City of Lewiston 2013 Proposed Municipal Budget Summary

8/2/2019 City of Lewiston 2013 Proposed Municipal Budget Summary

1/252

PROPOSED MUNICIPAL BUDGET

City of LewistonFISCAL YEARJuly 1, 2012- June 30, 2013CITY COUNCIL

Robert E. Macdonald, Mayor John T. Butler, Jr., Ward IDonald A. D'Auteuil, Ward IINathan L. Libby, Ward III

Doreen M. Christ, Ward IVCraig 0. Saddlemire, Ward V

Mark A. Cayer, Ward VIRichard R. Desjardins, Ward VII

Edward A. BarrettCity Administrator Phil NadeauDeputy City AdministratorHeather A. HunterFinance Director/Controller


2/252

TABLE OF CONTENTSPAGE

BUDGET MESSAGE .............................................................................................................................................................GENERAL FUND REVENUESRevenues by Source ........................... ................................................................................... ..... ..........................................1GENERAL FUND EXPENDITURES

BUDGET SUMMARY BY FUNCTION ................. .... ............ ........................................ .. ...................... ........................... .......7BUDGET SUMMARY BY CATEGORY .............................................................................................................................. 8Legislative ....................................................................................................................................................................... 11City Council .............. ............................................................................................... ... .. ................................ ....................... 12

Executive .......................................................................................... .. .................. ............................................................... 13Mayor .................................................................................................................................................................................. 14City Administrator ..................................................................................................................................... ...........................15Economic Development. ................................................................................. ... ...... ............. .. .. ........................................... 17Legal. ................................................................................................................................................................................... 20City Attorney ........................................................................................................................................................................21Clerk & Elections ................................................................................................................................................................. 22City Clerk ............................................................ .......... ......................................... ........ ................ ...................................... 23Elections.............................................................................................................................................................................. 25


3/252

PAGEFinance Department ............................ ........ ..... ..... ..... ................... ...................................................................................... 27Finance Administration ...................... ......... ..... ...... .... .......................................................................................................... 28Purchasing .................. ........ .................................................................................. ...................................................... .... .. ..30Accounting & Auditing ....... .... ..... .... ....................... ...... .... .. ... .. ......................................................... ..... ............................... 32Treasurer & Tax Collector ......... ...................................................... ............................................. .. .... ... ....... .......................34Central Services ............. ....... ............................................................................................................. .. ........................ ... .... 36Management Information Services .............................................. ....................................................................... .... ... .. ..... ...38Assessing ...................................................................................................... ......................................................................42Human Resources ........................... ........ ....... .... ... ............................................................................. .... .... .........................45General Government Buildings ....................................................................................................... ....................................49City Hall ............................................................................ .. ..... ........ ..... ................................. .. .. ... ............ ................ .... .. ..... 50Violations Bureau ....................... .... .. ............ .. .. ................................................................................................................... 53Oak Street Parking Facility .................... .... .. .......... ... .............................. .. .. .................................................................. ....... 55'Canal Street Parking Garage ............................................... ..... ... .. .. ..... ........ .. ................................................... ........... .. ... .57Chestnut Street Parking Garage ........................ .............................. ........................................ ... .... ... ..... ... .. ...... .. ....... ....... .58Southern Gateway Parking Garage ...... .... ..... ... .. ... ......... ... ........ .......... ................................ .......... ................ ......... .. .. ......... 59Lincoln Street Parking Garage &Administration .... ..... ... ....... ... ... ...................................................................................... 60Police Department ......................................... .. .... ............ .................................... ..... .. .. ... ....................................................62Police Administration ........................................................................................................................................................... 64Criminal Investigation Division (CID) ..... ..... ... ....... ............................................................................................................... 66Patrol .......... ... .... .................................... .. .. ......... ... .............................................................................................................. 69Support Services Division . .... ...................................................................................................................... .. ..... ... .. .... ........74Police Building ......................... ... .............................. .. ................................ .. .................................. ....... ..............................76Animal Control Officer ................ ..... .................................................................... .................................................. .... ...... ... .78


4/252

PAGEFire Department ................................................. ... .. .................................. ............................................................ ......... .....79Fire Administration ................................................................................ ...... ..... ................................................... ..... ....... .....81Fire Fighting .................................................. .... ................. ..... ......... ....... ................ .............................................................83Fire Communication ........ .................................................... ........... ................... ...... .................................. .. ........................90Fire Prevention ........................................................................................................................ ... ........ .. ....... .. .... ..................92Fire Stations ...... ... ... ........................................... ....... .... .... ............ ... ................. ..... .............................................................94Code Enforcement &Planning ..................................................................... ........ .........................................96Joint Lewiston/Auburn Emergency Operation Center (EOC) ................................................ ...................................... .... .. ..99Public Works/Public Services .. .......................................................... ...... .......................................................................... 101Public Services Administration ........................................................................ .. ....... ..................... ... .. ......... ... .. .................103Engineering ... .... .... .. ..... ... ... ......... ....... .... ....... .................................................................................................................... 105Highways .. ................................................................................... .. .......... ...... ..... .. ........ ..... .. ......................... .... .................108Snow Removal .................................... ... .. ......................................................................................................................... 113Sidewalks ................................................................................................................ ..........................................................115Street Lighting ......... .. ......................... .... ............. .... ...... .... ... .............................................. ........ ... .. ... .. .. ..... ...... .......... .... .. 117Waste Collection ... ... ........ .. .... ........................................................................................................................................... 120Waste Disposal ................................................................................................. .................... ....................... ...... ... ............ 121Recycling ...................................................................................... ...... ...... ..... .. ........ ..................................... .... ... ..............125Landscaping &Tree Work ................ ......................................... ... ....................... .... ................................ ..........................126Hydro-Electric .................................................................... .. ........................................... ...... ........................... .. ................129Municipal Garage ............................. .......................... .......................................................................... .............................131Public Buildings Administration ............. ..................... .... .. .. ...... ................................................ ... ... ...................................134Public Works Buildings ...................................................................................................................................................... 136City Owned Parcels ........................................................................................................................................................... 138


5/252

PAGE

Social Services Department .............................................................................................................................................. 139Social Services Administration .............................. ... ................................ ..................................... .. .. .. .. .. .. .... .................... 140Social Services .................................................................................................................................................................. 142Recreation Department ..................................................................................................................................................... 143Recreation Administration ..... .............................................................................. ........................................................... ...144Recreation Programs ......... ............ ............ ...... ..... .. ............................. .... .... ... .. .... .. ... ................. .. ..... ...............................146Armory ...... .. ..................................................... .. .. ..... .................................................................. ...... .. ..... .......... .. .............. 149Multi-Purpose Center Building ............................................................. ........... ................................. ..................................152Senior Citizens ................................................. ... ..... .... ... .... .. ....... .................................................................................... .153Library Department. ................................................................................................. .......................................................... 154Library Administration ........................................................................................................................................................155Circulation ................................................ ... ........ ........................ ... .. .......... .. ............................... ......... ........ ..... ..... ........... 157Technical Services/Catalog .............................. ... .. .. ............. ...... ...... .................... .... ......... ... ......... .... ... .. ... ... .. ...................159Library Building.................................................................... .. ...... .. .................................................................................... 161Urban Redevelopment. ......................................................................................................................................................164Lewiston Mill Redevelopment Corporation ...................................................... ................................................... ... ... ......... 165Debt Services .. .. ............................................................. ..... ........ .................................................. .... ... .............................166Debt Service Principal ...... .. ...... ........... ....... ............................................... ... ............................................................ ... .. ....167Debt Service Interest ................................... .. ... .......................................... .. ... ....... ..... ...... .... ............... ...... .......................168Paying Agent Fees .............................................. .. ..... .. .... .. ........... .. ... ................................................................ ... ............ 169


6/252

PAGEIntergovernmental. ......................................... .... ...... ....... .... ........................................................ .. .. .... ........ .... ................... 170L-A Airport ........................................................ .......... ... .. ...... .................................................................................. ........ ..171Transi t Subsidy .......... ........................................................ ..................... ...... ....................... ... .... ... .. .................................. 1729-1-1 Committee ........... .... .................. ..... .. .. ..... ................................ ... ................................... ................ .. .. ... ........ ....... ..... 173County Government .......................................................................... ......... .................... ................................................... 174Miscel laneous .............. ............................ .... .. ... .. ................... .... ....... ... ....... ........ .. ..... .... ..... ............................................... 175Private & Parochial Schools .................................................................. ...... ... ....... .... ........................................................ 176lnsurances ..................... .. ..................... ................................................................................................................. ... .. ... ....177Retirement .... ... ..... .......................................................................................................................................................... ...178Workers' Comp. &Unemployment Insurance ............................................................................ ........ ............................... 179Municipal Dues &Donations .. ... ....... ... ........................... .................................................................. ....... ..... ....... ...... ....... .180Tax Sharing -Auburn ........................................................................................................................................................ 183Reserve for Salaries ..........................................................................................................................................................184Contingencies .......................................... ..... ... .................................. ....... .. .... ........ ................................ ........ ... ... .. ... ...... .. 185Other Miscellaneous ..... .......................................................................................... ..... ... ................................................... 186ENTERPRISE FUNDWater Division .... .. ............................. ... ......... ... ........................................................... ....................................... .. .. ........... 188Sewer Division .................................................................. ... ......... .. ... ... ... ..... .... ................................................................. 202Storm Water Division ....................................... ...... .. ........ ... ................................................... ...... .. ... ... ... .......... ..... ............215


7/252

Lewiston*****ll-AmericaCity, I '2007March 29, 2012

City of Lewiston, ExecutiveDepartmentEDWARD A. BARREnCity AdministratorPHIL NADEAUDeputy City Administrator

Honorable Mayor and Members of the City Council:

lfsHappeningHere!L !WIS TO N A U I U IN

The attached budget is submitted in accordance with the applicable provisions of theCity Charter. While it presents a complete spending plan for the coming year and couldbe adopted as presented, it should more appropriately be seen as a starting point forreview and deliberation and as a vehicle for the presentation and discussion ofnumerous issues. To that end, this discussion highlights significant changes to thecurrent year's budget and addresses some of the on-going fiscal and operationalchallenges the City faces over the coming year.FISCAL CLIMATEWe continue to confront a challenging fiscal climate. While the overall economy hasbegun to show slow signs of recovery, that recovery is not yet reflected in governmentalrevenues, especially at the local level. The impact of the economy on state revenuescoupled with on-going state policy decisions that disproportionately reduce the revenuesit shares with local governments (and, in some instances, shift state costs to localities),continue to negatively affect the City's finances. The economy has also led to increased


8/252

reimbursement from the State,. our best guess estimate of the impact of anticipatedchanges in the state Temporary Aid to Needy Families (TANF) program. Excluding thisrevenue, all other non-tax revenues have decreased by about $48,000 or 0.4%. This isa significant improvement over the last two fiscal years where non-tax revenue declined15% and 5% respectively.Significant revenue declines include: $105,000 in electricity generation due to the failureof the last generator on the canal system; $45,000 in building permits reflecting thecontinued slow construction economy; and $25,000 in the sale of timber based on theareas to be harvested in the coming year.These declines are offset by increases in State revenue sharing ($49,000); Lincoln StreetParking Garage Revenues, reflecting a full year of operation ($54,000); Landfill TippingFees ($30,000); and a $25,000 increase in Auto Excise taxes.

