Fi re and Rescue CommitteeFire and Rescue Committee - Regular AgendaMarch 08, 2018Page | 1

City of Manassas, VirginiaFire and Rescue Committee Meeting

AGENDA

Fire and Rescue Committee - Regular AgendaGreater Manassas Volunteer Rescue Squad

9322 Center StreetThursday, March 08, 2018

1. Call to Order - 6:00 p.m.Chairman Marc T. Aveni

2. Determination of Quorum

3. Approval of Meeting Minutes

3.1 Approval of February 8, 2018 Meeting MinutesFRC Meeting Minutes February 8, 2018

4. Chairperson's Report

5. City of Manassas Fire and Rescue Department's Report

6. Manassas Volunteer Fire Company's Report

7. Greater Manassas Volunteer Rescue Squad's Report

8. Unfinished Business

8.1 Standing Committee Reports

a. Consolidated Logistics b. Health and Safety - REPORT DUE (Battalion Chief Kevin Franzello)c. Quality Assuranced. Training Committee

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Fi re and Rescue CommitteeFire and Rescue Committee - Regular AgendaMarch 08, 2018Page | 2

e. Strategic Planf. Information Technology Ad Hoc Groupg. NIMS Update

Agenda Statement: Standing CommitteesFRC Standing and Sub Committee Listing

8.2 Incident Reporting Update(Deputy Chief Todd E. Lupton)Agenda Statement: Incident Reporting

8.3 Fire and Rescue Station 521 Update(Chief Rob Clemons)Agenda Statement: Fire and Rescue Station 521 Update

9. New Business

10. Closed Meeting

11. Adjournment

Appendix

Fuel Report[January 2018]Appendix Cover PageFuel Report January 2018

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Fire and Rescue Committee – Minutes of the February 8, 2018 Meeting Page 1

CITY OF MANASSASFIRE AND RESCUE COMMITTEE

Meeting MinutesFebruary 8, 2018

CALL TO ORDER 6:00pm

ROLL CALLPresent: Councilman Marc T. Aveni (Chairman), Chief Rob Clemons, President Tripp

DeRamus, Deputy Chief Todd Lupton, Chief Gary Orndoff, Chief Nancy Orndoff and President Pete Rockx

Guest Speakers: Battalion Chief Jerry Smith

Others Present: David Burns and Melissa Heiderman

Absent: None

DETERMINATION OF QUORUMChairman Aveni determined quorum is present.

APPROVAL OF MINUTES(3.1) PRESIDENT DERAMUS MOVED to approve the minutes of the December 21, 2017 meeting; Chief Clemons seconded the motion. Roll Call Vote: AYES – President DeRamus, Chief Clemons, Deputy Chief Lupton, Chief G. Orndoff, Chief N. Orndoff, and President Rockx. MOTION CARRIED (6/0)

CHAIPERSON’S REPORTChairman Aveni welcomed everyone to the meeting. He welcomed President Rockx to his first meeting on the FRC and thanked Director Dave Burns for his service to the committee over the past several years.

MANASSAS FIRE AND RESCUE DEPARTMENT’S REPORTChief Rob Clemons stated that staff is continuing to work with GMVRS regarding the staffing letter that was submitted a few months ago. Early in January he and Deputy Chief Lupton hosted a Leadership Seminar for the department’s Master Techs and above. Each participant completed an Emergenetics profile; the results were very interesting and will be useful.

Rescue 521 was taken out of service this week; it has served this City since 1997. Rescue Engine 521 is in the City. Staff is completing training on it now and then it will be placed in service. Dale City was gracious enough to lend the City a unit during the transition.

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Fire and Rescue Committee – Minutes of the February 8, 2018 Meeting Page 2

Amelia Gagnon has created a series called “Lunch and Learn” where participants, one day each month for thirty minutes, meet to learn about a topic in emergency preparedness. As the name suggests, lunch is provided. More details about the program will be sent to the Fire and Rescue Committee. The response thus far has been very positive.

