Citizens comments are included on each regular monthly meeting agenda. No prior appointment is necessary to speak during the

citizen comments times.To speak on a particular agenda item, advise the attendant at the door.To place an item on the Board's agenda, please notify the County Administrator's Office at least ten days prior to the Board meeting.Any citizen concern can be communicated to the County Administrator by calling 980-7705 from 7:00 a.m. to 5:00 p.m. weekdays. All citizen complaints are recorded and responded to as soon as possible.

WHEN SPEAKING BEFORE THE BOARD, PLEASE COME TO THE PODIUM AND GIVE YOUR

NAME.

BOARD AGENDA Regular MeetingPULASKI COUNTY Mon., Feb. 24, 2003BOARD OF SUPERVISORS 7:00 p.m.

APPROXIMATE PRESENTED BYTIME & ITEM

7:00 p.m.

1. Invocation Rev. Terri Sternberg, Trinity Lutheran

Church

2. Additions to Agenda

7:00 p.m.3. Public Hearings:

a. A request by LGRR L L C for a Special Use Permit (SUP) to allow sign setback variance

on property to be known as Auto Shine Car Wash, identified as tax map no. 029-021- 0000-0002, (1.0000 total acres), zoned Commercial (CM-1), located at 6101 Fulk Dr., Cloyd District. - A public hearing has been scheduled on this request. The Planning Commission recommends approval.

b. An initiative by the County of Pulaski to amend the Pulaski County Zoning Ordinance to redefine “Public Garage”, and allow a Public Garage as a use by- right in the Industrial I1) Zoning District. - A public hearing has been scheduled on this request. The Planning Commission recommends approval.

c. Adoption of an ordinance imposinglicense taxes on the severing

and transportation of coal and gas in Pulaski County, Virginia, including local coal and gas road improvement.- A public hearing has been scheduled to consider the

ordinance.

d. CDBG Dry Well Replacement Program

A public hearing has been scheduled to solicit pubic input on Pulaski County’s use of funds provided by the CDBG Dry Well Replacement Program. We plan to use the hearing as an opportunity to generate interest in the program and have arranged being able to take applications at the Board meeting from residents whose wells were affected by the 2002 drought. A representative of the Southeast Regional Community Assistance Program (SERCAP) plans to be present to explain program details.

7:45 p.m. 4. Highway Matters: Dan Brugh

Resident Engineer

a. Follow-up from Previous Board meeting:

1. Rt. 693 Addition – At the January Board meeting, Supervisor

Fariss expressed concern regarding the sharp curves on Rt. 693 near Hoover Color. The resident engineer advised VDOT would review the matter and see what costs would be for the specific area. The resident engineer may have information to share.

2. Improvements, Exit 101 Ramp, Traveling North Bound on I81 – At the January Board meeting, Supervisor Cook expressed concern regarding the exit ramp, traveling north bound on Interstate 81, as it intersects with Rt. 100. The resident engineer may have information to share.

3. Request for Off Ramp From Rt. 643 – At the January Board meeting, Supervisor Conner requested VDOT review the area in front of the high school, specifically the need for an off ramp coming from Rt. 643 turning into the high school parking lot. The resident engineer may have information to share.

4. Rustic Road Program Update – The Board has been provided information from the resident engineer regarding this matter.

5. Route 100 Trees and Streetlights – VDOT is evaluating safety guidelines regarding our ability to install poles in the median and advises that bushes would be preferred over trees.

b. Rural Addition Status Report- The Board has been provided with an updated report from Ms. Taylor.

In addition, a request has been made to take Lewis Lane into state maintenance. In order to meet highway requirements, a 40’ wide strip must be donated by property owners along the road. Property owners have been notified in writing of this request and to consider meeting to discuss

the matter further. Property owners have been asked to contact Melody Taylor

directly to advise of interest in a meeting.

c. Revenue Sharing Program - Enclosed is a letter from Jim Givens describing the program. Application for the continued participation in this program is recommended. These funds will provide 50% VDOT participation in projects already or potentially funded by the county or private citizens. Recommended use of these funds includes continued mowing along roads in the industrial parks and Fairlawn,

snow removal in industrial parks, roadside litter clean-up, and storm water

management improvements in Fair Acres. I am working with Resident Engineer Dan Brugh to determine the specific allowable cost and recommend authorization to request the maximum allowable VDOT participation in these items.