Revenue Budget Comparison7 0 0 0 0 0 0 ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - . 6000000 + - - - - - - - - - - - - - -50000004000000 +- - - - - - - - - - - - - -300000020000001000000

0. < . . ~ . J , . ~ O i J {rJe '0+(j~ e':J 0

.,.fJe 0" '!!


9/252

others may increase them, some substantially. For budgeting purposes, we haveassumed that 25% of the TANF families that are reaching the state imposed 60 monthlimit on benefits will transfer to our General Assistance program. This represents anexpenditure increase of over $830,000. Under the current reimbursement formula, thestate will fund 90% of this increase. The Governor has proposed eliminating the 90%reimbursement. Should this happen, the City will lose over $330,000 in revenue.It is likely that issues involving General Assistance will be resolved prior to adopting theCity's budget. This should allow us to make the necessary adjustments, at least to theextent that accurate estimates of state policy changes can be made.GENERAL FUND BUDGET

The proposed General Fund expenditure budget of $44,323,456 represents a 3.8%increase from the current year. A major factor is the $832,950 increase in GeneralAssistance related to TANF changes. Excluding this, the General Fund expenditureincrease is reduced from $1.6 million to $778,000, or 1.8%.Major Budget FactorsA number of other factors affect the General Fund expenditure budget increase of $1.6million.The single largest expenditure increase is for capital outlay, which is proposed at over$1.5 million, an increase of just over $1 million from the prior year. This represents astart toward addressing the underfunded capital equipment and maintenance issues thatresulted from the severe budget restraints of recent years. Of note, street paving isfunded at $567,000. While this still represents only about 50% of annual need, it is amajor increase over FYll's $249,000 and FY12's $0. Similarly, funding for vehiclereplacement is also proposed to increase to slightly over $199,000, up from this year's$278,500. Finally, a large number of prior year deferred maintenance items have beenincluded in the budget. Attached you will find a listing of all funded and unfunded


10/252

continue current transit service levels. Of note, LA Transit has also requested $40,000to fund a bus replacement reserve and $23,014 for Saturday service, neither of whichhave been included in the proposed budget. A recommendation from the Joint AgencyBudget Committee should be available to the Council shortly.Debt ServiceNext year's General Fund debt service will decline by $300,000 from this year and over$650,000 from FYll. This has been accomplished due to this year's refinancing of theCity's pension obligation debt, refinancing a variety of other bond issues at favorablerates, efforts to limit the amount of new General Fund debt issued, and the favorableinterest rate achieved in our most recent bond sale. We should all take great pride inthis accomplishment, reflecting as it does a commitment on the part of both the Counciland management to address the municipal debt service burden. Special thanks go toFinance Director Heather Hunter for her work on refinancing the City's pension andother debt.Expenditure ReductionsThe proposed budget recommends reductions totaling $3.98 million, or 8.2%, from theamounts requested by the City's various departments. In general, we have attemptedto make reductions that will have no immediate impacts on the services the Cityprovides to our citizens.

Increase/Decrease in Recommended Budgets1200000 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~ 1 0 0 0 0 0 0 + - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~

800000 +--------------------


11/252

TANF clients transferring to General Assistance. Please note, however, that significantuncertainty remains. The other major reductions tend to be in capital requests, the twolargest of which are street paving ($521,000) and vehicle replacement ($452,000).The proposed budget does not recommend eliminating currently filled positions. It doeseliminate a position in the City Clerk's Office which has been vacant and frozen for sometime and Phase III of the reorganization of the Finance Department reflecting ananticipated retirement next budget year.

Expenditure Budget Allocation

2.3%

3.3%

School Department

aG.Gvt

CFirecOther S ; ~ f e t y Pub Works/Serva soc. Servicesc u l t u r ; ~ l & Rec

CDebt Servicelntergov. RetirementC l n s u r ; ~ n c e s C Other Misc.


12/252

Notable requests include: transit bus replacement ($40,000); Gas Light Park contractedmaintenance ($29,000); expanded Saturday bus service ($23,014); Sunday library hours($21,570); spring brush clean-up ($10,500); and facility management software($11,000). These and other smaller requests total to $160,859.Capital RequestsGeneral Fund Departments requested slightly less than $2.9 million in operating capitalexpenditures. These generally represent smaller capital items or on-going capitalpurchases such as fleet replacement. Of this amount, $1,577,393 is recommended, a$1,070,000 increase from the current year. This is in line with our efforts , o movecertain capital expenses back into the operating budget and begin to deal with thebacklog of capital maintenance and replacement items that have been deferred in recentyears. As noted earlier, while significant increases are included for street paving andvehicle replacement, both of these accounts remain underfunded.Other notable unfunded or reduced capital requests include: street paving ($521,000);vehicle replacement ($408,000); Armory improvements ($102,100); Lisbon Streetdecorative lighting wiring replacement ($32,500 - 50% cut); Franklin Pasture Trackrepairs ($25,000); electronic message board ($25,000); City Hall Pine Street step repairs($20,000); and Council Chamber sound system replacement ($15,000). A complete listof all funded and unfunded capital requests is attached. Please note that many of theunfunded items should be funded when the economy and the City's fiscal posturefurther improve.LCIPGeneral Fund departments also requested approximately $4.2 million in major capitalexpenditures for the coming year in the Lewiston Capital Improvement Program recentlyadopted by the Council. Of this, approximately $1.3 million was recommended forfunding from the operating budget and $2.9 million from bond proceeds.The proposed operating budget funds $649,400 of the requested $1.3 million in


13/252

tax base due to new value. The state has set the income growth factor for next year at1.43%, a decrease from the current year's 1.66%. The property growth factor, basedon new property added to our tax rolls for FYll (the prior tax year is used for thispurpose), is 1.87% compared to this year's 1.62%. In total, therefore, the City'sproperty tax levy could increase by 3.30%, about the same as last year's 3.28%.L.D. 1 also allows us to adjust for any net decrease in Municipal Revenue Sharing orincrease in Revenue Sharing greater than the L.D. 1 growth percentage. The Cityexperienced an $82,480 increase in Municipal Revenue Sharing over and above the3.3% growth limit between calendar years 2010 and 2011, the allowable measuringperiod. As a result, this amount must be subtracted from the LD 1 limit.The City has operated below the L.D. 1 limit in prior years and the formula allows futurelevy increases to be netted against prior levies that have been under the limit. Takingall of this into consideration, the L.D. 1 levy limit for FY13 is $35,303,285. The proposedlevy of $28,542,158 (city only) is $6,761,127 below the L.D. 1 limit.GNP-IPD

Section 6.06 (f) of the City Charter requires that the percent increase of the City budgetnot exceed the percent increase in the Gross National Product Implicit Price Deflator forthe 12-month period ending September 2011. The percent increase in the GNP-IPD forthis period is 2.062%, slightly above last year's 1.325%. The percentage increase in theoverall proposed City budget (City & School) is 3.79%, or 1.728 points above the GNPIPD limit. I f the final approved budget exceeds the 2.062% limit, the City Council willhave to waive this limitation by a super majority vote. To reduce the budget to staywithin the limit would require total expenditure reductions of about $1.65 million.County TaxThe County tax is proposed to increase 2.6% to $2,315,399. This increase is the resultof a somewhat higher County budget and growth in the percentage of county wideassessed value attributable to Lewiston.


14/252

the City increase is a direct result of the anticipated additional TANF expendituresdiscussed above.We also anticipate that our assessment ratio will increase from 85% to 88%, increasingthe homestead exemption by $300 to $8,800. Given this, an owner occupied homevalued at $75,000 would see a $4.84 annual property tax increase; a $150,000 homewould see $19.09; and a $250,000 home would see $38.09.ENTERPRISE FUNDSThe City operates three enterprise funds - Water, Sewer, and Stormwater. Thefollowing provides a summary of each fund's revenues, expenditures, net operatingresults, and cash balances projected to June 30, 2013.

Fund

WaterSewerStorm water

OPERATING SUMMARYENTERPRISE FUNDS

Revenues Expenditures Net$4,527,5855,042,6152,441,600

4,765.3895.160,7782,374,755(237,804)(118,163)66,845

Projected FY13Ending Cash(19,735)231,73194,145

We anticipate Water will end the current year with a $218,069 cash balance. I t isprojected, however, to operate at a deficit of $237,804 next year, about a 5% shortfall.The beginning cash balance will just about cover the anticipated FY13 deficit. As aresult, it will not be necessary to seek a water rate increase, although one will be likelyin FY14.

of


15/252

year at $384,611 and is projected to end the year at $218,069. Note that Lewiston'swater rates remain among the lowest in Maine.

$A OO

$350

$300

$250

Quarterly Water Rates for 2,000 CF ("'15,000 Gallons)(Data From PUC Website Mar.19, 2012)

(I /uburn:;; S4l .67 I$200$150 Bangor" S51.91 I/ Portland =S60.30 Ij L __,-.. I .1.f "'i i s $50 .96 -I S6l.SO

$100

$50

$


16/252

Sewer revenue is projected to decline by about $50,000 (1.0%), and expenditures areprojected to increase by $130,000 (2.6%). This increase is almost totally due to a$207,000 increase in debt service associated with our continuing combined seweroverflow control projects, most particularly those focused on separation in the BatesCollege area aimed at eliminating street and basement flooding. With the exception ofemployee benefits which are up $23,000 (9.0%), all other expense categories are down.Several bond projects are proposed for the coming year. These include: sewer linerehabilitation ($325,000); interceptor line inspection and rehabilitation ($200,000); andthe Oak Street ($550,000) and Jepson Brook ($1,000,000) separation projects.Stormwater UtilityThe Stormwater fee was also last increased in May 2010. While the utility showed apositive cash flow in 2011, we estimate that it will lose $165,319 in the current year.Without a rate increase, this annual loss would increase to $224,000 by the end of FY13.As a result, we are proposing a 12% rate increase that will allow the utility the incomenecessary to cover its expenses in FY13. For the average homeowner, this represents$5.28 per year or $1.32 per quarter.Overall utility revenues will increase by $206,000 or 9.21% (recognizing that the rateswill be phased in beginning with July's bills). Expenses will increase by about $38,000 or1.6%. Payroll is down $24,000 (4.7%); benefits down by$15,000 (5.6%); and capitaloutlay down $121,250 (78.2%). Debt service shows the highest increase at $143,316(14.9%) due to the on-going sewer separation projects. Other operating expenses areup $55,726 (12.84%).LCIP capital projects include the Oak Street ($550,000) and Jepson Brook ($1,000,000)separation projects, Hart Brook Water Quality Restoration ($100,000), and the JepsonBrook Drainage Channel Study ($100,000).


