CITY OF SALISBURY · 96 Salisbury Apparel –funding one shirt per employee, allowing $25 per...

CITY OF SALISBURY

CITY COUNCIL AGENDA

July 10, 2017 6:00 p.m. Government Office Building Room 301

Times shown for agenda items are estimates only.

6:00 p.m. CALL TO ORDER

6:01 p.m. WELCOME/ANNOUNCEMENTS

6:03 p.m. CITY INVOCATION ‐ Pastor Clarence Polk of the Unity Christian Fellowship of Salisbury, Inc.

6:05 p.m. PLEDGE OF ALLEGIANCE

6:07 p.m. ADOPTION OF LEGISLATIVE AGENDA

6:09 p.m. CONSENT AGENDA –City Clerk Kimberly R. Nichols April 25, 2017 Budget Meeting Minutes May 2, 2017 Budget Meeting Minutes May 16, 2017 Budget Meeting Minutes Resolution No. 2756 – authorizing the Director of Public Works to sign the grant

agreement and accept a grant of $35,000.00 from the Maryland Energy Administration for conversion of City owned streetlights to energy efficient led bulbs to reduce energy demand and increase energy efficiency.

Resolution No. 2757 – accepting funds awarded through a Community Legacy Grant from the Maryland Department of Housing and Community Development for funds to provide rehabilitation grants to owners of businesses located in Downtown Salisbury for interior and/or exterior improvements to the permanent structure in which their business is housed

Resolution No. 2758 – accepting an Endowment Fund Grant from the Community Foundation of the Eastern Shore for the Salisbury City Park Bridge

6:14 p.m. ORDINANCES –City Attorney Mark Tilghman

Ordinance No. 2427 – 2nd reading‐ approving a budget amendment of the FY17 General Fund Budget to appropriate the funds received from the recovery and recycling of brass shell casings at the Salisbury Police range to purchase service weapons

Ordinance No. 2428 – 2nd reading‐ approving a budget amendment of the FY2017 General Fund to appropriate funds for attorney’s fees

Ordinance No. 2429 – 2nd reading ‐ to amend Section 17.04.190 Fences And Retaining Wall Requirements of the Salisbury Municipal Code to change the standards for

fencing in residential districts Ordinance No. 2430 – 1st reading – to amend the Water Sewer Capital Project Fund

budget to reallocate funding for projects in the lawsuit proceeds pool using impact fees and transferring unallocated capital project funds in the Water Sewer Operating Account

Ordinance No. 2431 – 1st reading – to approve an amendment to the schedule of maximum towing fee

6:25 p.m. PUBLIC COMMENTS

6:30 p.m. ADJOURNMENT

Copies of the agenda items are available for review in the City Clerk’s Office, Room 305 ‐ City/County Government Office Building, 410‐548‐3140 or on the City’s website www.salisbury.md. City Council meetings are conducted in open session unless otherwise indicated. All or part of the Council’s meetings can be held in Closed Session under the authority of the Maryland Open Meetings Law, Annotated Code of Maryland 10‐508(a), by vote of the City Council.

Proposed agenda items for July 24, 2017 Meeting • Ordinance No. 2430 – 2nd reading ‐ amending the Water Sewer Capital Project Fund budget to reallocate funding for projects

in the lawsuit proceeds pool using impact fees and transferring unallocated capital project funds in the Water Sewer Operating Account

• Ordinance No. 2431 – 2nd reading ‐ approving an amendment to the schedule of maximum towing fee Posted: 7/6/17

April 25, 2017 Budget Work Session Page 1 of 7

CITY OF SALISBURY 1 BUDGET WORK SESSION 2

APRIL 25, 2017 3 4

Public Officials Present 5 6

Council President John “Jack” R. Heath Mayor Jacob R. Day 7 Council Vice-President Muir Boda Councilman James Ireton, Jr. (arr. 11:30 a.m.) 8 Councilwoman April Jackson 9

10 Public Officials Not Present 11

12 Councilman R. Hardy Rudasill 13

14 In Attendance 15

16 City Clerk Kim Nichols, City Administrator Julia Glanz, Internal Services Director Keith Cordrey, Personnel 17 Committee reps Brandon Caton and Anthony Foy from the Police Department, Tony Fascelli and Peter Torigoe 18 from Public Works, Fire Department Lieutenant David Cox and Firefighter DJ Hoster, Ginny Hussey and Duran 19 Holder from the Housing and Community Development Department, Julie English from Purchasing and Chris 20 Demone from the Mayor’s Office, Fire Chief Rick Hoppes and Deputy Chiefs Darren Scott and John Tull, Nancy 21 K. Smith, Senior Director of Government Relations and Principal Gifts and Steve Schwalb, Director of Eastern 22 Shore Relations, IT Director Bill Garrett, and City Attorney Mark Tilghman 23 ____________________________________________________________________________________________ 24 25 The City Council convened in Budget Work Session at 8:30 a.m. in Council Chambers, Room #300, of the 26

Government Office Building to receive the Personnel Committee presentations and start receiving the Department 27 presentations. 28 29 Personnel Committees Presentations 30 31

Salisbury Police Department (SPD) 32 SPD Detectives Brandon Caton and Anthony Foy, representing the Police Department Employee Council, 33 joined City Council to discuss the FY18 Mayor’s Proposed Budget and discussed the following: 34

35 The Mayor’s Proposed Police Career Advancement Pay Scale should slow down the agency turn over. 36

Last year they lost eleven people to other agencies including Delaware State Police, Worcester County 37 Sheriff, Wicomico County Sheriff; only one of the eleven retired. Most of the officers were in the five 38 to ten year mark where they had gained valuable experience. 39

The compression issue problem– correcting this will reduce turnover since some new officers earn the 40 same amount as officers who have been there for four years. 41

The City is a “small city with big city problems” including bank robberies, homicides, etc. 42 Increases based upon years of service which will reduce turnover and show they are valued. 43 Other agencies love stealing SPD cops because they know they were trained well and they have a 44

tremendous amount of experience since they have to deal with just about everything. 45 The proposed plan would allow all of the officers to see constant and progressive career growth. 46 The increase will add $300,000 to the SPD budget (increasing it from $4.7 million to over $5 million). 47 48

Public Works 49 Public Works Employees Tony Fascelli and Peter Torigoe, represented the Public Works Department 50 Employee Council and discussed the FY18 Mayor’s Proposed Budget as follows: 51

52


They thanked Council for the 2% raises included in the budget and understood the Career Ladders were 53 still being designed and implemented, so there is still progress moving forward. 54

Many of the employees appreciate the Handbook changes the Council has already approved. 55 Asked Council to consider increasing Engineering employees from 35 hours to 40 hours because of 56

time conflictions to get all of the job duties done. A key metric is response time to constituent concerns. 57 Asked for a re-evaluation of Annual and Comp Leave allowed to be carried over from year-to-year. 58 Discussed compensation and extra pay for on-call status. 59 Requested consideration to increase the percentage contributed by the City into the Personnel 457 Plan. 60 61

Salisbury Fire Department 62 Fire Department Lieutenant David Cox and Firefighter DJ Hoster, representing the Fire Department Employee 63 Council, joined Council to discuss the FY18 Mayor’s budget and discussed the following: 64

65 They thanked Council for having the Fire Service Agreement signed. 66 They currently now have two units staffed with three but would like to see a minimum of four. Some 67

departments have five and six members, but four is 25% more efficient than a three-person team. 68 Fire personnel are leaving the City of Salisbury because of the overtime issues. 69 The attrition rate since 2008 is 50%. 70 The Fire Department ran 13,290 calls last year. 71 It costs around $28,000 to replace a position. 72 With promotions, people move backwards along the pay scale. 73 Compression issues - Promotions should go vertical, not back to the beginning of the scale. 74 75

Housing and Community Development Department (HCD) 76 Ginny Hussey and Duran Holder joined Council at the table to represent HCD and discussed the following: 77

