cables; performs related duties as assigned. Electrician II: Remodels work areas to accommodate new tenants and/or electrical code requirements; installs data communications cables; performs related duties as assigned. It was clarified in interviews that incumbent performs tenant improvement projects within the City limits; ensures electrical work stays updated to regulations and code; may relocate or install switches, plugs, light fixtures or circuit boards; runs wire to locations as needed; installs data plugs and runs wire; partners with inspectors as necessary to provide content-specific information and advice; may take photographs of project sites and write reports on recommended course of action; coordinates with supervisor to review and submit reports to appropriate partners. It was also clarified in interviews that incumbent could be assigned to a tenant improvement project for several months.

Zero to 89% of the shift, concurrent with essential functions #3,4,5,6,7,8,9,11

3

EMERGENCY SYSTEM MAINTENANCE: Electrician I: Performs scheduled maintenance of emergency systems; performs related duties as assigned. Electrician II: Performs routine maintenance of emergency systems; performs related duties as assigned. It was clarified in interviews that incumbent performs maintenance on emergency generators, transfer switches and switch gears; visually inspects each unit; starts each generator monthly for 10 minutes; logs hours expended for emissions standards; performs checks for hot spots on switches; clean and tighten electrical components; meets with vendors for other required inspections and to replace batteries.

Zero to 88% of the shift, concurrent with essential functions #1,2,4,5,6,8,9,11

4

EQUIPMENT OPERATION / MAINTENANCE: Electrician I: Uses and maintains assigned equipment such as trucks and tools. Operates a mobile crane; performs related duties as assigned. Electrician II: Operates and maintains equipment; operates a mobile crane. It was clarified in interviews that incumbent uses a wide variety of tools and equipment to perform daily work. Equipment used includes, but is not limited to small manual hand tools i.e. screwdrivers, wrenches, hammers, etc.); cable reels; wire and cable stripping, cutting and crimping tools; jack hammers; pipe bending tools; power tools (i.e. drills, saws, etc.), may utilize bench power tools (i.e. band saw, grinder, chop saw, drill press, etc.); performs light welding and cutting with acetylene torch; operates heavy equipment (i.e. mobile crane, boom lift, forklifts, etc.); operates City-owned vehicles such as trucks; utilizes 2-way radios, cell phones; laser measuring devices; flashlight/lanterns and desktop computer with associated peripherals. It was further clarified in interviews that incumbent is responsible to visually inspect all equipment at the beginning and end of shift; performs City-owned vehicle and heavy equipment checklist; maintains appropriate fuel levels; stocks truck with parts and supplies; report any required maintenance and repair needs; ensures hand tools and equipment are cleaned as necessary; oil and grease parts; replaces blades. Incumbent also checks fluids and lights in assigned City-owned vehicles, as well as maintaining appropriate gasoline levels.

Up to 94% of the shift, concurrent with all other essential functions



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5 RECORDS / REPORTS / LOGS: Electrician I: Maintains logs and records; performs related duties as assigned. Electrician II: Maintains logs and records on Maintenance Management Work Order System; enters street light repair data into automated systems; performs related duties as assigned. It was clarified in interviews that incumbent receives work orders each morning from Lead Electrician, Government Outreach and Maintenance Connection software. Incumbent enters hours worked on each work order; fills out street light report log; creates as-built and panel schedules; hand sketches to discuss with engineers; reads and creates blueprints; draws wiring and circuit placement to follow plans; logs hours of generators and other equipment for emissions standards; keeps up to date with the Air Quality Management District rules and regulations; fills out City-owned truck safety checklist each morning.

5% to 20% of the shift, concurrent with all other essential functions

6

LEAD DUTIES / MENTORING: Electrician II: Provides technical assistance and coordination to entry-level and temporary staff, as assigned; performs related duties as assigned. Electrician II directs, leads and monitors the work of Electrician I, while also performing the work assigned independently. It was clarified in interviews that incumbent Electrician II monitors the work and performance of assigned crew members and trade interns; provides hands-on training via job shadowing, partnering in cleaning activities, example setting, etc.; ensures training and work safety; assists in determining when crew member is ready, willing and able to gain more independence in job duties; provides feedback in areas of development; provides feedback to management on performance of crew for inclusion and consideration in performance reviews; may act as a consultant to engineers about job development.

