Cindi PMER WorkshopCindi PMER Workshop

1212 March 2007 March 2007

(Please note photographs have been removed for emailing purposes)(Please note photographs have been removed for emailing purposes)

Situational Analysis

The scale of the epidemic:

By mid-2007 the number of maternal orphans is estimated to have increased to over 1.7 million

As a result of the ongoing increase in the number of deaths, maternal orphan numbers are forecasted to reach 2.1 million by 2010

Approximately 450 children are orphaned each day

Our required response:

Remain flexible in order to adapt to the changing environment for example e.g. take training in-house or develop materials

To work with organisations that are struggling and where the need is prominent e.g. work in Xariep area (grant-maker with geographic scope and depth of services)

Strong focus on money management and accountability

Starfish needs to raise vast quantities of funding to reach the vast quantities of children – raised from individuals, Corporates, Agencies and Trusts

Starfish is a premier grant-maker who acts as a vital link between funders and grassroots projects, enabling donors

throughout the world and communities across South Africa to achieve far more

than they ever could by themselves.  

The reputable and emotive Starfish brand is building a global community of individuals and institutions sensitised to the needs of orphaned and

vulnerable children in South Africa. 

Our Value Proposition

Project Strategy

Key Programmes

• Mentoring and Training Programme: Building capacity of emerging community-based organisations

• Grant-Making Programme (Holistic Care): Funding CBOs and NGOs directly to care for orphaned and

vulnerable children

Monitoring, Evaluation and Reporting• The Child is at the core of Starfish’s Monitoring, Evaluation

and Reporting Strategy: Starfish will be reporting on the number of children

that are serviced by our M&T Programme as well as our grant-making partners

We encourage our partners to make available a minimum of three services to the children that they care for and are on their registers

Service package or the combination of services typically include nutrition, education and psycho-social support.

• NGOs/CBOs contracted under grant-making programme reports six monthly: financial, data and narrative.

MER

Mentoring and Training: Selection of CBOs

We will confirm that these CBOs satisfy some additional criteria e.g.• Have demonstrated a commitment to working with children;• Are not already recipients of other substantial funding;• Are not operating in communities already funded by Starfish (or its

donors)

24mths 18mths

Starfish involvement

CBO timeline

Mentor involvement

Mentoring and Training Programme

Service Provider:

Organisational

Capacity Building

Service Provider:

Organisational

Capacity Building

Starfish

CBOCBOCBOCBOCBOCBO

R

R

R

Mentoring

Training

More Community Based Organisations (CBOs) are enabled to serve more children, more effectively, by Starfish providing:- direct funding;- mentoring to build organisational capacity;- training on how to care for Orphaned and Vulnerable Children (OVC).

Services

Service Provider:

Orphan Care

Training

Service Provider:

Orphan Care

Training

OVCOVCOVCOVCOVCOVC

Service Providers: Org. Cap. Dev.

Selection of Organisational Capacity Developer:A critical success factor of our Mentoring and Training Programme is

effective mentoring – we therefore look to partner with local organisations that understand and have relationships in the communities e.g.• EC: Barnabas Trust• NW: Ragoga, Seboka• LIM: Choice • FS: T&P• Gauteng: Unsung Heroes Etc.

Services: Usually 2 year programme of mentoring including the following:• Vision, Mission, Planning;• Organisational Structures – management, trustees;• Basic Bookkeeping;• Teamwork, conflict management;• Proposal writing • MER Capacity building• Etc.

CBOs: Expected Outcomes

CBOs retain their identity – not “Starfish projects”, but “projects supported by Starfish”;

CBOs expected to absorb OVC in their community – not expected to become national NGOs!

CBOs are “semi-sustainable” after 18 mth programme – will require ongoing “trickle” funding, but Starfish should not be the sole funder!

• In the context of the HIV/AIDS epidemic in SA, Starfish’s focus is on providing a “basic safety net of care” i.e. addressing holistic needs, in a basic, rather than comprehensive way.

• CBOs are capacitated to deliver a range of basic services to OVCs which are:

Selected by the community based on priority needs, and

Do not require significant ongoing funding - so the community can sustain delivery of the selected services.

Focus on Basic Safety Net of Services

CBO Reporting

Starfish

Mentoring

Organisation

Mentoring

Organisation

CBO 2CBO 2CBO 1CBO 1

Monthly Reports:10th: Financial Report (Budget vs Actuals)10th: Statistics Report

Quarterly Reports:10th Mar, 10th Jun, 10th Sep, 10th Dec: Narrative Report

Monthly Reports:15th: All CBO Financial Reports

15th: All CBO Statistics Reports

Quarterly Reports:15th Sep, 15th Dec, 15th Mar, 15th Jun : All CBO Narrative Reports

Essence of the Reporting

Households

OVCServ

ices

and C

are

giv

ers

Monitoring, evaluation and reporting Deepening our understanding of the services that are

offered by our partners, and where Starfish funding is utilised or leveraged, via.

• Contracting with partners• Monthly data and quarterly narrative project

reporting• Detailed Financial reporting

The Monitoring and Evaluation strategy will extend to the care workers and mentoring service providers in the Mentoring and Training Programme:

• Care worker - ratio to children, training participation• Service providers – monitoring of service delivery

MER

Salient points on M&E for Programmes

Monitoring and Evaluation (M&E) is integral to the project and part of the process (starts in planning phase already) – not an add-on

M&E should be driven by the project and not the donor. Donor may guide requirements but project should be aware of their information needs

Beneficiary participation in M&E is very important – some processes should allow for beneficiary input

Relationship between Donor and NGO or CBO is very important to continuously align expectations

Capacity Building within CBO to be able to perform M&E is very important

Budget and Plan for learning activities – example after pilot ensure there is enough time to re-plan activities if necessary.

What does it mean for Starfish?

Education and raising awareness in terms of the information that can be useful for the CBO – Mentor workshops

Programme managers to spend time on their own information requirements and the CBO information requirements

Keep error/issue logs on the reports received from projects. Document the learning and SHARE

Make sure that reporting cycles are documented on the implementation plans

Creating learning forums – especially with mentors quarterly meetings to allow for the recognition and definition of what was learned.

Investigate what resources we can use to analyse our information against?

“No problem can be solved from the same consciousness that created it. We must learn to see the world anew.” -- Einstein

A New World View

Discussion SessionDiscussion Session