8:15 p.m.5. Treasurer’s Report

The Honorable Rose Marie Tickle, Treasurer

8:20 p.m.7. Citizens’ Comments

8:30 p.m.8. Reports from the County Administrator & Staff:

a. Key Activity Timetable –

Copies of the timetable are available on the table at the entrance to the Board Room.

b. Appointments

1. New River/Mount Rogers Workforce Investment

Board – The term of Tracey Stump will expire on March 31, 2003. Ms. Stump has indicated she does not wish to remain on the WIB for an additional three-year term. The Board

is requested to submit the nomination of an individual to serve on the WIB.

2. Board of Zoning Appeals –Mr. Ron Shelburne has

submitted his resignation from the BZA Board. Nomination to the Circuit Court of

an individual to fill this vacancy is requested.

c. Revenue Estimates – FY 04 – A report of revenue estimates will be given in detail at the Board meeting.

PULASKI COUNTY REVENUESACTUAL REVENUES ANDREVISED ESTIMATES 2002-03 September

Budgeted Revenues Projected IncreaseProjectedFY 03 7/ 02-1/ 03 FY 2002-03 (Decrease)FY 2003-04

Real Property Tax 8,441,000 4,287,106 8,450,000 0Public Service Corporation Tax 400,000 291,870 550,000 0Personal Property Tax 4,700,000 1,371,997 4,900,000 0Machinery and Tools Tax 2,500,000 1,875,302 2,900,000 0Merchants Capital Tax 300,000 160,444 290,000 0Penalty and Interest Charges 225,000 122,287 225,000 (15,000) TOTAL PROPERTY TAXES 16,566,000 8,109,006 17,315,000 (15,000)

Sales Tax 2,075,000 1,177,220 2,075,000 0Consumer Utility Tax 1,205,393 651,579 1,205,393 (85,393)Motor Vehicle Licenses 528,071 191,360 528,071 0Meals Tax 700,000 423,193 780,000 25,000Lodging Tax 227,000 145,766 274,000 23,000License, Banks and Recordation Taxes 310,000 191,733 310,000 60,000TOTAL OTHER TAXES 5,045,464 2,780,851 5,172,464 22,607

Permits, Fees and Licenses 97,150 50,163 88,000 (11,150)Fines 58,000 50,386 66,656 17,000Interest on Investments and Rent 355,000 104,247 100,000 (198,000)E-911 Tax 140,000 114,194 150,000 56,000Animal License Fees 13,000 4,907 13,000 (7,500)Charges for Services 153,853 266,246 180,000 184,252Expenditure Refunds and Misc 148,747 64,966 170,000 540,153Recovered Costs and Misc 46,250 59,071 46,250 54,750TOTAL OTHER REVENUE 1,012,000 714,180 813,906 635,505

TOTAL LOCAL REVENUE 22,623,464 11,604,037 23,301,370 643,112Percent Change from Current Budget 2.8%

NONCATEGORICAL STATE REVENUE 296,180 296,180 296,180 0NONCATEGORICAL FEDERAL REVENUE 15,000 15,000 15,000 0

LOCALLY CONTROLLED REVENUE 22,934,644 11,915,217 23,612,550 643,112

Next Year (2003-04)Current Year (2002-03)

PULASKI COUNTY REVENUESACTUAL REVENUES ANDREVISED ESTIMATES February Increase

Budgeted ProjectedIncreaseProjected (Decrease) FY 02-03FY 03 FY 2002-03(Decrease)FY 2003-04 FY 2003-04 % change