78 Increasing the number of personal days. Employees receive one personal day per year, and the State of 79

Maryland allows six days per year. Any additional days would be nice, such as your birthday off, etc. 80 After twenty years of service, Annual time stops increasing. 81 Consider incentive-based raises. Longevity raises were eliminated quite a while ago and merit-based 82

raises were considered, but never enacted. Currently, the penalty is there for an employee who does not 83 work up to their potential, but no reward for those who go above and beyond. 84

Bonuses or raises for those who have obtained certain certifications. 85 Possible increase of the ICMA Match percentage. Currently, the City is at 4%. 86 Dental insurance could be improved, but the health insurance is very good. 87 Make Christmas Eve a holiday so that employees can plan their time off. 88

89 Government Office Building 90 Joining Council at the table were employees Julie English and Chris Demone. Items discussed included: 91

92 More training funds for the City employees of the GOB to benefit everyone and to be more productive 93

and accurate. Training could be in Munis, Word, Excel, supervisory skills, etc. 94 Adding one Personal Day. 95 Salisbury Apparel –funding one shirt per employee, allowing $25 per employee, or the City paying half 96 Discussed PTO time for in the future. 97 98

Council discussed PTO Time in which all categories are lumped into one category and are managed by how 99 each employee sees fit. All agreed this would require discussion with Administration at a later date. 100

101 Salisbury Police Department (SPD) 102 103 Police Chief Barbara Duncan joined Council to discuss the SPD budget. She said they reviewed the City’s priorities 104 to remain on the same page and to support the goals of the Mayor and Council as much as possible. 105


106 Council discussion, questions and concerns included: 107 108 Mr. Heath – Does this year’s plan include increasing beat cops and neighborhood cops? Chief Duncan - The 109 rotation of the officers so they see the entire City is inconsistent with the program. Downtown is covered by a day 110 shift and night shift, and the goal is to replicate that program. The next step to further that program is through the 111 partnership with the Greater Salisbury Committee, Junior Achievement and the City. This year two students will be 112 work primarily from Beaglin Park Drive, through the City Park, along the Riverwalk, down the center of the City, 113 and back to the Marina. The students will be led by one of the officers being trained to eventually replace one of the 114 two bicycle officers permanently. Next year hopes are to get two more students and another officer to do shift work. 115 116 Mr. Heath – Could the plan could be accelerated with additional personnel? Chief Duncan – Yes. The Cadet 117 positions for high school graduates are in this year’s budget for the first time in many years. The goal is to cultivate 118 this pipeline to get these students in the mindset of remembering what they need to do in order to successfully 119 obtain a position with the Police Department. Narcotics, behavior, decent grades and crime, are all priority issues 120 with the Police Department. If they are exposed to the industry when they are teenagers they can be moved up to 121 the Cadet program, for individuals who have graduated high school and are not quite 21 years old. Funding has 122 been requested and one full-time frozen positions has been converted that into two full-time Cadet positions. 123 124 Mr. Boda - How many available, open positions are in the Police Department? Chief Duncan – Four were frozen 125 and one was removed and replaced with two Cadets. There were about eleven positions open. Mr. Boda asked how 126 many were in the Academy or hiring pipeline, and she said they had two Police Officer recruits in the Academy. 127 There is one Police Officer from VA going through Comparative Compliance at the Academy. 128 129 Mr. Heath discussed the perceived inequity in the promotion system. When an officer is promoted with five or ten 130 years, and unless the step changes, the current thing that happens is they go backwards. The do not earn less money 131 but go backwards in terms of steps. Chief Duncan – In 2012, Administration and Council budgeted $650,000 for 132 this and corrected much of that inequity. Depending on how individuals were hired, that would make a difference in 133 their salaries compared to what people made who actually started and stayed throughout their entire tenure. 134 135 Pay Scale presentation 136 Mr. Ireton asked if the budget included a pay raise; Chief Duncan responded in the affirmative and explained they 137 focused on building career ladders and looked at the salaries as compared to rates earned by officers at Maryland 138 State Police and Wicomico County Sheriff’s Department. The County is attempting to reach the State Police salary 139 scale. Municipal and State entities paint completely different economic pictures. However, when they assessed the 140 progress in 2012, this was another opportunity to fix some of the problems and to develop a career ladder. 141 142 Police Officer Salaries 143 Recruits - $39,026 (while in the Academy). When they become a Police Officer, their salary is $44,192. Step two 144 is $46,000, and three is $47,000. At the start of the fourth year, they become Police Officer First Class, which is 145 $52,000. The next step in the Career Ladder is the Senior Police Officer, which comes at the completion of ten 146 years of service, with a salary of $56,980. Then the step process gets followed. Upon the completion of year 17, if 147 not tested nor interested in leadership or supervision, Police Officers will be recommended for the Master Police 148 Officer position with a salary of $61,000. This scale mirrors the Maryland and Delaware State Police scale. 149 150 Supervisory Rank 151 This starts with Corporal, earning $64,450. After 15 years, they become Senior Corporal, and earn $71,000. 152 153 The proposed increase would provide a 4.6% increase from the current salary to the proposed salary for an 154 individual with one year in, and includes the across the board 2% increase for City employees. Most of the PFC’s 155 would increase by 5.5%. Senior PO’s would receive from almost 7% to 10% to get them on the new pay scale. 156 157


Mr. Ireton asked if the pay scale plans have ever helped. Mr. Heath said the officers from the Personnel Committee 158 heard earlier in the day said that the City only lost two people to the Delaware State Police this past year, but most 159 of the ones were lost to the Sheriff’s Department. Mr. Boda indicated this was needed to retain officers. 160 161 Essential Items 162 The start-up for the Mounted Unit for two officers and horses is $109,000, and would decline every year thereafter. 163 164 Upon concluding the discussion with Chief Duncan, Council adjourned for lunch and re-convened at 12:40 p.m. 165 166 Financial Overview 167 168 Internal Services Director Keith Cordrey presented the Financial Overview, which examined the previous year and 169 explained the City’s financial activity and how the budget results compared to the actual. The PowerPoint handout 170 is provided and part of the minutes. The following is a synopsis of the overview: 171 172 Balance Sheet – There was $11million unrestricted cash this year and an unassigned fund balance of $7.5 173

million. The medium target (three months of unassigned fund balance) is considered strong at $9.7 million. 174 Statement of Revenues – the net change in the fund balances from last year was $278,382. 175 Revenues for the Year – the final budget was $35.6 million. Actual revenues were 36.1 million, and a 176

favorable variance of $527,000 for FY16. 177 Expenditures – Favorable variances - Police Department - $763,818; Traffic - $200,700; Fire Department - 178

$139,762. 179 o The final analysis explains how $25 million is budgeted as a use and $278,000 ends up going into 180

surplus. We started with a use of $2.5 million, carried $946,000 in encumbrances from the previous 181 year, and during the year we had $325,000 of ordinances passed which increased it further, and 182 ended up with $3.8 million. We had a favorable revenue variance of $526,000, expenditures 183 variances of $3.6 million, and ended up with putting $278,000 in. 184

185 Water Sewer Fund Statement of Net Position – Cash fell from $8 million to $4 million and net unrestricted 186

net position declined from $5.6 million to -250,000. $9 million in grants were received during the year, 187 which went into fixed assets. The total net position increased $9 million (assets increased/cash decreased) 188

Statement of Revenues and Expenses – The net operating income was $3 million; FY16 was $476,327. 189 The depreciation has risen from $1.2 million to $2.1 million. 190

Water and Sewer Statement of Cash Flows – there was a positive cash flow of $4 million. 191 o Cash Analysis – Impact fund balances had balances in excess of the targets. Operating 192

balance of ($2,643,211) was substantially under target. 193 Statement of Net Position FY16 vs. FY15 – (based on full accrual versus modified accrual) The 194

unrestricted net position last year had a deficit of $30.9 million. It improved and declined this year to 195 $26.7 million. The overall improvement in the net position had much to do with the WWTP grant, and the 196 smaller increase was due to an offset by increases in unfunded liabilities, OPEB and pension. 197

