CIS300 Test Review REACH - CRC © 2010 REACH All Rights Reserved.Fall 2010.

© 2010 REACH All Rights Reserved.

Microsoft Excel

• Logical Functions• Mathematical Functions• Information Function

Cell Referencing

Reference (Description) Changes to $A$1 (absolute column and absolute row)

$A$1

A$1 (relative column and absolute row) C$1

$A1 (absolute column and relative row) $A3

A1 (relative column and relative row) C3


Microsoft Excel Logical Functions

AND=AND(logical1, [logical2], ...)

OR=OR(logical1, [logical2], ...)

NOT=NOT(logical)

IF=IF(logical_test, [value_if_true], [value_if_false])


The AND function

Microsoft® Excel® Logical Functions

Syntax:

=AND(logical1, [logical2], ...)

Arguments:•logical1 Required

The first condition that you want to test that can evaluate to either TRUE or FALSE.

•logical2, ... Optional Additional conditions that you want to test that can evaluate to either TRUE

or FALSE, up to a maximum of 255 conditions.


The AND function


Description:• Returns FALSE if one or more arguments is FALSE

• Otherwise, all arguments must evaluate TRUE

Remarks:• Arguments must evaluate to logical values• Arguments must be arrays or references that contain logical values• Text and empty cells are ignored in arrays or references

Errors:#VALUE – If no logical values exist in a specified range


The AND function – EXAMPLE 1



The AND function – EXAMPLE 2


Q. Find which conferences had at least a 10% increase from 2010 to 2011. Use the AND function.

A. =AND(C2>B2, ((C2-B2)/B2)>=0.1), etc.


The OR function


Syntax:

=OR(logical1, [logical2], ...)

Arguments:•logical1 Required

The first condition that you want to test that can evaluate to either TRUE or FALSE.

•logical2, ... Optional Additional conditions that you want to test that can evaluate to either TRUE

or FALSE, up to a maximum of 255 conditions.


The OR function


Description:• Returns TRUE if one or more arguments is TRUE

• Otherwise, all arguments must evaluate FALSE

Remarks:• Arguments must evaluate to logical values• Arguments must be arrays or references that contain logical values• Text and empty cells are ignored in arrays or references

Errors:#VALUE – If no logical values exist in a specified range


The OR function – EXAMPLE 1



The OR function – EXAMPLE 2


Q. Use the OR function to decide whether the employee gets overtime pay. The employee will receive overtime if they worked over 40 hours or worked on a holiday.A. =OR(B2>40, C2=“Yes”), etc.


The NOT function


Syntax:

=NOT(logical)

Arguments:•logical Required

A value or expression that can be evaluated to TRUE or FALSE.


The NOT function


Description:• Reverses the value of its argument.

Remarks:• If logical is FALSE, NOT returns TRUE• if logical is TRUE, NOT returns FALSE

Errors:None


The NOT function



The IF function


Syntax:

=IF(logical_test, [value_if_true], [value_if_false])

Arguments:•logical_test Required

Any value or expression that can be evaluated to TRUE or FALSE.•value_if_true Optional

• The value that you want to be returned if the logical_test argument evaluates to TRUE.

• If logical_test evaluates to TRUE and the value_if_true argument is omitted (that is, there is only a comma following the logical_test argument), the IF function returns 0 (zero).

• To display the word TRUE, use the logical value TRUE for the value_if_true argument.


The IF function


Syntax:

=IF(logical_test, [value_if_true], [value_if_false])

Arguments:•value_if_false Optional

The value that you want to be returned if the logical_test argument evaluates to FALSE.

If logical_test evaluates to FALSE and the value_if_false argument is omitted, (that is, there is no comma following the value_if_true argument), the IF function returns the logical value FALSE.

If logical_test evaluates to FALSE and the value of the value_if_false argument is omitted (that is, in the IF function, there is a comma following the value_if_true argument), the IF function returns the value 0 (zero).


The IF function


Description:• The IF function returns one value if a condition you specify evaluates to

TRUE, and another value if that condition evaluates to FALSE.

Remarks:• Up to 7 IF functions can be nested as value_if_true and value_if_false

arguments to construct more elaborate tests. (2003)• Up to 64 IF functions can be nested as value_if_true and value_if_false

arguments to construct more elaborate tests. (2007)• If any of the arguments to IF are arrays, every element of the array is

evaluated when the IF statement is carried out.

Errors:None


The IF function – EXAMPLE 1


value_if_true

[value_if_false]


The IF function – EXAMPLE 2


Q. Which students will receive the Dean’s List Award for the semester? The award is given to students with a 3.5 or better GPA.