APPARATUS MAINTENANCEMaintenance costs YTD, through December 2017, are $63,401.

MANASSAS VOLUNTEER FIRE COMPANY’S REPORTPresident DeRamus had nothing to report.

GREATER MANASSAS VOLUNTEER RESCUE SQUAD’S REPORTChief N. Orndoff stated that GMVRS voted in four new probationary members in January. Some of those are already EMTS and/or Paramedics. There are nine applicants who need interviews and eleven applicants are awaiting background checks. There was one resignation. The EMT class tested last night at Loudoun, however there are no results available yet. There is a new EMT class beginning in Prince William County soon. A CPR class will be held March 2nd with registration closing February 15th, and HIPAA/Infection Control scheduled for March 16th.

This weekend is the annual Installation of Officers. The annual GMVRS open house will be May 19th which is the start of EMS week. Members will be participating in the St. Patrick’s Day Parade, Live Well Festival, Airshow and First Fridays.

Elections were held in December and the results are: President – Pete Rockx, Vice-President Randy Cusick, Secretary – Theresa Thompson, Treasurer – David Burns, Chaplin – Liz Heinbuch, At Large – Drew McRoberts and Leo Carbone, Community – Mary Kenney, Chief – Nancy Orndoff, Captain – Ben Simmons, Lieutenants – John Sakevich and Zach Grinder.

Chief Orndoff thanked MVFC and CMFRD for their assistance during Liz Heinbuch’s funeral.

President Rockx thanked Dave Burns for his service on behalf of GMVRS to the Fire and Rescue Committee. He also thanked Chief Clemons and Deputy Chief Lupton for their efforts with the GMVRS Staffing Analysis; he stated that it is a very collaborative report.

Physicals and members being billed personally continues to be an issue even with the efforts made by Battalion Chief Franzello. There was a brief discussion of the issues concerning physicals.

UNFINISHED BUSINESS

(8.1) Standing CommitteesD. Training (Battalion Chief Jerry Smith)Battalion Chief Smith reported that the last time he reported to the FRC was at the November 16th meeting. Since then the following training has occurred:

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Fire and Rescue Committee – Minutes of the February 8, 2018 Meeting Page 3

ARFF Trainer was at the Manassas Airport the week of December 4th. Training was held for all CMFRD, MVFC members. Multiple PWC units that would be responding to the airport in an event of an emergency also participated.

December monthly drill led by Amtrak and VRE rail safety officers about emergency response and included a visit to the VRE yard at Broad Run.

Two January monthly drills. One was a walkthrough and tour of Micron facility with focus on emergency operations. The second was a session with the City Fire Marshall discussing how Operational personnel and Fire Marshall’s office interact.

Monthly drills for this month are largely focused on the transition from R521 to RE521, but we will have a rope equipment class at the end of the month

In March scheduled to do Rescue Task Force training with City PD in a City school to practice for an active shooter type of event as well as train on the new report writing software.

Chief Clemons stated that BC Smith is doing a great job with training.

(8.2) Incident ReportingDeputy Chief Lupton stated that there are no major updates to incident reporting.

(8.3) Fire Station 521 UpdateChief Clemons reported that work is moving along on Station 521. Site permit submission is scheduled for March 26, 2018 and building permits are due in July. Bid openings will occur mid-August and construction is expected to begin in late September with a ground breaking in October. Construction is anticipated to be complete in January 2020. City Council liked the building design concept.

(8.4) Code of Conduct PolicyIn December 2017 the FRC agreed to distribute the draft policy to members for review. The draft distributed to FRC members in February is the draft that will be forwarded to the attorney for review.

