CITY COUNCIL - holtville.ca.govholtville.ca.gov/agendas/CCA03-11-19.pdf · personal attacks on...

AGENDAREGULAR MEETING of THE HOLTVILLE CITY COUNCIL121 WEST FIFTH STREET - HOLTVILLE, CALIFORNIA

5:30 PM

David Bradshaw, Mayor Richard Layton, Council Member Steve Walker, City AttorneyGinger Ward, Mayor Pro Tem James Predmore, Council Member Kariza Preciado, Interim City ClerkMike Goodsell, Council Member George Morris, City Treasurer Nick Wells, City Manager

THIS IS A PUBLIC MEETING

of the agenda. The Mayor reserves the right to place a time limit on each person asking to be heard.

CITY COUNCIL

personal attacks on individuals or make comments which are slanderous or which may invade an individual's personal privacy.

ADJOURN TO CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS:(Government Code Section 54956.8) Bornt ProposalProperty: Segment of Samaha Park Victor TowerAgency Negotiators: City Manager and City Attorney EvaluationUnder Negotiation: Price and Terms of Lease with Gila Electronics

(Government Code Section 54957.6)City Manager EvaluationEvaluation Criteria

PLEDGE of ALLEGIANCE:

INVOCATION:

EXECUTIVE SESSION ANNOUNCEMENTS:

individual's personal privacy.You are not permitted to make personal attacks on individuals or make comments which are slanderous or which may invade an

PUBLIC EMPLOYMENT:

RECONVENE OPEN SESSION

CITY CLERK RE: Verification of Posting of the Agenda

GENERAL PUBLIC COMMENTS: This is time for the public to address the City Council on any itemDOES NOT appear on the agenda for this meeting within the purview of the City Council. The Mayor reserves the right to limitthe speaker's time. The Mayor will recognize you when you come to the microphone. Please state your name and address for the record.

Monday, March 11, 2019

If there is an item on the agenda on which you wish to be heard, please come forward to the microphone at the time that theitem is being addressed. State your name for the record. All other items can be addressed during the Public Comments portion

MEETING CONVENED 5:30 PM

CLOSED SESSION PUBLIC COMMENTS: This is the time for the public to address the City Council onappearing on the Closed Session agenda for this meeting. The Mayor reserves the right to limit the speaker's time. The Mayor willrecognize you when you come to the microphone. Please state your name and address for the record. You are not permitted to make

CONSENT AGENDA:

to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda.

a. Approval of the Minutes from the Regular Meeting ofb. Current Demands # thru # 40030

REPORTS of OFFICERS, COMMISSIONS, COMMITTEES and COMMUNIQUES:

UNFINISHED BUSINESS:PUBLIC HEARING Discussion/Related Action to Adopt RESOLUTION #19-06

Adopting Ordinance #493 Regarding Classification of Improved Cargo Containers as Accessory Structures in Residential Zones Jeorge Galvan, City Planner

NEW BUSINESS:a. Discussion/Related Action Authorizing the City Manager and City Engineer to Proceed with

Bidding for the Citywide Pavement Improvements Project Phase II Jack Holt, City Engineer

b. Discussion/Related Action to Adopt RESOLUTION #19-03 Approving an Application forSubmission to Obtain Funding for FY’s 19/20 through 21/22 Under the ICTC Surface Transportation Block Grant (STBG) for the Proposed Orchard Road/Cedar Avenue Improvements Project from the Southern City Limits to Fourth Street

Jeorge Galvan, City Planner

c. Discussion/Related Action to Adopt RESOLUTION #19-04 Approving an Application forSubmission to Obtain Funding for FY’s 19/20 through 21/22 Under the ICTC Congestion Mitigation and Air Quality (CMAQ) Program for the Proposed Cedar Avenue SidewalkImprovements Project from Fourth Street to Fifth Street Jeorge Galvan, City Planner

d. Discussion/Related Action to Adopt RESOLUTION #19-05 Approving an Application forSubmission to Obtain Funding for FY’s 19/20 through 21/22 Under the ICTC Congestion Mitigation and Air Quality (CMAQ) Program for the Proposed Ninth Street Sidewalk Improvements Project from Beale Avenue to Oak Avenue Jeorge Galvan, City Planner

e. Discussion/Related Action to Adopt RESOLUTION #19-07 Accepting a Proposal byMC Painting of Oceanside, California, for $42,265 to Perform Sandblasting and RecoatingWork on the Wastewater Treatment Plant Headworks Auger Screen Unit, Augmenting the Sewer Treatment Plant 2018-19 Budget Nick Wells, City Manager

3.

The items on the Consent Agenda are to be approved without comment. Should any Council Member or member of the public wish

1.

February 25, 2019

2.

39979

NEW BUSINESS (Continued) :f. Discussion/Related Action to Adopt RESOLUTION #19-08 Requesting the Appropriation

of Surplus Fiscal Year 2017-18 Funds in the Amount of $55,152 Allocated from the State of California’s Citizen Option for Public Safety (“COPS”) Program to Provide for Front Line Police Services Kariza Preciado, Finance Supervisor

INFORMATION ONLY:

STAFF REPORTSa. City Manager Report - Nick Wellsb. Finance Supervisor - Kariza Preciadoc. Police Chief - Roy Pattersond. Water/Wastewater Supervisor - Frank Cornejoe. Public Works Foreman - Alex Chavez

Items for future meetings

ADJOURNMENT:

I, Kariza Preciado, Interim City Clerk of the City of Holtville, California, DO HEREBY CERTIFY that the foregoing agenda was duly posted atHoltville City Hall on Friday, March 08, 2019

4.

5.

6.

3.

Council Minutes (2019’02-25) Page 1 of 4

MINUTES OF THE REGULAR MEETING OF THE HOLTVILLE CITY COUNCIL

Monday, February 25, 2019

The Regular Meeting of the Holtville City Council was held on Monday, February 25, 2019 at 5:30 p.m. in the Civic Center. Council Members present were David Bradshaw, Ginger Ward, Mike Goodsell, Richard Layton and James Predmore. Staff members present were Nick Wells, and Kariza Preciado. City Planner George Galvan and City Treasurer George Morris were also present. Chief Alex Silva, Attorney Mitchell A. Driskill and Mr. Jack Holt were also present. City Attorney Steve Walker was absent.

CITY COUNCIL CLOSED SESSION MEETING CALLED TO ORDER: Mayor David Bradshaw called the Closed Session meeting to order at 5:30 p.m.

CITY COUNCIL OPEN SESSION MEETING CALLED TO ORDER: Mayor Bradshaw called the Open Session meeting to order at 6:08 p.m.

PLEDGE OF ALLEGIANCE: Mr. Predmore led the Pledge of Allegiance.

INVOCATION: Mr. Goodsell led the Invocation.

CITY CLERK RE: VERIFICATION OF POSTING OF AGENDA: Kariza Preciado verified that the agenda was duly posted on Friday, February 22, 2019.

EXECUTIVE SESSION ANNOUNCEMENTS Attorney Mitchell Driskill relayed that there was no reportable action.

CONFERENCE WITH LEGAL COUNSEL-PENDING LITIGATION: (Government Code Section 54956.8) Property: Segment of Samaha Park Agency Negotiators: City Manager and City Attorney Under Negotiation: Price and Terms of Lease with Gila Electronics

PUBLIC EMPLOYMENT: (Government Code Section 54957.6) City Manager Evaluation Evaluation Criteria EXECUTIVE SESSION ANNOUNCEMENTS: None

PUBLIC COMMENTS:


Ms. Monica Rodgers from 210 Wake Ave. Suite B, El Centro CA, 92243 discussed support causes related to The Demin Day Organization. She invited the Council Members and the Public to attend the 6th Annual Walk a Mile in Her Shoes event on Wednesday April 24, 2019.

CITY COUNCIL CONSENT AGENDA:

1. Approval of the Minutes from the Regular Meeting of January 28, 2019. 2. Current Demands # 39860 thru # 39978

A motion was made by Mr. Layton and seconded by Ms. Ward to approve the Consent Agenda. The motion carried in the form of a roll call vote. AYES: Goodsell, Ward, Bradshaw, Layton and Predmore. NOES: None ABSENT: None ABSTAIN: None

REPORTS OF OFFICERS, COMMISSIONS, COMMITTEES, AND COMMUNIQUES: Ms. Preciado reported that she was unable to attend the Carrot Festival because she celebrated her

daughter, Sophia’s, 2nd birthday. Mr. Silva reported that the Holtville Fire Station received minor calls at the Carrot Festival. He

also added since last Wednesday AMR are temporarily bunking at the Holtville Fire Station. Mr. Morris had nothing to report. Mr. Goodsell reported that he enjoyed attending the Carrot Festival. He also added that the

basketball season ended well. Ms. Ward reported that she attended the Carrot Festival and the Carrot Cook-off Contest. She also

added that Mr. Bradshaw got 3rd place in the sweepstakes. She also attended an event and she won the largest basket prize. In addition, she expressed enthusiasm regarding the Holtville High School baseball ream games which went well.

Mr. Bradshaw reported that his granddaughter will turn one week on Thursday. Mr. Layton reported that he attended the Chamber of Commerce Banquet, Carrot Festival Parade

and the Wing Cook-Off Contest. Mr. Predmore reported that he judged 18 different entrees at The Carrot Cook-off Contest and

attended the Carrot Festival Parade. In addition, he shared information regarding issues brought forth in SCAG. He would like to find data that measurements the amount of sales Holtville citizens generate in other cities.

The items on the Consent Agenda are to be approved without comment. Should any Council Member of the public wish to discuss any item, they may request that the item be removed from the Consent Agenda and placed on the NEW Business agenda


Ms. Driskill had nothing to report. Mr. Wells reported that he performed at Hot Rods during The Carrot Festival weekend. He also

added that he took a mini vacation to Nashville, Tennessee. Mr. Holt reported that the first phase of street improvements had been completed on Friday before

the Carrot Festival Parade. He also added that the second phase plan is ready to begin. Mr. Galvan had nothing to report. UNFINISHED BUSINESS: None NEW BUSINESS: None

3. Discussion/Related Action to Adopt RESOLUTION #19-02 Accepting an Irrevocable Offer of Dedication in Fee from Salvador Franco for Certain Real Property Located at the Rear of 521 Chestnut Avenue (045-271-005) for the Public Purpose of an Alley, and Authorizing the City Manager and City Clerk to Execute a Certificate of Acceptance for Said Real Property

George Galvan, City Planner

A motion was made by Mr. Layton and seconded by Ms. Ward to Adopt Resolution #19-02. The motion carried in the form of a roll call vote. AYES: Goodsell, Ward, Bradshaw, Layton and Predmore. NOES: None ABSENT: None ABSTAIN: None

4. PUBLIC HEARING: Introduce and Waive the First Reading of an Amendment to

Ordinance #493 Regarding classification of Improved Cargo Containers as Accessory Structures in Residential Zones.

George Galvan, City Planner Mayor Bradshaw opens Public Hearing Session at 6:37 p.m. Mr. Gary Rodgers from 235 7th Street, thanked the Council Members for reconsidering Cargo containers as Accessory Structure in order to allow them in residential zones. Mayor Bradshaw adjourned Public Hearing Session at 6:40 p.m.

