City of Rio Vista · Melanie McGinnis Kristine Smith Sandy Shewmaker City Council Mayor: Norman...
Transcript of City of Rio Vista · Melanie McGinnis Kristine Smith Sandy Shewmaker City Council Mayor: Norman...
City of Rio VistaMidterm Budget ReviewJuly 16th, 2013
AgendaOverview of today’s meeting
• Introductions• Background• Budget Overview• Financial Projections• Adjustments by
Department▫ City Council▫ City Manager▫ Police▫ Fire▫ Finance▫ City Clerk▫ Community Development
Introductions
City Staff
Joseph Tanner
Anna Olea-Moger
David Melilli
Russ Sherman
Greg Bowman
Finance Staff
Mary Lee Sharer
Melanie McGinnis
Kristine Smith
Sandy Shewmaker
City Council
Mayor: Norman Richardson
Vice Mayor: Constance Boulware
Councilmember: David Hampton
Councilmember: Tim Kubli
Councilmember: Jim McCracken
Treasurer: Jim Nordin
Organizational Chart
Citizens
City Council
City Manager
City Staff
City Attorney
TreasurerBoards and
Commissions
Economic Update
• Stock Market
▫ Dow 15,484
▫ S&P 1,682
• California Budget
▫ Stabilized
• Local
▫ Increase in assessed value, 4.33%
Fiscal Highlights from 2012/13
• Revenues vs. Expenditures▫ for FY 12/13 $180,000 (est.) for all funds
• Employee Labor Agreements• Police Sergeant • Senior Center Update• Small Business Development Center• Measure O• Website update• Street Sign Project• Church Road• Fire House Mural • Building permits
Budget Overview
▫ This is a guide
Based on Goal Setting Session & staff needs
Reinvestment in infrastructure and public safety
▫ Budget Assumptions
▫ Revenues
▫ 3% raise in property taxes
County Assessor has City of Rio Vista at 4.33%
Building permits
▫ Measure O
$750,000
Budget Overview
• What is not included
▫ Unexpected Revenues
▫ Asset sales
Business Park
Underutilized land or buildings
Summary of Funds
• Fund Transfers
• Handout
Summary and Projection of
Revenues and Expenses
Presentation from Treasurer
City of Rio Vista
July 16, 2013James Nordin,
Treasurer
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Community Facilities District 2004-1 Revenues and Expenses
Revenues, Community Facilities District 2004-1
Expenses Community Facilities District 2004-1
James Nordin, Treasurer
James Nordin, Treasurer
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
General Fund Revenues and Expenses
General Fund Revenue
General Fund Expenses
Linear (General Fund Revenue)
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
$2,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
RDA Revenues and Expenses
RDA Revenues
RDA Expenses
James Nordin, Treasurer
Community Facilities 2006-1 Revenues and
Expenses
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Expenses Community Facility District 2006-1
Revenues Community Facilities District 2006-1
James Nordin, Treasurer
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Water System Revenue & Expenses
Water System Revenues
Water System Expenses
Linear (Water System Revenues)
James Nordin, Treasurer
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Airport Revenues and Expenses
Airport Revenue
Airport Expenses
Linear (Airport Revenue)
James Nordin, Treasurer
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Revenues and Expenses for Sewer System/Beach Treatment Facility
Revenues for Sewer System/Beach Treatment Facility
Expenses for Sewer System/Beach Treatment Facility
James Nordin, Treasurer
-$15,000,000
-$10,000,000
-$5,000,000
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
$40,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Revenues and Expenses for Sewer Construction/NW Treatment Facility
Revenues for Sewer Construction/NW Treatment Facility
Expenses for Sewer Construction/NW Treatment Facility
James Nordin, Treasurer
-$25,000,000
-$20,000,000
-$15,000,000
-$10,000,000
-$5,000,000
$0
$5,000,000
$10,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Revenues and Expenses, All Other
Revenues All Other
Expenses All Other
Linear (Revenues All Other)
James Nordin, Treasurer
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Rio Vista Total Revenues and Expenses
Total Revenues
Total Expenses
Linear (Total Revenues)
James Nordin, Treasurer
-$10,000,000
-$5,000,000
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Net Surplus or Deficit, 2003 - 2013
Net Surplus or Deficit, 2003 - 2013
James Nordin, Treasurer
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Salaries and Wages
Salaries and Wages
Linear (Salaries and Wages)
James Nordin, Treasurer
James Nordin, Treasurer
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
PERS Expense
PERS Expense
Linear (PERS Expense)
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
generalfund
RDA Comm.Fac.