100% of the shift, concurrent with all other essential duties

7

EMERGENCY / ON-CALL DUTIES: Electrician I: Responds to emergency situations; may be required to work during evening hours; performs related duties as assigned. Electrician II: Responds to emergency situations; performs related duties as assigned. It was clarified in interviews that incumbents receives calls on City cell phone, police dispatch and certain vendors for emergency purposes; may talk someone through issue if it is minor; safety calls take priority; checks in at the maintenance yard; calls for additional help if needed. It was further clarified in interviews that incumbent assesses situation at work site; secures the area to ensure public safety; shuts off power if required; diagnoses approach to address issue(s); prepares list of materials needed; collaborates with supervisor via phone to call in any required additional help, contractors or materials; repairs until completion. Electrician II has mandatory 24 hours per day for one week on-call duties every 5 weeks.

On an as scheduled or needed basis



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8 COLLABORATION / COMMUNICATION: It was clarified in interviews that incumbents provides general and specific information to the general public, architects, contractors, builders, etc. on a regular basis; receives direct calls requesting inspections; answers questions; interprets City standards and codes; answers general phone calls; addresses government outreach public complaint issues; maintains positive public relations by representing the City of Santa Monica at all times in a positive manner through words, actions and appearance.

100% of the shift, concurrent with all other essential duties

9

SAFETY PRECAUTION / REGULATION: Electrician I: Follows applicable safety rules and regulations; performs related duties as assigned. Electrician II: Follows applicable safety rules and regulations; performs related duties as assigned. It was clarified in interviews that incumbent ensures safety of the work site; assesses the situation; cones and tapes off the area; may call traffic control to block lanes and move traffic; confronts citizens walking in work area; move homeless from work area or calls police department for assistance. It was further clarified stays up to date and follows all safety rules and regulations of the City and County; follows the National Electric Code book and keeps up to date with changes every 3 years.

100% of the shift, concurrent with all other essential functions

10

MEETINGS / TRAININGS: It was clarified in interviews that incumbent attends brief staff meetings in the morning; tailgate safety meetings once per week; job walk meetings for tenant improvement projects; attends project meetings as the electrical expert; may attend vendor trainings; may attend a training for code changes. It was further clarified in interviews that incumbent attends Trukspect safety trainings monthly on various subjects (i.e. driving, lifting, blood hazards, tools of the trade, etc); may utilize on-line training sessions as required; is responsible to maintain current certifications; must maintain class B license for operating crane and other equipment.

Up to 10 hours per month, and as needed or required

11

DRIVING / PATROL DUTIES: Electrician I: Patrols and maintains streetlights on a regular basis Electrician II: Patrols City streets to monitor and maintain streetlights on a regular basis; performs related duties as assigned. It was clarified in interviews that incumbent regularly drives City-owned vehicles; incumbent may drive pick-up trucks, boom lift truck, mobile cranes, forklifts, etc.; attend mobile equipment trainings/meetings, procure supplies, etc.; patrols weekly scheduled areas to monitor street lights needing repair.

5% to 56% of the shift, concurrent with essential functions #1,2,3,4,7,9,10



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III. No Marginal/Non-essential Job Functions / Duties IV. Physical Demands:

Activity Performed

Frequency /Range

Maximum (at one time)

Functions Affected Notes/Examples

Weight Bearing

Standing

Occasional to Frequent

1 Hour 1,2,3,4,5,6,7,8,9,10,11 Standing in boom lift to complete work; planning and inspection; conducting many repairs; working in fuse boxes, circuit breakers and control panels; pulling wire; consulting with engineers and vendors; operating jackhammer and other equipment. Most periods of standing are broken up with walking.