5. Discussion/Related Action Regarding Placement of Chairs, Trailers and Assorted Apparatus

Along the Fifth Street Viewing Area for the Carrot Festival Parade. Nick Wells, City Manager


INFORMATION ONLY:

6. City Manager Report - Nick Wells

a. Fire Chief – Alex Silva b. Police Chief – Roy Patterson c. Finance Supervisor - Kariza Preciado d. Water/Wastewater Supervisor - Frank Cornejo e. Public Works Foreman - Alex Chavez

7. Items for future meetings:

Fees Schedules for fireworks and tree Stuarts/tree hugger volunteer services.

8. ADJOURNMENT: There being no further business to come before the Council, Mayor Bradshaw adjourned the Meeting at 6:56 p.m.

_____________________________

David Bradshaw, Mayor __________________________________ Kariza Preciado, Interim City Clerk

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CITY OF HOLTVILLEMonthly Check Register

Date : 3/6/2019 3:09:06 PM

User Name : Lee AnnCalendar Month/Year : <ALL> <ALL>

Fund Transaction Due Date Invoice Number Description PO Number Amount

Vendor

Check Number :

: 8817 ACE UNIFORMS OF SAN DIEGO

39979 Check Date : 3/6/2019

10 87599 3/5/2019 142920 BALANCE ON SHORT PAID INVOICE 2.16

2.16 Invoice Amount : 2.16 Discount Amount : 0.00 Check Amount :

Vendor

Check Number :

: 1065 ACME SAFETY & SUPPLY CO.

39980 Check Date : 3/6/2019

10 87607 3/5/2019 130221 BARRICADES WITH LIGHTS; BOLTS; N 869.90

10 87608 3/5/2019 130347 VTOP TUBE 430.62

10 87609 3/5/2019 126284 RED TRAFFC PAINT 220.51

1,521.03 Invoice Amount : 1,521.03 Discount Amount : 0.00 Check Amount :

Vendor

Check Number :

: 8041 AFLAC

39981 Check Date : 3/6/2019

10 87573 3/5/2019 517077 INSURANCE PREMIUM 104.26

10 87576 3/5/2019 355255 INSURANCE PREMIUM 104.26


Vendor

Check Number :

: 8721 ALEJANDRO ESTRADA

39982 Check Date : 3/6/2019

10 87585 3/5/2019 1113 COMPUTER CONSULTING 1,466.66

11 87585 3/5/2019 1113 COMPUTER CONSULTING 426.67

12 87585 3/5/2019 1113 COMPUTER CONSULTING 291.67


Vendor

Check Number :

: 1796 ARAMARK SERVICES, INC.

39983 Check Date : 3/6/2019

10 87603 3/5/2019 JAN. 2019 UNFORMS PW 443.44

11 87603 3/5/2019 JAN. 2019 UNFORMS PW 889.15

12 87603 3/5/2019 JAN. 2019 UNFORMS PW 715.90


Vendor

Check Number :

: 2378 AT&T

39984 Check Date : 3/6/2019

10 87572 3/5/2019 MARCH 2019 TELEPHONE CHARGES 778.20




Vendor

Check Number :

: 7800 AUTO ZONE COMMERCIAL

39985 Check Date : 3/6/2019

10 87594 3/5/2019 5648786499 FIX A FLAT 13.99

10 87627 3/5/2019 5648767602 WIPER BLADES 9.68


Vendor

Check Number :

: 1237 BABCOCK & SONS, INC.

39986 Check Date : 3/6/2019

12 87623 3/5/2019 BB91831-2279 LAB ANALYSIS 79.50


Vendor

Check Number :

: 2030 BLUE SHIELD OF CALIFORNIA

39987 Check Date : 3/6/2019

10 87584 3/5/2019 MARCH 2019 HEALTH INSURANCE PREMIUM 4,161.89




Vendor

Check Number :

: 4650 BORDER TACTICAL

39988 Check Date : 3/6/2019

10 87596 3/5/2019 A155535 SEW PATCHES 18.00

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Date : 3/6/2019 3:09:06 PM



10 87629 3/5/2019 155880 HAWK EAR/MIKE; GHOST EAR PIECE 115.67


Vendor

Check Number :

: 8838 CODE EXXPERTS, LLC

39989 Check Date : 3/6/2019

10 87583 3/5/2019 2019-0010 WEBSERVICES FOR MARCH 2019 450.00


Vendor

Check Number :

: 2320 COUNTY MOTOR PARTS

39990 Check Date : 3/6/2019

11 87604 3/5/2019 245929 TIP CLEANER 24.98

11 87606 3/5/2019 246222 WIPER BLADES 9.68

12 87606 3/5/2019 246222 WIPER BLADES 9.69


Vendor

Check Number :

: 8892 CRISTINA BELTRAN

39991 Check Date : 3/6/2019

10 87668 3/5/2019 PLANNING REFUND REFUND UNUSED PLANNING AND ZON 3,543.37


Vendor

Check Number :

: 8890 DEBBIE FJELDSTED

39992 Check Date : 3/6/2019

10 87666 3/5/2019 622392 POTTING SOIL FOR SAMAHA FIELD 89.02


Vendor

Check Number :

: 1435 DEL SOL MARKET

39993 Check Date : 3/6/2019

10 87578 3/5/2019 1009 REFRESHMENTS FOR CITY MANAGER M 26.57


Vendor

Check Number :

: 1248 EMERGENCY MEDICAL PRODUCTS, INC.

39994 Check Date : 3/6/2019

10 87595 3/5/2019 2050252 MEDICAL SUPPLIES 864.14


Vendor

Check Number :

: 1933 EMERGENCY REPORTING

39995 Check Date : 3/6/2019

10 87601 3/5/2019 2018-8926 GOOGLE MAPS SET UP; SUBSCRIPTI 354.80


Vendor

Check Number :

: 1124 FEDERAL EXPRESS

39996 Check Date : 3/6/2019

12 87624 3/5/2019 646254506 SEND OUT SAMPLES FOR ANALYSIS 90.29


Vendor

Check Number :

: 1536 FERGUSON ENTERPRISES, INC. #1350

39997 Check Date : 3/6/2019

11 87605 3/5/2019 7134366 BATTER; BATTERY PWR PUMP 762.75


Vendor

Check Number :

: 1092 HACH COMPANY

39998 Check Date : 3/6/2019

11 87625 3/5/2019 11329204 REPAIR PORTABLE TURBIDIDMETER 555.61


Vendor

Check Number :

: 2399 HARTFORD

39999 Check Date : 3/6/2019

10 87587 3/5/2019 MARCH 2019 LIFE INSURANCE PREMIUM 275.92




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Date : 3/6/2019 3:09:06 PM



Vendor

Check Number :

: 2403 HIGHLINE COOLING, LLC

40000 Check Date : 3/6/2019

10 87590 3/5/2019 MARCH 2019 OFFICE RENT PD/FD 2,000.00


Vendor

Check Number :

: 1910 HUMANA

40001 Check Date : 3/6/2019

10 87591 3/5/2019 MARCH 2019 DENTAL INSURANCE PREMIUM 542.10




Vendor

Check Number :

: 1093 I.C. TREASURER - AUDITOR/CONTROLLER

40002 Check Date : 3/6/2019

10 87581 3/5/2019 TAX COLL 2018 PROPERTY TAX COLLECTION AND DIS 3,500.48


Vendor

Check Number :

: 8891 IDEAL CALIBRATIONS

40003 Check Date : 3/6/2019

10 87616 3/5/2019 1784 REPLACEMENT SENSOR FOR GAS DE 375.00


Vendor

Check Number :

: 8832 IMAGE SOURCE

40004 Check Date : 3/6/2019

10 87586 3/5/2019 AR869572-1 COPIES 4.40

11 87586 3/5/2019 AR869572-1 COPIES 4.40

12 87586 3/5/2019 AR869572-1 COPIES 4.41


Vendor

Check Number :

: 1026 IMPERIAL IRRIGATION DISTRICT

40005 Check Date : 3/6/2019

12 87593 3/5/2019 50709717 ELECRICITY 3,667.92


Vendor

Check Number :

: 1027 IMPERIAL STORES

40006 Check Date : 3/6/2019

12 87630 3/5/2019 622719 CONCRETE; LEAF RAKE; TELE POLE 128.82

12 87631 3/5/2019 622731 CONCRETE MIX 9.29

12 87632 3/5/2019 622288 CONCRETE MIX; WD-40; CUT OFF WH 114.76

11 87633 3/5/2019 621233 PUSH BROOM 42.65

11 87634 3/5/2019 621227 DUST MASK; COATED GLOVE; PUSH 55.10

11 87635 3/5/2019 620632 MOUSE TRAP; CLEANING SUPPLIES 18.75

11 87636 3/5/2019 621315 KEYS 5.41

11 87637 3/5/2019 61356 PLASTIC GRAIN SCOOP 54.28

10 87638 3/5/2019 622269 KEYS; RINGS 11.30

10 87639 3/5/2019 46738 CARRIAGE BOLTS; SPRAY CAN HAN 6.16

10 87640 3/5/2019 620595 MASONRY BRUSH; SCRAPER 11.42

10 87641 3/5/2019 620612 TRASH BAGS; GRASS SEED; PVC CE 47.07

10 87642 3/5/2019 620665 2 CYCLE OIL 15.43

10 87643 3/5/2019 620926 GOPHER KILLER; KEYS; LOCKS 37.14

10 87644 3/5/2019 620953 CLEANING SUPPLIES 8.32

12 87645 3/5/2019 621253 HITCH PIN; JACK CHAIN 12.19

10 87646 3/5/2019 621379 FURRING STRIP; KEYS 13.43

10 87647 3/5/2019 621465 WOMEN'S SIGN; MEN'S SIGN FOR DO 11.62

10 87648 3/5/2019 621468 POTTING SOIL 84.30

10 87649 3/5/2019 622608 SPRAY PAINT 19.16

10 87650 3/5/2019 622002 SPRAY PAINT 4.64

PD/FD

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Date : 3/6/2019 3:09:06 PM



10 87651 3/5/2019 622000 SPRAY PAINT FOR GRAFHITTI 35.42

10 87652 3/5/2019 622409 TIP CLEANER 8.23

10 87653 3/5/2019 622594 METAL FINISHING PAD 9.57

10 87654 3/5/2019 622750 WHITE PAINT 9.08

10 87655 3/5/2019 622747 GOOF OFF SPRAY; SPRAY PAINT G 22.65

10 87656 3/5/2019 622513 GENERAL HARDWARE; BRUSH; WIRE 16.23

10 87657 3/5/2019 622582 4 CYCLE OIL 6.96

10 87658 3/5/2019 622517 CARPET CLEANER/ RENTAL; BRUSH 73.57

10 87659 3/5/2019 621018 PAN PHS M/S 1.54


10 87661 3/5/2019 622093 CHALK 10.25


10 87663 3/5/2019 622413 ENGRAVER; BATTERY 37.78

10 87664 3/5/2019 622364 CHIP BRUSH; BLACK SPRAY PAINT 3.76



Vendor

Check Number :

: 1757 IMPERIAL VALLEY ENVIRONMENTAL LAB

40007 Check Date : 3/6/2019

12 87618 3/5/2019 9786 LAB ANALYSIS 371.00

12 87620 3/5/2019 9792 LAB ANALYSIS 314.00


Vendor

Check Number :

: 8693 JAVIER ORTIZ

40008 Check Date : 3/6/2019

10 87574 3/5/2019 1574-14 PLUMBING CODE TABS FOR BOOK FO 17.00


Vendor

Check Number :

: 1382 K-C WELDING & RENTAL, INC.