17/252

partially let alone fully restored in the near term. I t is more likely that the revenuesharing we will see in the future will be the result of annual legislative decisions than ofstatutory formula. In effect, what was once ours by "right" will now be an annualappropriation for which we must compete with numerous other demands and priorities.Many questions remain as to the future of the General Assistance program. Ofparticular concern is the proposal to eliminate the 90% reimbursement to heavilyimpacted communities such as Lewiston. I f we are reimbursed at only the 50% level,our taxpayers may be asked to pick up an additional $490,000.While we will see an increase in state support for schools in the coming year, thissupport falls far short of the 55% standard set by a voter referendum adopted someyears ago. While the School Department wisely held back a portion of Recovery Actfunds to help in the FY12 budget, that $700,000 will not be available in FY13 and theDepartment is projecting to use almost $1.2 million in fund balance in the coming year.We may also be faced with the challenge of meeting required local share in the future.On a more positive note, the proposed budget continues to move the City toward amore sustainable fiscal footing through the steps that have been taken to manage ourdebt, moving additional recurring and minor capital items into the budget, andcontinuing our policy of relying on current revenues for current expenses.The City's financial and budgetary situation reached bottom in FYll, began to stabilizein FY12, and is expected to continue to do so in FY13. I f the economic recoverycontinues and gains momentum, we will begin to see an upturn in state and localrevenues and an increase in private investment in buildings, equipment, andemployment. In the interim, and even if the economy continues to improve, we mustcontinue to take steps to control expenses and become more efficient while maintainingorganizational effectiveness.CONCLUSIONThe annual budget is the primary policy document produced by the City each year. Our


18/252

budget. In particular, Finance Director Heather Hunter and her staff have beeninstrumental in performing the detailed work necessary to produce a complete andaccurate proposal.I look forward to the coming Council review process and to working with you to adopt aFY13 budget which meets the needs of our community. As always, your staff and Istand prepared to assist you in this effort.

Edward A. BarrettCity Administrator


19/252

DepartmentMISMISHRCity HallCity HallViolationsViolationsOak St PGEngineeringEngineeringHighwayHighwayHighwayHighwayHighwayHighwayHighwaySidewalksSt. LightingWaste Disp.Waste Disp.LandscapingLandscapingLandscapingM. GarageM. GarageM. GarageM. Garage

City of Lewistoncapital Projects Remaining

FY2013 BudgetDescription Amount

MS Office 2010- 40 @ $350 14,000.00PC's- Replacements- 36 @ $800 28,800.00Wcomp Equipment 1,500.00MIS Fire Suppression System 9,000.00Waterproof Building 25,000.00Heating Conversion 9,000.00Carport Insulation Project 3,000.00Emergency Batte ry Replacement 7,000.00Plotter, Scanner, Copier & related software 2,500.00Automated Survey Instrument 6,250.00Safety Straps 1,000.00Crack Sealing Program 30,000Street & Pavement Inventory Modules 6,000ATRC Main St Study Update 10,000Lincoln Street Alley Bridge Removal 25,000Street Maintenance 567,000.00Guardrails 3,000.00Local share for East Ave. & College Ave. 19,550.00Rewiring Lisbon St. Lights - 1/2 32,500.00Rolloff Containers- 1- 48 cyd 12,000.00Landfill drainage & cover system 17,500.00Kennedy Skate Park Concrete Patch & Fill 29,000.00Pool Vac Replacement 3,800.00Franklin Pasture Tennis Courts 24,900.00One -Plow Sander Truck 145,000.002 -1/2 Ton Pickup Trucks 45,000.00

3/4 ton pickup truck with plow 34,000.00Ten Wheel dump truck with plow and sander 205,000.00

Total PC's in City- 313 - 11.5%

replaces grader


20/252

City of LewistonCapital Projects Cut

FY2013 BudgetDepartment Description

Elections Voting BoothsCentral Services Postage MachineMIS Various Unspecified Dept. RequestCity Hall Security CamerasCity Hall Pine Street Granite Steps Repl.City Hall Second Floor- Floor ReplacementCity Hall Council Chambers Sound SystemCity Hall Rubber Stair Tread CoversHighway Message BoardHighway Street MaintenanceHighway GuardrailsSt . Lighting Rewiring Lisbon St . Lights - 1/2Waste Disp. Rolloff Containers- 1- 48 cydLandscaping A Kifco water reelLandscaping Fifty-fifty program & Tree Replacement ProLandscaping Christmas Tree Moving PrepLandscaping Franklin Pasture TrackM. Garage Sidewalk SweeperM. Garage 1 ton 4 x 4 Dump with plowM. Garage Core AeratorM. Garage Top dresserM. Garage Pavement sawM. Garage Vacuum SweeperM. Garage Misc. small equipment

Amount5,000.006,500.009JOO.OO7,500.00

20,000.003,000.00

15,000.003,500.00

25,000.00521,000.00

2,500.0032,500.0012,000.007,000.005,000.001,000.00

25,000.00103,000.00

50,000.008,000.00

14,000.0017,000.00

255,000.005,000.00


21/252

DepartmentFinanceFinanceLibraryLibraryLibraryLibraryMISMISMISMISlntergovern.lntergovern.PW BuildingsCity HallW. CollectionW. CollectionLandscapeLandscapeSnow Removal

City of LewistonNew Program or Services

FY2013 Budget

DescriptionIn-service Training National ConferenceThe Institute fo r Public Procurement MembershipIn-service Training National ConferenceEnergy Star Program RatingPart-time Employees Longevity StepSunday Hours of OperationCellphone & Data Plans fo r all MIS StaffAircards fo r Code Enforcement LaptopsMicrosoft Skillsoft Suite TrainingCrystal Report TrainingTransit- Expanded Saturday HoursTransit- Bus Reserve FundFacilities Management SoftwareEnergy Star Program RatingSpring Cleanup Event- Expanded Saturday HoursSpring Cleanup Event- Brush Clean-upDowntown FlowersGas Light Park- Contractual MaintainedSandboxesTotal New Requests

Amount2,000.00330.00

1,900.001,500.001,545.00

21,570.002,520.003,600.002,700.003,580.00

23,014.0040,000.0011,000.001,500.001,000.00

10,500.003,000.00

29,000.00600.00

160,859.00


22/252

Municipal Budget44,500,00044,000,00043,500,00043,000,000 - - - ~ ' - - -----42,500,00042,000,000

41,500,00041,000,000

FY2008 FY2009 FY2010 FY2011 FY2012 FY2013Prop.


23/252

City of Lewiston Tax Rate35.00

30.00..... .......

....... ..... ..... .......... .....

.... .......... ...... ..........

25.00.... .... ....

.... .... .... ........ "' ..... ..... ... ................ ..... .... ......... ....

20.00

15.00

10.00

5.00

T I I I I I I


24/252

Number of City Employees420 ~ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

400

380

360 - - ---340

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012


25/252

State Revenues Sources6,000,000

5,000,000 - ..-""--

-_/.-4,000,000 -- -

3,000,000

2,000,000

1,000,000

---- 0

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011

----

Est. Bud.2012 2013

i h w a y - Revenue Sharing


26/252

City of LewistonL.D. 1 Spending Limit

FISCAL GROWTH OVER/YEAR FACTOR LEVY LIMIT UNDER2013 3.30% 28,542,158 35 ,303,285 (6,761,127) Preliminary2012 3.53% 27,779,910 34,255,339 (6,475,429)

2011 3.06% 27,413,987 32,854,154 (5,440, 167)2010 3.56% 26,750,507 30,751,235 (4,000,728)2009 3.94% 25,712,788 29,224,800 (3,512,012)2008 5.69% 25,532,124 28,116,991 (2,584,867)2007 9.85% 24,139,357 26,603,265 (2,466,908)2006 5.58% 23,219,449 24,217,811 (998,362)


27/252

Social Services Ten Year Funding History

Administration General AssistanceBudget Expense Budget ExpenseProposed FY2013 $ 196,937 $ 1,908,220FY2012 $ 155,525 $ 160,014 Estimated $ 983,450 $ 1,046,700 EstimatedFY2011 $ 149,342 $ 151,874 $ 1,075,150 $ 947,400FY2010 $ 186,559 $ 187,704 $ 559,850 $ 893,600FY2009 $ 184,155 $ 182,490 $ 505,890 $ 583,416

FY2008 $ 181,555 $ 180,451 $ 482,000 $ 453,755FY2007 $ 181,755 $ 162,114 $ 501,050 $ 473,050FY2006 $ 149,108 $ 153,425 $ 383,650 $ 455,434FY2005 $ 171,909 $ 159,830 $ 309,850 $ 383,150FY2004 $ 154,832 $ 169,884 $ 303,100 $ 352,350FY2003 $ 174,642 $ 180,926 $ 339,550 $ 321,350


28/252

Estimated General FundMunicipal Property Tax Rate Calculation- as of 3/22/12

2012 and 2013 WithoutTANF ImpactFY 12 FY 13 $Change %Change FY 13

City ExpensesOperating Expenses 31,530,741 33,406,589 1,875,848 5.95% 32,573,639County 2,256,622 2,315,399 58,777 2.60% 2,315,399Debt Service 8,925,324 8,601,468 (323,856) -3.63% 8,601,468Total City Expenses 42,712,687 44,323,456 1,610,769 3.77% 43,490,506

School ExpensesOperating Expenses 48,113,482 50,255,394 2,141,912 4.45% 50,255,394Debt Service 4,401,367 4,259,370 (141 ,997) -3.23% 4,259,370Total School Expenses 52,514,849 54,514,764 1,999,915 3.81% 54,514,764

Total Expenses 95,227,536 98,838,220 3,610,684 3.79% 98,005,270Less: Non- Tax Revenues

City 12,676,155 13,465,899 789,744 6.23% 12,716,244Use of Fund BalanceSchool 35,720,033 36,994,581 1,274,548 3.57% 36,994,581Use of Fund Balance 704,050 1,179,417 475,367 67.52% 1,179,417

Total Non-Tax Revenues 49,100,238 51,639,897 2,539,659 5.17% 50,890,242Proposed Tax Levy