A. =IF(B2>=3.5, “Dean’s List”, “No Award”), etc.


Microsoft ExcelInformation Functions

ISBLANK=ISBLANK(value)

ISNUMBER=ISNUMBER(value)


The ISBLANK function

Microsoft® Excel® Information Functions

Syntax:

=ISBLANK(value)

Arguments:•value Required

The value that you want tested


The ISBLANK function


Description:• Returns TRUE if value refers to a blank cell.

Remarks:• The value arguments of the IS functions are not converted

• Any numeric values that are enclosed in double quotation marks are treated as text.

• The IS functions are useful in formulas for testing the outcome of a calculation

Errors:None


The ISBLANK function-Example

A B C1 Data2 Gold

3 Region1

4 #REF!5 330.926 #N/A7 Formula Description Result8 =ISBLANK(A2) Checks whether cell A2 is blank. FALSE


The ISNUMBER function


Syntax:

=ISNUMBER(value)




The ISNUMBER function


Description:• Returns TRUE if value refers to a number.




Errors:None


The ISNUMBER function-Example

A B C1 Data2 Gold

3 Region1

4 #REF!5 330.926 #N/A7 Formula Description Result13=ISNUMBER(A5) Checks whether the value in cell A5, 330.92, is a number. TRUE


The ISERR function


Syntax:

=ISERR(value)




The ISERR function


Description:• Returns TRUE if value refers to any error value except #N/A.




Errors:None


The ISERROR function


Syntax:

=ISERROR(value)




The ISERROR function


Description:• Returns TRUE if value refers to any error value:

• #N/A #VALUE! #REF! #DIV/0!

• #NUM! #NAME?#NULL!




Errors:None


The ISNA function


Syntax:

=ISNA(value)




The ISNA function


Description:• Returns TRUE if value refers to the #N/A (value not available) error value.




Errors:None


The ISNA function



The SUMIF function

Microsoft® Excel® Mathematical Functions

Syntax:

=SUMIF(range, criteria, [sum_range])

Arguments:•range Required

The range of cells that you want evaluated by criteria.o Cells in each range must be numbers or names, arrays, or references that contain

numbers.o Blank and text values are ignored.

criteria Required The criteria in the form of a number, expression, a cell reference, text, or a function that

defines which cells will be added.o Criteria can be expressed as 32, ">32", B5, "32", "apples", or TODAY().

•sum_range Optional The actual cells to add, if you want to add cells other than those specified in the range

argument.o Excel adds the cells that are specified in the range argument (the same cells to which

the criteria is applied).


The SUMIF function


Description:• Sums the values in a range that meet criteria that you specify.

Remarks:• See the Microsoft® Excel® help for additional remarks.

Errors:None


The SUMIF function – EXAMPLE 1



The SUMIF function – EXAMPLE 2


Q. What is the total amount spent over budget for all the groups? What is the total amount spent under budget for all the groups?

A. =SUMIF(D2:D8, “>0”, D2:D8) (for over budget) =-SUMIF(D2:D8, “<0”, D2:D8) (for under budget)


Microsoft ExcelStatistical Functions

AVERAGEIF=AVERAGEIF(range, criteria, [average_range])

COUNTIF=AVERAGEIF(range, criteria, [average_range])

COUNTA=COUNTA(value1, [value2],...)

MAX=MAX(number1,[number2],...)

MIN=MIN(number1,[number2],...)

LARGE =LARGE(array,k)

SMALL =LARGE(array,k)


The AVERAGEIF function

Microsoft® Excel® Statistical Functions

Syntax:

=AVERAGEIF(range, criteria, [average_range])


One or more cells to average, including numbers or names, arrays, or references that contain numbers.

•criteria Required The criteria in the form of a number, expression, cell reference, or text that

defines which cells are averaged.•average_range Optional

The actual set of cells to average.




Description:• Returns the average (arithmetic mean) of all the cells in a range that meet

a given criteria.

Remarks:• If average_range is omitted, range is used.• Cells in range that contain TRUE or FALSE are ignored.• If a cell in average_range is an empty cell, AVERAGEIF ignores it.• If a cell in criteria is empty, AVERAGEIF treats it as a 0 value.

Errors:#DIV/0 – If range is a blank or text value.

#DIV/0 – If no cells in the range meet the criteria.