40009 Check Date : 3/6/2019

12 87612 3/5/2019 108351 SOCKET HD SCR REPAIRS T 79.07


Vendor

Check Number :

: 1262 L.N. CURTIS & SONS

40010 Check Date : 3/6/2019

10 87598 3/5/2019 256128 G XTREME JACKET AND PANTS 2,635.19


Vendor

Check Number :

: 8773 LUI GARZA

40011 Check Date : 3/6/2019

12 87626 3/5/2019 1001 CONSULTING FOR FEBRUARY 2019 500.00


Vendor

Check Number :

: 1558 OFFICE DEPOT

40012 Check Date : 3/6/2019

10 87628 3/5/2019 277816835001 COVER FOR I PAD 161.61


Vendor

Check Number :

: 8761 PEOPLEREADY,INC.

40013 Check Date : 3/6/2019

10 87614 3/5/2019 24462358 TEMP EMPLOYEE PARKS 424.40

10 87615 3/5/2019 24475821 TEMP EMPLOYEE PARKS 424.40

12 87621 3/5/2019 24475822 TEMP EMPLOYEE WWTP 636.60

12 87622 3/5/2019 24462359 TEMP EMPLOYEE WWTP 636.60


Vendor

Check Number :

: 1987 PLUMBER'S DEPO

40014 Check Date : 3/6/2019

12 87610 3/5/2019 PD-40979 SUPER GRENADE NOZZLE 755.97

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Date : 3/6/2019 3:09:06 PM




Vendor

Check Number :

: 1176 QUILL CORPORATION

40015 Check Date : 3/6/2019

10 87575 3/5/2019 5014782 OFFICE SUPPLIES 38.08

11 87575 3/5/2019 5014782 OFFICE SUPPLIES 38.08

12 87575 3/5/2019 5014782 OFFICE SUPPLIES 38.08


Vendor

Check Number :

: 8834 SPRINT PHONE

40016 Check Date : 3/6/2019

10 87667 3/5/2019 FEB. 2019 CELL PHONE 62.80


Vendor

Check Number :

: 1419 STAPLES CREDIT

40017 Check Date : 3/6/2019

10 87589 3/5/2019 5923 INK; FOAM BOARDS FOR PARADE SIG 201.78


Vendor

Check Number :

: 2318 SUNBELT RENTALS

40018 Check Date : 3/6/2019

10 87611 3/5/2019 86691744-0001 SERVICE/REPAIR GAS HEDGER 282.98


Vendor

Check Number :

: 1633 TACO SHOP

40019 Check Date : 3/6/2019

10 87597 3/5/2019 828828 FOOD FD 65.60


Vendor

Check Number :

: 8707 TARGETSOLUTIONS LEARNING LLC

40020 Check Date : 3/6/2019

10 87602 3/5/2019 29234 TRAINING 185.60


Vendor

Check Number :

: 1696 UNITED PARCEL SERVICE

40021 Check Date : 3/6/2019

11 87617 3/5/2019 Y11526079 POSTAGE FOR SAMPLES 53.15

11 87619 3/5/2019 Y11526089 POSTAGE FOR SAMPLES 12.53


Vendor

Check Number :

: 2524 VALLEY TESTING

40022 Check Date : 3/6/2019

10 87613 3/5/2019 30338 INSTANT DRUG TEST 98.00


Vendor

Check Number :

: 8116 VANTAGE POINT TRANSFER AGENTS - 108793

40023 Check Date : 3/6/2019

10 87580 3/5/2019 PP#3 2/8/19 PP# 3 RETIREMENT; PENSION REPAY 4,529.12

11 87580 3/5/2019 PP#3 2/8/19 PP# 3 RETIREMENT; PENSION REPAY 885.97

12 87580 3/5/2019 PP#3 2/8/19 PP# 3 RETIREMENT; PENSION REPAY 1,135.13

10 87582 3/5/2019 PP# 25 - 3 CM PP# 25, 26, 1,2,3 CM RETIREMENT C 373.05


Vendor

Check Number :

: 2012 VERIZON WIRELESS

40024 Check Date : 3/6/2019

10 87579 3/5/2019 9824093441 CELL PHONE 248.53

11 87579 3/5/2019 9824093441 CELL PHONE 167.03

12 87579 3/5/2019 9824093441 CELL PHONE 180.49

10 87600 3/5/2019 9824133283 DATA LINES FD 152.04


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Date : 3/6/2019 3:09:06 PM



Vendor

Check Number :

: 2055 VISION SERVICE PLAN

40025 Check Date : 3/6/2019

10 87588 3/5/2019 MARCH 2019 VISION INSURANCE PREMIUM 126.72




Vendor

Check Number :

: 1231 WALKER & DRISKILL

40026 Check Date : 3/6/2019

10 87592 3/5/2019 9073 ATTORNEY FEES 577.50


Vendor

Check Number :

: 8823 XEROX FINANCIAL SERVICES

40027 Check Date : 3/6/2019

10 87577 3/5/2019 1504029 COPIER LEASE 215.04

11 87577 3/5/2019 1504029 COPIER LEASE 107.52

12 87577 3/5/2019 1504029 COPIER LEASE 107.52


Vendor

Check Number :

: 1237 BABCOCK & SONS, INC.

40028 Check Date : 3/6/2019

11 87671 3/6/2019 BC90053-2279 LAB ANALYSIS 32.00

11 87672 3/6/2019 BC90065-2279 LAB ANALYSIS 169.00

11 87673 3/6/2019 BC90071-2279 LAB ANALYSIS 615.00


Vendor

Check Number :

: 4619 LUIS M. ESTRADA

40029 Check Date : 3/6/2019

12 87674 3/6/2019 1263 REPAIRS TO JCB BACKHOE 390.00


Vendor

Check Number :

: 8016 AT&T MOBILITY

40030 Check Date : 3/6/2019

10 87676 3/6/2019 FEB. 2019 CELL PHONE 89.46


Total Number of Checks Printed

Total for all Checks Printed :

: 52

:Largest Check Amount

Total Number of Vendors :

51,623.25

51

7,455.15

Total Number of Voided Checks

Net Amount of Checks Printed :

:

:Total for Voided Checks 0.00

0

51,623.25

: 0.00

Summary

Fund Amount

10 GENERAL FUND 32,255.64

11 WATER 7,074.29

12 SEWER 12,293.32

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City Council staff report

To: Nicholas D. Wells, City Manager Holtville City Council

From: Jeorge Galvan, AICP City Planner

Date: February 25, 2019

Project: Improved Cargo Containers as Accessory Structures in Residential Zones Text Amendment Adoption

Summary:

Subject of Report: Proposed Textual Amendment to Classify Improved Cargo Containers as Accessory Structures

Location: City Wide (See Residential Zones Map – Exhibit A)

Pending Action: Approve Amendment to Zoning Code allowing the use of Cargo Containers as accessory structures in Residential Zones

Zoning: Potentially All Residential Zones RR-1, RR-2, R-1, R-2, R-3, R-4

General Plan: No Change

Environmental: Exempt

INTRODUCTION & HISTORY

In early 2018, as a result of a growing concern over the use of cargo containers in the residential zones, the Planning Commission and the City Council held a number of public meetings to formalize an interpretation of the Zoning Code. Specific action was taken interpreting cargo containers as being an industrial use and therefore not allowed under the residential zones. Subsequent action taken by Council to allow cargo containers in Downtown B only if the containers are modified or improved to better blend into the architecture of the main building. There were no residents at any of the publicly

City of Holtville Staff Report 1 of 4 2018 Cargo Container Use in Residential Zones

noticed hearings that voiced to be in favor of cargo container use. During the Downtown B Zoning Text Amendments for “improved cargo containers,” City staff concurrently initiated abatement of cargo containers in residential zones since the interpretations and subsequent zoning text amendments had been finalized and adopted on June 11, 2018. The City Council received a letter requesting re-consideration of improved cargo containers in the residential zone that was signed by three residents. All three residents appeared at the October 15, 2018 Planning Commission meeting to make their case for allowance of “improved cargo containers” in residential zones as an accessory structure. Although there was no quorum, the Planning Commissioners in attendance supported the interest and as a result a public hearing was duly noticed on November 6, 2018. The Planning Commission held a hearing on December 17, 2018 recommending to City Council the zoning code text amendment for the approval of improved cargo containers as accessory structures in residential zones.

SUMMARY OF DECEMBER PLANNING COMMISSION

Current Cargo Container Use Restriction in Residential Zones – The permanent use of cargo containers (whether improved or unimproved) is currently prohibited in all residential zones as per longstanding code and recent reinforcing actions taken by both the Planning Commission and the City Council. The temporary use of cargo containers is allowed when the use is temporary and only for the purpose of construction or moving activities. A Temporary Use Permit would have to be obtained.

Similar Uses Allowed by Zone – Storage sheds, shelters, workshops, laundry rooms and similar structures are considered “accessory” building and structures and currently allowed by right in all residential zones as shown in the Table-1 Below. Per previous discussions, cargo containers are not considered an allowable accessory structure due to their primary intended use for industrial purposes and their inherent visual characteristics, making them incompatible with residential neighborhoods. However, the code incorporates the phrase “other similar uses recommended by the Planning Commission and adopted by the City Council.” It is thus proposed that the Council consider amending the definition of accessory building and structures to include “Improved Cargo Containers.”

TABLE-1: CURRENT DEFINITION OF ACCESSORY STRUCTURE

Zone Similar Uses Currently Allowed Current Definition of an Accessory Structures

RR-1 Low Density Rural Residential Accessory Building

and Structures

Accessory Building/Structure: A building, part of a building or structure which is incidental or subordinate to the main building or use on the same site.

RR-2 Medium Density Rural Residential Accessory Building

and Structures R-1 Single Family Accessory Building

and Structures R-2 Two Family Accessory Building

and Structures R-3 Multi-Family Accessory Building

and Structures R-4 Mobile Home Park Accessory Building

and Structures RC Mixed Use Residential Accessory Building

and Structures


Improvements Regulated – Should the City Council wish to allow “Improved Cargo Containers” as an accessory use, a possible option for the City Council is to define what will be considered an “Improved Cargo Container.” Regulating improvements on all accessory structures in residential zones may impact laundry rooms, garages, second units, storage units and similar accessory structures and is thus not recommended. Regulated Improved Cargo Containers with respect to color, style, and material of Accessory Structures are currently only regulated in the Downtown B Zone. Per staff recommendation and Commissioner directive, the following amendments to the definitions are being proposed. Proposed changes are underlined in Table-2 below.

TABLE-2: PROPOSED AMENDMENTS TO DEFINITIONS

Section

Text Amendment

Resulting Change

17.04.030

“B” Definitions.

Building, Accessory “Accessory Building” means a building, part of a building, or structure which in incidental or subordinate to the main building or use on the same site. This definition does not apply to uncovered swimming pool. This definition shall apply to “improved cargo container” when proper permits are obtained for installation and improvements as codified under this chapter (See “Improved Cargo Container.”)

Authorizes an improved cargo container as an accessory structure and links to the definition of an improved cargo container.