Walking


15 Minutes

1,2,3,4,7,9,11 Setting up/taking down cones at job site; planning and inspection; assessing safety of an assigned area of repair; delineation activities; retrieving supplies off truck; working at a repair site; walking around maintenance yard; patrolling park and pier; stocking truck with supplies; walking City blocks inspecting street lights

Walking on uneven terrain

Occasional 15 Minutes

1,2,3,4,7,9,11 Setting up/taking down cones at job site; planning and inspection; assessing safety of an assigned area of repair; delineation activities; retrieving supplies off truck; working at a repair site; walking around maintenance yard; patrolling park and pier; stocking truck with supplies; walking City blocks inspecting street lights; walking over broken cement and asphalt. Surfaces include sand, dirt, grass, gravel, soft ground, broken asphalt and cement.

Running

Never * N/A N/A * Emergencies only

Jumping

Infrequent to Occasional

Seconds 1,3,4,7 Hopping over broken cement and holes; getting off a ladder or out of boom bucket; jumping off back of pick-up truck; over trenches

Climbing ladder, stairs, stools

Seldom to Occasional

5 Minutes

1,2,3,4,7 Climbing ladders at work sites; using temporary stairs; climbing onto scaffolding; inspection duties; may access manholes; climbing stairs in multi-story buildings to the roof; getting in and out of vehicles and boom lift



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Activity Performed

Frequency /Range



Balancing above ground

Seldom to Frequent

1 Hour 1,2,3,4,7 Climbing ladders at work sites; using temporary stairs; climbing onto scaffolding; inspection duties; may access manholes; climbing stairs in multi-story buildings to the roof; getting in and out of vehicles and boom lift; working in attics

Bending at the waist


10 Minutes 1,2,3,4,5,7,8,10 Reviewing building plans; planning and inspection; completing paperwork; performing inspection duties; fixing wires in the ground; getting in and out of vehicle; retrieving supplies; wiring outlets; getting into attics and crawl spaces. Incumbent will bend repetitively throughout shift for seconds at a time with sustained bends up to 10 minutes at a time.

Twisting at waist side to side


Seconds repetitively

1,2,3,4,5,6,7,8,9,10,11 Performing office work; providing customer service; planning and inspection; installing/removing light fixtures; accessing panels and control boxes; performing inspection duties; retrieving supplies from truck; conversing with more than one party at work site; patrolling streets

Stooping slight bend at knees


15 Minutes

1,2,3,4,5,7,8,9 Performing inspection duties; accessing attics; accessing and walking in crawl spaces; planning and inspection; performing street level electrical work; accessing and walking in storm drains; aiming flashlight on low areas; retrieving dropped items; accessing low electrical outlets; cleaning equipment; street light splicing; troubleshooting shorts; testing wires; retrieving supplies in low drawers. Incumbent may instead choose to stoop or kneel to perform some duties.

Squatting


15 Minutes


Seated / Non-Weight Bearing



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Activity Performed

Frequency /Range



Sitting


60 Minutes

1,2,4,5,7,8,10,11 Completing paperwork; providing customer service; attending meetings or trainings; performing data entry at beginning or end of shift; driving to and from work sites; patrolling City streets; working on low wires; using fork lift; operating mobile crane

Driving


60 Minutes

1,2,3,4,7,10 Traveling among assigned work sites; attending required meetings and trainings; operating fork lift; patrolling City streets

Kneeling one or both knees


30 Minutes


Crawling on hands and knees

Infrequent to Seldom

10 Minutes

1,2,7 Inspection duties; inspecting new installations and troubleshooting; in attics, vent ducts and crawl spaces; plugging or unplugging cords under furniture; moving around in a manhole

Lying Down back, side or stomach


10 Minutes 1,2,7 Inspection duties; inspecting new installations and troubleshooting; working in attics, vent ducts and crawl spaces

Arm Movement

Pushing


20 Minutes

1,2,3,4,7,9,11 Opening/closing doors and drawers; using dolly to move equipment/supplies; feeding wire into panels, conduit, poles, etc.; using carts when unable to park truck close to work site; moving generators; opening access panels in field; operating forklift, boom lift and crane controls

Pulling

Seldom to Frequent

20 Minutes

1,2,3,4,7,9,11 Opening/closing doors and drawers; using dolly to move equipment/supplies; pulling wire into panels, conduit, poles, etc.; using carts when unable to park truck close to work site; moving generators; opening access panels in field; operating forklift, boom lift and crane controls

