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F. 6-17/2010-KVS/HQ(WK-I)/ 28 .03.2013

The Deputy CommissionerKendriya Vidyalaya SangathanAll Regional Ofces

Sub:Proposals for construction of additional accommodation & additional staff

quarters at KVs under your region.

Sir/Madam,

You are aware that, in the past KVS Works Branch had sanctioned estimates

received from Regional Offices in respect of above cited works. However during the

past two years no new proposals could be sanctioned due to paucity of funds.

02. During execution of some of the sanctioned works, we have come across

certain problems at belated stage of construction, which led to delay/cancellation of

works. These are:-

(i) Proposals/estimate received from the school/through Regional Office

without the approval of Chairman, VMC, DEO etc. and objections is raised

by sponsors subsequently.

(ii) Submission of incomplete estimate without making provision/ incorporation

of essential services i.e. water supply/electrification/sewage disposal/system

strengthening i.e. enhancement of load/installation of transformer and any

other mandatory requirements imposed by the local body.

(iii) Existence of HT/LT electric lines, trees, old structures encroachment etc on

the proposed piece of land.

(iv) Estimate submitted without ensuring completion of land lease formalities

infavour of KVS and

(v) Clauses included in the lease about construction of additional/new works.

03. The new proposals relating to additional accommodation & additional staff

quarters are likely to be sanctioned in the forthcoming financial year (2013-14) as

the fund position improves and to streamline the submission of

proposal/estimates by Regional Office, new formats have been devised for

circulation to all Principals (set enclosed).

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04. Accordingly, it is requested that all new proposals must be submitted in

these formats alongwith estimates with your specific recommendations. Concerted

and sincere efforts should be made to get estimates from CPWD/MES federal

construction agencies of Govt. of India, failing which estimates can be obtained

from any other empanelled agency of KVS. It may be noted that proposals notreceived in the enclosed formats or incomplete proposals will not be considered in

KVS (HQ) and no correspondence will be made in this regard. You are, therefore,

hereby directed to go-through all the aspects narrated above before forwarding to

proposals.

05. Since availability of budget in the F.Y 2013-14 may not be adequate for

accommodating all the proposals received from different regional offices, you must

identify such Kendriya Vidyalayas and priority list made where construction of

additional rooms is absolutely required. Accordingly the proposals alongwithestimates may be forwarded for approval.

06. Please give your personal attention to these instructions in future.

Yours faithfully,

Encl:As above

-sd-

(G.K. SRIVASTAVA)

Additional Commissioner (Admn)

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KENDRIA VIDA!AA SAN"AT#AN

RE"IONA! O$$ICE

$% No& '''''''''''''''''''''''''' Date&

The Additional Commissioner (Admn)KVS (#*)Ne+ Delhi

Su,& -roposal .or construction o. ''''''''''''''''' at

KV '''

Sir/

I am enclosing here+ith a proposal along +ith estimate

and other documents recei0ed .rom -rincipal/ KV ''''''''''''.or construction o. ''''''''''% The proposal has ,een e1amined

at Region le0el and .ound in order% The proposed +or2 is 0ery

much essential in the interest o. students3 sta4 o. the

Vidyalaya%

56% $urther the -rincipal/ KV had aleady re7uested

C-8D 3 9ES .ollo+ed ,y reminders .or su,mission o.

preliminary dra+ings along+ith estimate/ chec2 list/ certi:cate

;I / ,ut so .ar no response has ,een recei0ed% #ence estimate

and a.oresaid documents ha0e ,een o,tained .rom empanelled

"o0t% agency o. KVS%

5

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ours

.aith.ully/>

sd>DeputyCommissioner

NOTE& > -ara no% 56 is not re7uired in case estimate is o,tained.rom C-8D or 9ES

For Additional

Rooms

REQUIREMENT OF BALANCE ACCOMMODATION FOR UPGRADATION OF

EXISTING SCHOOL BUILDING

Name o. K V& ''''''''''''''''Region& ''''''''''Sponsor&'''''''''''

To ,e upgraded .rom ''''' Type to ''''' Type

S No Name o. Room Si?e

in

S7%

mt%

as

per

norm

s

Re7uirement o.

rooms as per

norms

A0aila,l

e no% o.

rooms

@alanc

e

re7uir

ement

> B

Remar2s

6 < B

Class Rooms %55

1

%55

A > 6 @ > F

6 Computer !a,s %551

5%5

A > 6

@ 3 C > A>I (Single section>plinth area 65 s7mt) in normalcases (F5 students)