17.04.040

“C” Definitions.

“Cargo Container” means an industrial, standardized reusable metal vessel that was originally, specifically, or formerly designed for or used in the packing, shipping, movement or transportation of freight, articles, goods or commodities by commercial trucks, transit, rails and/or ships. A cargo container modified in a manner that would preclude future use by a commercial transportation entity is still considered a cargo container.

An “Improved Cargo Container” shall mean a cargo container as defined above that has been permitted to be installed and modified for aesthetic purposes that may include siding material, color or modifications to make it consistent with the main structure and thus constituting an accessory structure.

Defines an improved cargo container and links it back to an accessory structure.

PUBLIC REVIEW & FINDINGS

A public hearing is required to amend the Zoning Code as is part of the consideration on whether to classify the unlisted “improved cargo container” use as an allowed use by the definitions noted above. Staff published the public hearing on November 8, 2018 in The Holtville Tribune to afford residents an opportunity to comment in front of the Planning Commission. Another Public Hearing Notice was published on January 24, 2019 (Exhibit B - CC Public Hearing Notice) for the City Council Hearing to approve Zoning Text Amendment and allow the use of cargo containers as accessory structures in residential zones. There were no public testimonies during the Planning Commission hearing. Upon hearing testimonies for and against, Council may choose not to approve the text changes as presented, or may recommend the textual amendments via Resolution 18-12 (Exhibit C – PC Resolution 18-12).


1. The proposed use furthers the objectives of the residential zones, and is in conformance of the general plan

2. Field investigations have disclosed that “improved cargo container” use and its operations are compatible with the uses permitted in the residential zone where the use is proposed to be located, and

3. The subject use is similar to that of an accessory building or structure which is a permitted use in the residential zones where the use is proposed to be located, and

4. The subject use will not cause substantial reduction in the value of the property in the zone within which it is proposed to be located or in any abutting zone as long as it means the definition of the code and all of the adopted development standards are implemented.

RECOMMENDATION & PENDING ACTION

The City Council must open the hearing for public comment. Upon receiving testimonies for and against the proposed Zoning Code Amendments during the public hearing. Unless there is significant testimony to the contrary, staff recommends that the Council consider the introduction and waive the first reading of Ordinance 494 incorporated into this staff report as Exhibit D – Draft Ordinance 494. Should you have any questions and/or concerns regarding the information in this report, or would like additional information, please feel free to contact me at (760) 337-3883 or [email protected]. Attachments: Exhibit A – Residential Zoning Map

Exhibit B – Public Hearing Notice Exhibit C – Planning Commission Resolution 18-12 Exhibit D – Ordinance 494


mailto:[email protected]

EXHIBIT A – RESIDENTIAL ZONING MAP

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R-2 Two Family

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C-1 Neighborhood

C-2 General Commercial

I-1 Light Industrial

OS Open Space

CF Community Facilities

Mixed-Use

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Downtown - A Zone

Downtown - B Zone

NOT TO SCALE

Legend

Adopted on: 8-27-2018Per Ordinance # 492

OFFICIAL ZONING MAP

EXHIBIT B – PUBLIC HEARING NOTICE

EXHIBIT C – PC RESOLUTION 18-12

RESOLUTION NO. PC 18-12

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HOLTVILLE RECOMMENDING AN AMENDMENT TO THE HOLTVILLE ZONING ORDINANCE MODIFYING THE DEFINITION OF ACCESSORY BUILDING OR STRUCTURE TO INCLUDE IMPROVED CARGO CONTAINERS

WHEREAS, the Planning Commission and City Council previously determined an interpretation of the zoning code concluding that cargo containers are not listed in the permitted uses for any residential zone and therefore prohibited under the principle of permissive zoning; and

WHEREAS, after hearing public testimonies and written requests for consideration of improved cargo containers as an accessory structure, the City Council referred the matter back to the Planning Commission; and

WHEREAS, the Planning Commission has reviewed all pertinent facts in evidence; and

WHEREAS, the use of improved cargo containers would be a similar use as accessory buildings or structures incidental to residential land uses thus the Commission wishes to recommend an amendment to the zoning ordinance text to incorporate into the definition of an “accessory building or structure” improved cargo containers; and

WHEREAS, the Planning Commission wishes to further recommend an amendment to the zoning ordinance text to incorporate language as to what would be considered an “improved cargo container;” and

WHEREAS, a duly noticed public hearing was held by the Planning Commission at its regular meeting of November 19, 2018 to review and consider the proposed textual amendments.

NOW, THEREFORE, BE IT RESOLVED, that the Planning Commission of the City of Holtville hereby RECOMMENDS that the City Council approve an amendment to the Zoning Code as referenced in Attachment A and subject to the following findings:

1. That the City Council initiated the proposed Zoning Text Amendment pursuant toSection 17.64.110 of the Zoning Ordinance.

2. That the proposed action is excempt by CEQA and does not constitute a project.

3. The proposed use furthers the objectives of the residential zones, and is inconformance of the general plan

4. Field investigations have disclosed that “improved cargo containers” are similar tothat of an accessory building or structure which is a permitted use in the residentialzones, and

5. The subject use will not cause substantial reduction in the value of the property inthe zone within which it is proposed to be located or in any abutting zone as longas it means the definition of the code and all of the adopted development standardsare implemented.

PASSED, ADOPTED AND APROVED by the Planning Commission of the City of Holtville, this 19th day of November 2018.

___________________________________, Ross Daniels, Commission Chairperson

I, ________________, Interim Planning Commission Secretary of the City of Holtville, DO HEREBY CERTIFY that the foregoing resolution was duly passed, approved, and adopted by the Planning Commission of said City of Holtville at a meeting thereof held on the 19th day of November 2018 and that the same was adopted by the following vote:

AYES: NOES: ABSTAIN: ABSENT:

ATTEST:

_______________, Interim Commission Secretary

APPROVED BUT NOT SIGNED

EXHIBIT D – DRAFT ORDINANCE

ORDINANCE NO. 494

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HOLTVILLE AMENDING TITLE 17 (ZONING) OF THE HOLTVILLE MUNICIPAL CODE

RELATED TO IMPROVED CARGO CONTAINERS IN RESIDENTIAL ZONES

WHEREAS, a cargo container is defined as an industrial, standardized reusable metal vessel that was originally, specifically, or formerly designed for or used in the packing, shipping, movement or transportation of freight, articles, goods or commodities by commercial trucks, trans, and/or ships. A cargo container modified in a manner that would preclude future use by a commercial transportation entity is still considered a cargo container; and

WHEREAS, the City Council previously approved various actions related to cargo

containers; and WHEREAS, homeowners in Holtville requested that the City consider allowing cargo

containers in residential zones; and WHEREAS, it is the intent of the City to expressly allow the use of cargo containers in

the residential zones only if they are improved in such a manner as to retain the residential character of the neighborhood; and

WHEREAS, the Planning Commission held a duly noticed public hearing on December

17, 2018 and based on testimonies received, the Planning Commission recommends an amendment to the Municipal Code allowing improved cargo containers in residential zones; and

WHEREAS, the City Council held a Public Hearing on February 25, 2019 to review the

pertinent facts and consider all arguments for and against the proposed text amendments and found as follows:

(a) That the above stated recitals are incorporated as findings, and

(b) That the proposed amendments are consistent with the objectives of the Holtville General Plan and development policies adopted by the Holtville City Council, and

(c) That the adoption of this ordinance is exempt from CEQA review per section 15061 (b)(3), and a Notice of Exemption has been filed; and

(d) That the use of improved cargo containers with limitations and restrictions proposed in the draft text amendment attached hereto would further the objectives of the Zoning Code; and

(e) That field investigations disclosed that the subject use in residential zone, as restricted

would be compatible with the uses permitted in residential zone; and

(f) That the subject use is similar to one or more uses permitted in all residential zones; and

(g) That the subject use will be reviewed to ensure that the proposed use and location will

not cause reduction in the value of the property or adversely impact surrounding properties.

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

SECTION 1: Title 17 of the Holtville Municipal Code shall be amended follows:

17.04.030 “B” Definitions. Building, Accessory “Accessory Building” means a building, part of a building, or structure which in incidental or subordinate to the main building or use on the same site. This definition does not apply to uncovered swimming pool. This definition shall apply to “improved cargo container” when proper permits are obtained for installation and improvements as codified under this chapter (See “Improved Cargo Container.”) 17.04.040 “C” Definitions. “Cargo Container” means an industrial, standardized reusable metal vessel that was originally, specifically, or formerly designed for or used in the packing, shipping, movement or transportation of freight, articles, goods or commodities by commercial trucks, transit, rails and/or ships. A cargo container modified in a manner that would preclude future use by a commercial transportation entity is still considered a cargo container. An “Improved Cargo Container” shall mean a cargo container as defined above that has been permitted to be installed and modified for aesthetic purposes that may include siding material, color or modifications to make it consistent with the main structure and thus constituting an accessory structure.

SECTION 2: This ordinance shall take effect and shall be in force thirty (30) days after

the date of adoption, and prior to the expiration of fifteen (15) days from the passage thereof, shall be published at least once in a newspaper of general circulation printed and published in the County of Holtville, together with the names of the members of the City Council voting for and against the same.

PASSED, ADOPTED AND APROVED by the City Council of the City of Holtville, this _____th day of February 2019.

___________________________________

David Bradshaw, Mayor

I, Kariza Preciado, City Clerk of the City of Holtville, DO HEREBY CERTIFY that the foregoing ordinance was duly passed, approved, and adopted by the City Council of said City of Holtville at

2

a meeting thereof held on the _______th day of February 2019 and that the same was adopted by the following vote:

AYES:

NOES: ABSTAIN: ABSENT:

ATTEST: Kariza Preciado, City Clerk

3

Citywide Pave Phase II (2019'03-11).xlsx Page 1 of 2

MEETING DATE:

ITEM NUMBER 3 a CITY MANAGER

FINANCE MANAGER

CITY ATTORNEY

DATE ISSUED:

FROM: Nick Wells, City Manager

SUBJECT: Authorizing the Bidding of Phase II of the Citywide Pavement Improvements Project

ISSUE:

Shall the City Council authorize the City Manager and City Engineer to proceed with bidding procedures for Phase II the Citywide Pavement Improvements Project?

DISCUSSION:

The City of Holtville operates over 23.77 miles of roadways within its incorporated boundaries. Rehabilitation of the bulk of those streets has been in the works for some time. The City's Street Assessment Map, which had last been updated in 2008, was redone in early 2015 to assessthe condition of local roads. The Holt Group completed the update, categorizing all of the City'sstreets by degree of necessary repair, including estimated costs, so that funding and scheduling ofthe repairs could be seriously discussed. The Holt Group completed design engineering in 2017, and the construction work on the first phase of the project was recently completed by the selected contractor, American Asphalt South.

Changes in scope had been approved by Council to fully utilize on hand transportation funding. More extensive work on Seventh Street was added to Phase I, while an additional project to include more extensive work on Olive, Pine, Maple and Chestnut was approved. An addendum to the THG design contract was approved to design and spec that additional work.

The City Engineer and City Manager met last week to discuss their results, findings, probable costs and any issues that arose during the design work for Phase II. The Engineer's Opinion ofProbable Cost is attached to this report, delineating the proposed scope and an estimated$649,065 in additional expenditures for Phase II.