Reaching – above shoulder level


5 Minutes 1,2,3,4,7,8 Reaching up while in bucket; performing above-head repairs; replacing ballasts and light fixtures; accessing street signs; accessing safety and street lights; stocking truck; signaling to coworkers or public; climbing ladder



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Activity Performed

Frequency /Range



Reaching – at shoulder level


30 Minutes 1,2,3,4,5,6,7,8,11 Completing paperwork; using clipboard; carrying and reading project plans; performing work at eye level; using cell phone/ 2-way radio; using flashlight; performing many inspection duties; climbing ladder; driving; accessing control panels/fuse boxes; installing ballasts; signaling coworkers

Reaching – below shoulder level


60 Minutes

1,2,3,4,5,6,7,8,9,10,11 Performing inspection duties; completing paperwork; reviewing set of project plans; carrying project plans; writing on project plans; typing/keyboarding; driving; patrolling street lights; operating forklift, boom lift and crane controls; pulling and feeding wire; installing plugs and switches; performing ground level work

Steering


60 Minutes 1,2,3,4,6,7,9,11 Driving to and from assigned work sites; using dolly to move equipment/supplies; operating forklift, boom lift and crane controls

Neck Movement

Extension of the neck looking upward


15 Minutes 1,2,3,4,6,7,8,9,10,11 Looking up when in bucket; performing above-head repairs; planning and inspection; replacing ballasts and light fixtures; accessing street lights; driving; operating crane

Flexion of the neck

looking downward


60 Minutes

1,2,3,4,5,6,7,8,9,10,11 Looking down when in bucket; performing low repairs; planning and inspection; accessing in-ground electrical panels; retrieving supplies/tools; pushing/pulling cart; driving; looking through stock bins; completing paperwork; keyboarding activities; performing most inspection duties; manhole or in-ground work; monitoring work area for safety; completing paperwork; using cell phone; using flashlight.

Twisting of the neck side to side


Seconds Repetitively

1,2,3,4,5,6,7,8,9,10,11 Performing inspection duties; planning and inspection; remaining aware of surroundings at work sites for safety; providing customer service; completing paperwork; conversing with customers; driving; attending meetings/training; driving

Hand Activities



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Activity Dominant Hand

Non Dominant

Hand


Functions Affected

Notes/Examples

Fine Manipulation



20 Minutes 1,2,3,4,5,6,7, 8,9,10

Using small hand tools and testing/calibration equipment; completing paperwork; writing on vehicle inspection checklist; using cell phone buttons; using small hand tools (i.e. screwdriver, wrench, etc.); using flashlight; installing outlets and switches; feeding and pulling low gauge wire

Keyboarding / Typing



30 Minutes

1,2,3,4,5,7,8, 10

Computer usage; completing on-line work orders; entering daily work sheets and timesheet; using cell phone; typing reports; mobile work order device

Simple Grasp

Frequent to Continuous


20 Minutes 1,2,3,4,5,7,9, 10,11

Performing inspection duties; using small hand tools (i.e. screwdriver, wrench, etc.); driving; steering dolly

Up & Down Flexion of Wrist



Seconds 1,2,3,4,5,7,9, 10,11

Signaling to a coworker or at work site; writing; carrying supplies; performing fuse/control box work; installing switches, plugs and fixtures; thumbing through files; moving from external mouse to keyboard on computer

Side to Side Motion of Wrist



Seconds 1,2,3,4,5,7,9, 10,11

Signaling to a coworker or at work site; writing; cleaning surfaces; cleaning vehicle and equipment; pulling and feeding wire

Turning / Rotation of Wrist or Hand



Seconds 1,2,3,4,7,9, 10,11

Using small hand tools (i.e. screwdriver, wrench, etc.); turning door knobs for entry; using keys to access locked spaces; using small tools (i.e. screwdriver)

Gross Manipulation



10 Minutes 1,2,3,4,7 Performing some inspection duties; moving dolly and carts; carrying ladder; bending pipe; using jack hammer; placing broken cement and asphalt in bins; carrying spools of wire

Powerful Grasp/ Tight Grasp



10 Minutes

1,2,3,4,7 Climbing ladders; driving; operating jackhammer and various other power tools; placing broken cement and asphalt in bins; carrying spools of wire

V. Lift/Carry Weight Requirements:

Weight Lifted (lbs.)

