CIPMMAgileandInnovativeProcurementSymposium

Syllabus

Draft2019-08-28

CIPMMAgileandInnovativeProcurementSymposium-December5th,2019AGENDA

ChangingtheGovernmentofCanada…

OneProcurementataTime!FROM TO EVENT7:00AM 8:00AM Registration&Breakfast

8:00AM 8:30AM WelcomeRemarks&KeynoteSpeakerAddress

8:30AM 10:00AM PublicSectorInnovation

10:00AM 10:30AM NetworkingBreak

10:30AM 12:00PM PrivateSectorInnovation

12:00PM 1:00PM Lunch&KeynoteSpeaker

1:00PM 2:30PM TableExercise

2:30PM 3:30PM PlenarywithLegalAdvisor

3:30PM 4:30PM AgileProcurementDebate

4:30PM 5:00PM LaunchingoftheCommunityPracticetoStrengthentheNetworkofInnovators

5:00PM 5:05PM ClosingRemarks

5:05PM 7:00PM NetworkingReception

OverviewofSymposiumComponents

1PublicSectorInnovation

•  PresentationsofkeyexamplesofpublicsectorAgileProcurementsbyProcurementInnovators.

2PrivateSectorInnovation

•  PresentationsofprivatesectormethodsbeneficialtothedesignandmanagementofanAgileProcurementprocess.

3TableExercise

•  TableExercisewhereDelegateswillidentifyconstraintsandrisksassociatedwithAgileProcurementandfindwaystoaddressandmitigatethem.

4PlenarywithLegalAdvisor

•  SelectedDelegatestointeractwithLegalAdvisorontheperceivedrisksandconstraintsforAgileProcurementidentifiedduringtheTableExercise.

5AgileProcurementDebate

•  Executiveswilldebateaboutbestwaystoleverageleadershipcapacitytomitigaterisks,anddecreaseconstraintstofavourtheemergenceofAgileProcurement.

6CommunityofPractice

•  InteractivediscussiononthecreationofaCommunityofPracticeandthewayforward.

PublicSectorInnovation

• TraditionalvsAgileProcurement

PrivateSector

Innovation• DesignThinking• AgileToolkit

TableExercise

• ProblemStatement,Constraints,andRisks

PlenarywithLegalAdvisor

• LegalRisksandMitigationMeasures

AgileDebate • LeadershipAttributes

CommunityofPractice

• ContinuedMomentum

CognitiveWorkflow

OrganizationsPresenting

1.  PSPC2.CRA3.SSC*ProcurementEcosystem*ChallengeBasedSolicitation

StructureofPresentations

BriefpresentationoftheirAgileProcurementprocessHighlightdifferencesbetweenAgileandtraditionalProcurementLessonslearned

TimeBreakdown

90Minutes5–Introduction20–Presentation120–Presentation220–Presentation320–Questions5–Conclusion

Outcome:Usingreal-worldexamples,DelegateswillseehowAgileProcurementhasbeenusedtosolveproblemsinthepublicsector.

PresentationsObjectives:Answerthefollowingquestions:WhatisAgileProcurement?WhatarethedifferencesbetweentraditionalandAgileProcurement?HowhasAgileProcurementbeenimplementedwithinthePublicSector?

Module1–PublicSectorInnovation

Module2–PrivateSectorInnovation

1.DesignThinking*2.AgileToolkit**Discussionswithpresentersongoing,tobeidentifiedonceconfirmed*

Constraints:HowtoleverageDesignThinkingmethodstoexpeditethedesignofanAgileProcurementprocess?Risks:HowtointegrateelementsofanAgiletoolkitintogovernmentAgileProcurement?

90Minutes5–Introduction30–Presentation130–Presentation220–Questions5–Conclusion

Outcome:DelegateswillgainanunderstandingoftoolsthatcanbeusedinthedesignandmanagementofAgileProcurements,andanunderstandingofpotentialconstraintsandrisksthatcouldbeassociatedwithAgileProcurement.

PresentationsObjectives:Answerthefollowingquestions:HowcanDesignThinkingbeusedinAgileProcurement?HowcananAgileToolkithelpidentifyandmitigaterisksofAgileProcurement?

ProposedTopics StructureofPresentation TimeBreakdown

Module3–TableExercise–BackgroundInformation

ProblemStatements:•  Procurementistooslow•  Procurementistoobureaucratic•  ContractsdonotproducethedesiredresultsLogistics:ü  Tentables–SixDelegatespertable.ü  Threetablesassignedtoeachproblemstatement-Ninetablesintotal.ü  Remainingtablewillberesistanttochangeandwilltrytodocumentanexhaustivelistofreasons

whywemustnotuseAgileProcurement.ü  InputofDelegateswillbecollectedusingSli.do.ü  FourDelegateswillbeinvitedtointeractwithaLegalAdvisorduringmodulefourplenarywithLegal

Advisor.ü  Proposalsdevelopedinmodulethreewillbeusedtopopulateadocumenttobesharedwiththe

CommunityofPractice.