FISCAL IMPACT

Available FundingApproximately $3.1 million were secured through bonding future LTA revenues. Additionally, the City had approximately $1 million in transportation funds available on hand at the outset of the project and the City's approximate $125,000 SB1 allocation was earmarked for this project for the current fiscal year. Finally, there are over $350,000 in unallocated LTA revenues for the current fiscal year, bringing the total amount available for the current project to about $4.5 million,although there was always an expectation that a fairly significant amount of cash would be left on hand for projects in coming years.

03/11/19

App

rova

ls

City of Holtville

REPORT TO COUNCIL

March 8, 2019

Citywide Pave Phase II (2019'03-11).xlsx Page 2 of 2

ExpendituresTo date the following expenditures have been incurred, along with estimates for additional work to be performed:

Phase I Firm Amount

Original Design Contract The Holt Group $54,510Phase I Construction American Asphalt South $2,459,723Phase I RE/CM The Holt Group $86,180

Phase I Total $2,600,413

Phase II

Additional Design Contract The Holt Group $26,704EOPC Construction $649,065Phase II RE/CM $77,888

Phase II Total $753,657

Project Total $3,354,070

With the funds on hand, the additional scope is well within the capability of the City to proceed.

CITY MANAGER RECOMMENDATION

It is recommended that the approval be given and bidding procedures initiated.

ALTERNATIVE

Not to authorize, giving alternate direction.

ItemNo

1 PINE AVENUE BETWEEN FIFTH AND SIXTH STREETS

2 MAPLE AVENUE BETWEEN FIFTH AND SIXTH STREETS

3 CHESNUT AVENUE BETWEEN FOURTH AND FIFTH STREETS

4 CEDAR AVENUE BETWEEN NORTH OF NINTH STREET TO COUNTY LIMITS

5 MESQUITE AVENUE BETWEEN FIFTH AND SIXTH STREETS (62' x 18.5' ISOLATED AREA)

6 OLIVE AVENUE SOUTH OF FIFTH STREET AND THE OLIVE AVENUE/FIFTH STREET

INTERSECTION

TOTAL CONSTRUCTION COST

The Holt Group

1601 N. Imperial Ave.El Centro, CA 92243760.337.3883760.337.5997 (fax)www.theholtgroup.net

Municipal Design • Infrastructure Engineering • Construction Management • Land Surveying

STREET SECTION CONSTRUCTION COST

$649,065.00

$206,480.00

$140,815.00

$98,225.00

$22,135.00

$20,160.00

$161,250.00

PROJECT: CITY OF HOLTVILLEPAHSE II CITY WIDE STREET IMPROVEMENTS PROJECT - FY 2018/2019

THG PROJECT NO. 116.465

DATE: MARCH 8, 2019

ENGINEER’S OPINION OFPROBABLE CONSTRUCTION COST

cc staff report

To: Nicholas D. Wells, City Manager City of Holtville City Council

From: Jeorge Galvan, AICP, City Planner

Date: March 11, 2019

Project: Application for CMAQ and STBG Funding Fiscal Year 18/19 and Local LTA Commitment for the Following Roadway Projects

• Orchard Road Roadway Improvements – STBG Funding• Cedar Avenue Sidewalk Improvements – CMAQ Funding• 9th Street Sidewalk Improvements – CMAQ Funding

Summary:

Applicant: City of Holtville

Project Location: Orchard Avenue from Alamo River Bridge to 4th Street Cedar Avenue between 5th Street and 4th Street 9th Street from Beale Avenue to Oak Avenue

Pending Action: Authorization for submittal of STBG and CMAQ Applications and commit to the required local match via

• Resolution 2019-03 For Orchard Avenue STBG• Resolution 2019-04 For Cedar Avenue CMAQ• Resolution 2019-05 For 9th Street CMAQ

Zoning: Public Right-of-Way

General Plan: N/A

Environmental: Exempt from CEQA

INTRODUCTION AND BACKGROUND

The City of Holtville has the opportunity to submit applications through the Surface Transportation Block Grant

Program (STBG) and the Congestion Mitigation and Air Quality (CMAQ) Program administered through

Caltrans. An overview of the programs is as follows:

STBG – The Surface Transportation Block Grant (STBG) is a federal funding program authorized under

MAP-21 and identified in Section 133 of Title 23 of the United States Code. The purpose of this program is

Orchard Road, Cedar Avenue, and 9th Street STBG & CMAQ Applications Page 1 of 7 City Council Staff Report

to preserve and improve the conditions and performance on any federal highway, bridge, or public road of

all functional classifications, including pedestrian and bicycle infrastructure.

CMAQ – The purpose of the CMAQ program is to fund transportation projects or programs that will

contribute to attainment or maintenance of the national ambient air quality standards (NAAQS). Funding

can be expended on projects to reduce ozone precursor emissions. These include nitrogen oxides (NOx),

volatile organic compounds (VOC), carbon monoxide (CO), and particulate matter (PM10) emissions.

The purpose of this staff report is to present the City Council with local projects that can benefit from these

funding opportunities, and if the review is favorable, for Council to consider these opportunities and take action

on whether or not to commit local LTA funds for the required local match.

ISSUES FOR DISCUSSION

Fund Availability

ICTC, as the Regional Transportation Planning Agency (RTPA) has begun the process to solicit and will

subsequently program future federal STBG and CMAQ revenues for jurisdictions in the County of Imperial. The

region has a total of $7,624,440 available in STBG funding distributed evenly among three fiscal years and a

total of $5,266,128 available in CMAQ funding distributed among the 19/20 fiscal year, as follows:

Criterion For Funding

The applications are, rather, a somewhat competitive process under which the following scoring criterion will

be applied:

RSTP - 100 Points Maximum

• Community Benefit (0-30 Points)

• Project Readiness (0-40 Points)

• Regional Significance (0-20 Points)

• Continuity (0-10 Points)

CMAQ - 100 Points Maximum

• Congestion Relief (0-20 Points)

• Air Pollutant Emissions Reductions (0-20 Points)

• Cost-Effectiveness (0-20 Points)

• Project Readiness/Ability to Deliver (0-20 points)

• Factors of Overriding Concern (0-20 Points)

Under the STBG Application process, scoring is heavily weighted to readiness and community benefit. In

order to be competitive, the City should select projects that are “shovel ready” as possible, and that provide

significant community benefit.

Under the CMAQ Application process, scoring is distributed a little more evenly among all criteria. In order to

be competitive, the City selected projects that would have significant cost-effectiveness in reducing air pollution

and congestion relief and prepare a strong argument for factors of overriding concern. The City already has a

very strong track record of being able to deliver projects in an effective and timely manner.

Applications are scored and ranked by a committee primarily composed of ICTC Technical Advisory

Committee (TAC) members. Each City has a representative in the selection committee.


PROJECTS SELECTED

STBG – ORCHARD ROAD ROADWAY IMPROVEMENTS PROJECT

An application for Orchard Road Improvements Project was submitted from Alamo River Bridge to 4th Street

(Exhibit A – Orchard Road Project Location Map), as it has a great chance of obtaining STBG funds for the

following reasons:

• Community Benefit (0-30 Points) – The street is in extremely poor condition and is a widely used

corridor by the local community abutting numerous of public service facilities. This segment of

Orchard Road also serves major agricultural employment sectors.

• Project Readiness (0-40 Points) – This project would be exempt from CEQA as it would largely

consist of resurfacing and rehabilitating an existing roadway.

• Regional Significance (0-20 Points) – The Orchard Road segment, as noted above serves major

employment sectors of the agricultural industry. These are industries that provide goods and

services to the region and the State as a whole, and further connect to SR 115.

• Continuity (0-10 Points) – This project is identified as a continuance of other private segments.

Project Scope

The existing A.C. pavement along Orchard Trail from Fourth Street to the Alamo River Bridge is to be cold

planed (ground) for a depth of 6 inches. The exposed cold planed A.C. pavement surface will then be crack

sealed. Asphalt Rubber Hot Mix (ARHM) pavement will be placed over the exposed, crack sealed, cold planed

pavement surface. A Stress Absorbing Membrane Interlayer (SAMI) will be placed over the first 3-inch lift of

ARHM pavement. A second 3-inch lift of ARHM pavement be placed over the SAMI. It is recommended that 2-

inch x 6-inch boards be placed along the east and west sides of Cedar Avenue to assist in supporting the A.C.

pavement edges. A 5-foot-wide, 1 foot deep, class 2 base road shoulder will be placed along the east and

west pavement edges of Cedar Avenue to support the A.C. pavement edges. It is recommended the existing

pcc centerline median, which has nearly been paved over near the intersection of Fourth Street and which

serves no useful purpose, be removed and be replaced with a double yellow line.

There is a gas pipeline extending along at least a portion of Orchard Trail Road from Fourth Street to the

Alamo River Bridge. A gas valve riser and cover were observed in the shoulder area on the east side of

Orchard Trail Road near the Alamo River Bridge. It appears an underground gas pipeline is located in the

shoulder area or paved area of Orchard Trail between the Alamo River Bridge and 4th Street. The exact

location of the gas line is to be determined during the project design. The underground gas pipeline will likely

not be affected by the Orchard Trail Road rehabilitation as the removal and replacement of the A.C. pavement

will be limited to 6 inches below the A.C. pavement surface.

There is an existing water pipeline extending along Orchard Trail from Fourth Street to the Alamo River Bridge.

The existing water pipeline will likely not be affected by the Orchard Trail Road rehabilitation as the removal


and replacement of the A.C. pavement will be limited to 6 inches below the A.C. pavement surface. There is a

water valve riser and cover located within the A.C. pavement area near the Alamo River Bridge. It will be

necessary to adjust the water valve riser and cover during the placement of the new A.C. pavement.

Project Budget

CMAQ – CEDAR AVENUE SIDEWALK IMPROVEMENTS

An application for Cedar Avenue Sidewalk Improvements Project was submitted between 5th Street and 4th

Street (Exhibit B – Cedar Avenue Project Location Map), as it has a great chance of obtaining CMAQ funds

for the following reasons:

• Congestion Relief (0-20 Points) - Due to the lack or poor condition of sidewalks, vehicle use is

prominent in this segment, even for short distance travel. The sidewalk would create an alternative

to vehicle use from residential neighborhoods to eliminating congestion.

• Air Pollutant Emissions Reductions (0-20 Points) – The shoulder is currently a dirt shoulder and a

combination of both vehicle reduction and PM10 reduction would result in a significant air pollution

reduction of 13595.99 pounds per year.

• Cost-Effectiveness (0-20 Points) – The Sidewalk costs are cost effective since curb and gutter is

proposed to be completed this the project will address air pollution high enough to have a

reasonable cost-benefit ratio of $0.54 per lb.

• Project Readiness/Ability to Deliver (0-20 points) – The City of Holtville has an excellent reputation

for being able to deliver projects on schedule. Sidewalks furthermore are exempt from CEQA and

requires minor design with coordination from Caltrans for encroachment permit.

PROJECT PHASE COST ESTIMATE

FY 19/20 FY 20/21 FY 21/22

Preliminary Engineering / Design $44,927 $44,927

Right of Way/Utility Relocation 0 0

Construction

Construction Cost $279,047 $279,047

Contingency 15% $41,857 $41,857

Construction Engineering 15% $48,136 $48,136

Bidding Services $4,814 $4,814

TOTAL $418,781 $44,927 $373,854

STBG Funds $370,747 $39,774 $330,973

LTA Match $48,034 $5,153 $42,881


• Factors of Overriding Concern (0-20 Points) – This project further promotes physical activity for

good health and improves the overall quality of life by creating a safe environment and improving

the visual aesthetics of the community.