Frequency (Range)

Height Lifted

Distance Carried

Notes/Examples Functions Affected

1 to 10


Above Shoulder

300 yards Clipboard, pens/pencils; cell phone; 2-way radio; screwdriver; tape measure; pocket knife; tools to and from vehicle; reference materials; work plans; individual safety cones (7# each); light bulbs; low gauge wire; plugs, switches and

1,2,3,4,5,6,7,8, 9,10,11



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other small wiring items; ballasts

11 to 25


To Chest 200 Yards Power tools; ladders (4-foot and 10-foot); controllers; electrical supplies; broken up cement and asphalt; stacks of cones

1,2,3,4,7,9

26 to 50


To Chest 20 Yards Power tools; extension ladders; street lamps; boxes electrical supplies; broken up cement and asphalt

1,2,4,7

51 to 75


To Chest 5 Yards Spools of wire; jackhammer (60#); electrical components and supplies

1,2,4,7

75 plus


To Waist 5 Yards Jackhammer (90#); street light pole boxes 1,7

NOTES: The job description states incumbents are expected to lift objects weighing up to 100 pounds.

VI. Equipment or Machinery Operated:

Item Description Frequency of Use Item Description Frequency of Use

Small hand tools (i.e. screwdriver, wrench, etc.)

Occasional to Frequent Computer and associated peripherals (printers, scanners, etc.)


Clipboard

Seldom to Occasional Cell phone/ 2-way radio Seldom to Occasional

Ladders various sizes

Seldom to Occasional Tape measure Occasional to Frequent

Small office supplies (pens/pencils, paper, rulers, etc.)

Seldom to Occasional Bench power tools (i.e. band saw, grinder, chop saw, drill press, etc.);


Jackhammers

Infrequent to Occasional Pipe bending tools (i.e. hickey) Infrequent to Occasional

Power tools (i.e. drills, saws, etc.),

Seldom to Frequent Heavy equipment (i.e. boom lift, crane, fork lift)

Infrequent to Frequent

City-owned Truck Occasional to Frequent

Wire and cable stripping, cutting and crimping tools

Seldom to Frequent

Welding tools Infrequent to Seldom

Cable reels Infrequent to Frequent

VII. Environmental Exposures:

Brief Description: Job is performed frequently indoors and outdoors inspecting and repairing City street lights and performing tenant improvements. Incumbents are exposed to seasonal outdoor weather conditions, which are typically not extreme / severe in the City of Santa Monica. Incumbents also may spend time indoors in climate-controlled buildings, warehouses and equipment shop. Grounds can be inconsistent and encompass a variety of surfaces such as concrete, grass, tile, wood, linoleum, gravel, sand, temporary flooring, temporary stairs and other uneven surfaces.



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Work Environment/ Situations/Exposures

Frequency of Exposures

Example of Environment / Exposure

Indoors Occasional to Continuous Office/cubicle; meeting rooms; City-owned vehicles; various work sites; parking garages

Outdoors Occasional to Continuous Work sites; construction sites; attending off site meetings or trainings; repairing street lights; patrolling while walking

Contact with Customers, End Users, General Public

Frequent to Continuous Coworkers; general public (i.e. homeowners, etc.); other City employees; contractors/builders; architects; engineers; vendors

Smells/Scents – e.g., fragrances, synthetic odors, toiletries, food smells

Seldom to Occasional Bodily odors; cleaning supplies and agents; grass clippings; equipment used at construction sites; generator exhaust; exhaust; sewer line odors; gasoline; burning electrical equipment and ballasts

Traffic – e.g., to be in traffic to perform an essential function

Occasional to Frequent Driving among work sites; regular exposure to construction traffic at work sites; repairing and installing street lights; patrolling in vehicle

Extreme Changes in temperature, humidity, or moisture

Infrequent to Occasional Office building are climate-controlled; outdoor exposure at most work sites; hot attic spaces; seasonal weather conditions such as rain; fog in morning; heat in afternoon, but typically there are no extreme temperature changes in the City of Santa Monica