198 Financial Health of the City 199 200 Mr. Cordrey presented the following summary of the Financial Health of the City with review of the following 201 (copy of PowerPoint handout is provided and part of the minutes): 202 203

Net Assets – showed the trend in unrestricted net assets for both governmental and business- type 204 activities. 205

History of general revenues and changes in net assets for 2008 to 2016 206 Fund Balances of Governmental Funds – since 2012, the total General Fund balances have been very 207

stable at the $12.5 million average 208 Net Changes in Fund balances – reviewed 2007 to 2016 209 Benchmarks 210


o Total Fund Balance – the General Fund balance at $12,572,234 compared to total revenue 211 ($38,807) is at 32.4% and considered strong. 212

o Unassigned Fund Balance –balance is $7,508,466, and compared to total revenue is 19% and 213 considered strong. 214

o Debt to Market Value – The ratio of 3.99% is considered adequate. 215 o Debt per Capita – The Citywide debt of $82 million divided by the population results in $2,511 216

debt per capita, placing the City in the “weak” category. 217 o Annual Debt Service – the ratio of 7.62% is considered adequate. 218 o Water and Sewer Unrestricted Balance – the Unrestricted Fund balance fell to -250,011 and 219

Operating Revenue at $16.2 million results in a ratio of -1.5% (needs improvement). 220 o Parking Authority Unrestricted Net Position - $80,447 balance divided by Revenue of $756,000 221

results in 10.6% (needs improvement) 222 FY18 Proposed Budget Highlights 223

o Personnel – includes 1 step increase, reclassifications, reorganization which resulted in 224 reallocations and transfers, new Police Department Pay Plan, proposed Life Insurance benefit 225 increase from $10,000 to $20,000, Fire Department (promotions - $47,000; merit increases - 226 $12,000; new civilian position - $56,000; Fire Marshall Reclass - $10,000) 227

o Rates and Fees – Trash Service ($19.25 to $36 – revenue increase of $697,000), Fire Marshall 228 Reviews (revenue increase of $177,000), Sprinkler Permits and Fees (revenue increase of 229 $23,000), Change in Occupancy Fees (revenue of $2,000), Vacant registration Fee (from $25 to 230 $200), Historic Application Fee (new $25), Water & Sewer Rates (15% increase, revenue 231 increases $1.6 million), Parking Fees and Fines, new schedule to be presented. Council discussed 232 the impact on the citizens that the proposed increase in trash fees and water and sewer rates would 233 make and agreed to discuss this later. 234

o Taxes 235 Real Property taxes (Owner occupied proposed - $.90; Non-Owner occupied proposed - 236

$1.06; Estimated revenue due to the combination - $1.6 million) 237 Personal Property Taxes (Railroad increases from $2.21 to $2.33, OBC and other personal 238

properties down to $2.00 resulting in a 10% reduction. Estimated revenue will decrease by 239 $360,000) Mayor Day reported that the City’s Personal Property taxes are out of sync with 240 other parts of the state, and rising at a rapid rate. Three years ago, we de-coupled the two 241 so that they did not have to rise together. This is the first effort to actually bring Personal 242 Property taxes down on businesses, but not offer the same benefit to utilities. If the rates 243 remain the same (.9432), there would result in a loss of $1.6 million. 244

Revenues 245 Top Increases - Real Property Taxes -$2 million, Fire Protection/EMS County - 246

$470,000, Trash Fees - $338,000, Fire Prevention Plan Review - $177,000, Local 247 Income Taxes - $100,000 248

Top Decreases – Personal Property tax - $310,000, School Zone Camera - 249 $250,000, Donations - $96,887, False Alarms - $25,000 250

General Fund CIP Capital Projects include bond projects of $5.1 million, contributions of $528,000, grants 251 of $1.3 million, current year revenues totaling $351,900 for a total of $7.3 million. 252

Strengths – the General Fund balance/ the City’s bond rating of AA which just increased from AA- due 253 largely to the fund balance/ the City’s aggressive maintenance of investments in infrastructure 254

Concerns – there are still unfunded liabilities/ ensuring there are increasing revenues needed to track 255 increasing expenses and capital improvement needs 256

257 Following a ten-minute recess, Council reconvened at 2:35 p.m. 258 259 Fire Department 260 261 Fire Chief Rick Hoppes and Deputy Chiefs Darren Scott and John Tull joined Council to discuss the budget 262 requests, and Chief Hoppes discussed the following: 263


264 The Fire Department’s Priorities, Goals and Objectives have not changed since last year and they continued 265 tracking their performance based on the comprehensive industry standards for performance. 266 267 The ORG chart is different from the one in the proposed budget. The Fire Department increased mid budget year by 268 a total number of four (4) Firefighter/EMT’s and as part of the FY18 Budget requests, there are several changes 269 made with promotions and re-distribution of resources to Stations 1 and 16 based on the increased staffing. 270 271 Maryland Food Bank 272 273 Following a brief recess, Council was joined by Nancy K. Smith, Senior Director of Government Relations and 274 Principal Gifts and Steve Schwalb, Director of Eastern Shore Relations, from the Maryland Food Bank. Ms. Smith 275 provided a report on the successes and operation of the Maryland Food Bank. The request was to receive $10,000 in 276 funding from the City of Salisbury. 277 278 Fire Department (continued) 279 280 Chief Hoppes and Deputy Chiefs Scott and Tull returned to the table to continue discussing the Fire Department 281 budget. Chief Hoppes reported there were several requests made to Essential Items. Staffing was added from the 282 mid-year budget amendment for FY17 for the four people. There were merit increases requested in the amount of 283 $11,743; several promotions totaling $47,560; creation of a Quarter Master/Mechanics position (civilian position) 284 $56,700; and a reclassification of an officer to the new Fire Marshall position. The additions total $306,000. 285 286 President Heath said there was the perceived flattening of pay grades according to the Fire Personnel Committee 287 and asked if they could discuss the policies later to determine if they are being followed and are correct. There are 288 those uninterested in advancing to officers, but there are those interested that do not apply since they do not seem to 289 be properly compensated. Chief Hoppes explained there is not enough separation between the job grades and gave 290 the example of a paramedic being promoted to lieutenant who “leapfrogs” above senior lieutenants in the grade. Mr. 291 Heath encouraged Chief Hoppes to make changes based upon Greenfield and not the existing personnel. 292 293 Mr. Boda asked about compensation time, and Chief Hoppes reported that firefighters who work in excess of their 294 regular hours get “straight time” or “comp time” for working up to 212 hours in a 28 day period. There are 295 firefighters that have contracted through their collective bargaining agreement to go above and beyond FLSA 296 Standards and are paid premium time for every hour, not just matching the 212-hour threshold. There were several 297 items pushed forward (advancements, promotions, etc.) and premium time was not on this years’ budget agenda. 298 299 Mr. Boda asked about compensation for additional certifications. Chief Hoppes reported it was currently funded in 300 the Mayor’s budget, funded last year for ½ year. For FY18 they requested it be funded for the full year ($50,000), 301 and it was only funded for the ½ year again ($25,000). 302 303 Chief Hoppes discussed an item on the Critical Items list that he felt was important – $3708 to include Janitorial 304 Services to Fire Station 2 to include deep cleaning of the station. This was not included in the Mayor’s budget. 305 306 City Clerk 307 308 City Clerk Kim Nichols reviewed the goals to include having the agenda packets prepared 4 days ahead of 309 meetings, updating the City Code on a quarterly basis, and amending the records retention schedule to include 310 electronic records. After discussing the Clerk’s budget, Council invited City Attorney Mark Tilghman to the table. 311 312 City Attorney 313 314 Mr. Tilghman stated that the current proposal of $284,000 (the actual expenditures from last year), was sufficient to 315 fund the department unless there are additional issues such as the Fire Department issue or City Departmental 316