(8.4) CHIEF CLEMONS MOVED to approve sending the draft Code of Conduct Policy to the attorney for review; Chief N. Orndoff seconded the motion. Roll Call Vote: AYES –Chief Clemons, Chief N. Orndoff, President DeRamus, Deputy Chief Lupton, Chief G. Orndoff, and President Rockx. MOTION CARRIED (6/0)

NEW BUSINESS(9.1) ISO Update(9.1) DEPUTY CHIEF LUPTON MOVED to accept the Engine Company Minimum Staffing Packet as approved by the FRC Training Committee; President DeRamus seconded the motion. Roll Call Vote: AYES – President DeRamus, Deputy Chief Lupton, Chief Clemons, Chief G. Orndoff, Chief N. Orndoff, and President Rockx. MOTION CARRIED (6/0)

(9.2) Proposed Meeting Date for Future Fire and Rescue Committee Meetings(9.2) CHIEF G. ORNDOFF MOVED to approve the changes to SOP 2.61 Apparatus Inspection and Maintenance as presented; Chief Clemons seconded the motion. Roll Call Vote: AYES –Chief G.

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Fire and Rescue Committee – Minutes of the February 8, 2018 Meeting Page 4

Orndoff, Chief Clemons, President DeRamus, Deputy Chief Lupton, Chief N. Orndoff, and President Rockx. MOTION CARRIED (6/0)

(9.3) Standing and Sub-Committee Changes (added at meeting)(9.3) PRESIDENT ROCKX MOVED to make the following changes to GMVRS representation on FRC Standing and Sub-Committees

Committee Remove Replace withQA and System Protocol Thomas Boyden John SakevichTraining Thomas Boyden Adam SampillerLogistics John Sakevich Zach Grinder

Chief Clemons seconded the motion.

Roll Call Vote: AYES – President Rockx, Chief Clemons, President DeRamus, Deputy Chief Lupton, Chief G. Orndoff, and Chief N. Orndoff. MOTION CARRIED (6/0)

(9.3b) DEPUTY CHIEF LUPTON MOVED to replace Dr. Thomas Luckey with Dr. Danielle Pesce on the FRC’s QA and System Protocol committee; President DeRamus seconded the motion. Roll Call Vote: AYES – Deputy Chief Lupton, President DeRamus, Chief Clemons, Chief G. Orndoff, Chief N. Orndoff and President Rockx. MOTION CARRIED (6/0)

ADJOURNMENT and CLOSING COMMENTS None

ADJOURNED: 6:58 PM

Minutes prepared by:

________Melissa A. Heiderman, Administrative Coordinator

Abbreviations:FRC – Fire and Rescue Committee

GMVRS – Greater Manassas Volunteer Rescue SquadMFRD – Manassas Fire and Rescue Department

MVFC – Manassas Volunteer Fire CompanyVDFP – Virginia Department of Fire Programs

PWC – Prince William CountyURS – Uniform Rank Structure

OMD – Operational Medical Director

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If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.

MEETING DATE: March 8, 2018

TIME ESTIMATE: 10 minutes

AGENDA ITEM TITLE: Standing Committees – Committee Listing and Monthly Reports

DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE:

Monthly

SUMMARY OF ISSUE/TOPIC:

Ordinance #O-2010-14, Section 60-6.e, gives the Fire and Rescue Committee authority to establish standing committees and technical sub-committees. The following have been formed by the FRC, and shall be acknowledged as such:

Quality Assurance and System Protocol Health and Safety Training Consolidated Logistics Strategic Planning Information Technology Ad Hoc

ORGANIZATION: Manassas Fire and Rescue Committee

RECOMMENDATION: Approve Disapprove Reviewed X See Comments

COMMENTS: Reports are due from the following committees and/or standing updates: Health and Safety

DISCUSSION (IF NECESSARY):

BUDGET/FISCALIMPACT:

CONTACT PERSON: Councilman Marc T. Aveni, Chairman[Melissa Heiderman, Administrative Coordinator, 703.257.8458]