Fumes/smoke – e.g., chemicals, exhaust, vapor

Seldom to Occasional Vehicle exhaust; exhaust from construction equipment at work sites; electrical burn; welding

Excessive Noise – e.g. large crowds, sirens, machinery

Occasional to Frequent Construction equipment in use (i.e. jackhammers, crane, etc.); sirens on city streets; traffic noise; landscaping equipment; various power and bench tools; HVAC units

Working at heights – e.g., scaffolding, ladders

Seldom to Frequent Climbing and standing on ladders; walking on scaffolding; accessing roofs; working in boom lift

Lighting – e.g., fluorescent, natural, direct sunlight

Continuous Direct and indirect sunlight; fluorescent light indoors; night utility lights on occasion; flashlight/lanterns in attics and crawl spaces; laser measuring tools

Working with Biohazards – e.g., body fluids, blood

Infrequent to Occasional Potential to come in contact with blood or other bodily fluids from injured workers; bird droppings on street lights; working near sewer; public restroom repairs

Dust, Wind, and/or Pollen Occasional to Frequent Seasonal weather conditions; construction dust at work sites; dust in attics, walls and crawl spaces

Vibration – e.g., power tools, jackhammer

Seldom to Occasional Operating power and bench tools; operating jackhammer

Toxic Substances – e.g., corrosives, carcinogens, poisons

Seldom Working in rooms containing chemicals; fuel; oils and grease; pool chemicals at swim center and other locations

Electrical Hazards – e.g., live electrical wires

Seldom to Occasional Exposure to live wires; opening electrical panels; most repairs require accessing and working with live electrical wires

Explosive Hazards – e.g., bomb threats, chemicals

Infrequent to Seldom Arc flash potential

Confined Spaces – e.g., attics, manholes

Infrequent to Occasional May be required to access and work in manholes, attics, trench lines, sewer lines and air ducts.



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Mechanical Hazards – e.g., running machinery, conveyor belt

Infrequent to Frequent Generators; pumps; ventilation fans

Near / With Heavy Machinery – e.g., tractor, forklift

Infrequent to Frequent Operates forklifts, boom lift, mobile crane and other construction equipment at work sites

Other – e.g., unique aspects of work environment

N/A N/A

VIII. Communication / Sensory Demands:

Sensory Demand / Method Frequency

(Range) Functions Affected

Notes/ Examples

Smell: Ability to sense odors, to make an assessment / judgment of a

situation e.g. smell for dangerous gases, smoke, fires, spoiled food, vapors, dampness, waste, decomposing animals.


1,2,3,4,7,9 Emergency situations; troubleshooting problems; to be able to smell fire or foreign substance; identifying electrical burn; identifying dangerous gases or vapors at work sites; natural gas awareness

Sight: Ability to distinguish objects e.g. to work safely in open areas with

obstacles, to operate vehicles, machinery or equipment, avoid stationary objects, deduce space and apply spatial reasoning.

Continuous 1,2,3,4,5,6,7,8,9,10,11

See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; completing paperwork; evaluating project plans; exposure to computer screens; all inspection and work duties; must be able to see colors for wiring

Hearing: Ability to actively listen; oral comprehension, to perceive and

react to sonic communication or noise e.g. to receive instruction, to communicate via radio, cell phone or telephone.


1,2,3,4,6,7,8,9, 10,11

Hear in the normal audio range with or without correction; exposure to noise; ability to survey traffic noise to be aware of potential issues; equipment/tool usage; communicate with coworkers and public

Speaking: Ability to orally communicate information and ideas verbally

so others will understand e.g. to verbally engage with customer base, to give instruction, to advise, to warn or to instruct.


1,2,3,4,6,7,8,9, 10,11

To assist co-workers, responding to phone calls; speaking with supervisor; providing project management support; consult with architects and engineers

Reading: Ability to understand written sentences and paragraphs in work

related documents and related materials e.g. labels, equipment safety instructions, manuals, work orders.


1,2,3,4,5,6,7,8,9, 10,11

Printed material; computer data; forms; emails and handwritten notes; training materials; code books; inspection checklist; assignment sheets; timesheets



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Writing: Ability to communicate by way of written materials, to

communicate information and ideas in writing, to document e.g. work orders, noting files, signing off on documents, create letters.

