Communications,Information

Management and Operations

AIESEC in Hyderabad

Purpose

• Information management (IM) is the collection and management of information from one or more sources and the distribution of that

information to one or more audiences

• Operations is an area of management concerned with overseeing, designing, and controlling the processes redesigning them.

It involves the responsibility of ensuring that business operations are efficient in terms of using as few resources as needed, and effective in

terms of meeting customer requirements.

Focus Areas

LC Focus Areas:

PodioKnowledge Management through Member Education

Process Evolution and OptimizationEffective Knowledge Capture

Content Driven Virtual Spaces

Podio

Podio supplies a web-based platform for organizing team communication, business processes, data and content in project

management workspaces.

Users can also select business apps from an online app store or build their own according to project needs.

AIESEC Webster

An AIESEC Webster is a go-to information source for anything AIESEC. It is a guide meant for you with the elementary AIESEC Knowledge every AIESECer should know. It will provide you with

information about all of the functions and programs in your LC. It will also showcase what AIESEC in Hyderabad has done in the past and

how you are a part of the legacy.

IM Policy

An IM Policy is to help position and develop IM & Internal Communications as a Support tool to increase the LC productivity and

operational growth. This IM policy shall act as a guideline for all members of AIESEC in Hyderabad in terms of the way they

communicate on virtual spaces.

Newsletter

An Internal Newsletter will be distributed every month for communication within the LC. This newsletter will help each member in

the LC be in constant touch with the activities of their peers and the organisation as a whole.

Simply ACTIVE

MyAIESEC.net plays a critical and central role in AIESEC. Being the Global Information System that supports all our major activities, being Active in AIESEC definitely means being Active with MyAIESEC.net.

In other to seek out new Information, in order to connect with other AIESEC members, In other to be active in all programmes and entities,

you need myAIESEC.net.

Be Simply Active with MyAIESEC.net.

Reception Booklet

A reception booklet contains all information that a Trainee coming to Hyderabad requires.

This document should prove useful to the EP and makes their stay here a great experience.

OGX Booklet

An EP booklet contains all information that a Trainee leaving Hyderabad requires.

This document should prove useful to the EP and makes their stay there a great experience.

Webinars

Webinars will be held over the course of the year. These webinars will be facilitated by relevant portfolio heads. These webinars will deal with

organisational knowledge. However, more of them will deal with professional development and adhere to creation of a skillset that is

applicable beyond AIESEC.

A Short Minute

A Short Minute will be a series of video clips that will be one minute long. These clips will basically be snippets on various aspect of life in

AIESEC. They may be a video on a jive or 2015 and the AIESEC Way.

Learning Hub

The Learning Hub is a micro website that will be present in the form of wikis in myaiesec.net .

Users can access documents, process flows, webinars etc. to learn about any portfolio. This will be combining the AIESEC Webster and

the Webinars to educate the members.

Continuous Projects

Knowledge Management

Knowledge Management is the name of a concept in which an organization consciously and comprehensively gathers, organizes, shares, and analyzes its knowledge in terms of resources, documents, and people skills.   IM as a portfolio is responsible for KM in order to carry forward organizational knowledge into the future. It is required for the respective portfolio heads to provide information so that it will help their successors in terms of transition. This is to lose the loss of knowledge we face over cycles.

Process Optimization and EvolutionProcess optimization is the discipline of adjusting a process so as to optimize some specified set of parameters without violating some constraint. The most common goals are minimizing cost, maximizing throughput, and/or efficiency. This is one of the major quantitative tools in industrial decision making. When optimizing a process, the goal is to maximize one or more of the process specifications, while keeping all others within their constraints. IM is responsible for Process Optimization as an ongoing process to help the existing portfolios evolve in order to achieve the ever increasing Goals

Vision

To communicate and co-create Global Leaders

MissionTo make AIESEC Hyderabad a process

oriented organisation rather than people oriented

AIESEC works for the members for their Integrated Development Experience

rather than members working for AIESEC Hyderabad

Shaakunth KallemVice President

Communications, Information Management and Operations

AIESEC Hyderabad | India

C I M SORTED!