2006-1
CommFac
2004-1
WaterSystem
Airport Beach NWWater
All Other Total
Revenues and Expenses for 2013
Revenues
Expenses
James Nordin, Treasurer
City Council
• $17,135 adjustment
▫ Based on actual expenditures from last year
▫ Increases to the following
Social Security
Conferences & Meetings
liability insurance
Membership dues
Services & Supplies
City Manager
• $6,100 Adjustment
Based on actual expenditures from last year
Social Security
Conferences and meetings
Meals
Bank fees
City Administration
• $31,373 Adjustment
▫ Insurance
▫ Contractual services
▫ Equipment rental
▫ Office Supplies
Rio Vista Police DepartmentBudget Session Highlights
Greg Bowman
Chief of Police
July 16, 2013
Department Highlights
Upgrades to Technology Infrastructure
-Installation of T-1 communication line - $9k annual increase – improved
reliability for police-specific data transfer between our internal networks
and County switches
707.374.6366www.riovistacity.com/departments/police-department
7/17/2013
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Cost Savings
-Reduction of proposed overtime budget by 20% due to vacancies now filled
7/17/2013
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707.374.6366www.riovistacity.com/departments/police-department
Chief Bowman
Sgt. Ryan
Officer Hollingsworth
Officer McDowell
Officer Bridges Officer King
Sgt. (TBD)
Officer Pratt
Officer Haney
Proposed Sergeant
Officer Bahr
Officer Wisgerhof
Records Manager Linda
Lannon
Staffing – Current and Proposed
Personnel7/17/2013
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707.374.6366www.riovistacity.com/departments/police-department
Staffing - Proposed Adjustment/Addition
-Staff proposes the addition of one Sergeant position to augment existing personnel – total cost ~$140k/annual
- Recent hires and the unfreezing of the second Sergeant position has brought us back to minimum staffing – our increasing workload supports the additional position.
-Making it a supervisory role increases the ability of the Department to proactively manage Departmental programs and provide close to 24/7 supervisory coverage
Ancillary Adjustments
- Fuel
- Training
- Uniform/Equipment
- with additional personnel the Department will
experience nominal increases in these areas
707.374.6366www.riovistacity.com/departments/police-department
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Current Budget Savings
Staff estimates that for the close of FY 12-13 the Police
Department will be at 87-90 % of budget, or approximately
$160,000 under budget
707.374.6366www.riovistacity.com/departments/police-department
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City of Rio Vista
2013 Budget Workshop
Fire Department
Fire Chief
A ShiftCaptain
Reserve/VolunteerFirefighter
Paramedic Firefighter
B Shift Captain
ReserveParamedicFirefighter
Reserve/VolunteerFirefighter
C Shift Captain
ReserveParamedicFirefighter
Reserve/VolunteerFirefighter
Rio Vista Fire Department
Organizational Chart
Fire Marshal
Current Staffing
• Chief 1• Captains 3• Paramedics 1
• Reserve Firefighters 21▫ Paramedics 9▫ EMT’s 12
• Volunteer Firefighters 6▫ Engineers 2▫ Firefighters 4
Daily Staffing
The Department attempts to maintain a minimum ofthree personnel on duty at all times.
This commonly consists of one captain, one paramedicfirefighter and one reserve firefighter.
On some days there may be more than three on dutydue to reserves or volunteers working additional shifts.
However, there are also days that staffing is belowminimum due to the unavailability of reserves.