Project Scope

Cedar Avenue between Fourth and Fifth Streets is a 52-foot-wide face of curb to face of curb A.C. street

section. Cedar Avenue measures 620 feet long between the north curb face of Fourth Street to the south curb

face of Fifth Street.

The Improvement Plans are dated January 2017. The Improvement Plans include improvements along the

east side of Cedar Avenue. The improvement plans include the replacement of the existing pcc curb and

gutter. Existing sidewalk sections, which are in poor condition and ADA non-compliant, are to be replaced.

New sidewalk is to be installed in areas which do not currently possess sidewalk. New pcc commercial

driveways are to be installed along the east side of Cedar Avenue. The non-compliant handicap curb returns at

the southeast corner of Highway 115/Fifth Street and Cedar Avenue, within Caltrans right of way, is to be

replaced. An existing small, inadequate stormwater catch basin at mid-block is to be replaced with a new

stormwater catch basin. A short pipeline segment and new stormwater manhole are to be constructed

downstream of the stormwater catch basin.

Project Budget

CMAQ – 9th STREET SIDEWALK IMPROVEMENTS PROJECT

9TH Street Sidewalk Improvements Project was submitted between Beale Avenue and Oak Avenue (Exhibit C – 9th Street Project Location Map), as it has a great chance of obtaining CMAQ funds for the following

reasons:

• Congestion Relief (0-20 Points) – Due to the close proximity of Holtville Middle School, students

often walk or bicycle to and from school. Since there is no sidewalk along the north section of 9th

Work Phase Fund Type

FY 19/20

FY 20/21

FY 21/22 Fund Total

PE CMAQ--88.53% $17,000 $17,000

PE Local Match $2,000 $2,000

ROW CMAQ--88.53%

ROW Local Match

CONST CMAQ--88.53% $147,000 $147,000

CONST Local Match $17,000 $17,000

TOTALS $19,000 $164,000 $183,000


Street, residents on the northeast portion are forced to walk on the native earth shoulder to access

the Middle School and other destination points throughout the City. The sidewalk installation would

create an alternative and safe route to school.

• Air Pollutant Emissions Reductions (0-20 Points) – A combination of both vehicle reduction and

PM10 reduction would result after the project is constructed. The emission reduction would be

76.63 pounds per year of ROG, NOX, and PM10.

• Cost-Effectiveness (0-20 Points) – The Sidewalk costs are minimal since it is a portion of curb and

gutter is proposed to be completed under Priority Project #1 above thus the project will address air

pollution high enough to have a reasonable cost-benefit ratio of $231.51 per lb.

• Project Readiness/Ability to Deliver (0-20 points) – The City of Holtville has an excellent reputation

for being able to deliver projects on schedule. Sidewalks furthermore are exempt from CEQA and

require minimal design.

• Factors of Overriding Concern (0-20 Points) – The project further promotes physical activity for

good health and improves the overall quality of life by creating a safe environment for residents

and students. The visual aesthetics of the subject area will also be greatly improved.

FISCAL IMPACT

Funding received under STBG and CMAQ requires a minimum local match of 11.47% total from LTA over the

next three fiscal years and specified by project below.

• Orchard Road Roadway Improvements – If the Orchard Avenue Roadway Improvements is selected

and full funding requested is received, then an estimated local match in the amount of $48,000 is

required.

• Cedar Avenue Sidewalk Improvements – If the Cedar Avenue Project is selected and full funding

requested is received, then an estimated local match in the amount of $21,000 is required.

• 9th Street Sidewalk Improvements – If the 9th Street Sidewalk Improvements Project is selected and full

funding requested is received, then an estimated local match in the amount of $42,000 is required.

The total local match required is $111,000.

Work Phase Fund Type FY

19/20 FY

20/21 FY

21/22 Fund Total PE CMAQ--88.53% PE Local Match ROW CMAQ--88.53% ROW Local Match CONST CMAQ--88.53% $331,000 $331,000 CONST Local Match $42,000 $42,000 TOTALS $373,000 $373,000


RECOMMENDATION AND PENDING ACTION

One of the requirements under STBG and CMAQ is for the public to be afforded an opportunity to comment on

the proposed project. It is recommended that Council solicit public comment. Once all comments are received

and considered, it is recommended that City Council consider the following options:

Regarding the Orchard Road Improvements STBG Application:

1. Approval of Resolution 2019-03 (Exhibit D) authorizing the STBG application and committing LTA

funds for the required local match as presented.

Alternative

2. Not approve Resolution 2019-03 and provide alternative directive to staff.

Regarding the Cedar Avenue Sidewalk Improvements CMAQ Application:

1. Approval of Resolution 2019-04 (Exhibit E) authorizing the CMAQ application and committing LTA


Alternative


Regarding the 9th Street Sidewalk Improvements CMAQ Application:

3. Approval of Resolution 2019-05 (Exhibit F) authorizing the CMAQ application and committing LTA


Alternative


Should you have any questions regarding the information on this report please contact Mr. Jeorge Galvan at

[email protected] or (760) 337-3883.

Attachments: Exhibit A – Orchard Road Project Location Map

Exhibit B – Cedar Road Project Location Map

Exhibit C – 9th Street Project Location Map

Exhibit D – STBG Resolution 2019-03

Exhibit E – CMAQ Resolution 2019-04

Exhibit F – CMAQ Resolution 2019-05


mailto:[email protected]

EXHIBIT A – ORCHARD ROAD PROJECT LOCATION MAP

LEGEND: City Limits Project Area

1601 N Imperial, El Centro, California 92243

ENGINEERING PLANNING SURVEYING

The Holt Group, Inc.

(760)337-3883

NOT TO SCALE

ORCHARD ROAD/CEDAR AVENUE BETWEEN4TH STREET & SOUTH CITY LIMITS

HOLTVILLE, CALIFORNIAT H G P R O J E C T # 116. 476

D A T E: FEBRUARY 2 0 1 9

ATTACHMENT 1VICINITY MAP

CITYHALL

ORCH

ARD R

OAD

CEDA

R AVE

NUE

PINE A

VENU

E

HOLT

AVEN

UE

W. 5TH STREET

W. 6TH STREET

HWY 115

WTP

PUBLICWORKS

PALM

AVEN

UE

HOLTPARK

W. 4TH STREET

HWY 1

15

EXHIBIT B – CEDAR AVENUE PROJECT LOCATION MAP





(760)337-3883

NOT TO SCALE

ORCHARD ROAD/CEDAR AVENUE BETWEEN4TH STREET & 5TH STREETHOLTVILLE, CALIFORNIA

T H G P R O J E C T # 116. 476D A T E: FEBRUARY 2 0 1 9


CITYHALL

ORCH

ARD R

OAD

CEDA

R AVE

NUE

PINE A

VENU

E

HOLT

AVEN

UE

W. 5TH STREET

W. 6TH STREET

HWY 115

WTP

PUBLICWORKS

PALM

AVEN

UE

HOLTPARK

W. 4TH STREET

HWY 1

15

EXHIBIT C – 9TH STREET PROJECT LOCATION MAP





(760)337-3883

NOT TO SCALE

9TH STREET SIDEWALK IMPROVEMENTSFROM BEALE AVENUE TO OAK AVENUE

HOLTVILLE, CALIFORNIAT H G P R O J E C T # 116. 481

D A T E: FEBRUARY 2 0 1 9


9TH STREET

UNDERWOOD ROAD

WTP

HOLTVILLEMIDDLESCHOOL

E. 8TH STREET

BEAL

E AVE

NUE EL

M AV

ENUE

ASH A

VENU

E

WEB

B AVE

NUE

OAK A

VENU

E

MACKPARK

EXHIBIT D – RESOLUTION 2019-03

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RESOLUTION No. 2019-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLTVILLE APPROVING AN APPLICATION SUBMISSION TO OBTAIN FUNDING THROUGH THE FY 19/20

UNDER ICTC’S SURFACE TRANSPORTATION BLOCK GRANT (STBG)

WHEREAS, AB 1012 has been enacted into State Law in part to provide for the timely use of State and Federal funds; and

WHEREAS, the City of Holtville is able to apply for and receive Federal and State funding including Surface Transportation Block Grant (STBG) funds; and

WHEREAS, the City of Holtville desires to ensure that its projects are delivered in a timely manner to preclude losing funds for non-delivery; and

WHEREAS, it is understood by the City of Holtville that failure for not meeting project delivery dates for any phase of a project may jeopardize federal or state funding to the Region; and

WHEREAS, the City of Holtville will submit an application for Orchard Road/Cedar Avenue from southside of City Limits to 4th Street with an estimated project cost of $419,000; and

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Holtville hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded, and:

a. The opportunity for public comment was provided at a public meeting;

b. Local funds in the amount of $48,000 from Local Transportation Authority (source andtype of funds) will be used to leverage the federal funds for the project;

c. Project(s) is consistent with the Circulation Element of the City of Holtville;

d. Project(s) is consistent with the adopted pavement management plan (for rehabilitationprojects only).

BE IT FURTHER RESOLVED, that failure to meet project delivery deadlines may bedeemed as sufficient cause for the Imperial County Transportation Commission Policy Board to terminate an agency‘s project and reprogram Federal/State funds as deemed necessary.

BE IT FURTHER RESOLVED, that the City of Holtville City Council does direct its management and engineering staffs to ensure all federal and state-funded projects are carried out in a timely manner as per the requirements of AB 1012 and the directive of the City of Holtville City Council.

THE FOREGOING RESOLUTION was passed and adopted by the City Council on March 11th, 2019.

David Bradshaw, Mayor City of Holtville

I, Kariza Preciado, City Clerk of the City of Holtville, DO HEREBY CERTIFY that the foregoing resolution was duly passed, approved, and adopted by the City Council of said City of Holtville at a regular meeting thereof held on the 11th day of March 2019, and that the same was approved by the Mayor of said City of Holtville on said date, and that the same was adopted by the following roll call vote:


ATTEST:

Kariza Preciado, City Clerk City of Holtville

EXHIBIT E – RESOLUTION 2019-04

1


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLTVILLE APPROVING AN APPLICATION SUBMISSION TO OBTAIN FUNDING THROUGH THE FY’S

19-20 TO 20/21 UNDER ICTC’S CONGESTION MITIGATION AND AIR QUALITY (CMAQ) PROGRAM


WHEREAS, the City of Holtville is able to apply for and receive Federal and State funding including Congestion Mitigation and Air Quality (CMAQ) funds; and



WHEREAS, the City of Holtville will submit an application for Cedar Avenue Improvements from 4th to 5th Streets and an estimated project cost of $183,000; and

WHEREAS, an 11.47% of local matching funds is required for CMAQ participation and thus, the City of Holtville commits a total local match of $21,000 from the City of Holtville’s Local Transportation Authority Fund; and

NOW THEREFORE BE IT RESOLVED, that the City Council hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded.

BE IT FURTHER RESOLVED, that failure to meet project delivery deadlines may be deemed as sufficient cause for the Imperial County Transportation Commission Policy Board to terminate an agency‘s project and reprogram Federal/State funds as deemed necessary.