City 27,779,910 28,542,158 762,248 2.74% 28,458,863School 16,090,766 16,340,766 250,000 1.55% 16,340,766County 2,256,622 2,315,399 58,777 2.60% 2,315,399Overlay 420,000 420,000 0.00% 420,000


29/252

Fiscal Year 2013 BudgetRevenue SummaryAccount Account Descr iption FY2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013Number Actual Actual Budget Es t. Revenues Dep t. Es timate Adm. Recom. CC Action

41550-311 0000 Current Real Estate Taxes 36 ,984,947 38,396,515 39 ,892,492 37 ,890,700 0 0 041550-3110001 Homestead Exemption 861 ,338 664,921 723,347 704,327 0 0 0Total Real Estate Taxes 37,846,285 39,061,436 40,615,839 38,595,027 0 0 041550-3130000 Current Personal Property Taxes 5,123,696 4,980,540 5,102,142 4,336,820 0 0 041550-3130001 BETE Reimbursement 774,205 797,149 941 ,060 941 ,060 0 0 041550-3130103 Delinquent Pers. Property - 2003 197 0 0 0 0 0 041550-3130104 Delinquent Pers. Property - 2004 799 0 0 0 0 0 041550-3130105 Delinquent Pers. Property - 2005 2,114 0 0 0 0 0 041550-3130106 Delinquent Pers. Property - 2006 977 325 0 0 0 0 041550-3130107 Delinquent Pers. Property - 2007 48 0 0 0 0 0 041550-3130108 Delinquent Pers. Property - 2008 20,877 1,203 0 0 0 0 041550-3130109 Delinquent Pers. Property - 2009 99,566 11,168 0 4,711 0 0 041550-3130110 Delinquent Pers. Property- 2010 5,060 81 ,843 0 31,034 0 0 041550-3130111 Delinquent Pers. Property- 2011 0 0 0 69,041 0 0 0Total Personal Property Taxes 6,027,539 5,872,228 6,043,202 5,382,666 0 0 041550-3150101 Tax Liens- 2001 1,329 0 0 0 0 0 041550-3150102 Tax Liens- 2002 278 1,394 0 0 0 0 041550-3150103 Tax Liens- 2003 457 0 0 1,545 0 0 041550-3150104 Tax Liens- 2004 4,062 71 0 0 0 0 041550-3150105 Tax Liens- 2005 3,563 773 0 76 0 0 041550-3150106 Tax Liens- 2006 6,031 995 0 0 0 0 041550-3150107 Tax Liens- 2007 11 ,777 2,100 0 796 0 0 041550-3150108 Tax Liens - 2008 476,475 27,102 0 2,879 0 0 041550-3150109 Tax Liens- 2009 552,196 426,465 0 29,400 0 0 041550-3050110 Tax Liens - 2010 202,394 508,053 0 357,259 0 0 041550-3050111 Tax Liens- 2011 0 0 0 501,449 0 0 0Total Tax Liens 1,258,562 966,953 0 893,404 0 0 041550-3161000 Motor Vehicle Excise Tax 3,762,124 3,686,294 3,600 ,000 3,610,300 3,600 ,000 3,625,000 041550-3161500 Water Craft Excise Tax 17 ,867 17,409 17,000 17,000 17,000 17 ,000 0Total Excise Tax 3,779,991 3,703,703 3,617,000 3,627,300 3,617,000 3,642,000 041550-3191001 Interest on Taxes 187,924 152,860 140,000 140,278 140,000 140,000 0Total Interest on Taxes 187,924 152,860 140,000 140,278 140,000 140,000 0

Total General Property Taxes 49,100,301 49,757,180 50,416,041 48,638,675 3,757,000 3,782,000 0lncrease/(Decrease) Over Prior Year -46,634,041Percentage lncrease/(Decrease) -92.50%Percentage of Total Estimate 28.09% l


30/252

Fiscal Year 2013 BudgetRevenue Summary

Account Account Descr iption FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013Number Actual Actual Budge t Est. Revenues Dept. Estimate Adm. Recom. CC Action

41410-3211000 Amusement Device/Facilities 11,994 11,902 10,865 10,865 10,865 10,865 041410-3211500 Flammable Liquid Locations 2,716 2,844 3,174 3,174 3,174 3,174 041410-3212000 Food Service Establ ishmen ts 44,691 48,613 47,051 43,266 43,226 43,226 041410-3212500 Garage Sales 5,226 5,538 7,800 7,250 7,250 7,250 041410-3213000 Group Care Facilities 63 63 63 63 63 63 041410-3213500 Inn/Lodging/Boarding Houses 1,996 1,427 1,698 1,698 1,698 1,698 041410-3214000 Mobile Home Parks 2,510 2,420 2,530 2,530 2,530 2,530 041410-3214500 Peddlers/Secondhand Dealers 2,755 2,165 2,602 2,602 2,602 2,602 041410-3215000 Taxi Licenses 3,031 3,631 2,058 2,163 2,163 2,163 041410-3215500 Other Licenses & Permits 4,346 7,135 5,427 5,427 5,427 5,427 0

Total Business Licenses & Permits 79,328 85,738 83,268 79,038 78,998 78,998 042410-3221000 Building Inspector Fees 219,852 140,951 110,000 65,000 65,000 65,000 041410-3221500 Canine Registration Fees 5,173 6,684 4,800 4,897 4,897 4,897 04211 0-3222000 Concealed Weapons Permits 1,151 4,956 850 -2,500 850 850 042410-3222500 Electrical Licenses 33,468 28,316 28,000 25,000 25,000 25,000 04331 0-3223000 Excavation Permits 24,437 21 ,104 20,000 20,000 20,000 20,000 04331 0-3223050 Street,Sidewalk Occupancy Permits 2,587 5,971 2,800 5,400 5,000 5,000 04141 0-3223500 Fishing & Hunting Licenses 3,086 2,284 3,000 2,000 2,000 2,000 04141 0-3224000 Marriage Licenses 6,870 7,688 8,640 8,100 8,100 8,100 ; 041550-3224500 Motor Vehic le Registration Fees 77,649 74,543 81,000 67,500 69 ,000 69,000 041550-3224510 Mail In Motor Vehicle Reg. Fees 60 63 0 25 25 25 041550-3225000 Othe r Regis trati on Fees 13,107 -8,481 3,000 2,500 3,000 3,000 042410-3225500 Plumbing Fees & Licenses 13,484 18,337 16,000 15,000 15,000 15,000 0

Total Nonbusiness Licenses & Permits 400,924 302,416 278,090 212,922 217,872 217,872 0Total Licenses & Permits 480,252 388,154 361,358 291,960 296,870 296,870 0

lncrease/(Decrease) Over Prior Year -64,488Percentage lncrease/(Decrease) -17.85%Percentage of Total Estimate 2.2%

4281 0-3341500 Emergency Management Agency 9,740 4,358 11,736 0 0 0 044250-3342000 General Assistance Aid 515,673 541 ,356 604,995 661,920 3,699,945 1 443,150 04331 0-3342500 Highways-State Grants 400 ,253 429,924 420,000 420,000 420,000 420,000 0Total State Grants 925,666 975,638 1,036,731 1,081,920 4,119,945 1,863,150 0

School Aid 34,557,188 34,910,271 35,693 ,033 35,693,033 0 0 041550-3351 000 Snowmobile Registration 5,594 5,276 5,000 5,500 5,250 5,250 041550-3351500 State Exemption Reimbursement 28,728 28 ,915 28,000 29,910 29,675 29,675 0415 10-3352000 State Revenue Sharing 3,932,756 3,943,411 3,951,433 4,078,580 4,000,000 4,000,000 041550-3352500 State Reimbursement - Trucks 20,577 9,963 9,000 19,130 15,000 15,000 0 2Total State Shared Revenues 38,544,843 38,897,836 39,686,466 39,826,153 4,049,925 4,049,925 0


31/252

Fiscal Year 2013 BudgetRevenue SummaryAccount Account Description FY2010 FY 2011 FY2012 FY2012 FY 2013 FY 2013 FY 2013Number Actual Actual Budget Est. Revenues Dept. Estima te Adm. Recom. CC Action

4811 0-3381 000 L & A Airpark Property Taxes 247,662 244,698 247,600 247,600 247,600 243,931 048120-3382000 URIP- Transi t 16,579 14,252 16,000 38,080 16,000 16,000 0Total Loc al Shared Reven ues 264,241 258,950 263,600 285,680 263,600 259,931 041550-3391 000 Lewiston Housing Authority 60,450 76,604 67,605 76,585 74,000 74,000 041510-3391500 Other Nonprofit Entities 374,925 0 0 0 0 0 04151 0-3392000 Payments in Lieu of Taxes- Sr. Plus 10,155 10,358 10,375 10,518 10,518 10,518 04151 0-3393500 Payments in Lieu of Taxes- CCI 41,000 41,000 41,000 41 ,000 41,000 41,000 04151 0-3393600 Payments in Lieu of Taxes- Tedford Housing 0 0 0 7,361 7,361 7,361 0Total Payments in Lieu of Taxes 486,530 127,962 118,980 135,464 132,879 132,879 0

Total Intergovernmental Revenues 40,221,280 40,260,386 41,105,777 41,329,217 8,566,349 6,305,885 0lncrease/(Decrease) Over Prior Year -34,799,892Percentage lncrease/(Decrease) -84.66%Percentage of Total Estimate 46.83%41600-3411 000 MIS Services 16,800 16,800 16,800 16,800 16,800 16,800 041610-3411050 Photocopies - Assessing 0 1,666 1,550 1,700 1,700 1,700 042410-3411100 Development Permit Fees 11,518 10,500 8,500 6,000 6,000 6,000 041550-3411200 South Park 25,000 25,000 25,000 25,000 25,000 25,000 041940-3411500 Canal Street Parking Garage 20,846 20,988 19,750 20,700 21,000 21,000 041940-3441501 Ash/Canal Parking Lot 20,470 23,412 17,681 15,800 16,000 16,000 041930-3412000 Oak StreetParking Lot 32 ,793 41,521 37,500 39,200 40,000 40,000 041950-3412050 Chestnut St. Parking Garage 32 ,659 28,195 26,325 23,000 24,000 24,000 041950-3412051 Chestnut /Lincolin lot 33,861 46,035 46,200 44,715 44,000 44,000 041960-3412100 S. Gateway Parking Garage 7,008 10,363 7,800 7,400 7,500 7,500 041970-3412150 Lincoln Street Parking Garage 0 1,786 6,000 4,000 6,000 6,000 041410-3410100 Notary Services 0 1,145 1,200 1,000 1,000 1,000 041410-3410150 Wedding Proceedings 0 1,650 1,800 1,400 1,400 1,400 041410-3410200 Oaths 0 305 450 350 350 350 041410-3412500 Sales of Ordinances, etc. 1,011 402 400 550 400 400 041410-3413000 Vital Statistics & Burial Permits 101,013 112,754 102,273 113,242 112,000 112,000 0Total General Government 302,979 342,522 319,229 320,857 323,150 323,150 042230-3421000 Fire Alarm Fees 40,710 38,985 39 ,675 40,365 40,365 40,365 042130-3421500 Parking Meters 27,573 25,276 24,000 24,000 24,000 24,000 04211 0-3421600 Photocopies - Police Reports 13,229 14,760 13,000 15,000 15,000 15,000 042110-3421800 Polygraph Fees 0 0 0 2,000 1,500 1,500 0Total Public Safety 81,512 79,021 76,675 81,365 80,865 80,865 0 34361 0-3432000 Surplus Electricity Generation 112,080 125,041 105,000 35,556 0 0 0