2012 Calls for service
Total Calls* 1175
Most common • Medical Aid 728• Fires (all types) 59• Public Service 101• Alarms (fire, smoke, Co) 27• Lift Assists 72
*Totals include Delta Fire District responses
2013-14 Budget Requests
• Rehire Two Paramedic Firefighters Provided 24 hour Advanced Life Support Previously budgeted but vacant/frozen positions Total compensation for one position
$105,000
• Approve 800 Contractual Hours for Fire Marshal
Enforce Uniform Fire Code Business inspections and plan reviews Weed abatement notification and enforcement Funding out of Fund 39 $38,080
2013-14 Budget Requests
• Increase Funding for Reserve / Volunteer Firefighter Programs
Increase the number of reserve and volunteer firefighters
Stipends for shifts, call backs and training
Increase from 2012/13 budget $10,000
• Increase Funding for Department Training Required training for maintaining paramedic licensure
Basic department training
Increase from 2012/13 budget$8,000
Finance Department
2013-2014 Proposed Revisions$9,000 adjustment
Account 7245-Additional temporary help/outside support in Finance areas
Account 7395- Additional training for the Finance staff and Certified Public Accountants
City Clerk
2013-14 Budget Revisions• 7235 – Conferences & Meetings - $5,000 +
• (Annual City Clerks Conference, Annual New Law & Elections Conference & No Cal Division City Clerk Quarterly Meetings)
City Clerk
2013-14 Budget Revisions• 7245 – Contractual Services - $17,046 +
• (Records Management consultant and GranicusSoftware for Council meeting DVD access & archiving on web)
City Clerk
2013-14 Budget Revisions• 7270 – Election Expenses - $5,400 +
• Est. one-third of Nov. 2012 election cost to prepare election materials & notices in 2013-14 for Nov. 2014 election (2014-15 FY)
City Clerk
2013-14 Budget Revisions• 7277 – Fuel & Mileage - $60 +
• Quarterly meetings of City Clerks & Solano County Registrar of Voters
City Clerk
2013-14 Budget Revisions• 7365 – Membership Dues - $224 +
• Add Deputy City Clerk membership to IIMC & CCAC
Community Development
Airport Enterprise Fund 84
F/Y 2013-14 Changes:
▫ Updating the FAA Airport Layout Plan includingPavement Management and Electrical Planinstallation work with FAA grant funds.
▫ Construction of drainage and fencingimprovements with FAA grant funds.
Waterfront Promenade
• $450,000 Grant
• Design Costs plus local match
Corporation Yard
• Cost estimate to rehab the existing lockers and shower area to meet Cal OSHA requirements including the repair of the roof over that area is about $30,000.
• Cost estimate to repair and/or replace the remaining roof area over the maintenance building is another $30,000.
• General Fund 180
Building, Inspections, and Permits
• Estimated increase in new building permits from 55 to75 for F/Y 2013-14 is estimated gross revenue from allpermits is expected to be $569,561. The gross estimatefrom last year was $187,000.
• General Fund 130
Planning General
• Staff changes from a part time Associate Planner to a fulltime Planning Manager has increased the costs forbenefits and salary.
• Staff has been working closely with the Department ofWater Resources and U.S. Fish and Wildlife Service aspart of the Army Base Steering Committee.
• Fund 170
Landfill Closure Operations Enterprise Fund
66
• Staff will need to prepare a new RFP/RFQ to hire a newconsultant to prepare the annual landfill monitoring reportfor the State which may increase the costs for F/Y 2013-14.
• These costs to operate the Landfill Closure Operations arefrom the Franchise Waste Hauler fees.
• Staff continues to meet with both County and State staff toinspect the landfill closure plan area to monitor ground water.
• Funded by Franchise fees
Landscape and Lighting District 95-2 Fund 47
• Staff has prepared with the City consultant the annualEngineer’s Report and has projected a small increase tothe annual assessment for F/Y 2013-14.
• The City Council approved the renewal of the contractwith Action Property Management with an annual CPIincrease.
Park Maintenance and Operations
• The cost estimate to rehab and/or repair the shelter atEgbert Field is about $30,000.
• There are several playground pieces of equipment thatneed to be repaired and/or replacement of equipment isabout $25,000.
• General Fund 185
Sewer Collection Systems Enterprise Fund
0850
• There will be some costs for the rehab and/or repairs ofsome of the sewer lines within the Beach Drive collectionsystem.