> A (t+o section > plinth area 655 s7mt) in normal

Cases (H5 students)> @ (three section > plinth area BB5 s7mt) in normal

Cases (5 students) > C (.our section ; plinth area 5 s7mt) in normal

Cases (H65 students)

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A)!n"'. ///////////'////

S0N

O0

D!s"ri%tion To -! !ns*r!d -'

Ar"it!"t

R!mar#s

o$

Ar"it!"t

10 No% o. rooms con.orming to

KVS space norms

Con.orming to KVSspace norms3$e+ roomsnot con.orming to KVSspace norms/ ,ut are.unctional ( gi0e reasonsin remar2s col )

20 Si?e o. rooms con.orming to

KVS space norms

Con.orming to KVSspace norms3$e+ roomsnot con.orming to KVSspace norms/ ,ut are

.unctional ( gi0e reasonsin remar2s col )

30 -linth area As per KVS norms

3#igher than KVS space

norms ( gi0e reasons in

rema2s col )

40 -ro0ision o. cement concrete,lac2 ,oard in class rooms

to ,e made

50 -ro0ision o. glass e7ui0alent

+riting ,oard in otheracademic related rooms(e1cept class rooms)

to ,e made

60 -ro0ision o. ,uilt>in cup ,oard+ith shutters upto lintel le0eland pin up ,oards in classrooms

to ,e made

70 -ro0ision o. ,uilt>in cup ,oard

+ith shutters upto lintel in

other rooms%

to ,e made

80 @rie. speci:cations o. theproLect

As per KVS3C-8D = soilreport or as perKVS39ES = soil report(details to ,e .urnished)

90 Detail o. :tting3:1tures As per C-8D3KVS or9ES3KVS (details to ,e.urnished)

1:0 !ayout o. la,s +ithspeci:cations as per KVSspace norms

To ,e de0eloped as perKVS norms

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110 Ramp to all Moors .ordi4erently a,led persons andchildren

To ,e pro0ided as peryardstic2s

120 Toilet in ground Moor .ordi4erently a,led children

To ,e pro0ided as peryardstic2s

130 Dra+ings +ith .urthere1pansion o. school ,uilding tone1t higher category sho+ingre7uired num,er o. rooms inlineplan3additions3modi:cations indotted lines

To ,e de0elopedaccordingly

-ro0ision o. 6 nos (minimum)(.or A>I/ A @) and

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18 Toilets .or ,oys3girls3sta4ade7uately pro0ided atsuita,le locations in the,uilding as per standards(@oys 5Q girls 5Q ratio o.

total no% o. students)

Dra+ing to ,ede0eloped +ithade7uate num,ers asper standards

19 Segregation o. +et areas3toilet,loc2s .rom +alls o. main,uilding to pre0ent seepage%

To ,e plannedaccordingly3not possi,le(gi0en reasons)

2: Attached toilet to principalroom and medical roompro0ided

Dra+ings to ,ede0eloped accordingly

21 Cooler spaces (inside ,uilding

at suita,le locations pro0ided

Dra+ings to ,e

de0eloped accordingly

22 Any other re7uired pro0isionsmade as per architecturalconsiderations

To ,e indicated/ i. anyand incorporated

23 Any other pro0ision made asper ,y>la+s and mandatoryre7uirements

To ,e indicated i. anyand incorporated

6 -ro0ision Internal S+itch@oards3 9%C%@% etc% at lintel

le0el only%

To ,e ensured

6B 8idth o. corridors in school,uilding

9in%F55 mm .or singlyloaded%

9in%655 mm .or dou,lyloaded%

26 E1plore possi,ility o. singlyloaded corridors%

-ossi,ility to ,ee1plored% School,uilding .ully singlyloaded corridor3partly

singly loaded corridors%

27 -roposed plinth le0el o.,uildings

#igher than "%! o.e1isting outside road 3#%$%! o. the place3 at par+ith RecentlyConstructed"o0ernment @uildings inthe 0icinity (TO ,e

Lusti:ed) #o+e0erminimum plinth heightB5 mm .rom .ormation

le0el%

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28 Re7uirement o. retaining +all3protecti0e measures

Not re7uired 3incorporated indra+ings%

29 -ro0ision o. e1haust $ans%8here0er necessary andsecurity lights on ,uildingcorners made%