Real Property Tax 8,441,000 8,441,000 8,525,410 84,410 1.0%Public Service Corporation Tax 400,000 400,000 500,000 100,000 25.0%Personal Property Tax 4,700,000 4,700,000 4,900,000 200,000 4.3%Machinery and Tools Tax 2,500,000 2,500,000 2,500,000 0 0.0%Merchants Capital Tax 300,000 300,000 310,000 10,000 3.3%Penalty and Interest Charges 225,000 210,000 225,000 0 0.0% TOTAL PROPERTY TAXES 16,566,000 16,551,000 16,960,410 394,410 2.4%

Sales Tax 2,075,000 2,075,000 2,100,000 25,000 1.2%Consumer Utility Tax 1,205,393 1,120,000 1,120,000 (85,393) -7.1%Motor Vehicle Licenses 528,071 528,071 528,000 (71) 0.0%Meals Tax 700,000 725,000 750,000 50,000 7.1%Lodging Tax 227,000 250,000 260,000 33,000 14.5%License, Banks and Recordation Taxes 310,000 370,000 350,000 40,000 12.9%TOTAL OTHER TAXES 5,045,464 5,068,071 5,108,000 62,536 1.2%

Permits, Fees and Licenses 97,150 86,000 90,000 (7,150) -7.4%Fines 58,000 75,000 75,000 17,000 29.3%Interest on Investments and Rent 355,000 157,000 120,000 (235,000) -66.2%E-911 Tax 140,000 196,000 195,000 55,000 39.3%Animal License Fees 13,000 5,500 13,000 0 0.0%Charges for Services 153,853 338,105 269,800 115,947 75.4%Expenditure Refunds and Misc 148,747 688,900 402,600 253,853 170.7%Recovered Costs and Misc 46,250 101,000 46,250 0 0.0%TOTAL OTHER REVENUE 1,012,000 1,647,505 1,211,650 199,650 19.7%

TOTAL LOCAL REVENUE 22,623,464 23,266,576 23,280,060 656,596 2.9%Percent Change from Current Budget 2.9%

NONCATEGORICAL STATE REVENUE 296,180 296,180 270,000 (26,180) -8.8%NONCATEGORICAL FEDERAL REVENUE 15,000 15,000 15,000 0 0.0%

LOCALLY CONTROLLED REVENUE 22,934,644 23,577,756 23,565,060 630,416 2.7%

Current Year (2002-03) Next Year (2003-04)

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

Real

Property

Personal

Property

Machinery

and Tools

Other

Property

Taxes

Sales Tax Consumer

Utility Tax

Motor

Vehicle

License

Tax

Meal Tax Other

Local

Sources

State and

Federal

Budgeted, Projected and Estimated Revenues

FY 2002-03 Budgeted FY 2002-03 Estimated FY 2003-04 Projected

PULASKI COUNTY

2003-04

GENERAL FUND

$26,952,844

PERSONAL

PROPERTY

18%

MACHINERY

AND TOOLS

10%

Real Property

31%

STATE AND

FEDERAL

14%

OTHER

PROPERTY

TAXES

4%

Sales Tax

8%

CONSUMER

UTILITY

TAX

4%

MOTOR VEHICLE

LICENSE 2%

Meal Tax

3%

OTHER

LOCAL

SOURCES

6%

Monthly Sales Tax Revenue

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000 FY 2000 FY 2001 FY 2002 FY 2003

9:00 p.m.9. Items of Consent:

a. Approval of Minutes of January 27, 2003b. Accounts Payablec. Appropriations & Interoffice Transfersd. Ratificatione. Personnel Changesf. Foreign Trade Zone Utilizationg. Building Usage – Randolph Park

1. March of Dimes – April 162. Relay for Life – May 2 & 3

h. Virginia Cooperative Extension Service Memorandum

of Understandingi. Acceptance of Radio Communications Assessmentj. House Bill 2215 Oppositionk. House Bill 2755 Supportl. July 4th Funding Commitmentm. Refinancing Alternatives – Bob White Buildingn. Draper Mountain Overlook Winter Schedule

9. Items of Consent:

a. Approval of Minutes of January 27, 2003Approval of the minutes is requested.

b. Accounts Payable

Approval of the accounts payable, as presented, is requested.

c. Appropriations & Interoffice Transfers – Approval of the appropriations & interoffice transfers is requested.

d. Ratification:There are no items at this time.