FIRE AND RESCUE COMMITTEEAGENDA STATEMENT

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As of February 8, 2018

CITY OF MANASSASFIRE AND RESCUE COMMITTEE

Standing and Sub Committees

Health and Safety

Kevin Franzello, Battalion Chief (Chair) Manassas Fire and Rescue DepartmentTO BE DETERMINED Manassas Fire and Rescue DepartmentAmos Akers, Lieutenant Manassas Fire and Rescue DepartmentIan Pleet, Firefighter Manassas Volunteer Fire CompanyPeter Stein, Firefighter Manassas Volunteer Fire CompanyNancy Orndoff, Chief Greater Manassas Volunteer Rescue SquadGabriella Burnette, EMT Greater Manassas Volunteer Rescue Squad

Quality Assurance and System Protocol

Matt Fox, Lieutenant (Chair) Manassas Fire and Rescue DepartmentEva Rose, Medic/Firefighter Manassas Fire and Rescue DepartmentBen Page, Medic/Firefighter Manassas Fire and Rescue DepartmentValerie Kusterbeck, Medic/Firefighter Manassas Fire and Rescue DepartmentJohn Sakevich, Lieutenant Greater Manassas Volunteer Rescue SquadGabriella Burnette, EMT Greater Manassas Volunteer Rescue SquadBrandon Cox, Firefighter Manassas Volunteer Fire CompanyGary Orndoff, Chief Manassas Volunteer Fire CompanyDr. Danielle Pesce Operational Medical Director

Training

Jerry Smith, Battalion Chief (Chair) Manassas Fire and Rescue DepartmentDavid Halman, Captain Manassas Fire and Rescue DepartmentGary Orndoff, Chief Manassas Volunteer Fire CompanyJason Kendrick, Assistant Chief Manassas Volunteer Fire CompanyAdam Sampiller, EMT Greater Manassas Volunteer Rescue SquadNancy Orndoff, Chief Greater Manassas Volunteer Rescue Squad

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As of February 8, 2018

CONSOLIDATED LOGISTICS

Mark Nary, Battalion Chief (Chair) Manassas Fire and Rescue DepartmentZach Grinder, EMT Greater Manassas Volunteer Rescue SquadAJ Shillingburg, Firefighter Manassas Volunteer Fire Company

STRATEGIC PLANNING SUB-COMMITTEE

Rob Clemons, Chief (Chair) Manassas Fire and Rescue DepartmentTodd Lupton, Deputy Chief Manassas Fire and Rescue DepartmentNancy Orndoff, Chief Greater Manassas Volunteer Rescue SquadPete Rockx, President Greater Manassas Volunteer Rescue SquadGary Orndoff, Chief Manassas Volunteer Fire CompanyTripp DeRamus, President Manassas Volunteer Fire CompanyJames Hartnett, Fire Marshal Manassas Fire and Rescue Department

Recruitment and Retention

Rob Clemons (Chair) Manassas Fire and Rescue DepartmentMatt Fox Manassas Fire and Rescue DepartmentCailean Roche Manassas Fire and Rescue DepartmentRandy Cusick Greater Manassas Volunteer Rescue SquadLeo Carbone Greater Manassas Volunteer Rescue SquadDebbie Colby Manassas Volunteer Fire CompanyMark Failer Manassas Volunteer Fire Company

Rescue Engine Workgroup (Jul 2015) (will be disbanded soon)

David Halman, Captain (Chair) Manassas Fire and Rescue DepartmentWilliam “Jerry” Smith, Battalion Chief Manassas Fire and Rescue DepartmentKarl Sampson, Master Technician Manassas Fire and Rescue DepartmentDonald Brown, EMT Greater Manassas Volunteer Rescue SquadGary Orndoff, Chief Manassas Volunteer Fire Company

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As of February 8, 2018

Ambulance Specification Workgroup (Feb 2017) (will be disbanded soon)

Todd Lupton, Deputy Chief Manassas Fire and Rescue DepartmentMatt Fox, Lieutenant Manassas Fire and Rescue DepartmentCailean Roche, FF/Medic Manassas Fire and Rescue DepartmentThomas Boyden, EMT Greater Manassas Volunteer Rescue SquadLeo Carbone, EMT Greater Manassas Volunteer Rescue Squad