32/252

Fiscal Year 2013 BudgetRevenue SummaryAccount Account Description FY 2010 FY 2011 FY2012 FY 2012 FY 2013 FY 2013 FY 2013Number Actual Actual Budget Est. Revenues Dept. Estimate Adm. Recom. CC Action

43430-3432500 Tipping Fees 334,342 348,042 320,000 350,000 350,000 350,000 043430-3432502 Sale of Punch Passes 53,525 51,220 55,000 55,000 55,000 55,000 043420-3432505 Apartment Bldg Collections 348,854 347,450 350,000 350,000 339,000 339,000 043430-3432511 Tipping Fees - Sheetrock & Shingles 5,249 3,850 7,000 15,000 15,000 15,000 043430-3432512 Tipping Fees- Bulky Wastes 11,906 10,520 10,000 10,000 10,000 10,000 043430-3432513 Tire Disposal Fees 0 0 2,300 2,300 2,300 2,300 0Total Public Works 865,956 886,123 849,300 817,856 771,300 771,300 0

School Activities 15,000 15,000 15,000 15,000 0 0 0Education 15,000 15,000 15,000 15,000 0 0 0

4551 0-3451 000 Photocopies - Library 1,475 1,200 1,400 1,300 1,300 1,300 045120-3451501 Recreation Fees 86,000 86,000 86 ,000 86,000 86,000 86,000 04551 0-3513001 Library Nonresident Fees 4,520 3,982 4,700 4,000 4,000 4,000 0Total Culture & Recreation 91,995 91,182 92,100 91,300 91,300 91,300 041550-3492000 Other Revenues 10,000 10,000 10,000 10,000 10,000 10,000 0Total Miscellaneous 10,000 10,000 10,000 10,000 10,000 10,000 0

Total Charges fo r Services 1,367,442 1,423,848 1,362,304 1,336,378 1,276,615 1,276,615 0lncrease/(Decrease) Over Prior Year -85,689Percentage lncrease/(Decrease) -6.29%Percentage of Total Estimate 9.48%42410-3511000 Board of Appeals Fees 735 900 750 900 900 900 04241 0-3511500 Code Violations 842 3,782 4,500 6,900 5,000 5,000 042130-3512000 Court Fees & Fines 4,033 4,178 3,000 3,000 3,000 3,000 042130-3512500 False Alarms - Police 19,200 25,185 20,000 20,000 20,000 20,000 042220-3512600 False Alarms - Fire 10,880 22,875 14,000 22,000 22,000 22,000 042910-3421700 Animal Impoundment Fees 0 1,200 2,800 2,200 2,200 2,200 04551 0-3513000 Library Fines & Fees 6,713 6,706 6,800 6,800 6,800 6,800 042130-3513500 Traffic Violations Fines 130,057 168,676 152,000 142,000 142,000 142,000 0Total Fines & Forfeits 172,460 233,502 203,850 203,800 201,900 201,900 0lncrease/(Decrease) Over Prior Year -1,950Percentage lncrease/(Decrease) -0.96%Percentage of Total Estimate 1.50%

Unreserved Surplus 2,273,019 700,000 704,050 704,50041550-3611 000 Investment Earnings 153,297 102,100 145,000 139,000 140,000 140,000 041550-3611100 Acct. Receivable Interest 276 282 200 1,000 800 800 0Total Interest 2,426,592 802,382 849,250 844,500 140,800 140,800 0 4


33/252

Fiscal Yea r 2013 BudgetRevenue Summary

Account Account Description FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY2 013 FY 2013Number Actual Actual Budget Est. Revenues Dept. Estimate Adm. Recom. CC Action

41930-3621501 Monthly Parking - Oak Street 179,144 162,581 158,304 152,000 150,000 150,000 041940-3612502 Monthl y Parking - Canal Street 113,003 123,847 122,700 122,500 120,500 120,500 041950-3621503 Monthl y Parking - Chestnut Street 217,698 238,834 244,600 243,000 240,000 240 ,000 041960-3621504 Monthly Parking - S. Gateway 81,223 62,294 100,800 120,000 113,000 113,000 041970-3621505 Monthly Parking -Lincoln Street 0 15,102 112,360 148,116 166,000 166,000 045190-3622000 Rent - Armory 22,811 26,302 23 ,625 21,914 21,602 21,602 045190-3622500 Rental - LAP- SOCHS 5,194 9,500 9,500 9,500 9,500 9,500 041920-3623000 Rent - Violations Bureau 131,082 124,780 124,780 124,780 124,780 124,780 04531 0-3623500 Rent - Multi-Pu rpose Cente r 2,455 2,021 1,385 1,085 0 0 043910-3624500 Rent - PW Annex 100,700 100,700 103,600 103,600 104,000 104,000 0Rent - School 12,000 12,000 12,000 12,000 0 0 045590-3626001 Library Rent- Rent of Facilities 160 200 0 60 0 0 041510-3629000 Rent- Other 600 5,183 11,600 5,600 5,600 5,600 041510-3629100 Rent- Mariner Tower 5,997 13,379 13,766 13,766 14,179 14,179 0

Total Rents & Leases 872,067 896,723 1,039,020 1,077,921 1,069,161 1,069,161 041410 -3631000 Franchise Fees 114,030 219,207 147,180 143,036 143,036 143,036 0

Total Franchise Fees 114,030 219,207 147,180 143,036 143,036 143,036 0Total Interest & Rents 3,412,689 1,918,312 2,035,450 2,065,457 1,352,997 1,352,997 0

lncrease/(Decrease) Over Prior Year -682,453Percentage lncrease/(Decrease) -33.53%Percentage of Total Estimate 10.05%

41510 -3711500 Other Reimbursements 1,610,592 139,672 129,499 130,199 124,632 124,632 0Total Other Reimbursements 1,610,592 139,672 129,499 130,199 124,632 124,632 0

43440-3721 000 Sale of Recyclables 224,696 230,769 0 35,000 5,000 5,000 043440-3721100 Sale of Recycling Bins 0 0 0 0 0 0 043440-3721001 Town Recyclables -95 ,608 -101,333 0 0 0 0 043440-3721500 Sale of Ferrous Metals 54,975 40,942 45,000 60,000 50,000 50,000 041520-3722000 Sale of Surplus Property 66,796 148,626 30,000 2,000 25,000 25,000 043510-3722500 Sale of Timber 0 0 50,000 55,000 25,000 25,000 0

Total Sale of Recyc. & Surp lus Property 250,859 319,004 125,000 152,000 105,000 105,000 041510-3731001 Unclassified 3,920 6,744 20,000 38,012 20,000 20,000 0Total Other Revenues 3,920 6,744 20,000 38,012 20,000 20,000 0

Total Other Financing Sources 1,865,371 465,420 274,499 320,211 249,632 249,632 0lncrease/(Decrease) Over Prior Year -24,867Percentage Increase/(Decrease) -9.06% 5Percentage of Total Estimate 1.85%


34/252

AccountNumberAccount Description

Total City RevenueLess Current Year Taxes

Net Nontax Revenue

FY 2010Actual

96,619,795-43,744,18652,875,609

Fiscal Year 2013 BudgetRevenue SummaryFY 2011 FY 2012 FY 2012Actual Budget Est. Revenues

94,446,802 95,759,279 94,185,698-44,839,125 -46,659,041 -43,872,90749,607,677 49,100,238 50,312,791

lncrease/(Decrease) Over Prior YearPercentage lncrease/(Decrease)

FY2013 FY2013 FY2013Dept. Estimate Adm. Recom. CC Action

15,701,363 13,465,899 00 0 0

15,701,363 13,465,899 0-35,634,339-72.57%

6


35/252

CITY OF LEWISTONFiscal Year 2013 Budget SummaryBy FunctionFY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013Actual Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action

Legislative 22,107 20,075 19,850 19,850 19,850 21,600 0Executive 439,531 278,697 245,258 244,925 248,313 247,983 0Legal 115,040 168,516 132,500 108,740 132,500 129,500 0City Clerk & Elections 292,444 263,138 299,282 273,958 267,921 260,286 0Finance 654,885 618,911 563,723 564,617 615,289 596,927 0M I S Department 405,773 376,299 378,969 399,420 452,970 441,370 0Assessing 324,001 323,616 332,196 332,283 339,111 337,986 0Human Resources 229,973 198,921 198,078 201,427 214,295 214,295 0General Government Property 498,521 536,818 537,389 509,278 640,321 552,731 0Total General Government 2,982,275 2,784,991 2,707,246 2,654,498 2,930,569 2,802,677 0Police 5,342,214 5,281,644 5,484,753 5,297,238 5,598,184 5,585,488 0Fire 5,381,541 5,372,154 5,323,135 5,338,665 5,495,890 5,418,156 0

Code Enforcement & Planning 371,480 341,820 350,211 350,640 357,763 375,395 0Emergency Mgmt. Agency 16,492 12,971 14,639 6,096 0 0 0Total Public Safety 11 '111 ,727 11,008,589 11,172,737 10,992,638 11,451,836 11,379,039 0Public Works 6,360,233 5,601,778 6,505,371 6,002,702 8,257,718 7,113,048 0Social Services 1,059,292 1,052,764 1,138,975 1,206,714 4,582,624 2,105,157 0Recreation & MPC 557,249 506,598 533,277 532,987 589,810 482,392 0Library 1,063,922 937,742 962,043 939,856 986,712 970,022 0Urban Development 25,000 0 0 0 0 0 0Debt Service 9,595,308 10,171,542 8,902,007 8,786,895 8,651,988 8,601,468 0Intergovernmental 3,571,998 3,521,588 3,539,498 3,539,498 3,682,171 3,682,171 0Pensions & Retirement 1,905,690 2,244,740 2,357,981 2,104,958 2,225,863 2,231,879 0Insurances 3,307,375 3,439,291 3,826,233 3,610,371 3,908,570 3,923,302 0Other Miscellaneous 1,112,419 1,168,349 1,067,320 1,054,135 1,032,301 1,032,301 0Total Miscellaneous 6,325,484 6,852,380 7,251,534 6,769,464 7,166,734 7,187,482 0

