CITY COUNCIL REGULAR SESSION AGENDAMonday, May 07, 2018 - 6:00 PM

Council Chambers - 169 SW Coast Highway, Newport , Oregon 97365

The meeting location is accessible to persons with disabilities. A request for an interpreter forthe DEAF AND HARD OF HEARING, or for other accommodations for persons withdisabilities, should be made at least 48 hours in advance of the meeting to Peggy Hawker, CityRecorder at 541.574.0613.

The agenda may be amended during the meeting to add or delete items, change the order ofagenda items, or discuss any other business deemed necessary at the time of the meeting.

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. PUBLIC COMMENTThis is an opportunity for members of the audience to bring to the Council’s attention anyitem not listed on the agenda. Comments will be limited to three (3) minutes per personwith a maximum of 15 minutes for all items. Speakers may not yield their time to others

4. PROCLAMATIONS, PRESENTATIONS, AND SPECIAL RECOGNITIONSAny formal proclamations or recognitions by the Mayor and Council can be placed in thissection. Brief presentations to the City Council of five minutes or less are also included inthis part of the agenda.

4.A Older Americans Month Proclamation - Received by Don DavisProclamation - 2018 Older Americans Month.docx

4.B City Employee Safety Committee Week Proclamation - Received by Lance

VanderbeckSafety Week proclamation.docx

5. CONSENT CALENDARThe consent calendar consists of items of a repeating or routine nature consideredunder a single action. Any Councilor may have an item on the consent agenda removedand considered separately on request.

5.A Approval of Minutes of the Regular Meeting of April 2, 2018April 2, 2018.docx

5.B Approval of Minutes of the Work Session of April 16, 2018April 16, 2018.docx

5.C Approval of Minutes of the Execut ive Session of April 16, 2018

5.D Approval of Minutes of the Regular Meeting of April 16, 2018April 16, 2018.docx

5.E Authorizat ion of a Favorable Recommendation to the Oregon Liquor ControlCommission for Newport Asian Cuisine and More, LLC (DBA as Newport , Yan),located at 1006 SW Coast HighwayCity Manager R & R - OLCC Recommendation - Asian Cuisine and More.docxKum Yon Staff Report 4-30-18.docxKum Yon OLCC 4-30-18.pdf

6. COMMUNICATIONSAny agenda items requested by Mayor, City Council Members, City Attorney, or anypresentations by boards or commissions, other government agencies, and general publicwill be placed on this part of the agenda.

6.A From Dest inat ion Newport Committee: Tourism Market ing Grant Award forBarrel to Keg RelayCity Manager R & R -- DNC Recommendation-Tourism MarketingGrant-Barrel-to-Keg.docxStaff_Report_-_Barrel to Keg_Tourism_Marketing_Grant.docxBarrel to Keg_application_2018.pdf

6.B From the Airport Committee: Recommendations on the Bids for theConstruct ion of a Pavilion at the FBO Building City Manager R & R - Airport Advisory Committee Recommendation - Pavilion-FBO.docxStaff_Report_Airport_concrete_pad_2018.docx

Newport Airport Pavilion Addition Document.pptx

6.C Communicat ion from Hancock Forest Management Regarding Source WaterTest ingCity Manager R & R - Communication from Hancock Forest Management RegardingSource Water Testing.docxStaff Report MOU with Hancock Forest Management 4-30-18.pdfDRAFT MOU City of Newport (SWW 3_7_18).pdf2017 Water Quality Report.pdfHancock Herbicide Application NOAP.pdfdepoe bay letter.pdfUSDA 1999 Manual vs Aerial Herbicide copy.pdfComments as of 5-8-18.pdf

6.D From Charlot te Boxer, Martha Winsor, and Cathey Briggs Regarding aRequest for a Moratorium on the Issuance of Business Licenses for Vacat ionRental DwellingsCity Manager R R -- Requested Moratorium on Business Licenses for VacationRentals.docxCharlotte Boxer Letter - Request for VRD Moratorium Reconsideration.pdfMartha Winsor Message Regarding VRD Moratorium - 4-16-18.pdfCathey Briggs - Memo to City Council Regarding VRDs - 4-30-18.docxLUBA Decision VRD from Cathey Briggs 4-30-18.pdfDec. 4 2017 Minutes.pdfOrdinance No. 2123.pdf

7. CITY MANAGER’S REPORTAll matters requiring approval of the City Council originating from the City Manager anddepartments will be included in this section. This section will also include any statusreports for the City Council’s information.

7.A Authorizat ion to Execute an Agreement with the State of Oregon and theOregon Coast Council for the Arts on Funding for the Expansion of theNewport Performing Arts Center City Manager R & R - Grant Agreement-State-OCCA-City.docxGrant agreement.pdf

7.B Authorizat ion of an Intergovernmental Agreement between Port land StateUniversity and the City of Newport City Manager R & R -- IGA - Portland State University and City.docxIntergovernmental Agreement.pdf

7.C Considerat ion of Terminat ing the Voluntary Collect ion Agreement with

AIRBNBCity Manager R & R- Consideration of Terminating the Voluntary Collection Agreementwith AIRBNB.docxAirbnb.pdf

7.D Acceptance of Easements for the SE 35th and US Highway 101 SignalRelocat ion Project City Manager R & R- Acceptance of Easements for the SE 35 Street and US Highway101 Signal Relocation Project.docxAgenda SummaryMark-up Copy of Permanent Easement Temporary Construction Easement

7.E Scheduling a Public Hearing on an Ordinance to Extend the Bayfront, CityCenter, and Nye Beach Parking Districts for a Twelve (12) Month Period City Manager R & R - Schedule Public Hearing - Extending Parking Districts.docxAgenda Summary - Parking District ExtensionORS 223.112 to 223.132Ordinance No. 2098Timeline for Parking Study Roll-OutHearing Notices

7.F Status Report on Act ivit ies of Emergency Preparedness Coordinator ReginaMart inezCity Manager R & R - Status Report - Emergency Preparedness by Regina Martinez.docxStaff Report.docxCity of Newport Outreaches.docx

8. LOCAL CONTRACT REVIEW BOARD

8.A Approval of a Contract with Newport News-Times (DBA News Media Digital) toSupport the Dest inat ion Newport Committee in the Creat ion, Execut ion andOptimizat ion of Discover Newport 's Search Engine and Social MediaMarket ingCity Manager R & R- Approval of a Contract with Newport News-Times dba News MediaDigital to Support the Destination Newport Committee....docxStaff_Report_-_News-Times_Contract_with_DNC.docxNewport News-Times Contract.pdf

8.B Authorizat ion to Award Park System Master Plan Consult ing Contract toAngelo Planning GroupCity Manager R & R - Award Park System Master Plan to Angelo Planning Group.docx

Agenda SummaryDraft Purchase OrderNewport Park System Master Plan Scope of Work Exhibit A - Newport Parks MP task and fee scheduleExhibit B - Improvement and Cost ExamplesExhibit C - Newport Parks Plan Timeline

9. REPORT FROM MAYOR AND COUNCILThis section of the agenda is where the Mayor and Council can report any activities ordiscuss issues of concern.

10. PUBLIC COMMENT This is an additional opportunity for members of the audience to provide public comment.Comments will be limited to five (5) minutes per person with a maximum of 15 minutes forall items. Speakers may not yield their time to others.

11. ADJOURNMENT