reorganization changes required in the Charter and Code. He said his office has taken more of a role this year with 317 the Clerk to ensure the agenda items are correct in ASANA. 318 319 Mr. Tilghman expected the budget amendment this year to be approximately $25,000.00. Council agreed the 320 frequency of last minute changes or catches has reduced drastically, and Mr. Heath thanked Mr. Tilghman for that. 321 322 Mayor’s Office 323 324 At the end of the budget sessions, Council agreed to discuss the additional Deputy City Administrator position. If 325 there were further questions on the Mayor’s Office budget, they could be addressed at the next budget meeting. 326 327 City Council 328 329 Council discussed the travel and training accounts and reached consensus the amounts were sufficient. 330 331 IT Department 332 333 IT Director Bill Garrett discussed the key priorities and goals. He discussed the upgrade to the email server to 334 consolidate the City and Police Department into one centralized system, eliminating the current two completely 335 isolated systems, and utilizing the Microsoft Government Cloud environment. 336 337 Mr. Garrett said the downtown WIFI will be moved to a location to be determined by the Mayor. When the system 338 was initially installed, it became one of only three downtown systems, and the only “open” WIFI system. Since 339 then, many have cropped up and the area is now self-sustaining. The purpose of the system was to grow the area, 340 and now that that has happened and the project is successful, the hardware will be removed and repurposed. 341 342 Mr. Garrett said the GIS Division integrating into IT would include a GIS Analyst who will do the in-house 343 programming, eliminating the consulting work being done through Public Works. The Assistant Director position is 344 a reclassification of John O’Brien. He will oversee the GIS Division, which includes the GIS Assistant Director, 345 GIS Analyst position, and the paid internship program, which will allow one to two paid interns per semester. 346 347 Mr. Garrett reported the Consolidated Plan was well under what he had anticipated in savings and will continue to 348 improve as the City gets better deals on hardware and software. 349 350 With nothing further to discuss by Council, the Budget Work Session adjourned at 4:11 p.m. 351

352 ______________________________________ 353 City Clerk 354

355 ______________________________________ 356 Council President 357

May 2, 2017 FY18 Budget Work Session 1 | P a g e

CITY OF SALISBURY 1

BUDGET WORK SESSION 2

MAY 2, 2017 3

4

Public Officials Present 5

6

Council President John R. Heath Mayor Jacob R. Day 7

Council Vice-President Muir Boda Councilwoman April Jackson 8

9

Public Officials Not Present 10

11

Councilman James Ireton, Jr. 12

Councilman R. Hardy Rudasill 13

14

In Attendance 15

16

Assistant City Clerk Diane Carter, City Administrator Julia Glanz, Internal Services Director Keith Cordrey, 17

City Services Chief of Operations Tom Stevenson Operations and Maintenance Superintendent Ben Baker, 18

Public Works Director Mike Moulds, Public Works Deputy Director Amanda Pollack, Housing & Community 19

Development Department (HCDD) Director Susan Phillips, Housing and Community Development 20

Department (HCDD) - Housing and Homelessness/Grants Manager Thelonious Williams, Assistant Director 21

Internal Services – Procurement & Parking Jennifer L. Miller, and Traffic Manager William Sterling 22

------------------------------------------------------------------------------------------------------------------------------------- 23

On May 2, 2017 the Salisbury City Council convened in Work Session at 8:33 a.m. in Council Chambers 24

Room 301 of the Government Office Building for continued discussion of the Mayor’s Proposed Fiscal Year 25

2018 Budget. 26

27

Council President Heath requested each department present its budget by reviewing the goals, priorities, 28

organizational structure, critical/essential items, and summary financial information pages of the Mayor’s 29

Proposed FY 2018 Budget which is attached as part of the minutes; President Heath questioned each presenter 30

regarding whether there were sufficient funds in the budget to accomplish the departmental goals. 31

32

As presentations were made, it became clear that the proposed reorganization of the various City Departments 33

did not allow meaningful comparison of FY 2017 and FY 2018 summary financial information by department, 34

since transfers of personnel, capital improvement projects, and operating expenses had occurred between 35

departments as former departments were dismantled and new ones created. 36

37

Field Operations 38

39 City Services Chief of Operations Stevenson with input as needed from Operations & Maintenance 40

Superintendent Baker presented the FY 2018 Field Operations Budget to Council, reviewing pages 117-130, 41

and 166 of the Mayor’s Proposed FY 2018 Budget; Mr. Stevenson responded to Council questions and 42

comments throughout the presentation, prompting additional discussion on specific topics as needed. 43

44

Waterworks 45

46 Public Works Director Moulds presented the FY 2018 Waterworks Budget to Council, reviewing pages 107-47

110, 147-156, and 167 of the Mayor’s Proposed FY 2018 Budget, and responding to Council questions and 48

comments throughout the presentation, prompting additional discussion on specific topics as needed. 49


Infrastructure & Development 50

51 Public Works Deputy Director Pollack presented the FY 2018 Infrastructure & Development Budget to 52

Council, reviewing pages 72, 99-105, 146, and 198 of the Mayor’s Proposed FY 2018 Budget, and responding 53

to Council questions and comments throughout the presentation, prompting additional discussion on specific 54

topics as needed. 55

56

Housing and Community Development 57

58 Housing & Community Development (HCD) Director Phillips with input as needed from HCD - Housing & 59

Homelessness/Grants Manager Williams presented the FY 2018 Housing & Community Development Budget 60

to Council, reviewing pages 112-115 of the Mayor’s Proposed FY 2018 Budget, and responding to Council 61

questions and comments throughout the presentation, prompting additional discussion on specific topics as 62

needed. 63

64

During review of the Department’s Organizational Structure on page 115, it was determined that the chart was 65

not entirely clear and/or accurate. Mayor Day provided the correct Organizational Structure as follows: 66

67

Office Manager ← Director → Community Development Assistant Director 68

69

↓ ↓ 70

Admin. Supp. Assoc. Housing. & Homeless/ 71

Admin. Records Clrk. Grants Manager Senior Code Enforcement Officer 72

↓ ↓ 73 Homeless Srvcs. Code Enforcement Officer 74 Case Manager Code Enforcement Officer 75 Code Enforcement Officer 76 Americorps Staff Code Enforcement Officer 77 Americorps Staff Code Enforcement Officer 78

Code Enforcement Officer 79 80

Mr. Williams also reviewed the FY 2017 Homelessness Program accomplishments in conjunction with the FY 81

2018 plans for the program and the Community Outreach Additions Team (COAT) program administered by 82

the Wicomico County Health Department. 83

84

Mr. Williams concluded the presentation by reviewing page 168 of the Mayor’s Proposed FY 2018 Budget, 85

Schedule C – Appropriations for Grant Funded Expenditures. 86

87

Parking Authority 88 89

Assistant Director Internal Services – Procurement & Parking Miller with input as needed from Traffic 90

Manager Sterling presented the FY 2018 Parking Authority Budget to Council by reviewing the goals listed 91

below that were not included, along with pages 140 and 167 that were included, in the attached copy of the 92

Mayor’s Proposed FY 2018 Budget; Mrs. Miller responded to Council questions and comments throughout 93

the presentation, prompting additional discussion on specific topics as needed. 94

95

Goals: 96

1) Achieve self-supporting Parking Authority Fund 97

2) Increase transient parking utilization by 10% 98

3) Increase permit usage to within 75% of capacity 99


4) Complete necessary projects to improve and maintain the Downtown Parking Garage and City surface 100

lots 101

5) Undertake a Parking Study to provide best practice strategies for efficient parking utilization and 102

financial stability of the Parking Authority Fund 103

6) Research and assess the viability of the updated Parking Solutions for the City’s surface lots, parking 104

garage, and on-street parking 105

7) Research technological advances and improve the parking citation procedure for increased efficiency 106

and customer friendly payment options 107

8) Continued engagement with the Central City District Commission to realize the City’s vision to 108

enhance the parking experience within the City of Salisbury 109

110

With the reorganization of various City Departments, going forward Mr. Sterling will be in charge of the 111