Module3–TableExercise

TableExerciseStructure

Step1-Introduction:Explanationoftheexerciseandeachoftheproblemstatements.Provideeachtablewithaonepagesummaryonthekeycomponents/principlesofAgileProcurement.Step2–Delegatesworkinteamsontheassignedproblemstatement.Step3–DevelopaproposalthatleveragesAgileProcurementtoaddresstheassignedproblemstatement.Theproposalsmustidentifytheassociatedrisksandconstraints.Step4-Inplenary,actionitemsfromtheproposalsaresummarized,risksandconstraintsareidentified.Step5-DelegatesprioritizetherisksandconstraintswhichwillflowintoModule4.

Agenda

90Minutes5–Introduction40–TableDiscussions40–InteractiveReporting(Sli.do)5–Conclusion

Outcome:Delegateswillgainhands-onexperienceidentifyinghowanAgileapproachandthetechniquespresentedinmodule2canbeusedtosolveProcurementproblems.

TableExerciseObjectives:Answerthefollowingquestions:HowcanAgilebeleveragedtoresolvecommonProcurementproblems?Whatarethepossibleconstraintsandrisksandhowcantheybemitigated?

Module4–PlenarywithLegalAdvisor

PlenaryStructure

Discussion:IdentifiedDelegatesareinvitedtointeractwithaLegalAdviserfromtheDepartmentofJusticeCanadaandpresenttheconstraintsandrisksassociatedwiththeirproposedAgileprocesses.TheLegalAdviserwillprovidelegalpointofviewaboutAgileProcurementincludingquestionsaskedanonymouslybyanysymposiumdelegateusingSli.do.

Agenda

60Minutes5–Introduction20–InteractionbetweenidentifiedDelegatesandthelegaladviser.(5minutesperidentifieddelegate).30–LegalpointofviewaboutAgileProcurement5–Conclusion

Outcome:DelegateswilldeepentheirunderstandingoflegalrisksassociatedwithAgilemethodsandwaystomitigatethem.

PlenaryObjectives:Answerthefollowingquestions:WhataretheperceivedversusreallegalrisksofAgileProcurement?WhataremitigationmeasuresthatcanreducetheriskofAgileProcurement?Howcouldweminimizetheconstraintsinasoundlegalway?

Module5–AgileProcurementExecutiveDebate

Structure

FourExecutiveswillhaveheardtherisksandconstraintsidentifiedanddiscussedinthePlenary.EachExecutivewillexplainhowleadershipattributes(e.g.knowledge,skills,abilities,experience,etc.)couldbeleveragedtoaddresstheconstraintsandmitigatetherisks(5minutes).Duringthepresentation,DelegateswillhavetheopportunitytoanonymouslyposequestionsusingSli.do.Delegatescan“upvote”theirfavouritequestionstodetermineinwhatordertheyareaddressedbytheExecutivesduringtheQuestionPeriod(20minutes).

Agenda

60Minutes5–Introduction5–LeventOzmutlu,PSPC5–SeanKealey,SSC5–Jean-ClaudeAzar,CRA5–GailBradshaw,TBS20–QuestionsfromDelegates5–Conclusion

Outcome:ExecutiveswillinvestigateifandhowleaderscancreatetheconditionsrequiredtosupportAgileandotherinnovativeProcurementmethods.

ExecutiveDebateObjectives:Answerthefollowingquestions:WhatleadershipattributesarerequiredtosupportAgileProcurement?HowcanleadershipmitigaterisksandremoveconstraintsinsupportofAgileProcurement?

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2

3

DiscusstheformationofaCommunityofPracticeandvariousavenuesforcollaborationandpropagationofideas.

IdentifykeyactionsrelatedtothecreationoftheCommunityofPracticeandinviteDelegatestovoteonthem.

ProposeDelegatesbecomechampionsthatleadtothecreationandinitialdeploymentoftheCommunityofPractice.

CommunityofPractice

InterestedinGettingInvolved?

QuestionsontheSymposiumContent?Contact:GuylaineCarrière,CIPMMDirector

AgileandInnovativeProcurementSymposiumLeadGuylaine.carriere@cipmm-icagm.ca

Tel:613-853-6911

Otherinquiries?ContacttheCIPMMSecretariatNataliaKaliberdaorKenzaLoulidi

Admin@cipmm-icagm.ca