Total Municipal Budget 42,652,488 42,437,972 42,712,688 41,425,252 48,300,161 44,323,456 0Education Budget 0 0 0 0 0 0 0

Grand Total 42,652,488 42,437,972 42,712,688 41,425,252 48,300,161 44,323,456 0Budget Increase (Decrease) 1,610,768 7Percentage lncease(Decrease) 3.771%


36/252

CITY OF LEWISTONFiscal Year 2013 Budget Summary

By CategoryFY 2010 FY 2011 FY 2012 FY 2012 FY2013 FY 2013 FY 2013Actual Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action

Personnel ServicesLegislative 18,906 18,906 18,900 18,900 18,900 18,900 0Executive 417 ,276 265,845 230,628 230,628 233,233 233,233 0Legal 112,297 158,282 130,000 110,000 130,000 127,000 0City Clerk & Elections 257,895 241 ,027 264,855 239,784 234,199 232,699 0Finance 582,655 562,184 499,062 502,016 539,588 529,426 0M I S Department 260,865 263,606 265,842 269,141 273,893 273,893 0Assessing 305,016 306,212 310,053 310,053 316,330 316,330 0Human Resources 178,685 146,905 164,623 164,623 177,100 177,100 0General Governme nt Property 91,296 95,115 108,953 76,807 76,656 75,456 0Police 4,770,908 4,721,498 4,861,450 4,662,607 4,873,893 4,867,618 0Fire 4,598,128 4,514,504 4,428,253 4,442 ,770 4,498,765 4,498,764 0

Code Enforcement & Planning 347,644 318,556 326,525 326,844 331,276 351 ,276 0Public Works 1,157,664 800,225 977,029 693,886 393,770 379,569 0Social Services 183,361 147,040 150,550 154,984 161,254 191,537 0Recreation & MPC 383,167 358,651 356,153 355,761 359,069 358,569 0Library 712,712 657,260 674,378 670,380 688,370 688,370 0Miscellaneous 28,000 29,000 31,500 34,500 78,685 78,685 0Total Personnel Services 14,406,475 13,604,816 13,798,754 13,263,683 13,384,978 13,398,424 0

Contractual ServicesLegislative 3,201 1,169 950 950 950 2,700 0Executive 16,242 7,811 8,330 8,043 8,480 8,600 0Legal 2,743 10,234 2,500 (1 ,260) 2,500 2,500 0City Clerk & Elections 30,605 17,837 29,487 29,079 23,602 22,617 0Finance 60,976 49,383 58,331 55,886 62,486 60,786 0M I S Department 102,315 84,756 86,602 101,674 121,877 121 ,077 0Assessing 19,373 16,078 18,733 18,800 19,251 18,976 0Human Resources 38,447 48,487 27,530 30,590 30,605 30,605 0General Government Property 289,882 324,052 389,041 393,211 421 ,215 384,175 0Police 185,756 184,305 239,553 237,806 252,906 247,231 0Fire 166,705 173,934 175,866 173,145 175,490 171,937 0Code Enforcement & Planning 17,339 13,636 16,341 15,739 18,287 16,174 0Emergency Mgmt. Agency 12,445 10,445 10,077 5,152 0 0 0Public Works 3,225,417 3,087,811 3,226,546 3,094,755 3,405,976 3,385,982 0Social Services 48 ,1 37 37,997 54,445 52,650 271,170 107,970 0Recreation & MPC 121,133 122,064 131,572 130,248 101 ,283 96,560 0 8


37/252


By CategoryFY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013Actual Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action

Library 201,091 178,184 182,715 164,279 166,197 165,637 0Debt Service 5,406 5,039 4,500 4,500 4,500 4,500 0Miscellaneous 156,426 136,358 128,430 103,235 2,830 2,830 0Total Contractual Services 4,703,639 4,509,580 4,791,549 4,618,482 5,089,606 4,850,857 0

Suf212./ies & MaterialsExecutive 4,745 3,299 4,100 4,190 4,400 3,950 0City Clerk & Elections 3,234 3,759 4,350 4,425 4,550 4,400 0Finance 10,274 6,934 6,120 6,505 6,505 6,505 0M I S Department 2,489 3,126 3,200 4,605 4,700 3,600 0Assessing (1 ,258) 438 2,860 2,880 2,980 2,130 0Human Resources 11,958 3,089 3,975 4,019 4,525 4,525 0General Government Property 5,722 5,742 5,435 5,300 6,490 6,140 0Police 214,341 229,721 234,872 255,266 267,332 266,686 0Fire 103,458 107,033 118,011 121,715 131 ,600 124,960 0Code Enforcement & Planning 2,728 4,680 3,225 3,980 4,125 3,870 0Emergency Mgmt. Agency 4,047 2,526 4,562 944 0 0 0Public Works 1,316,299 1,454,201 1,878,753 1,794,838 2,037,042 2,032,517 0Social Services 73,961 78,341 83,950 99,050 404,370 194,1 70 0Recreation &MPC 33,176 35,491 45,287 46,713 12,593 12,498 0Library 122,521 102,088 104,605 104,905 108,190 103,625 0Miscellaneous 8,679 0 0 0 0 0 0Total Supplies & Mater ials 1,916,374 2,040,468 2,503,305 2,459,335 2,999,402 2,769,576 0

Fixed ChargesExecutive 1,268 1,742 2,200 2,064 2,200 2,200 0City Clerk & Elections 710 515 590 670 570 570 0Finance 980 410 210 210 210 210 0Assessing 870 888 550 550 550 550 0Human Resources 883 440 450 695 565 565 0General Government Property 111 ,621 111,909 33,960 33,960 33,960 33,960 0Police 75,462 75,168 76,478 69 ,1 59 74,853 74,753 0Fire 494,238 569,060 594,005 594,035 653,355 594,035 0Code Enforcement & Planning 3,769 4,948 4,120 4,077 4,075 4,075 0Public Works 16,988 20,303 23,048 21 ,314 22,032 21,582 0Social Services 753,833 789,386 850,030 900,030 3,745,830 1,611,480 0Recreation &MPC 265 125 265 265 265 265 0 9


38/252


By CategoryFY 2010 FY 2011 FY 2012 FY2012 FY 2013 FY 2013 FY 2013Actual Actual Budge t Est. Expend ed Dept. Req. Adm. Recom. CC Action

Library 935 210 345 292 515 355 0Urban Development 25,000 0 0 0 0 0 0Debt Service 9,589,902 10,166,503 8,897,507 8,782,395 8,647,488 8,596,968 0Intergovernmental 3,571,998 3,521 ,588 3,539,498 3,539,498 3,682,171 3,682,171 0Pensions & Retirement 1,905,690 2,244,740 2,357,981 2,104,958 2,225,863 2,231,879 0Insurances 3,307,375 3,439,291 3,826,233 3,610,371 3,908,570 3,923,302 0Other Miscellaneous 917,962 1,000,874 904,890 907,400 948 ,286 948,286 0

Total Fixed Charges 20,779,749 21,948,100 21,112,360 20,571,943 23,951,358 21,727,206 0Capital OutlayCity Clerk & Elections 5,000

Finance 0 0 0 0 6,500 0 0M I S Department 40,104 24,811 23,325 24,000 52,500 42,800 0Human Resources 0 0 1,500 1,500 1,500 1,500 0General Government Property 0 0 0 0 102,000 53,000 0Police 95,747 70,952 72,400 72,400 129,200 129,200 0Fire 19,012 7,623 7,000 7,000 36,680 28,460 0Public Works 643,865 239,238 399,995 397,909 2,398,898 1,293,398 0Recreation & MPC 19,508 (9,733) 0 0 116,600 14,500 0Library 26,663 0 0 0 23,440 12,035 0Miscellaneous 1,352 2,117 2,500 9,000 2,500 2,500 0

Total Capital Outlay 846,251 335,008 506,720 511,809 2,874,818 1,577,393 0Total Municipal Budget 42,652,488 42,437,972 42,712,688 41,425,252 48,300,161 44,323,456 0Education Budget 0 0 0 0 0 0 0

Grand Total 42,652,488 42,437,972 42,712,688 41,425,252 48,300,161 44,323,456 0

10


39/252

CITY OF LEWISTONDepartment Operational Budget Summary

Legislative DepartmentFY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013 Increase/ % Increase/ % of TotalActual Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action (Decrease) (Decrease) Budget

Personnel Services4111 0 - City Council 18,906 18,906 18,900 18,900 18,900 18,900 0 0 0.0% 87.5%Contractual Services4111 0 - City Council 3,201 1,169 950 950 950 2,700 0 1,750 184.2% 12 .5%

Total Legislative Department 22,107 20,075 19,850 19,850 19,850 21,600 0 1,750 8.8% 100.0%

l l


40/252

Fiscal Year 2013Budget Request - City Council

Operational Budget Request- 41110Account FY 2012 FY 2013 FY2013Description Est. Expended Adm. Recom. CC Action

4015000 Other Fees 18,906 18,900 18,906 18,900 18,900 18,900 18,900 0TOTAL PERSONNEL SERVICES 18,906 18,900 18,906 18,900 18,900 18,900 18,900 04023500 Mileage & Other 80 0 0 0 0 0 1,750 04028800 Misc. Services 2,671 500 764 500 500 500 500 04028819 Youth Council 450 450 405 450 450 450 450 0

TOTAL CONTRACTUAL SERVICES 3,201 950 1,169 950 950 950 2,700 0

TOTAL 22,107 19,850 20,075 19,850 19,850 19,850 21,600 0

12


41/252

CITY OF LEWISTONDepartment Operational Budget SummaryExecutive Department

FY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013 Increase/ % Increase/ % of TotalActual Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action (Decrease) (Decrease) BudgetPersonnel Services41210- Mayor 4,200 4,200 4,200 4,200 4,500 4,500 0 300 7.1% 1.8%41220 - City Administrator 413,076 261,645 226,428 226,428 228,733 228,733 0 2,305 1.0% 92 .2%Total Personnel Services 417,276 265,845 230,628 230,628 233,233 233,233 0 2,605 1.1% 94.1%

Contractual Services41210- Mayor 1,284 417 350 350 350 600 0 250 71.4% 0.2%41220 - City Administrator 14,958 7,394 7,980 7,693 8,1 30 8,000 0 20 0.3% 3.2%Total Contractual Services 16,242 7,811 8,330 8,043 8,480 8,600 0 270 3.2% 3.5%