Parking Authority as part of the Field Operations Department, and the Police Department will be responsible 112

for Parking Enforcement. 113

114

Municipal Buildings 115

116 Assistant Director Internal Services – Procurement & Parking Miller presented the FY 2018 Municipal 117

Buildings Budget to Council by reviewing page 74 of the Mayor’s Proposed FY 2018 Budget; Mrs. Miller 118

responded to Council questions and comments throughout the presentation, prompting additional discussion 119

on specific topics as needed. 120

121

City Administrator Glanz noted that working toward a stand-alone City Municipal Building by 2020 would 122

then allow Information Technology and Housing & Community Development Departments to return to the 123

City’s new building/location, while the Downtown Visitor Center, Field Operations, Fire and Police 124

Departments would remain at their current locations. 125

126

Procurement 127 128

Assistant Director Internal Services – Procurement & Parking Miller presented the FY 2018 Procurement 129

Budget to Council by reviewing pages 57-59 of the Mayor’s Proposed FY 2018 Budget, and responding to 130

Council questions and comments throughout the presentation, prompting additional discussion on specific 131

topics as needed. 132

133

Closing Comments/Council Discussion 134 135

The next FY 2018 Budget Work Session will be held on May 16, 2017 at 8:30 a.m. and will include 136

presentation of Finance, Human Resources, and Business Development Departments, City Debt Service, and 137

follow-up questions and discussion by Council. 138

139

The Work Session adjourned at 12:05 p.m. 140

141

142

____________________________________ 143

Assistant City Clerk 144

145

146

_____________________________________ 147

Council President 148

May 16, 2017 Budget Work Session Page 1 of 4

CITY OF SALISBURY 1 BUDGET WORK SESSION 2

MAY 16, 2017 3 4

Public Officials Present 5 6

Council President John “Jack” R. Heath Mayor Jacob R. Day 7 Council Vice-President Muir Boda Councilwoman April Jackson 8 Councilman James Ireton, Jr. 9

10 Public Officials Not Present 11

12 Councilman R. Hardy Rudasill 13

14 In Attendance 15

16 City Clerk Kim Nichols, City Administrator Julia Glanz, Internal Services Director Keith Cordrey, Human 17 Resources Director Jeanne Loyd, and Business Development Director Laura Kordzikowski. 18 ____________________________________________________________________________________________ 19 20

The City Council convened in Budget Work Session at 8:30 a.m. in Conference Room #306 of the Government 21 Office Building to discuss the FY18 City Budget requests. 22 23 Internal Services - Finance 24 25 Internal Services Director Keith Cordrey discussed goals and priorities for Internal Services. For the first time in a 26 few years, the department will employ an accountant for the full year, placing the department in full capacity. The 27 department was unaffected with the reorganization of the City departments in the Mayor’s proposed budget. 28 29 Mr. Cordrey reported collections have increased greatly due to the utilization of Delmarva Collections. 30 Departmental operating expenses at $538,000 were down from last year’s amount of $568,000. 31 32 Human Resources (HR) 33 34 HR Director Jeanne Loyd joined Council to discuss the departmental goals that include education and opportunities 35 to improve Risk Management issues to hold or lower insurance rates. She discussed the following goals: 36 37

Implementing defensive driving and corrective measures for all employees using City vehicles 38 Increasing employee participation in the ICMA 457 Program 39 Develop clinical risk profiles to identify chronic diseases and to encourage and train City employees to take 40

better care of themselves and their families 41 New employees are encouraged to identify a Primary Care Physician 42 Reduce healthcare costs by 3% 43 Identify and present training programs such as Supervisory Training and CPR classes every six months. 44 Citywide recognition program 45

46 Other information Ms. Loyd shared with Council included the following: 47 48

Additional funding has been set aside for the Holiday Party this year in the amount of $10,000 49 The City joined Healthiest Maryland Businesses to support the Employee Wellness Program and was 50

selected to receive the Silver Award this year. 51 There were no changes in the ORG chart. 52


$18,432.00 was the amount funded to double employees’ life insurance benefit to $20,000. 53 54

Mr. Cordrey informed Council there would be a 2.25% increase in healthcare insurance this year. Mr. Boda 55 suggested giving a portion of the refund back to the employees. Mayor Day said that they could only do so much 56 for employees as far as salary, so benefits are very valuable to them. 57 58 Council reached consensus to discuss the healthcare rebate again when it is received in September. 59 60 Business Development 61 62 Business Development Director Laura Kordzikowski joined Council and reviewed the following goals and 63 priorities: 64 65

48,000 people will be employed in Wicomico County in FY18 66 Per capita income in the City will rise to $22,000 67 The Downtown Trolley ridership and the Downtown Visitor Center traffic will increase by 250 each 68 Inquiries will receive answers to questions about starting a business within two days 69 Increased marketing of the Downtown Revolving Loan Program and funds to have at least one business 70

opening or expanding in downtown 71 Increased marketing of the Enterprise Zone 72 Assist people trying to open a business in Salisbury to help them through the licensing/permitting process 73 Manage the Main Street Program for Downtown Salisbury 74 Participate in business recruitment, economic development and revitalization events 75 Advertise incentives to open a business 76

77 Additional topics discussed included advertising and marketing by utilizing both television and the internet. 78 79 At 9:35 a.m., after a ten-minute recess and Ms. Kordzikowski’s departure, Council reconvened. 80 81 Debt Service 82 83 Mr. Cordrey explained he would clarify the City’s Debt Service for this year and summarize how the City needed 84 $520,000 of debt service for FY18’s new proposed issue. When he reviewed the Financial Health and looked at the 85 highlights of the budget on April 25, they did a line-by-line review for the Capital Projects. The key thing to revisit 86 was that they had about $5.3 million of bonded projects. Otherwise, they funded the $351,900 from Revenues. 87 88 For funding at the Mayor’s level, they had $500,000, so he had to increase that by $20,000 because since they 89 prepared the proposed budget they discovered that the Radio Dispatch Improvements that are needed represent 90 another $198,000 that we need to add to the Bonded Debt. In addition, there was a Recycle Truck that was added in 91 twice, so half had to be added back. The budget is now at $520,000. 92 93 Mr. Ireton asked if there could be a presentation on the Riverside Circle, and Mayor Day said that all of the details 94 that the consultant has, including being a draft design, are ready to go to the engineers. State Highway 95 Administration (SHA) and Salisbury Police Department (SPD) are coordinating a “Don’t Block the Box” effort 96 because we are receiving an increased number of cars blocking Rt. 50. He said they would also discuss timing of 97 lights, pavement treatment at the intersections, etc. 98 99 Mr. Cordrey said that the Energy Performance Contract (EPC) was being evaluated in phases. Phase 1 was to be 100 done this year, and Phases 2 and 3 would be next year. 101 102 Ms. Jackson asked about when the Waterside Park parking lot construction would begin, and Mayor Day replied in 103 FY18. He reported they just learned that the County’s sub-committee of their County Park and Recs Commission is 104


voting against the City on Program Open Space, so they will not support it. There is one City project uncompleted, 105 the Northeast Collector Hike and Bike Trail, which just got bid and it came in over because it has taken 15 years – 106 since 2002, and was held up by the State. Costs rose during the 15 years, and the specs never changed. They finally 107 issued the permits; we bid out the project out, and received one bid which was incredibly high. Because of these 108 things, the County is saying they are not going to fund other projects. The City never requested funding before for 109 Waterside Park parking lot. 110 111 Mr. Ireton asked if there had been a change from when the railroad would not let the City go anywhere near the Rail 112 Trail and Mayor Day reported that situation had changed. 113 114 Mr. Cordrey explained another item as follows: They had discussed the budget amendment to approve the transfer 115 of $1.4 million of which $932,000 was coming from Surplus, and had done that on the promise to reallocate some 116 proceeds to reduce that $932,000. That has now been projected to go down from $505,000 to $311,000 since some 117 of the funds originally targeted were needed by Public Works. The $505,000 going to the Bonded Debt for FY18 is 118 going to reduce the amount of surplus to be used during this year. Originally, $932,000 was approved, but we 119 actually booked $616,000 of the transfer of which only $176,000 was from Surplus because $500,000 was 120 transferred. The $500,000 is a line item that says we have reduced the FY17 PAYGO by $505,000 and increased 121 the Bond by $809,000. 122 123 Mr. Heath said part of the issues they had this year until they received the detail sheet is that the previous year’s 124 numbers do not agree with the reorganization, and it will happen partially next year, too. The comparisons will be 125 “off” for two years until all the accounts are on track. In two years, they will have a clean comparison. 126 127 After a ten-minute recess, Council reconvened at 10:10 a.m. 128 129 Expenditures 130 131 The City Council, Mayor Day and Mr. Cordrey discussed the following: 132 133