=AVERAGEIF(B2:B5,"<23000")




=AVERAGEIF(B2:B5,"<23000")=14000




=AVERAGEIF(A2:A5,"<95000")




=AVERAGEIF(A2:A5,"<95000")=#DIV/0




=AVERAGEIF(A2:A5,">250000",B2:B5)




=AVERAGEIF(A2:A5,">250000",B2:B5)=24500


The AVERAGEIF function – EXAMPLE


Q. What is the average earnings of employees making more than 50,000?

A. =AVERAGEIF(B2:B5, “>50000”)


The COUNTIF function


Syntax:

=COUNTIF(range, criteria)


One or more cells to count, including numbers or names, arrays, or references that contain numbers.o Blank and text values are ignored.

criteria Required A number, expression, cell reference, or text string that defines which cells

will be counted.o Criteria can be expressed as 32, ">32", B4, "apples", or "32".


The COUNTIF function


Description:• Counts the number of cells within a range that meet a single criterion that

you specify.

Remarks:• See the Microsoft® Excel® help for additional remarks.• Criteria are case insensitive

Errors:None


The COUNTIF function – EXAMPLE 1



The COUNTIF function – EXAMPLE 2


Q. How many C’s were earned in the class?

A. =COUNTIF(A2:A21, “C”) = 4


The COUNTA function


Syntax:

=COUNTA(value1, [value2],...)

Arguments:•value1 Required

The first argument representing the values that you want to count.•value2, ... Optional

Additional arguments representing the values that you want to count, up to a maximum of 255 arguments.


The COUNTA function


Description:• Counts the number of cells that are not empty in a range.

Remarks:• Counts cells containing any type of information, including error

values and empty text ("“).• The COUNTA function does not count empty cells.

Errors:None


The COUNTA function


=COUNTA(A1:A8)

= 6


The MAX function


Syntax:

=MAX(number1,[number2],...)

Arguments:•number1, number2, ... Required

1 to 255 numbers for which you want to find the maximum value.


The MAX function


Description:• Returns the largest value in a set of values.

Remarks:• Arguments can either be numbers or names, arrays, or references that contain

numbers. • Logical values and text representations of numbers that you type directly into the list

of arguments are counted. • If an argument is an array or reference, only numbers in that array or reference are

used. Empty cells, logical values, or text in the array or reference are ignored.• If the arguments contain no numbers, MAX returns 0 (zero).

Errors:Arguments that are error values or text that cannot be translated into numbers cause errors.


The MAX function



The MIN function


Syntax:

=MIN(number1,[number2],...)

Arguments:•number1, number2, ... Required

1 to 255 numbers for which you want to find the minimum value.


The MIN function


Description:• Returns the smallest value in a set of values.

Remarks:• Arguments can either be numbers or names, arrays, or references that contain

numbers. • Logical values and text representations of numbers that you type directly into the list

of arguments are counted. • If an argument is an array or reference, only numbers in that array or reference are

used. Empty cells, logical values, or text in the array or reference are ignored.• If the arguments contain no numbers, MIN returns 0 (zero).

Errors:Arguments that are error values or text that cannot be translated into numbers cause errors.


The MIN function



The LARGE function


Syntax:

=LARGE(array,k)

Arguments:•array Required

The array or range of data for which you want to determine the k-th largest value.

k Required The position (from the largest) in the array or cell range of data to return.


The LARGE function


Description:• Returns the k-th largest value in a data set.

Remarks:• If n is the number of data points in a range, then LARGE(array,1) returns the largest

value.• If n is the number of data points in a range, then LARGE(array,n) returns the

smallest value.

Errors:#NUM! – If array is empty#NUM! – If k ≤ 0#NUM! – If k is greater than the number of data points

=LARGE(array,k)

3rd largest number in the numbers in columns A and B

=LARGE(array,k)=LARGE(A2:B6


=LARGE(array,k)=LARGE(A2:B6,3)




List the numbers in descending order:

7655444332

=5

=LARGE(array,k)

7th largest number in the numbers in columns A and B

=LARGE(array,k)=LARGE(A2:B6





7655444332




7655444332

=4


The SMALL function


Syntax:

=SMALL(array,k)

Arguments:•array Required

The array or range of data for which you want to determine the k-th smallest value.

k Required The position (from the smallest) in the array or cell range of data to return.


The SMALL function


Description:• Returns the k-th smallest value in a data set.

Remarks:• If n is the number of data points in a range, then SMALL(array,1) returns the

smallest value.• If n is the number of data points in a range, then SMALL(array,n) returns the largest

value.