-ro0ision to ,e made indetailed dra+ings%

3: -ro0ision o. separated toilets.or sta4 gents3 ladiesincluding one each toilet .ordi4erently a,led persons

To ,e made

Not!.;

? Lo"al -' la(s and National Cod!s ar! @nal and ar! to

$ollo(!d (!r!&!r "ontradi"tions o-s!r&!d a-o&!0

Si)nat*r! o$ Ar"it!"t; Si)nat*r! o$

Com%!t!nt T!"ni"al A*torit' o$

"onst0 a)!n"'

:9+2:12 ACR

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CERTIFICATE ? I

(This certi:cate is in0aria,ly ,e o,tained .rom construction agency and su,mitted along+ith

preliminary estimate)

Su,& Estimate .or construction o. ''''''''''''''''''''''''''''''' atKV ''''''''''''''''''

This is to certi.y that estimate amounting to Rs% '''''''''''''''''''''su,mitted ,y our ofce .or the a,o0e cited +or2 is a consolidated estimateco0ering the .ollo+ing pro0isions apart .rom construction o. ,uildings as perscope including internal ser0ices &>

(i) De0elopment o. site i%e% internal roads3paths3retaining +all ( i.re7uired )/ e1ternal +ater supply 0i? sump/ tan2s on ,uilding/pumps(su,mersi,le3,ooster)/ area drainage/ e1ternal se+erarrangement 0i?% septic tan2/ soa2 pits etc%

(ii) @ul2 ser0ices (ci0il = elec%)

(iii) Electric ser0ice connection including charges paya,le to localElec% @oard/ i. any%(i0) Drin2ing +ater including connection and charges paya,le to

local authorities ( i. any) and tu,e>+ell ( i. re7uired )(0) All pro0isions are made a.ter ascertaining demand(0i) Other pro0isions as per norms and site conditions/( i. any )

It is .urther certi:ed that no demolition o. e1isting structures/remo0al o. electric lines/ trees etc% is re7uired%

@eing Deposit 8or2 necessary co>ordination is ,eing made ,y thisdepartment +ith local authorities and ensure appro0al o. dra+ings ,e.oreand a.ter e1ecution o. +or2% #o+e0er/ -rincipal/ KV +ill e1tend his help inthis regard%

It is .urther certi:ed that on completion/ these structures can ,e putin use +ith commissioning o. all ser0ices 0i?% Drin2ing +ater/ electricity/se+age disposal etc% +ithout any difculty%

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Signature o. competent Technical Authority

o. Construction Agency

5H36 ACR S*

CERTIFICATE ? II

(This certi:cate is in0aria,ly ,e .urnished ,y -rincipal along+ith estimate )

S*-. Estimate amounting to Rs% '''''''''' .ramed ,y '''''''''''''(Name

o. construction agency ) .or construction o. '''''''''''''''''''''''''''at KV/

'''''''''''''''''''''''''%

This is to certi.y that the a,o0e construction +or2 has ,een planned on the

o0erall land measuring ''''''' acres already trans.erred to this KV on lease 3

permanent grant ,asis % $urther the piece o. land is clear and .ree .rom

o,structions/ encroachments/ trees/ elec% !ines/ litigations/ court cases% No

demolition o. structures is in0ol0ed%

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The proposal and construction agency ha0e ,een appro0ed in V9C

meeting held on ''''''''''% The location o. proposed construction +or2 has ,een

decided ,y a team o. ofcials o. V9C (Chairman or his authori?ed

representati0e )/ Construction agency/ and the undersigned%

Signature o.

-rincipal

5H36 ACR S*

CERTIFICATE ?III

< To -! o-tain!d $rom "om%!t!nt a*torit' o$ S%onsors >

GRANT OF APPROAL FOR CONSTRUCTION

-rincipal/ Kendriya Vidyalaya ''''''''''''''approached this ofce .or

grant o. appro0al3 permission to underta2e construction o. '''''''''''''''

on the ,asis o. dra+ings de0eloped and estimate .ramed ,y ''''''''''''''

on the land measuring '''''''' acres allotted on lease 3 permanent grant to this

KV ,y '''''''''''''% As per allotment conditions prior permission 3 appro0al is to

,e o,tained .rom competent authority%

The undersigned has no o,Lection in ta2ing up this +or2 on the a.oresaid

land and appro0al 3 permission is here,y granted in this regard%

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SI"NATRE O$ CO9-ETENT

AT#ORIT

8IT# DATE = SEA!