Life insurance coverage increase from $10,000 to $20,000 per employee at a cost of $18,000 134 Reclassification for an employee not previously included 135 Planning & Permitting Coordinator reclassification 136 Revenue line where an adjustment is being made for a Police Dept. Grant to an amount awarded this year 137 Fire Inspection fees – Mayor Day said that they informed the County that the City will take over everything 138

having to do with permitting and inspections in the City. They have not planned for staffing up all of the 139 fire safety and fire suppression system inspections, which the more they learned about it, the more they 140 found out about the skill-set and people required to execute it. It was decided that this year the City should 141 continue using some of the County’s abilities and expertise. When we re-write the section of the Code with 142 respect to the reorganization, some language should be inserted about the County Fire Marshall having 143 jurisdiction in the City, and to pay for those services. The County is going to experience a $340,000 loss 144 from revenue they are currently receiving from the City. We still need some of their services. Instead of 145 cutting all $340,000, we will cut some of that because we are taking on the burden, costs, and 146 responsibility. The County currently receives payment from the City for Planning & Zoning and it takes 147 revenue from builders or developer when there is something being built. The County will not get that 148 revenue anymore because the builders and developers will not have to go to the County. The City will 149 reallocate some portion of that revenue to the County for the services it uses. The purpose is to streamline 150 the process and to be able to make the calls as to what gets done in the City of Salisbury. 151

$10,000 for the Food Bank 152 Health Care Rate increase and “insurance holiday” 153 Reorganizations 154 We had a nice Workers Comp modifier $380,000 plus $80,000 on top of that 155


Police Pay Plan – Mayor Day felt there were fourteen people in all ranks who have given many years of 156 service and should be further down the pay chart. It is one step for each of them, but is the most we can 157 offer at this time to acknowledge an additional twelve to twenty-five years of service, which was ignored in 158 the initial pay chart. This adds to about $40,000. 159

Additional Assistant City Administrator 160 The City Council will designate $3,000 from of its budget to help fund the Food Bank 161

162 Revenues 163 164 Mayor Day discussed the goals discussed by Council at the Goal Setting Session of December 2015, which 165 included increasing home ownership, encouraging employment growth, and stabilizing neighborhoods. He also 166 discussed how Administration was trying to achieve each of the goals, as listed below: 167 168

Increasing home ownership (incentivize homeowners to choose Salisbury, create incentives for first time 169 home buyers, create incentives to transition rentals into private homes, create incentives for property 170 owners to transition ownership to their current renters 171 172

Stabilize Neighborhoods (encourage increased percentage of homeownership among single family housing 173 stock, create incentives to reduce code violators and criminal nuisance properties 174 175

Encourage Employment Growth (reduce unusually high personal property taxes and inventory taxes) 176 177

Mayor Day discussed the following mix of properties in the City: 24% are in multi-family rentals; 14% are 178 commercial or industrial; 27% are homeowner occupied, single families, and 35% are single-family rentals. 179 180 Council discussed the value mix, of which 85% of rentals are valued at less than $100,000, and homeownership 181 tactics to alleviate the bad credit issues. 182 183 After a five-minute recess, Council reconvened at 11:37 a.m. 184 185 Council unanimously agreed to remove the Mounted Patrol funding and decided it could be accomplished through 186 fundraising and agreed to fund the Police Department Pay Plan as presented. 187 188 After much deliberation, Council reached unanimous consensus to keep the homeowner tax rate the same, Rental 189 tax rates at $1.02, and Water & Sewer Rates at 15%, rather than 30%. 190 191 With nothing further to discuss by Council, the Budget Work Session adjourned at 12:45 p.m. 192

193 ______________________________________ 194 City Clerk 195

196 ______________________________________ 197 Council President 198

RESOLUTION NO. 2756 1

2

A RESOLUTION OF THE CITY OF SALISBURY AUTHORIZING THE DIRECTOR OF 3

PUBLIC WORKS TO SIGN THE GRANT AGREEMENT AND ACCEPT A GRANT OF 4

$35,000.00 FROM THE MARYLAND ENERGY ADMINISTRATION FOR CONVERSION 5

OF CITY OWNED STREETLIGHTS TO ENERGY EFFICIENT LED BULBS TO REDUCE 6

ENERGY DEMAND AND INCREASE ENERGY EFFICIENCY. 7

8

WHEREAS, the Maryland Energy Administration has a Maryland Smart Energy 9

Communities Grant Program with funding through the Strategic Energy Investment Fund; and 10

11

WHEREAS, the purpose of the grant program is to encourage local Maryland 12

governments to adopt formal policies and implement projects to encourage energy efficiency, 13

renewable energy development, and reduce reliance on petroleum as a fuel for transportation; 14

and 15

16

WHEREAS, the City of Salisbury has adopted a policy to reduce electricity consumption 17

15% within 5 years of a baseline year use; and 18

19

WHEREAS, by adoption of Smart Energy policies and implementation of projects, the 20

City of Salisbury is designated as a Maryland Smart Energy Community and is eligible to 21

receive additional grant funding to implement this policy; and 22

23

WHEREAS, The City of Salisbury submitted a grant application for funding to convert 24

50 City owned streetlights to more energy efficient LED bulbs; and 25

26

WHEREAS, the Maryland Energy Administration has issued a grant agreement with the 27

City of Salisbury with a grant of $35,000 for funding the conversion. 28

29

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Salisbury, 30

Maryland does hereby authorize the Director of Public Works to sign the attached Grant 31

Agreement # 2017-10-420S1 dated May 22, 2017 accepting the program terms and schedule, for 32

the betterment of the City and its residents, and accepts the grant of $35,000 from the Maryland 33

Smart Energy Communities Grant Program for conversion of City owned streetlights to energy 34

efficient LED bulbs to reduce energy demand and increase energy efficiency. 35

36

THE ABOVE RESOLUTION was introduced and read and passed at the regular meeting 37

of the Council of the City of Salisbury held on this ____ day of ___________, 2017 and is to 38