• There is a cost estimate for the replacement of theexisting sewer line from the Marina Lift Station underthe slough to the Beach Drive main line is about$350,000.
Storm Drainage Systems Enterprise
• Staff plans to hire a consultant to help complete thePromenade Phase II Pedestrian Walkway Project as part ofthe City’s match for the $450,000 One Bay Area Grant(OBAG) from Association of Bay Area Governments (ABAG).
• There will be some costs to implement the City wide NationalPollutant Discharge Efficiency System (NPDES) Permit forStorm Water Management Plan for the City’s drainage systemas required by the Environmental Protection Agency (EPA)and the Central Valley California Regional Water QualityControl Board District 5 in Rancho Cordova.
• Fund 050
Streets Maintenance Operations General Fund 190
• There is a Safe Routes to School grant of $100,000 that will need to be implemented with a cooperative agreement with Caltrans and the City before the work can begin on Hwy. 12 to repair and/or replace the existing lighted crosswalk fixtures with a new system.
• There will some design and engineering costs to be determined at a later date.
Transit Operations Enterprise
• Received $500,000 in grants from Cal Trans, STA, and YSAQMD to help sustain Delta Breeze.
• Generated over $14,000 net from Greyhound for commission.
• Generated over $5,000 in sales for RTC cards, Clipper Cards, Fastrak, and newspaper sales and advertising on buses.
• Restructured Transit program to be more efficient in conjunction with the Adopted Short Range Transit Plan.
• Fund 032
Wastewater Lift Stations and Treatment Plants
Enterprise Funds 0855 and 0866
• Completing the re-permitting of the Beach WastewaterTreatment (BWWTP) for less sampling and this shouldhelp reduce operating costs this next year.
• There will be some repairs made to the Marina LiftStation as part of the new force main sewer line thesecosts are not yet undetermined.
• Airport Road and River Road (Hwy. 84) lift stations arein need of upgrades and the costs are yet to bedetermined until the designs are done.
City Hall/Senior Center General Fund 0125
▫ There are still items that need to be addressed regarding the violation from the County regarding the appliances will be about $20,000 if not donated. The Rebuilding Together Solano County (RTSC) staff said they will be back to do the base board tile replacement later this year.
▫ The Boat Dock Grant of $225,000 will require a match of about $75,000 and staff plans to solicit more funds for the match once we receive the paperwork from the Federal Government.
▫ The Boat Launch Ramp area grant for $1.3 million has not been approved by the State. This $300,000 grant may only pay for plans and specifications at this time not to repave the parking lot which is about $60,000.
▫ Staff still needs to secure funding for the repairs and/or replacement of certain parts of the roof over the City Hall is about $40,000.
Swimming Pool General Fund 155
• There are increased costs for chemicals and P. G. & E. utilities since the use of the pool now begins in late January for use by the School District for the Swim Team.
• Staff has started the process for purchasing the debris cover to keep the pool clean and retain the heat from the pool.
• Staff has installed the timer for the recirculating pump to help offset costs of operations for running the pool in the winter months.
Youth Center General Fund 0160
▫ There are needed repairs to the Air Conditioning (A.C.) part of the Heating, Ventilation, and Air Conditioning (HVAC) system. One of the compressor units is working, and the other unit is not.
Water System and Wells Enterprise
• Completing the upgrades for Well #10 pump, and theArsenic Filtration Project Phase I will cause increasecosts in operation for chemicals and labor.
• Arsenic Filtration Project Phase II may go out for bidsnext year based on whether the City can get a StateRevolving Fund (SRF) loan.
• Fund 080
Capital Improvement Program/Projects
• Programs and Projects for F/Y 2013-14 & 2014-15:
• Arsenic Filtration Project for Well #10 = $3,000,000• Arsenic Filtration Phase II Project = $2,000,000 • Camera/Clean/TV/DVD/video sewers = $362,000• Marina lift Station Design/new Bldg. = $300,000• Marina Main Sewer Line Project = $250,000• Meters – Installation Repair/Replace • All meters at one time with same = $3,000,000• Install only missing meters/repairs = $1,500,000• Install missing meters and repairs = $1,000,000