Note& $or De.ence secotor KVs > DEO ( Compulsory ) and also Chairman / V9C ( orany other authori?ed Ofcer )

$or Rail+ay Sector KVs > DR9 and3or/ "9 (to ,e con:rmed .rom sponsors ) /and

also Chairman / V9C ( or any other authori?ed ofcer )

$or State "o0t% Sector > D93 Collector ( or any other authori?ed ofcer )

$or KVs not co0ered a,o0e > may ,e con:rmed .rom Sponsors%

5H 36 ACR S*

For Sta Q*art!rs

C!"#list $or a%%ro&al o$ %r!liminar' dra(in)s $or"onstr*"tion o$

Sta rart!rs

Name o. KV = State& '''''''''''''''''''''''''

Name o. Region& ''''''''''''''''''

Sponsoring Authority& ''''''''''''''''''''

Nam! o$ "onstr*"tion A)!n"'. ///////////'////

S0N

O0

D!s"ri%tion To -! !ns*r!d -'

Ar"it!"t

R!mar#s

o$

Ar"it!"t

10 No% o. Sta4 *uarters proposed,y KV category +ise

Type ; I '''''' units II ''''''' units III ''''''' units IV '''''' units V '''''' units

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20 Si?e o. rooms and plinth areacon.orming to C-8D 3 9ESnorms and yardstic2s%

Con.orming to'''''norms andyardstic2s

30 -linth area o. each unit/Ser0ant *ut%/ "arage/ Cycle

sheds/ scooter sheds

4 Total -linth area '''''''''' S7% mt%

5 -ro0ision o. attached ser0ant7uarter +ith main unit o. Type>V made as per appro0ed plintharea

6 -ro0ision o. Cycle shed .or T>Iand T ; II/ Scooter shed .or T ;III and T> IV and "arage .or T ;V

7 @rie. speci:cations o. theproLect

As per C-8D = soilreport or as per39ES =soil report (details to ,e.urnished)

8 Detail o. :tting3:1tures As per C-8D or 9ES(details to ,e .urnishedin dra+ings)

9 -ro0ision is made .or .utureconstruction o. additional units+ith a0erage plinth area o. T>II/III and IV

1: 8hether :lling re7uired I. yes/ please sho+ thelocation +ith dimensionsin Dra+ings mentioninge1isting "!/ $ormationle0el and depth o.:lling% %

11 -ro0ision o. rain +aterhar0esting/ :re :ghting and

other mandatoryre7uirements3 pro0isions

To ,e made% Necessaryappro0als .rom

concerned authoritiesto ,e ta2en ,e.oreta2ing up the +or2 anda.ter completion

12 !ayout3-reliminary dra+ingsde0eloped as per local ,ye>la+s and national ,uildingcode3AAI CRP3ASI3ND9Aregulations etc%

Dra+ing to ,ede0eloped as permandatory ,ye>la+s%Necessary appro0als to,e ta2en .romconcerned authorities,e.ore ta2ing up the+or2 and a.ter

completion13 -ro0ision o. open area .or get To ,e incorporated

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togethers and small .unctionsmade ( su,Lect to a0aila,ilityo. land )

14 Any other re7uired pro0isions

made as per architecturalconsiderations

To ,e indicated/ i. any

and incorporated

15 Any other pro0ision made asper ,y>la+s and mandatoryre7uirements

To ,e indicated i. anyand incorporated

16 -roposed plinth le0el o.,uildings

#igher than "%! o.e1isting outside road 3#%$%! o. the place3 at par+ith RecentlyConstructed"o0ernment @uildings inthe 0icinity (TO ,e

Lusti:ed) #o+e0erminimum plinth heightB5 mm .rom .ormationle0el%

17 Re7uirement o. retaining +all3protecti0e measures

Not re7uired 3incorporated indra+ings%

Not!.;

? Lo"al -' la(s and National Cod!s ar! @nal and ar! to

$ollo(!d (!r!&!r "ontradi"tions o-s!r&!d a-o&!0

Si)nat*r! o$ Ar"it!"t; Si)nat*r!

o$ Com%!t!nt T!"ni"al A*torit' o$

"onst0 a)!n"'

:9+12 SQ

CERTIFICATE ? I

(This certi:cate is in0aria,ly ,e o,tained .rom construction agency and su,mitted along+ith

preliminary estimate)

Su,& Estimate .or construction o. ''''''''''''''''''''''''''''''' atKV ''''''''''''''''''