become effective immediately upon adoption. 39

40

ATTEST: 41

42

43

__________________________ ____________________________ 44

Kimberly R. Nichols John R. Heath 45

CITY CLERK PRESIDENT, City Council 46

47

APPROVED by me this ______ day of ____________, 2017 48

49

50

__________________________ 51

Jacob R. Day 52

MAYOR, City of Salisbury 53

1 RESOLUTION NO. 2757 2

3 A RESOLUTION OF THE CITY OF SALISBURY, MARYLAND, ACCEPTING 4 FUNDS AWARDED THROUGH A COMMUNITY LEGACY GRANT FROM THE 5 MARYLAND DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR 6 FUNDS TO PROVIDE REHABILITATION GRANTS TO OWNERS OF BUSINESSES 7 LOCATED IN DOWNTOWN SALISBURY FOR INTERIOR AND/OR EXTERIOR 8 IMPROVEMENTS TO THE PERMANENT STRUCTURE IN WHICH THEIR BUSINESS IS 9 HOUSED. 10 11 WHEREAS, the Maryland Department of Housing and Community Development 12 (DHCD) solicited applications from eligible jurisdictions to apply for funding under the FY 2017 13 Community Legacy Grant Program; and 14 15 WHEREAS, the City of Salisbury is eligible to apply for funds from DHCD, and elected 16 to submit an application for Community Legacy funds to provide rehabilitation grants which will 17 be awarded to owners of businesses located in Downtown Salisbury for interior and/or exterior 18 improvements to the permanent structure in which their business is housed; and 19 20 WHEREAS, DHCD has awarded a 2017 Community Legacy grant to the City for 21 commercial building improvement grants in the following amount: 22 23 Commercial Building Improvement Grants (SRP-CL-2017-Salisbury-00090)…... $50,000 24 25 NOW, THEREFORE, BE IT RESOLVED, on this 10th day of July, 2017, that the City 26 of Salisbury, Maryland, does hereby accept the funds awarded by DHCD through the 27 Community Legacy grant program for the project as described and in the amount outlined above. 28 29 THE ABOVE RESOLUTION, was introduced and duly passed at a meeting of the 30 Council of the City of Salisbury, Maryland held on July 10, 2017, and is to become effective 31 immediately. 32 33 34 35 ______________________________ ____________________________ 36 Kimberly R. Nichols John R. Heath 37 CITY CLERK CITY COUNCIL PRESIDENT 38 39 40 APPROVED BY ME THIS 41 42 ___________ day of July, 2017. 43 44 45 46 ________________________________ 47 Jacob R. Day 48 MAYOR 49

RESOLUTION NO. 2758 1 2 A RESOLUTION OF THE CITY OF SALISBURY, MARYLAND ACCEPTING AN 3 ENDOWMENT FUND GRANT FROM THE COMMUNITY FOUNDATION OF THE 4 EASTERN SHORE FOR THE SALISBURY CITY PARK BRIDGE. 5 6

WHEREAS, the Council of the City of Salisbury has the responsibility for 7 maintenance of the Bridge in the City Park; and 8 9

WHEREAS, the Community Foundation of the Eastern Shore administers a 10 Salisbury Park Bandstand & Bridge Designated Endowment Fund; and 11 12

WHEREAS, the Salisbury Department of Public Works obtained Vendor quotes to 13 perform routine maintenance on the Bridge; and 14

15 WHEREAS, the routine maintenance includes washing, repairing and painting the 16

bridge; and 17 18 WHEREAS, the total cost of the maintenance work is $7,000; and 19 20 WHEREAS, the Endowment Fund has adequate income available for grants to be 21

used for Bridge maintenance. 22 23

NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Salisbury, 24 Maryland does hereby accept the endowment fund grant from the Community Foundation 25 of the Eastern Shore for the Salisbury City Park Bridge valued at $7,000. 26 27

THIS RESOLUTION was introduced and duly passed at a meeting of the Council 28 of the City of Salisbury, Maryland held on __________, 2017 and is to become effective 29 immediately upon adoption. 30 31 ATTEST: 32 33 34 __________________________ ____________________________ 35 Kimberly R. Nichols John R. Heath 36 CITY CLERK PRESIDENT, City Council 37 38 39 APPROVED by me this ______ day of ____________, 2017 40 41 42 __________________________ 43 Jacob R. Day 44 MAYOR, City of Salisbury 45

ORDINANCE NO. 2427 1 2

AN ORDINANCE OF THE CITY OF SALISBURY APPROVING A BUDGET 3 AMENDMENT OF THE FY17 GENERAL FUND BUDGET TO APPROPRIATE THE 4 FUNDS RECEIVED FROM THE RECOVERY AND RECYCLING OF BRASS SHELL 5 CASINGS AT THE SALISBURY POLICE RANGE TO PURCHASE SERVICE WEAPONS. 6 7

WHEREAS, members of the Salisbury Police Department have retrieved, stored and 8 recycled the brass shell casings from all firearms training at the Salisbury Police Range; and 9

10 WHEREAS, the recycling of these brass shell casings through Delmarva Recycling, Inc. 11

has produced a monetary return for the efforts put forth; and 12 13 WHEREAS, Delmarva Recycling, Inc. has paid the City $1,850.40 which was placed in 14

the General Fund; and 15 16 WHEREAS, the Salisbury Police Department has use for the funds received from the 17

recycled brass shell casings in the Small Tools Account (21021-546009) which is used, in part, 18 to purchase service weapons for new police officers. 19

20 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY 21

OF SALISBURY, MARYLAND that the City’s Fiscal Year 2017 General Fund Budget be and 22 is hereby, amended as follows: 23

24 1) Increase General Fund Revenue (Delmarva Recycling Account) by $1,850.40 25 2) Increase the Police Department budget by $1,850.40 26

27 BE IT FURTHER ORDAINED that this Ordinance shall take effect from and after the 28

date of its final passage. 29 30 THIS ORDINANCE was introduced and read at a meeting of the Council of the City of 31

Salisbury held on this 12th day of June, 2017, and thereafter, a statement of the substance of the 32 Ordinance having been published as required by law, was finally passed by the Council on the 33 10th day of July, 2017. 34 35 ATTEST: 36 37 38 39 Kimberly R. Nichols, City Clerk John R. Heath, President 40 Salisbury City Council 41 42 Approved by me this day of , 2017 43 44 45 46 Jacob R. Day, Mayor 47 48 49


AN ORDINANCE OF THE CITY OF SALISBURY APPROVING A BUDGET 3 ADMENDMENT OF THE FY2017 GENERAL FUND TO APPROPRIATE FUNDS FOR 4 ATTORNEY’S FEES. 5 6 WHEREAS, the City of Salisbury has projected the amount of Attorney’s Fees expected for FY 7 2017; and 8 9 WHEREAS, the City of Salisbury previously approved this amount for a budget amendment at 10 this time last year; and 11 12 WHEREAS, there has been additional, unexpected projects for the last quarter of FY 2017 13 causing an increase in legal fees; and 14

15 WHEREAS, the City of Salisbury’s projection indicates an increase of $38,000 is needed in the 16

FY 17 appropriations for 17000-513301 City Attorney in order to meet the projected requirements for 17 legal fees for the remainder of FY 2017. 18

19 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF 20

SALISBURY, MARYLAND, THAT THE City’s Fiscal Year 2017 General Fund Budget be amended 21 as follows: 22

23 1) Increase Current Year Surplus (01000-469810) by $38,000 24 2) Increase City Attorney (17000-513301) by $38,000.00 25

26 BE IT FURTHER ORDAINED that this Ordinance shall take effect from and after the date of 27

its final passage. 28 29 THIS ORDINANCE was introduced and read at a meeting of the Council of the City of 30

Salisbury held on this 12th day of June, 2017, and thereafter, a statement of the substance of the 31 Ordinance having been published as required by law, was finally passed by the Council on the 10th 32 day of July, 2017. 33 34 35 ATTEST: 36 37 ___________________________________ __________________________________ 38 Kimberly R. Nichols, City Clerk John R. Heath, President 39

Salisbury City Council 40 41 42 APPROVED BY ME THIS ____ day of _______, 2017. 43 44 ________________________________________ 45 Jacob R. Day, Mayor 46 47

ORDINANCE NO. 2429 1

AN ORDINANCE OF THE CITY OF SALISBURY TO AMEND SECTION 17.04.190 2FENCES AND RETAINING WALL REQUIREMENTS OF THE SALISBURY MUNICIPAL 3CODE TO CHANGE THE STANDARDS FOR FENCING IN RESIDENTIAL DISTRICTS. 4

WHEREAS, the ongoing application, administration and enforcement of the Salisbury 5Municipal Code, demonstrates the need for periodic review, evaluation and amendment; and 6

WHEREAS, Section 17.04.190. Fences and retaining walls of the Code currently allows 7for all types of fencing materials to be used in the construction of fencing in residential districts; 8and 9