e. Personnel Changes

Ms. Burchett has provided the Board an update of recent personnel changes.

f. Foreign Trade Zone Utilization – The Board has been provided with an outline for implementing foreign trade zone designation of various industrial properties in the region.  It is anticipated that the total cost of the application will be $30,000, the cost of which will be split among involved jurisdictions.  I recommend pursuing this designation for the Renfro Building, shell building and industrial parks within Pulaski County with the application costs to be divided with other localities.

g. Building Usage – Randolph Park – As required by the Building Usage

Policy, Board approval of fund-raising activities at any county owned facility is required. Approval of the following fund-raising activities at Randolph Park is requested:

1. March of Dimes – April 162. Relay for Life – May 2 & 3

h. Virginia Cooperative Extension Service Memorandum of Understanding – Approval of the Memorandum of Understanding is requested. Floyd, Montgomery and Pulaski counties are providing partial funding for two extension agents working 24 hours per week

and Montgomery County has agreed to serve as fiscal agent. Giles

County may also participate, pending further consideration of other sharing arrangements being offered by Virginia Tech. Jeff Johnson is drafting a second agreement describing the above arrangement between localities. If received by Thursday, this second agreement will be included in the weekly update.

i. Acceptance of Radio Communications Assessment – The Board has

previously been provided with portions of the recently completed Radio Communications Assessment pertinent to the county dispatch center operations. Acceptance of

the report is recommended. It is also suggested that a response be

requested from the committee studying dispatch related options.

j. House Bill 2215 Opposition – As reported in the January 31 weekly update, House Bill

2215 would require localities to allow permanent manufactured homes in

at least two residential zoning districts not specifically designated for permanent manufactured homes. It is my understanding this legislation was defeated; however, a letter reflecting official action by the Board notifying legislators of opposition to state interference in local land use issues may help

forestall similar legislation next year.

k. House Bill 2755 Support – As reported in the January 31 weekly update, the Board is requested to adopt a resolution

expressing support for House Bill 2755. The general purpose of the bill

would impose a five year moratorium on annexation for towns.

l. July 4th Funding Commitment – As reported in the January 31

weekly update, Dallas Cox, Bill Parker, John Hawley, Bud Walsh and I propose consideration of the following July 4th activities: 

• 9:30 a.m. – Flag raising and retirement ceremonies at the Dublin Town Center• Noon – Parade through the Town of Pulaski• 4:00 p.m. – Blue Jays baseball game Calfee Park• 7:00 p.m. – Music at Fairgrounds• 9:00 p.m. – Fireworks at Fairgrounds

 

Possible activities at Randolph Park were also discussed. Suggestions from Board members regarding these or other proposed activities would be appreciated.

A commitment by the Board to initially fund $5,000 toward the cost of fireworks is

suggested in order to allow planning efforts to proceed.

m. Refinancing Alternatives – Bob White Building - The Bank of America

loan, which provides the major portion of the financing on the Bob White building, comes up for renewal in March. Staff is soliciting proposals from area banks to determine the best options for refinancing this portion of the debt on the building. The Board hZs

been provided with a copy of the Request for Proposals. Authorization is requested to

accept the least costly alternative for refinancing the existing debt on

the building.

n. Draper Mountain Overlook Winter Schedule - Supervisor Cook

suggests consideration to closing the Draper Mountain Overlook in the winter months as a way of reducing maintenance needs.  I suggest the following schedule

of opening be approved by the Board:

•March 15 through January 5 open 8:00 a.m. through 9:00 p.m.

•January 5 through March 14 open by special request only

This schedule should also reduce problems with clearing snow

from the parking area.

o. Agreement – Virginia Department of Forestry – Approval of an agreement is recommended allowing the Virginia Department of Forestry to build a shed in the county garage complex. Ownership of the structure would

revert to the county should the Forest Service no longer need it to store

the fire plow.

9:15 p.m.

10. Citizen Comments

9:30 p.m.

11. Other Matters from Supervisors

9:45 p.m.

11. Closed Meeting – 2.1-344.A.1.3.5.7

12. Adjournment