This is to certi.y that estimate amounting to Rs% '''''''''''''''''''''

su,mitted ,y our ofce .or the a,o0e cited +or2 is a consolidated estimate

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co0ering the .ollo+ing pro0isions apart .rom construction o. ,uildings as perscope including internal ser0ices &>

(i) De0elopment o. site i%e% internal roads3paths3retaining +all ( i.re7uired )/ e1ternal +ater supply 0i? sump/ tan2s on ,uilding/

pumps(su,mersi,le3,ooster)/ area drainage/ e1ternal se+erarrangement 0i?% septic tan2/ soa2 pits etc%

(ii) @ul2 ser0ices (ci0il = elec%)(iii) Electric ser0ice connection including system strengthening% ( i.

re7uired ) = charges paya,le to local Elec% @oard/ i. any%(i0) Drin2ing +ater including connection and charges paya,le to local

authorities ( i. any) and tu,e>+ell ( i. re7uired )(0) All pro0isions are made a.ter ascertaining demand .or proposed

+or2 and a0aila,ility .rom 0arious sources in the campus%(0i) Other pro0isions as per norms and site conditions/( i. any )

It is .urther certi:ed that no demolition o. e1isting structures/ remo0alo. electric lines/ trees etc% is re7uired%

$urther a set o. line plan and location plan (duly mar2ed in masterplan) o. the proposed construction are enclosed +ith estimate% @eingDeposit 8or2 necessary co>ordination is ,eing made ,y this department

+ith local authorities and ensure appro0al o. dra+ings ,e.ore and a.tere1ecution o. +or2% #o+e0er/ -rincipal/ KV +ill e1tend his help in thisregard%

It is .urther certi:ed that on completion/ these structures can ,e putin use +ith commissioning o. all ser0ices 0i?% Drin2ing +ater/ electricity/se+age disposal etc% +ithout any difculty%

Signature o. competent Technical Authority

o. Construction Agency

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5H36 ACR S*

CERTIFICATE ? II

(This certi:cate is in0aria,ly ,e .urnished ,y -rincipal along+ith estimate)

S*- . Estimate amounting to Rs% '''''''''' .ramed ,y '''''''''''''(Name

o. construction agency ) .or construction o. '''''''''''''''''''''''''''at KV/'''''''''''''''''''''''''%

This is to certi.y that the a,o0e construction +or2 has ,een planned on the

o0erall land measuring ''''''' acres already trans.erred to this KV on lease 3

permanent grant ,asis % $urther the piece o. land is clear and .ree .rom

o,structions/ encroachments/ trees/ elec% !ines/ litigations/ court cases/ and

other physical3 in.rastructural .acilities etc% already created ,y KV3 KVS% Nodemolition o. e1isting .acilities 3 structures is in0ol0ed%

The proposed +or2 and construction agency ha0e ,een appro0ed in V9C

meeting held on ''''''''''% The location o. proposed construction +or2 has ,een

decided ,y a team o. ofcials o. V9C (Chairman or his authori?ed

representati0e)/ Construction agency/ and the undersigned%

Signature o. -rincipal

5H36 ACR S*

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CERTIFICATE ?III

< To -! o-tain!d $rom "om%!t!nt a*torit' o$ S%onsors >

GRANT OF APPROAL FOR CONSTRUCTION

-rincipal/ Kendriya Vidyalaya ''''''''''''''approached this ofce .or

grant o. appro0al3 permission to underta2e construction o. '''''''''''''''

on the ,asis o. dra+ings de0eloped and estimate .ramed ,y ''''''''''''''

on the land measuring '''''''' acres allotted on lease 3 permanent grant to this

KV ,y '''''''''''''% As per allotment conditions prior permission 3 appro0al is to

,e o,tained .rom competent authority%

The undersigned has no o,Lection in ta2ing up this +or2 on the a.oresaid

land and appro0al 3 permission is here,y granted in this regard%

SI"NATRE O$ CO9-ETENT AT#ORIT

8IT# DATE = SEA!

Note& $or De.ence secotor KVs > DEO ( Compulsory ) and also Chairman /V9C ( or any other authori?ed Ofcer ) $or Rail+ay Sector KVs > DR9 and3or/ "9 (to ,e con:rmed .romsponsors) /and also Chairman / V9C ( or any other authori?ed ofcer )

$or State "o0t% Sector > D93 Collector (or any other authori?ed ofcer)$or KVs not co0ered a,o0e > may ,e con:rmed .rom Sponsors%

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5H36 ACR S*