WHEREAS, the City of Salisbury desires to increase the aesthetic and visual appearance 10in residential districts by requiring the use of certain approved materials in the construction of 11fences; and 12

WHEREAS, Public Hearings on the proposed amendment was held by the Planning 13Commission in accordance with the provisions of Chapter 17.228, of Title 17, Zoning, of the 14Salisbury Municipal Code on April 20, 2017 and May 18, 2017; and 15

WHEREAS, the Planning Commission did recommend approval of the proposed text 16amendment to Section 17.04.190. 17

NOW, THEREFORE, BE IT ENACTED AND ORDAINED BYTHE CITY COUNCIL 18OF THE CITY OF SALISBURY, that section 17.04.190-Fences and retaining walls of the 19Salisbury Municipal Code, be amended by adding subsections H through J to Section 17.04.190 20as follows: 21

H. Chain link fencing is permitted in the following districts: 22

1. Light Business and institutional; 23

2. Neighborhood Business; 24

3. General Commercial; 25

4. Select Commercial; 26

5. Mixed Use non Residential; 27

6. Hospital; 28

7. Industrial; 29

8. Light Industrial; and 30

9. Industrial Park 31

I. Fences shall not be constructed with scrap lumber, chicken wire, hog fencing, wood 32pallets, garage doors, sheet metal, and tarps. 33

J. In zoning districts where chain link fences are permitted, such fencing shall be installed 34with approved screening slats. 35

AND BE IT FURTHER ORDAINED BY THE COUNCIL OF THE CITY OF 36SALISBURY, 37

MARYLAND, that this Ordinance shall take effect from and after the date of its final passage, 38

but in no event until ten (10) days after the date of the Council’s Public Hearing; and 39

THE ORDINANCE was introduced and read at a meeting of the Council of the City of 40

Salisbury held on the 12th day of June, 2017, and thereafter, a statement of the 41

substance of the ordinance having been published as required by law, in the meantime, was 42

finally passed by the Council on the 10th day of July, 2017. 43

44

ATTEST: 45

_______________________________ _______________________________ 46Kimberly R. Nichols John R. Heath, President 47City Clerk Salisbury City Council 48

49

Approved by me this 50

________ day of _________________, 2017 51

52

_______________________________ 53Jacob R. Day, Mayor 54City of Salisbury 55


AN ORDINANCE OF THE CITY OF SALISBURY APPROVING AN AMENDMENT OF THE 3 CITY’S WATER SEWER CAPITAL PROJECT FUND BUDGET TO REALLOCATE FUNDING FOR 4 PROJECTS IN THE LAWSUIT PROCEEDS POOL BY USING IMPACT FEES AND TRANSFERRING 5 UNALLOCATED CAPITAL PROJECT FUNDS INTO THE WATER SEWER OPERATING ACCOUNT. 6

7 WHEREAS, Ordinance No. 2248 established rates for water and sewer capacity fees to, in part, fund 8

the Hampshire Rd Lift Station and Fitzwater Street Lift Station projects; and 9 10 WHEREAS, funds are available in the Sewer Impact Fund account to fund the capacity related 11

portions of the above referenced projects; and 12 13 WHEREAS, Ordinance No. 2287 provided funding for the FY15 Budget and included allocating 14

lawsuit proceeds funds to fund each of the above referenced projects; and 15 16 WHEREAS, during the preparation of the FY18 Budget, the City identified the need for additional 17

operations funding in the amount of $1,600,000 in the Water Sewer Operating account; and 18 19 WHEREAS, the capacity related portion of $700,000 of the Hampshire Road Lift Station project 20

will be funded with Sewer Impact Fees instead of lawsuit proceeds funds; and 21 22 WHEREAS, the capacity related portion of $500,000 of the Fitzwater Street Lift Station project will 23

be funded with Sewer Impact Fees instead of the lawsuit proceeds funds; and 24 25 WHEREAS, a transfer of $1,600,000 will be made into the water sewer operating account from the 26

water sewer capital project fund (Lawsuit Proceeds Pool) using the $1,200,000 made available by the 27 transfer of the above sewer impact fees and $400,000 of existing unallocated lawsuit proceeds. 28

29 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SALISBURY, 30 MARYLAND THAT THE City’s Capital Projects Fund Budget be and hereby is amended as follows: 31 32 33 To undo the budget of Lawsuit Proceeds for the above two projects and transfer the corresponding proceeds and 34 appropriation to unallocated: 35 Project Description Account Description Account Amount Revenues: Hampshire Rd Lift Station Lawsuit Proceeds 97010-456939-55013 -700,000Fitzwater Street Lift Station Lawsuit Proceeds 97010-456939-55011 -500,000Unallocated Lawsuit Proceeds 97010-456939-99999 1,200,000 Expenditures: Hampshire Rd Lift Station Construction 97010-513026-55013 -700,000Fitzwater Street Lift Station Construction 97010-513026-55011 -500,000Unallocated Construction 97010-513026-99999 1,200,000 36 37 38 39 40 41 To record budget for transfer of sewer impact funds and the corresponding appropriation: 42

Revenues: Hampshire Rd Lift Station Transfer Sewer Impact 97010-469129-55013 700,000Fitzwater Street Lift Station Transfer Sewer Impact 97010-469129-55011 500,000 Expenditures: Hampshire Rd Lift Station Construction 97010-513026-55013 700,000Fitzwater Street Lift Station Construction 97010-513026-55011 500,000 1 To move $1.6M of the unallocated appropriation from Construction to the Transfer to Water and Sewer Fund 2 account: 3 Expenditures: Unallocated Construction 97010-513026-99999 -1,600,000Unallocated Transfer to Water Sewer Fund 97010-599102-99999 1,600,000 4

THIS ORDINANCE was introduced and read at a meeting of the Council of the City of Salisbury 5 held on this ____day of __________ 2017, and thereafter, a statement of the substance of the Ordinance 6 having been published as required by law, was finally passed by the Council on the ____ day of ______, 7 2017. 8 9 ATTEST: 10 11 ___________________________________ __________________________________ 12 Kimberly R. Nichols, City Clerk Jack R. Heath, President 13


ORDINANCE NO. 2431 1 2 3

AN ORDINANCE OF THE CITY OF SALISBURY APPROVING AN AMENDMENT 4 TO THE SCHEDULE OF MAXIMUM TOWING FEE. 5

6 WHEREAS, Chapter 5.64 – TOWING COMPANIES has been adopted by the Mayor and 7

City Council; and 8 9 WHEREAS, Chapter 5.64 calls for the fees and charges for the Police Directed 10

Tows and the related storage of towed vehicles to be established by ordinance from time to 11 time; and 12

13 WHEREAS, Ordinance 2425 setting the FY2018 Fee Ordinance included an error 14

setting the Accident Vehicle Tow fee to $160.00 and thus incorrectly overrides the 15 increase to $200 established by Ordinance 2377 in March of 2016; and 16

17 WHEREAS, Ordinance 2425 with the incorrect fee amount calls has an effective 18

date of 10/1/17; and 19 20 WHEREAS, Changing the fee back to $200 prior to 10/1/17 will result in no period 21

of time where the fee set in error to $160 will be effective. 22 23

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF 24 SALISBURY, MARYLAND THAT SCHEDULE OF MAXIMUM TOWING AND STORAGE 25 FEES BE MODIFIED AS FOLLOWS: 26 27

1) the fee for “Accident Vehicle Tow” is hereby updated from $160.00 to $200.00. 28 29 THIS ORDINANCE was introduced and read at a meeting of the Council of the City of 30

Salisbury held on this ____day of __________ 2017, and thereafter, a statement of the substance of 31 the Ordinance having been published as required by law, was finally passed by the Council on the 32 ____ day of ______, 2017. 33 34 35 ATTEST: 36 37 ___________________________________ __________________________________ 38 Kimberly R. Nichols, City Clerk John R. Heath, President 39


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