Occasional 1,2,3,4,5,6,7,8,9, 10,11

Handwriting; computer data entry; cataloging work in field notebook; taking notes in meetings or trainings; writing reports for project management support; timesheet completion

Math: Ability to understand and apply mathematics, to compute /

rationalize a series of numeric variables to come to an accurate conclusion e.g. measuring materials, estimating project cost, time management.


1,2,3,4,5,6,7,8,9, 10,11

Simple calculation checks on data; computing length, depth, diameters; volumes; slopes, grades; interpret blueprints; some geometry and trigonometry; performing material inspections; completing timesheet

IX. Personal Protective Equipment / Safety Training and Devices:

It was clarified in interviews that the following safety equipment is provided to incumbent: safety glasses; hard hat; rubber, leather, latex, or nitrile gloves; hot gloves; hearing protection; rain gear; dust/particle masks; knee pads / mat; safety cones and tape; work boots; traffic signs and other appropriate traffic flow signs; fluorescent tear-away vests; cell phone; fire repellant long sleeve shirts and arc flash jacket; flash hoods; face shield; flammable liquid locker; chemical spill kit. It was also clarified in interviews that the incumbent has regular access to first aid kits, fire extinguishers and eyewash stations and a regular shower, if required on the maintenance yard. Incumbent participates in all legally required trainings for position, as well as any elective or City-provided training as assigned by Supervisor.

X. Required Qualifications:

Education/Training/Experience:

Electrician I: High school graduation or equivalent and two years of trade school courses in electrical work or closely related field and/or two years in an apprentice program or equivalent training. Electrician II: Graduation from high school or the equivalent; completion of an apprenticeship training program to obtain journey-level electrician status is desirable; two years of recent, paid work experience performing journey-level electrical work which includes new construction, light industry, remodeling and troubleshooting

Knowledge Of:

Electrician I: Electrical theory including Ohm’s Law; the use and interpretation of the N.E.C. codebook; the use of electrical tools and materials; basic mathematics Electrician II: Electrical theory including Ohm’s Law; the use and interpretation of the National Electric Code codebook; the use of electrical tools and materials; basic mathematics; principles and practices of training and coordinating the work of others; safe work practices and procedures; effective customer service techniques

Ability To:

Electrician I: Read and interpret the N.E.C. codebook; troubleshoot electrical problems; use hand and power tools and equipment such as mobile cranes and bucket trucks; estimate tools and materials required for various jobs; read blueprints and schematics; push and pull large gauge wire; bend and run conduit; lift heavy objects including motors, window air conditioners, and switchgear; crawl in tight spaces and climb a pole as high as 80 feet



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Electrician II: Read and interpret the National Electrical Code codebook; troubleshoot electrical problems; train and coordinate staff; operate hand and power tools and equipment; estimate tools and materials required for various jobs; read blueprints and schematics; lift heavy objects; walk, stand and kneel for prolonged periods of time; write simple reports; establish and maintain effective and cooperative working relationships with City employees and the general public; provide effective customer service

Skill In: Electrician I: Reading, writing, and communicating in English at an appropriate level; dealing effectively with coworkers and the public. Electrician II: Reading, writing, and communicating in English at an appropriate level; use of power tools and equipment.

Licenses / Certifications:

Electrician I: Possession of a valid Class C driver license; must be able to obtain a Class B driver license within six months of hire date Electrician II: Possession of a valid Class C driver license; must be able to obtain a Class B driver license within six months of date of hire

Problem Solving: Electrician I: Troubleshoots electrical problems and determines corrective action; purchases needed materials; designs various methods of installation

Working Conditions:

Electrician I: Work may often be performed outside in cold or heat at high elevations; work requires heavy lifting, exposure to high voltages, explosives, noise and dust; work is often performed in cramped and awkward positions; must be available to respond to emergency situations; requires availability to be placed on 24-hour standby duty; physical demands include bending, lifting and carrying Electrician II: Work is regularly performed indoors and outdoors in climatic weather conditions; high elevations, high voltages, explosives, noise and dust are frequently encountered; physical demands include pushing, pulling, bending, kneeling, and working in cramped and awkward positions, climbing poles up to 80 feet and carrying and lifting objects weighing up to 100 lbs.; responding to electrical emergencies and meeting deadlines is frequently encountered; required to be available for 24-hour standby duty and occasional evening hours, as assigned