Sueelies & Materials41220 - City Administrator 4,745 3,299 4,100 4,190 4,400 3,950 0 (150) -3.7% 1.6%Total Supplies & Materials 4,745 3,299 4,100 4,190 4,400 3,950 0 (150) -3.7% 1.6%Fixed Charges41220 - City Administrator 1,268 1,742 2,200 2,064 2,200 2,200 0 0 0.0% 0.9%Total Fixed Charges 1,268 1,742 2,200 2,064 2,200 2,200 0 0 0.0% 0.9%

Total Executive Department 439,531 278,697 245,258 244,925 248,313 247,983 0 2,725 1.1% 100.0%

13


42/252

Fiscal Year 2013Budget Request - Mayor

Operational Budget Request- 41210Account FY2012 FY2013 FY 2013Description CC Action

4015000 Other Fees 4,200 4,200 4,200 4,200 4,200 4,500 4,500 0TOTAL PERSONNEL SERVICES 4,200 4,200 4,200 4,200 4,200 4,500 4,500 0

4023500 Mileage & Other 771 0 14 0 0 0 250 04028800 Misc. Services 513 350 403 350 350 350 350 0

TOTAL CONTRACTUAL SERVICES 1,284 350 417 350 350 350 600 0TOTAL 5,484 4,550 4,617 4,550 4,550 4,850 5,100 0

14


43/252

Fiscal Year 2013Budget Request - City AdministratorOperational Budget Request- 41220

Account FY 2012 FY 2013 FY 2013Description Est. Expended Dept. Req. Adm. Recom.4011000 Salaries 413,076 261,881 261,645 226,428 226,428 228,733 228,733 0

TOTAL PERSONNEL SERVICES 413,076 261,881 261,645 226,428 226,428 228,733 228,733 04021500 Postage 298 500 168 300 150 250 200 04022000 Telephone 3,880 5,300 2,325 2,500 2,420 2,500 2,420 04023000 Travel Expense 4,193 0 0 0 0 0 0 04023500 Mileage & Other 6,533 1,500 4,739 5,000 5,000 5,200 5,200 04024500 Subs, Periodicals 0 100 43 100 43 100 100 04026500 Repairs to Vehicles 54 0 0 0 0 0 0 04028800 Misc. Services 0 200 119 80 80 80 80 0

TOTAL CONTRACTUAL SERVICES 14,958 7,600 7,394 7,980 7,693 8,130 8,000 04030500 Office Supplies 1,919 1,850 1,325 1,300 1,600 1,600 1,300 04031000 Printing Supplies 2,438 2,500 1,717 2,500 2,350 2,500 2,350 04032000 Gas and Oil 52 0 0 0 0 0 0 04039800 Other Supplies 336 200 257 300 240 300 300 0

TOTAL SUPPLIES & MATERIALS 4,745 4,550 3,299 4,100 4,190 4,400 3,950 04042000 Dues 1,268 2,150 1,742 2,200 2,064 2,200 2,200 0

TOTAL FIXED CHARGES 1,268 2,150 1,742 2,200 2,064 2,200 2,200 0TOTAL 434,047 276,181 274,080 240,708 240,375 243,463 242,883 0

15


44/252

DIVISION: 41220- CITY ADMINISTRATORYEAREND

ANNUALIZED ADMIN. COUNCILCLASSIFICATION RANGE POSITION TOTAL REQUESTED RECOMMEND. APPROP.

CITY ADMINISTRATOR 117,160 118,332 118,332DEPUTY CITY ADMINISTRATOR M-12 0.5 46,088 46,547 46,547COMMUNITY RELATIONS COORDINATOR M-5 53,450 53,976 53,976EXECUTIVE SECRETARY M-3 38,961 39,351 39,351TIF CREDIT (24,131) (24,372) (24,372)STORM WATER CREDIT (5,100) (5,100) (5,100)TOTAL BUDGETED POSITIONS 3.5 226,428 228,733 228,733

16


45/252

Account AccountNumber Description4011000 Salaries4017001 MSRS-Employer's Share4017501 FICA-Employer's Share4018501 MMEHT Health Insurance4044004 De f Comp. - Employer's4046012 Flexible Spending Account4047000 Workers Compensation4044800 Retirement Health Savings

TOTAL PERSONNEL SERVICES4020500 Printing Services4021500 Postage4022000 Telephone4023000 Travel Expense4023500 Mileage & Other4028000 Legal Services4028800 Misc. Services4028818 Marketing

TOTAL CONTRACTUAL SERVICES4030500 Office Supplies4031000 Printing Supplies4039800 Other Supplies

TOTAL SUPPLIES & MATERIALS4042000 Dues4043000 Donations4049001 Principal4049002 Interest

Fiscal Year 2013Budget Request - Economic Development

Operational Budget Request- 1110 TIFFY 2010 FY2011 FY 2011 FY 2012 FY 2012Actual Budget Actual Budget Est. Expended

88,617 145,970 145,695 148,124 94,0861,345 5,070 23,157 24,398 18,3986,912 11,051 10,532 9,900 6,220

13,757 19,960 21,560 26,000 21,9455,026 7,211 3,261 3,050 1,575

309 333 473 425 396386 587 533 500 360

3,347 4,217 4,869 4,751 4,900119,699 194,399 210,080 217,148 147,880

4 100 193 50 2513 100 32 100 30

450 450 436 500 435975 750 655 750 620300 450 45 125 165

0 15,011 8,700 11,3751,467 1,000 1,212 750 750

743 925 775 850 7753,952 3,775 18,359 11,825 14,175

66 100 79 150 75125 100 196 250 75

0 50 0 50 25191 250 275 450 175

1,395 1,670 1,395 1,670 1,670143,929 148,947 148,947 146,147 146,147187,500 187,500 187,500 187,500 187,500128,203 131,082 121,172 113,672 113,672

FY 2013 FY 2013 FY 2013Dept. Req. Adm.Recom. CC Action

120,819 120,819 027,056 27,056 0

9,243 9,243 024,547 24,547 0

1,600 1,600 0396 396 0365 365 0

3,657 3,657 0187,683 187,683 0

200 200 030 30 0

435 435 0650 650 0165 165 0

11,000 11,000 0750 750 0775 775 0

14,005 14,005 075 75 0

100 100 025 25 0

200 200 01,670 1,670 0

184,647 184,647 0187,500 187,500 0106,172 106,172 0

17


46/252

Account Account FY 2010 FY 2011 FY2011 FY2012 FY 2012 FY2013 FY 2013 FY2013Number Description Actual Budget Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action

TOTAL FIXED CHARGES 461,027 469,199 459,014 448,989 448,989 479,989 479,989 04057013 Gravel Sale Agreement 79 ,300 79,300 79,300 79,400 79,400 91,064 91,064 0

TOTAL CAPITAL OUTLAY 79,300 79,300 79,300 79,400 79,400 91,064 91,064 0TOTAL 664,169 746,923 767,028 757,812 690,619 772,941 772,941 0Personal Property 395,260 395,260 344,632 344,632 344,632Real Estate Transfer 301,172 301,172 293,672 293,672Fund Balance Carried Forward 59,480 132,737 132,737Investment Earnings 1,900 1,900 1,900 1,900 1,900

757,812 698,332 772,941 772,941 346,532Projected Surplus/(Deficit) 7,713 0 (0) 346,532

18


47/252

DEPARTMENT PERSONAL SERVICES BUDGETWORKSHEETFiscal Year 2013 BUDGETDIVISION: 41230- ECONOMIC DEVELOPMENT- TIF FUNDED

CLASSIFICATION RANGEASSISTANT TO CITY ADMIN/DEVELOP:MENT DIR. M-9DEPUTY DIRECTOR/COMM.& ECON. DEVELOP. P-7CITY ADMINISTRATOR- 15%DEPUTY CITY ADMINISTRATOR- 10% M-12EXECUTIVE SECRETARY- 5% M-3

FINANCE DIRECTOR - 5%CITY PLANNER - 25%STORMWATER CREDIT

TOTAL BUDGETED POSITIONS

YEARENDANNUALIZEDPOSITION TOTAL

78,0780.5 32,858

17,5744,6091,948

4,60016,595(3,500)

1.5 152,761

ADMIN. COUNCILREQUESTED RECOMMEND. APPROP.78,858 78,858

17,750 17,7504,655 4,6551,968 1,968

4,646 4,64616,843 16,843(3,900) (3,900)

120,819 120,819

19


48/252

CITY OF LEWISTONDepartment Operational Budget SummaryLegal DepartmentFY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013 Increase/ %Increase/ % ofTotalActual Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action (Decrease) (Decrease) Budget

Personnel Services41310- City Attorney 112,297 158,282 130,000 110,000 130,000 127,000 0 (3,000) -2.3% 98.1%Contractual Services41310- City Attorney 2,743 10,234 2,500 (1 ,260) 2,500 2,500 0 0 0.0% 1.9%

Total Legal Department 115,040 168,516 132,500 108,740 132,500 129,500 0 (3,000) -2.3% 100.0%

20


49/252

Fiscal Year 2013Budget Request - City Attorney

Operational Budget Request- 41310Account Account FY 2010 FY2011 FY2011 FY2012 FY2012 FY2013 FY 2013 FY2013Number Description Actual Budget Actual Budget Est. Expended Dept. Req. Adm.Recom. CC Action4015000 Other Fees 112,297 116,500 158,282 130,000 110,000 130,000 127,000 0

TOTAL PERSONNEL SERVICES 112,297 116,500 158,282 130,000 110,000 130,000 127,000 04028800 Miscellaneous Services 2,743 2,500 10,234 2,500 (1,260) 2,500 2,500 0

TOTAL CONTRACTUAL SERVICES 2,743 2,500 10,234 2,500 (1,260) 2,500 2,500 0TOTAL 115,040 119,000 168,516 132,500 108,740 132,500 129,500 0

21


50/252

CITY OF LEWISTONDepartment Operational Budget Summary

City Clerk & Elections DepartmentFY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013 Increase/ 0/o Increase/ %of TotalActual Actual Budget Est. Expended Dept. Req. Adm.Recom. CC Action (Decrease) (Decrease) Budget

Personnel Services41410- City Clerk 228,667 224,928 230,855 202,849 207,153 205,653 0 (25,203) -10.9% 79.0%41440 - Elections 29,228 16,099 34,000 36,935 27,046 27,046 0 (6,954) -20.5% 10.4%Total Personnel Services 257,895 241,027 264,855 239,784 234,199 232,699 0 (32,157) -12.1% 89.4%

Contractual Services41410- City Clerk 10,536 9,043 10,457 11 '135 10,192 9,607 0 (850) -8.1% 3.7%41440 - Elections 20,069 8,794 19,030 17,944 13,410 13,010 0 ( 6 , 0 2 0 ~ -31.6% 5.0%Total Contractual Services 30,605 17,837 29,487 29,079 23,602 22,617 0 (6,870) -23.3% 8.7%