Errors:#NUM! – If array is empty#NUM! – If k ≤ 0#NUM! – If k is greater than the number of data points

=SMALL(array,k)

4th smallest number in first column

=SMALL(array,k)=SMALL(A2:A10


=SMALL(array,k)=SMALL(A2:A10,4)


List the numbers in ascending order:

233444567

=SMALL(array,k)=SMALL(A2:A10,4)



233444567

=4

=SMALL(array,k)

2nd smallest number in second column

=SMALL(array,k)=SMALL(B2:B10


=SMALL(array,k)=SMALL(B2:B10,2)



134788

122354

=SMALL(array,k)=SMALL(B2:B10,2)


=3


134788

122354


Microsoft Excel Lookup Functions

VLOOKUP=VLOOKUP(lookup_value, table_array, col_index_num,

[range_lookup])


The VLOOKUP function

Microsoft® Excel® Lookup Functions

Syntax:=VLOOKUP(lookup_value,table_array,col_index_num,[range_lookup])

Arguments:•lookup_value Required

The value to search in the first column of the table or range.•table_array Required

The range of cells that contains the data. •col_index_num Required

The column number in the table_array argument from which the matching value must be returned.

•range_lookup Optional A logical value that specifies whether you want VLOOKUP to find an exact

match or an approximate match.




Description:• Searches the first column of a range of cells, and then returns a value from

any cell on the same row of the range.

Remarks:• The values in the first column of table_array can be text, numbers, or logical values.

• Uppercase and lowercase text are equivalent.

• If range_lookup is TRUE, the values in the first column of table_array must be placed in ascending order.

• If range_lookup is TRUE or omitted, an approximate match is returned.

• If range_lookup is FALSE, an exact match will be attempted.




Errors:#VALUE! – If col_index_num is less than 1

#REF! – If col_index_num is greater than the number of columns in the table_array

#N/A – If range_lookup is FALSE and an exact match cannot be found

#N/A – If lookup_value is less than the smallest value in the first column of table_array


The VLOOKUP function – Example 1

=VLOOKUP(“CPU”,A1:F9,5,FALSE)=VLOOKUP(“CPU”,A1:F9,5,FALSE)

=VLOOKUP(“CPU”,A1:F9,5,FALSE)=VLOOKUP(“CPU”,A1:F9,5,FALSE)

1 2 3 4 5


The VLOOKUP function – Example 2

Q. How much total profit was made on the item that costs $40.00?

A. =VLOOKUP(40,C2:F7,4,FALSE)


The HLOOKUP function


Syntax:=HLOOKUP(lookup_value,table_array,row_index_num,[range_lookup])

Arguments:•lookup_value Required

The value to search in the first column of the table or range.•table_array Required

The range of cells that contains the data. •col_index_num Required

The row number in the table_array argument from which the matching value must be returned.

•range_lookup Optional A logical value that specifies whether you want VLOOKUP to find an exact

match or an approximate match.


The HLOOKUP function


Description:• Searches the first row of a range of cells, and then returns a value from

any cell on the same column of the range.

Remarks:• The values in the first column of table_array can be text, numbers, or logical values.

• Uppercase and lowercase text are equivalent.

• If range_lookup is TRUE, the values in the first column of table_array must be placed in ascending order.

• If range_lookup is TRUE or omitted, an approximate match is returned.

• If range_lookup is FALSE, an exact match will be attempted.


The HLOOKUP function – Example 1

=VLOOKUP(“Retail Value”,A1:F9,7,FALSE)=VLOOKUP(“Retail Value”,A1:F9,7,FALSE)

=VLOOKUP(“Retail Value”,A1:F9,7,FALSE)=VLOOKUP(“Retail Value”,A1:F9,7,FALSE)


The HLOOKUP function – Example 2

Q. How many motherboards did they sell?

A. =VLOOKUP(“Quantity”,A1:F9,6,FALSE)


Some More Practice – EXAMPLE 1


Q. In the month with the most rainfall, how much damage did the rain cause?

A. =VLOOKUP(MAX(B2:B13),B2:D13,3)

= $250,000.00


Some More Practice – EXAMPLE 2


Q. If flooding occurred and the damages exceeded $100,000, the state will receive natural disaster funding. Which months will the state receive natural disaster funding.

A. =IF(C2=“Yes”,IF(D2>100000, “Funds”, “No Funds”), “No Funds”)

OR =IF(AND(C2=“Yes,D2>100000),

“Funds”, “No Funds”)

CIS300 Test Review REACH - CRC © 2010 REACH All Rights Reserved.Fall 2010.

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Transcript of CIS300 Test Review REACH - CRC © 2010 REACH All Rights Reserved.Fall 2010.