Engine Specification Workgroup (Feb 2017) (will be disbanded soon)

Todd Lupton, Deputy Chief Manassas Fire and Rescue DepartmentDavid Halman, Captain Manassas Fire and Rescue DepartmentJoe Rose, Captain Manassas Fire and Rescue DepartmentJamie Jewett, Master Tech Manassas Fire and Rescue DepartmentGary Orndoff, Chief Manassas Volunteer Fire CompanyAJ Shillingburg, Firefighter Manassas Volunteer Fire Company

Information Technology and Management (Apr 2017)

Mark Nary, Battalion Chief - Chair Manassas Fire and Rescue DepartmentDave Burns, Director Greater Manassas Volunteer Rescue SquadDrew McRoberts, EMT Greater Manassas Volunteer Rescue SquadTerry Norling, Firefighter Manassas Volunteer Fire CompanyMark Failer, Firefighter Manassas Volunteer Fire Company

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If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.

MEETING DATE: March 8, 2018

TIME ESTIMATE: 5 minutes

AGENDA ITEM TITLE: Incident Reporting

DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE:

February 8, 2018December 21, 2017November 16, 2017October 19, 2017September 21, 2017August 17, 2017July 20, 2017May 18, 2017April 20, 2017March 16, 2017February 16, 2017

January 19, 2017December 15, 2016November 17, 2016October 20, 2016September 15, 2016August 18, 2016July 21, 2016June 16, 2016April 21, 2016March 17, 2016February 18, 2016January 21, 2016December 17, 2015

SUMMARY OF ISSUE/TOPIC:

There has been an issue with units responding on emergency incidents but not completing incident reports. These reports are legal documents, accounts of what happened at an incident; they are often requested by the citizen/business that was affected.

ORGANIZATION: City of Manassas Fire and Rescue

RECOMMENDATION: Approve Disapprove Reviewed X See Comments

COMMENTS:

DISCUSSION (IF NECESSARY):

Update only

BUDGET/FISCALIMPACT:CONTACT PERSON: Deputy Chief Todd Lupton

(703) 257-8458

FIRE AND RESCUE COMMITTEEAGENDA STATEMENT

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If Committee Members have questions, you are urged to call the staff person who prepared this agenda statement prior to meeting.

MEETING DATE: March 8, 2018

TIME ESTIMATE: 10 minutes

AGENDA ITEM TITLE: FS 521 Update

DATE THIS ITEM WAS LAST CONSIDERED BY COMMITTEE:

Monthly

SUMMARY OF ISSUE/TOPIC:

New Fire Station 521 (CIP P-022) is moving forward. City Staff has been working with the architect on land and building design. An advisory group has also been established to help address member inquiries and comments.

ORGANIZATION: Manassas Fire and Rescue Department

RECOMMENDATION: Approve Disapprove Reviewed X See Comments

COMMENTS: Chief Clemons was asked to provide an update on the project status to the FRC each month until completion of the project.

A community meeting was held on March 21, 2017 at Round Elementary School.

A community meeting was held on July 19, 2017 at City Hall.

Due diligence began in July 2017.

In September 2017, the Planning Commission approved Comprehensive Plan Amendment #2018-01, which found the proposed Dumfries Road location consistent with the City Comprehensive Plan.

Land Sale was completed in October 2017. Sign is now on display at site.

Building design concept presented to City Council and then during a community town hall meeting in February 2018.

DISCUSSION (IF NECESSARY):

BUDGET/FISCALIMPACT:

CONTACT PERSON: Chief Rob Clemons(703) 257-8465

FIRE AND RESCUE COMMITTEEAGENDA STATEMENT

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CITY OF MANASSASFIRE AND RESCUE COMMITTEE

APPENDIXAppendix A: Fuel Report (January 2018)

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