THE FOREGOING RESOLUTION was passed and adopted by the City Council on 11th March, 2019.


I, Kariza Preciado, City Clerk of the City of Holtville, DO HEREBY CERTIFY that the foregoing Resolution No. 2019-04 was duly passed, approved, and adopted by the City Council of said City of Holtville at a regular meeting thereof held on the 11th day of March 2019, and that the same was approved by the Mayor of said City of Holtville on said date, and that the same was adopted by the following roll call vote:


ATTEST:


EXHIBIT F – RESOLUTION 2019-05

1


A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HOLTVILLE APPROVING AN APPLICATION SUBMISSION TO OBTAIN FUNDING THROUGH THE 19/20

UNDER ICTC’S CONGESTION MITIGATION AND AIR QUALITY (CMAQ) PROGRAM


WHEREAS, the City of Holtville is able to apply for and receive Federal and State funding including Congestion Mitigation and Air Quality (CMAQ) funds; and



WHEREAS, the City of Holtville will submit an application for 9th Street Sidewalk Improvements from Beale Avenue to Oak Avenue and an estimated project cost of $373,000; and

WHEREAS, an 11.47% of local matching funds is required for CMAQ participation and thus, the City of Holtville commits a total local match of $42,000 from the City of Holtville’s Local Transportation Authority Fund; and

NOW THEREFORE BE IT RESOLVED, that the City Council hereby agrees to ensure that all project delivery deadlines for all project phases will be met or exceeded.

BE IT FURTHER RESOLVED, that failure to meet project delivery deadlines may be deemed as sufficient cause for the Imperial County Transportation Commission Policy Board to terminate an agency‘s project and reprogram Federal/State funds as deemed necessary.


THE FOREGOING RESOLUTION was passed and adopted by the City Council on March 11th, 2019.


I, Kariza Preciado, City Clerk of the City of Holtville, DO HEREBY CERTIFY that the foregoing Resolution No. 2019-05 was duly passed, approved, and adopted by the City Council of said City of Holtville at a regular meeting thereof held on the 11th day of March 2019, and that the same was approved by the Mayor of said City of Holtville on said date, and that the same was adopted by the following roll call vote:


ATTEST:


Reso 19-07 WWTP Headworks O&M (2019'03-11).xlsx Page 1 of 2

MEETING DATE:

ITEM NUMBER

CITY MANAGER

FINANCE MANAGER

CITY ATTORNEY

DATE ISSUED:

FROM: Frank Cornejo – Water/Wastewater Supervisor

SUBJECT: Resolution No. 19-07 Budget Augmentation for Sandblasting and Recoating of the Wastewater Treatment Plant Headworks

ISSUE:

19-07 , authorizing additional funding for the Sewer Treatment Department to cover necessary repair and maintenance work above and beyond the current budget level?

BACKGROUND:

The purpose of this report is to inform council of the urgent need to perform sandblasting andrecoating work on the wastewater treatment plant (WWTP) headworks auger screen unit. As part of the City of Holtville’s WWTP improvements, the Lakeside Raptor auger screen unit was put in service in December, 2016. It is designed to remove heavy debris and solids from raw influent wastewater, both from the sanitary sewer collection system, as well as from the hauled septage receiving station.

Under certain conditions (high temps, low pH,…) , both domestic wastewater, and especially hauled septic waste, can develop high concentrations of hydrogen sulfide (H2S) gas, which is quickly converted to sulfuric acid, and is extremely corrosive to concrete and steel structures. Typically, most of the corrosion occurs at the plant headworks, where the H2S gas is quickly released and comes in contact with the adjacent structures.

Although most of the headworks components are comprised of 300 series stainless steels, during the past two years of service, significant corrosion has developed throughout the channel and basin structures of the Raptor unit. Detailed photographs have been attached for your review.

DISCUSSION:

In order to repair the existing damage, and mitigate further corrosion, staff contacted several firms specializing in sandblasting and recoating services for wastewater applications in order to obtain proposals for this work. Summarized below are the quotes that were submitted:

• Simpson Sandblasting & Coating• ERS Industrial Services• MC Painting

I would like to point out that the quote provided by MC Painting covers work performed not only on the Raptor Auger Screen, but also on the SpiraGrit unit located immediately downstream, which will also require similar repair work eventually. As Chief Plant Operator, it is my professional recommendation to complete sandblasting and recoating work on both the Raptor and SpiraGrit units to ensure the long-term service of both units.

$29,200.00$41,395.57$42,265.00

Shall the City Council adopt Resolution No.

March 8, 2019

03/11/19

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Reso 19-07 WWTP Headworks O&M (2019'03-11).xlsx Page 2 of 2

FISCAL IMPACT

An additional amount added to the budget for Professional Services under Sewer Treatment fromSewer Enterprise funds.


It is recommended that the City Council approve the proposal submitted by MC Painting and direct staff to move forward with this project as soon as possible.

ALTERNATIVE

Accept the MC Painting proposal.Accept an alternate proposal.Not to adopt, providing alternate direction.

Respectfully Submitted,

Frank Cornejo, Water/Wastewater Operations Supervisor City of Holtville

Reso 19-07 WWTP Headworks O&M (2019'03-11).xlsx (Reso)

HOLTVILLE CITY COUNCILRESOLUTION NO. 19-07

A RESOLUTION OF THE HOLTVILLE CITY COUNCIL AUTHORIZING BUDGETAUGMENTATION FOR REPAIRS TO THE HEADWORKS SYSTEM OF THE CITY

WASTEWATER TREATMENT PLANT

WHEREAS, the City of Holtville provides wastewater treatment services to the residents of the City; and

WHEREAS, the City of Holtville 2018-19 Budget provides for $10,000 for Specialized Services in relation to operation of the City's Wastewater Treatment Plant; and

WHEREAS, additional extraordinary repairs are currently necessary to keep the plant functioning optimally, which include sandblasting and recoating the plant's headworks auger screen unit structure; and

WHEREAS, MC Painting of Oceanside, California, has submitted a proposal of $42,265 to perform the necessary work; and

WHEREAS, staff has deemed that proposal to be the most responsive and reasonable of the three quotations presented; and

NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY RESOLVE,DETERMINE AND AUTHORIZE AS FOLLOWS:

1. The City Council does authorize the expenditure of Sewer Enterprise funding for the purpose of completing the prescribed work and directs the City Manager to execute anycontract documents necessary to engage MC Painting of Oceanside, California.

2. That the Sewer Treatment Plant budget is hereby authorized to expend an additional amountnot to exceed $42,265 .

3. That the foregoing is true, correct and adopted.

PASSED, APPROVED AND ADOPTED by the Holtville City Council at a regular meeting held on March 11, 2019, by the following role call vote:

AYES:NOES:ABSTAIN:ABSENT:

Attest: David Bradshaw, Mayor Kariza Preciado, Interim City Clerk

Reso 19-08 COPS Surplus Funds (2019'03-11).xlsx Page 1 of 1

MEETING DATE:

ITEM NUMBER

CITY MANAGER

FINANCE MANAGER

CITY ATTORNEY

DATE ISSUED:

FROM: Kariza Preciado, Finance Supervisor

SUBJECT: Resolution No. 19-08 Requesting Surplus State COPS Funds Held by theCounty of Imperial for the 2017-18 Fiscal Year

ISSUE:

19-08 , authorizing the request of surplus funds allocated to the City through the State of California’s Citizen Option for Public Safety (“COPS”) Program to provide frontline police services?

DISCUSSION:

The Imperial County Executive Office, which administers the State’s COPS funding locally, has notified the City that there are surplus COPS funds available to Holtville in the amount of $55,152.48, which accumulated for the 2017-18 fiscal year, in addition to the $100,000 the City previously received. As with the City's initial allotment, the funds must be requested via resolution and a letter sent to the Imperial County Executive Office to that effect.

FISCAL IMPACT

Receipt of an additional $55,152.48, to be used toward frontline police services.


It is recommended that the resolution be adopted and the surplus funds be requested.

ALTERNATIVE

Not to adopt the Resolution and forego receipt of these funds

Shall the City Council adopt Resolution No.

March 7, 2019

03/11/19

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Reso 19-08 COPS Surplus Funds (2019'03-11).xlsx (Reso)

HOLTVILLE CITY COUNCILRESOLUTION NO. 19-08

A RESOLUTION OF THE HOLTVILLE CITY COUNCIL APPROVING THE ACCEPTANCEOF ACCUMULATED SURPLUS FY 2017-18 FUNDS ALLOCATED BY THE STATE OF

CALIFORNIA UNDER THE CITIZEN OPTION FOR PUBLIC SAFETY (“COPS”)PROGRAM TO PROVIDE FOR FRONT LINE POLICE SERVICES

WHEREAS, the program known as the Citizens Option for Public Safety (“COPS”), allocates funds tolocal agencies to be used for front line law enforcement services; and

WHEREAS, the Imperial County Executive Office has received a surplus of COPS funds for 2017-18fiscal year; and

WHEREAS, the City of Holtville will be allocated $55,152.48 State COPS Grant Funds in addition tothe $100,000 previously received; and

WHEREAS, the funding of law enforcement officer salaries to provide patrols in and around schoolsand the business districts promotes and maintains safety for children and the general public;

NOW, THEREFORE, THE HOLTVILLE CITY COUNCIL DOES HEREBY RESOLVE,DETERMINE AND AUTHORIZE AS FOLLOWS:

1. That the City Council accepts the 2017-18 surplus State COPS Grant funds in the amount of

2. That the funds will be designated to be expended as allowable expenditures under AB 3229 tofund law enforcement officer salaries.

3. That the foregoing is true, correct and adopted.

PASSED, APPROVED AND ADOPTED by the Holtville City Council at a regular meeting held on March 11, 2019, by the following role call vote:

AYES:NOES:ABSTAIN:ABSENT:

Attest: David Bradshaw, Mayor Kariza Preciado, Interim City Clerk

$55,152.48

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City Council/CM Reports (2019'03-11.docx)

City of Holtville

REPORT TO COUNCIL DATE ISSUED: March 11, 2019

FROM: Nick Wells, City Manager

SUBJECT: City Manager Update

INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME WATER ENTERPRISE

Water Treatment Plant Rehab – Upgrades to our Water Treatment Plant are necessary to deal with historical TTHM issues in our finished water supply and it has long been recognized that replacing the aged system controls is necessary. Additionally, corrosion has developed inside the 2.4 million gallon water storage tank that was completed in 2010. The Holt Group was engaged in 2016 to produce specifications so that the project could be considered “designed” for grant purposes through the Clean Water State Revolving Fund (SRF). Delta Systems acted as a sub-consultant to THG on the system controls portion. All of the issues were addressed in a grant application to SRF, and the funding was provisionally approved. The Regional Water Quality Board added additional requirements to the project in 2017. After assurances that the changes could be included in the funding package, the larger scope was incorporated. The redesigned plans and specs were submitted to the RWQB for comment multiple times and were conditionally approved. Archaeological and biological studies were also required, completed and cleared. In September, we were notified that the financial package had been approved. An RFP for construction to correspond with receipt of finalized financing agreement documents from the State has been prepared. Or application has sometime in January. THG made a status check recently with the State on this issue and the reply revealed that their Finance department is struggling with a system conversion that has backed up projects throughout the state. Although there is no definitive timeframe for resolution, there is now at least some realization and/or understanding from the compliance division that this is beyond our local control. Rate Study – The profitability of the Water Enterprise has been problematic in recent years. Coupled with the issues listed above and the debt covenant to budget a net revenue of 120% of the annual debt service, a rate adjustment has been explored. Although California Rural Water completed some preliminary analysis in a no-cost Water Rate Study for the purposes of the SRF grant application, it is probably necessary that another rate study be completed, as the last one is well over a year old and was somewhat poor in its analysis.