Supervision Received:

Electrician I: Works under general supervision, arranging and performing routine assignments alone; detailed instruction is frequently provided and work is frequently reviewed Electrician II: Works under the general supervision of the Electrical Crew Leader, arranging and performing routine assignments alone; detailed instruction is frequently provided and work is frequently reviewed

Supervision Exercised: Electrician I: May coordinate the work activities of an Electrician Helper Electrician II: Provides technical assistance, coordination and training to Trades Interns, as assigned

XI. Work Functions / Functional Manifestations:

Mental / Psychological Demand

Required (Yes / No)

Functions Affected Notes / Example

UNDERSTAND AND FOLLOW DIRECTIONS – with little or no direction

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to understand written or oral instructions and follow directions with little or no additional direction or supervision. Ability to ask simple questions or request assistance and identify when assistance is needed; ability to recognize potential hazards and follow appropriate precautions.

MEMORY

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to remember locations and work procedures; ability to perform activities of a routine nature; ability to understand and remember detailed instructions; remember site details for supplies



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REGULAR AND RELIABLE ATTENDANCE

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to perform activities within a schedule, maintain regular attendance and be punctual; ability to complete a normal work day and / or work week and perform at a consistent pace to meet productivity expectations.

PROBLEM SOLVING

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to set realistic goals or make plans independently of others; ability to respond appropriately to changes in the work conditions; ability to make independent decisions or judgments based on appropriate information

ABILITY TO PERFORM COMPLEX AND VARIED TASKS

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to synthesize, coordinate and analyze data; ability to perform jobs requiring precise attainment of set limits, tolerances or standards; ability to perform a variety of duties, often changing from one task to another of different nature without loss of efficiency or composure

ABILITY TO DEVELOP AND MAINTAIN POSITIVE WORK RELATIONSHIPS

YES

1,2,3,4,5,6,7,8,9,10,11

Ability to get along with co-workers or peers; ability to get along with diverse groups of people and customers/clients; monitor and adjust personal behaviors to support positive work environment for company/organization ; ability to interact appropriately with people; ability to respond appropriately to evaluation or criticism.

SUPERVISE/LEAD AND INFLUENCE OTHERS

YES; Electrician II only

1,2,3,4,5,6,7,8,9,10,11

Ability to negotiate with, instruct or supervise people; ability to convince or direct others; ability to perform work activities requiring negotiating with, explaining or persuading; mentoring.



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XII. Participants:

The following persons were interviewed as subject matter experts on the classification/position. Their signatures signify their agreement that to their best knowledge the document represents the current and traditional physical, mental and emotional demands of the classification/position and not of any one particular assignment or incumbent.

Name Job Title Signature Date

Anthony Egson

Electrician II

Tadeusz Banach

Facilities Supervisor

Devin Starnes

Facilities Maintenance Manager

Christina Winting

Human Resources Manager



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XIII. Methods of Gathering Information:

Observation of Duties: NO

Referred to an Existing Job Description: YES Interview of Participants: YES; 9/23/14

In order to develop this Essential Functions Job Analysis, the Consultant noted below objectively gathered information which was identified and contributed by the above employer participants. It is the employers and participants noted above whom are ultimately responsible for confirming the accuracy of all information outlined in this report. Any changes made to this document will require the organization to obtain new signatures to again confirm changes are correct across the classification. It is recommended this document be reviewed periodically for accuracy prior to its intended use.

Consultant Completing EFJA: Ryan Long, Consultant Essential Function Job Analysis Development Shaw HR Consulting, Inc. 107 N. Reino Road #414 Newbury Park, CA 91320 Phone: 805.498.9400 Fax: 805.464.3535 [email protected]

mailto:[email protected]

CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB … I and II - 120914.pdfSep 14, 2012 · essential...

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Transcript of CITY OF SANTA MONICA ESSENTIAL FUNCTIONS JOB … I and II - 120914.pdfSep 14, 2012 · essential...