Sue.e./ies & Materials41410- City Clerk 2,473 3,282 3,600 3,600 3,900 3,750 0 150 4.2% 1.4%41440 - Elections 761 477 750 825 650 650 0 (100) -13.3% 0.2%Total Supplies & Materials 3,234 3,759 4,350 4,425 4,550 4,400 0 50 1.1% 1.7%

Fixed Charges41410- City Clerk 460 390 440 420 420 420 0 (20) -4.5% 0.2%41440- Elections 250 125 150 250 150 150 0 0 0.0% 0.1%Total Fixed Charges 710 515 590 670 570 570 0 (20) -3.4% 0.2%

Cae_ital Outlay41440 - Elections 0 0 0 0 5,000 0 0 0 0.0%Total Capital Outlay 5,000 0.0%Total City Clerk & Elections Dept. 292,444 263,138 299,282 273,958 267,921 260,286 0 (38,997) -13.0% 100%

22


51/252

Fiscal Year 2013Budget Request - City Clerk

Operational Budget Request- 41410Account Account FY 2010 FY 2011 FY 2011 FY 2012 FY 2012 FY 2013 FY2013 FY 2013Number Description Actual Budget Actual Budget Est. Expend ed Dept. Req. Adm. Recom. CC Action4011000 Salaries 228,667 227,955 224,826 230,705 202,549 205,153 205,153 04012000 Salaries - Overtime 0 150 102 150 300 2,000 500 0

TOTAL PERSONNEL SERVICES 228,667 228,105 224,928 230,855 202,849 207,153 205,653 04020500 Printing Services 391 475 217 300 300 325 325 04020600 Code Ordinaances 810 850 832 850 855 860 860 04021000 Advertising 2,397 3,000 3,146 3,000 3,000 3,000 3,000 04021500 Postage 3,078 2,800 2,700 2,800 2,800 2,800 2,800 04022000 Telephone 439 500 428 525 525 525 430 04023000 Travel Expense 763 300 315 475 870 925 685 04023500 Mileage & Other 300 0 41 0 0 0 0 04024500 Subs. Periodicals 251 195 251 185 185 185 185 04027000 Repairs to Equipment 1,093 1,372 1,093 1,122 1,300 1,372 1,122 04028800 Misc. Services 1,014 200 20 1,200 1,300 200 200 0

TOTAL CONTRACTUAL SERVICES 10,536 9,692 9,043 10,457 11,135 10,192 9,607 04030500 Office Supplies 374 875 810 900 900 1,000 1,000 04031000 Printing Supplies 991 1,400 1,384 1,400 1,400 1,600 1,450 04039800 Other Supplies 1,108 1,300 1,088 1,300 1,300 1,300 1,300 0

TOTAL SUPPLIES & MATERIALS 2,473 3,575 3,282 3,600 3,600 3,900 3,750 04042000 Dues 460 340 390 440 420 420 420 0

TOTAL FIXED CHARGES 460 340 390 440 420 420 420 0TOTAL 242,136 241,712 237,643 245,352 218,004 221,665 219,430 0

23


52/252

DEPARTMENT PERSONAL SERVICES BUDGET WORKSHEE TFiscal Year 2013 BUDGETDIVISION: 41410- CITY CLERK

CLASSIFICATION RANGE POSITIONCITY CLERK M-10DEPUTY CITY CLERK P-7ASSISTANT CITY CLERK G-13-1ASSISTANT CITY CLERK G-13-4/5 2ASSISTANT CITY CLERK G-13-3/4 3TOTAL BUDGETED POSITIONS 4

YEARENDANNUALIZEDTOTAL

81,58861,46427,43729,97229,114

229,574

ADMIN. COUNCILREQUESTED RECOMMEND. APPROP.

82,407 82,40762,381 62,381

30,705 30,70529,659 29,659

205,153 205,153

24


53/252

Fiscal Year 2013Budget Request - Elections

Operational Budget Request - 41440Account Account FY 2010 FY 2011 FY2011 FY 2012 FY2012 FY2013 FY 2013 FY 2013Number Description Actual Budget Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action4012000 Salaries - Overtime 11,698 6,800 7,493 12,800 14,570 7,600 7,600 04012500 Temporary Wages 17,530 10,600 8,606 21,200 22,365 19,446 19,446 0

TOTAL PERSONNEL SERVICES 29,228 17,400 16,099 34,000 36,935 27,046 27,046 04020500 Printing Services 6,581 520 12 5,365 4,261 780 780 04021000 Advertising 904 325 784 800 1,244 500 500 04021500 Postage 1,880 3,000 1,511 2,500 2,500 4,000 3,600 04022000 Telephone 190 105 105 210 210 105 105 04023500 Mileage & Other 772 930 688 130 331 830 830 04026000 Vehicle Rental 755 325 399 700 860 450 450 04027000 Repairs to Equipment 3,759 3,850 3,874 3,850 3,947 3,995 3,995 04028800 Misc. Services 5,228 2,800 1,421 5,475 4,591 2,750 2,750 0

TOTAL CONTRACTUAL SERVICES 20,069 11,855 8,794 19,030 17,944 13,410 13,010 04030500 Office Supplies 410 200 207 4 00 400 200 200 04031000 Printing Supplies 351 275 270 350 425 450 450 0

TOTAL SUPPLIES & MATERIALS 761 475 477 750 825 650 650 04041000 Rent 250 150 125 150 250 150 150 0

TOTAL FIXED CHARGES 250 150 125 150 250 150 150 04050500 Office Equipment 5,000 0 0

TOTAL CAPITAL OUTLAY 0 0 0 0 0 5,000 0 0TOTAL 50,308 29,880 25,495 53,930 55,954 46,256 40,856 0

25


54/252

DEPARTMENT CAPITAL OUTLAY BUDGET SUMMARY Capital Outlay

Code Classification Description and ExplanationDivision: City Clerk 41440505 -Office Equipment Partial replacement of voting booths $Total $

FY 2013Dept. Req

5,0005,000 $

FY 2013Admin. Recom.

$$

FY 2013CC Action

26


55/252

Department Operational Budget SummaryFinance DepartmentFY 2010 FY 2011 FY 2012 FY 2012 FY 2013 FY 2013 FY 2013 Increase/ %Increase/ %ofTotalActual Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action (Decrease) (Decrease) Budget

Personnel Services41510 - Finance Administration 105,002 102,487 104,383 104,510 105,684 105,684 0 1,301 1.2% 17.7%41520 - Purchasing 93,644 94,793 95,411 95,418 96,927 96,927 0 1,515 1.6% 16.2%41530 -Accounting & Auditing 139,009 124,853 125,564 125,203 149,331 149,331 0 23,767 18.9% 25 .0%41550 -Treasurer/Tax Collector 245,000 240 ,051 173,704 176,885 187,647 177,485 0 3,781 2.2% 29 .7%Total Personnel Services 582,655 562,184 499,062 502,016 539,588 529,426 0 30,363 6.1% 88.7%

ContractualServices41510- Finance Administration 1,341 5,796 5,335 5,480 6,545 6,230 0 895 16.8% 1.0%41520 - Purchasing 824 1,079 460 265 540 490 0 30 6.5% 0.1%41530 - Accounting & Auditing 3,566 1,299 1,456 1,436 1,436 1 181 0 (275) -18.9% 0.2%41550- Treasurer/Tax Collector 51,845 41,408 47 ,430 45,009 50,165 49,085 0 1,655 3.5% 8.2%41590 - Central Services 3,400 ~ 1 9 9 ~ 3,650 3,696 3,800 3,800 0 150 4.1% 0.6%Total Contractual Services 60,976 49,383 58,331 55,886 62,486 60,786 0 2,455 4.2% 10.2%

Suf2.f2./ies & Materials41510 - Finance Administration 4,111 439 715 695 695 695 0 (20) -2 .8% 0.1%41520 - Purchasing 1,611 2,131 1,800 1,575 1,575 1,575 0 (225) -12.5% 0.3%41530 -Accounting & Auditing 1,430 1,097 1,205 1,185 1,185 1,185 0 (20) -1 .7% 0.2%41550- Treasurer/Tax Collector 2,703 2,619 2,000 2,550 2,550 2,550 0 550 27.5% 0.4%41590 - Central Services 419 648 400 500 500 500 0 100 25.0% 0.1%Total Supplies & Materials 10,274 6,934 6,120 6,505 6,505 6,505 0 385 6.3% 1.1%

Fixed Charges41510 - Finance Administration 125 160 160 160 160 160 0 0 0.0% 0.0%41520 - Purchasing 475 0 0 0 0 0 0 0 0.0%41530 - Accounting & Auditing 155 125 0 0 0 0 0 0 0.0%41550- Treasurer/Tax Collector 225 125 50 50 50 50 0 0 0.0% 0.0%Total Fixed Charges 980 410 210 210 210 210 0 0 0.0% 0.0%

Capital Outlay41590 - Central Services 0 0 0 0 6,500 0 0 0 0.0%Total Capital Outlay 0 0 0 0 6,500 0 0 0 0.0%

Total Finance Department 654,885 618,911 563,723 564,617 615,289 596,927 0 33,203 5.9% 100.0%

27


56/252

Fiscal Year 2013Budget Request - Finance Administration

Operational Budget Request- 41510Account Account FY 2010 FY 2011 FY 2011 FY 2012 FY 2012 FY2013 FY 2013 FY 2013Number Description Actual Budget Actual Budget Est. Expended Dept. Req. Adm. Recom. CC Action4011000 Salaries 102,608 100,910 100,133 101,983 102,110 103,284 103,284 04015000 Other Fees 2,394 2,400 2,354 2,400 2,400 2,400 2,400 0

TOTAL PERSONNEL SERVICES 105,002 103,310 102,487 104,383 104,510 105,684 105,684 04020500 Printing Services 0 3,250 3,853 4,045 3,950 3,950 3,675 04021500 Postage 236 280 219 345 325 325 325 04022000 Telephone 165 190 160 165 160 160 160 04023000 Travel Expense 123 95 92 130 130 130 90 04023500 Mileage & Other 557 400 402 100 100 100 100 04024500 Subs. Periodicals 0 50 0 0 265 265 265 04028900 In Service Training 260 800 1,070 550 550 1,615 1,615 0

TOTAL CONTRACTUAL SERVICES 1,341 5,065 5,796 5,335 5,480 6,545 6,230 04030500 Office Supplies 207 250 329 250 250 250 250 040310

City of Lewiston 2013 Proposed Municipal Budget Summary

Documents

Transcript of City of Lewiston 2013 Proposed Municipal Budget Summary