TRANSPORTATION PROJECTS

Citywide Street Resurfacing Project – The Holt Group completed design engineering in 2017 for the project to resurface the bulk of the City’s streets. After investigating other financing options, the City joined in the Imperial County LTA bond issue facilitated by ICTC, committing future LTA revenues for repayment. For Phase I, American Asphalt South was selected as the construction contractor, The Holt Group as RE/CM. Construction began in November, 2018, crack sealing began shortly after that. ARAM coating began in late December and slurry seal coating in early January. There were issues with some of the ARAM sections,

Meeting Date 03/11/19

Item Number 4 a

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however those were satisfactorily remediated. All work on Phase I of the project has now been completed, reviewed and accepted. Changes in scope were approved by Council to fully utilize on hand transportation funding. More extensive work on Seventh Street was added to Phase I, while an additional project to include more extensive work on Olive, Pine, Maple and Chestnut was approved. An addendum to the THG design contract was approved to design and spec that additional work. The City Engineer and City Manager met last week to discuss their results, findings, probable costs and any issues that arose during the design work for Phase II. Authorization to bid out the construction of the Phase II sections is on tonight’s agenda.

PUBLIC WORKS

PARKS

Mac Park - City staff has been working with Holtville Little League to construct a second baseball diamond to the east of the current field. Architerra Design Group, the firm that worked on the last plans for Mac Park, made alterations to their existing plans to add a second field. Some volunteer work on the field began last year, with Public Works assisting in a limited capacity. Work on the project ramped up recently, largely due to the efforts of a few volunteers. As a separate issue, some additional repair work was done to existing facilities at the park. The snack bar was re-roofed as an ancillary project to the City Hall re-roofing and the parking lot was crack sealed and slurry coated as an offshoot of the Citywide paving project. This has added to the overall look of the facility. Holtville Wetlands Project – A grant agreement document for approximately $3 million to fund this project was received by the City from BoR late in 2016. Additionally, the City received notification that a $20,000 grant was awarded by the County for signage and amenities. The Holt Group was selected to perform Grant Administration tasks and George Cairo Engineering for design services. A hiccup developed in that we had hoped to utilize the CEQA document prepared for the project in 2005-06, but a new one was required. An introductory site tour was recently conducted for the new BoR Salton Sea Program Manager. She was excited to see the site and the project’s potential. The design team fell significantly behind schedule, but staff worked with the Holt Group to reschedule deliverable timelines and get the project back on track. GCE finally produced a Record of Survey that was filed with the County. We now await comment from the County on that work. A conference call was held in January with staff, THG and BoR representatives to give a status update. BoR feels that there is an urgency to begin solid work to avoid any potential for defunding.

ADMINISTRATION BUILDING PERMITS - The City issued 19 building permits thus far in 2019. A list of permits pulled by month is available on the City’s website at http://holtville.ca.gov/section.php?id=73. Holtville Luxury Apartments – A project has been in the works for some time at the corner of Ninth and Melon, just outside the City limits. After many months of confusion regarding the process, the project’s ownership group, led by John Hawk, engaged Development Design & Engineering last year to assist in shepherding the project along. To that end, plans to the City and the County regarding annexation issues were submitted in October.

http://holtville.ca.gov/section.php?id=73

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Multiple meetings and conference calls have been held over the past year with Mr. Hawk and DD&E to update status and discuss timelines. Most of the required documents were submitted early this year and the Environmental Review Committee met to review and comment on the project. We are currently working with the other parties to complete environmental documents for the project. DD&E forwarded most of the necessary studies for review several months ago, however, an environmental study is still needed for CEQA compliance and they continue to work toward engaging a consultant to do so. Staff has continuously stressed the need to address the handling of stormwater as this property is developed. A site visit was held with DD&E to give a better picture of the stormwater issue in the area and implications the project will have on the existing conditions and some direction was tentatively discussed. A meeting held with THG and the project proponents in February netted a new plan for the stormwater handling. We await their subsequent submissions. AMG Mixed Use Development/Apartments – A project for a combination of apartments and retail on the block bound by Holt Avenue, Fern Avenue and Fourth Street has been proposed by a Pacific West Development with input from the previous land owner, Jay Goyal. Preliminary conceptual maps and elevation renderings were presented to Planning Commission on April 16, 2018, with general acceptance from the Commission. They will be moving forward with more detailed information, which will make it to this body in the future. AMG has now officially purchased the property from Mr. Goyal and has had a few minor amendments requested. Ms. Arce continues to work with them on moving the project forward. We await submittal of improvement plans to move forward. Torres Mixed Use Development – The owner of Cuchi’s Raspados has proposed a mixed use development for property on the town square on Holt just south of Sixth Street. It will consist of a storefront, along with two apartments intended for her family’s use. The concept passed through Planning Commission last week with more review to come as plans are developed. The owner is very motivated to move forward and should be pulling building permits in the next week or so. Dollar General – A portion of the Willowbend Mobile Home Park was recently proposed for sale for the purpose of constructing of a Dollar General at Fifth and Palm. Plan review by Javier Ortiz was completed late last year. After several stops and starts, escrow was supposedly closed on the property in October, 2018, however, due to some maneuvering by the property owner, the sale to Cross Development fell through. Staff was contacted by another of Dollar General’s preferred contractors in December, relaying the information that they are attempting to take over the project. Staff is actively to working with them to revive the project in short order. Discussions with the new prospective builder, NNN Development, are ongoing.

OTHER Employee Trivia – Tony Antunez runs around checking water meters these days, but he once worked as a blimp technician!

City Council/CM Reports (2019'03-11)

MEETINGS & EVENTS RECENTLY ATTENDED:

∙ 02/26/19 Management Meeting City Hall∙ 02/28/19 Meeting w/ NNN Development re: Dollar General City Hall∙ 03/01/19 NW Vacation Day (Out of Office) Palm Desert∙ 03/01/19 Conference w/ MTC Reps re: CA SAC Report Conference Call∙ 03/04/19 Management Meeting City Hall∙ 03/06/19 Citywide Streets Status Meeting City Hall∙ 03/07/19 CoH Employee Luncheon City Hall∙ 03/08/19 Meeting w/ NNN Development re: Dollar General City Hall

UPCOMING EVENTS:

∙ 03/11/19 Management Meeting City Hall∙ 03/13/19 ICTC Management Committee & CCMA Meetings City of Imperial∙ 03/14/19 Holtville CofC Board Meeting Vessey Board Room∙ 03/14/19 Imperial-Mexicali Binational Alliance Mexicali∙ 03/14/19 State of the County Address Doc's Organics (Brawley)∙ 03/18/19 Management Meeting City Hall∙ 03/18/19 Holtville Planning Commission Meeting City Hall∙ 03/25/19 Holtville City Council Meeting ∙ 03/28/19 IVECA Board Meeting EC ED Offices∙ 03/28/19 Holtville Farmers Market Holt Park∙ 03/29/19 NW Vacation Day (Out of Office) Bakersfield, CA∙ 04/04/19 SD Desalination Plant Tour Carlsbad∙ 04/08/19 Holtville City Council Meeting City Hall∙ 04/10/19 ICTC Management Committee & CCMA Meetings County of Imperial∙ 5/1 - 3/2019 SCAG Regional Conference Palm Desert, CA∙ 05/13/19 State of the City Address (??)

If you have any questions about any of the information presented, please feel free to contact me directly.

Respectfully submitted,

Nicholas D. Wells(760) 356-4574

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MEETING DATE:

City of Holtville ITEM NUMBER 4 b CITY MANAGER

REPORT TO CITY COUNCIL FINANCE MANAGER

CITY ATTORNEY

DATE ISSUED: March 6, 2019

FROM: Kariza Preciado, Finance Supervisor

SUBJECT: Finance Department Update

INFORMATION ONLY – NO ACTION REQUIRED AT THIS TIME

General FundAs of March 6, 2019 the General Fund has $448,250 revenue deficit. We have received $44,160 of the$162,240 budgeted Detention Facility Management Fees and $58,035 of the $99,488 budgeted Strike Team revenue. The City is expected to receive payments for State COPS, OES Reimbursement, Detention Facility Management Fees and the remainder of the Strike Team payments in the next couple of months.

Water FundThe water fund is seeing a revenue surplus of $183,927. This is partially due to an increase in waterimpact fee revenue.

Sewer FundAs of February 20, 2019, Sewer has a revenue surplus of $343,375 largely from the sewer impact fee revenue and truck disposal services.

TrashTrash has a revenue surplus of $2,928 from business activity.

Respectfully submitted,

Kariza Preciado

03/11/19

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MEETING DATE:

City of Holtville ITEM NUMBER 4 d

FINANCE MANAGER

CITY ATTORNEY

FROM: Frank CornejoWater/Wastewater Operations Supervisor

SUBJECT: Water / Wastewater Plant Operations & Maintenance Summary

INFORMATION ONLY FOR CITY COUNCIL – NO ACTION REQUIRED AT THIS TIME

The purpose of this report is to inform council of all operations and maintenance activitiescarried out at the City’s Water/Wastewater treatment facilities during the period between 02/21/19and

Water Plant

• Staff completed annual Raw Water Pond #1 cleaning operations and put back in service.

• Staff completed annual Backwash Recovery Pond cleaning operations and put back in service.

• Staff took all routine samples, completed all regulatory reports, and maintained operational records as required.

Wastewater Plant

• Staff completed sediment removal and cleaning operations on storm water retention basins.

• Staff completed 2018 Annual Wastewater Plant Operations Report and submitted to RegionalBoard.

• Staff took all routine samples, completed all regulatory reports, and maintained operational records as required.


Frank Cornejo, Water/Wastewater Operations SupervisorCity of Holtville

03/06/19

03/11/19

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MEETING DATE:

City of Holtville ITEM NUMBER 4 eREPORT TO CITY COUNCIL CITY MANAGER

FINANCE MANAGER

CITY ATTORNEY

FROM: Alex Chavez, Public Works Foreman

SUBJECT: Bi Monthly Report - Public Works

THIS IS INFORMATION PROVIDED TO THE CITY COUNCIL. NO ACTION IS REQUIREDOF THE CITY COUNCIL.

The purpose of this report is to inform Council of Public Works activities since the last council meeting.Public Works has been actively working on or completed the following:

• Cleared sewer plugs at different locations in town.• Repaired water service line leaks.• Worked with the Sheriff’s Department to clean up graffiti at park and around town.• Patch potholes in different locations in town.• Caught 1 dog and 7 cats.• Tested 2 backflows.• Repaired roll up door at the old fire department.• Assisted the water plant with the cleaning of the backwash recovery pond.• Laid down asphalt grinding in allies.• Replaced 5 ¾ inch meters.


Alejandro ChavezPublic Works Foreman

03/11/19

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