CI Phantom Sponsor presentation as at the 11th December 2014 ver 1.0

Career Insights © 2011

On arrival, please mute your microphone. This is the green icon on your right When you need to speak, simply release the ‘mute’ button and as soon as

you finish speaking, click on the ‘mute’ button. This is to ensure that we avoid disruption during our meetings.

Turn off mobile phones and any other type of electronics as these can cause interference such as static

OR find a quiet spot where your call will not be interrupted Be courteous, do not interrupt, introduce yourself before speaking and be

professional at all times

Thank you for observing these terms to ensure that we meet our objectives for this meeting

The meeting will be starting shortly

Welcome to the CI Phantom Sponsor Presentation Meeting


CI Phantom Project Aim:

The aim of the Phantom project is to build 40 60-second whiteboard videos tutorials that enable users to

improve their PM or BA skills in order to secure rewarding careers in their chosen fields. These tutorials would be built as a web based e-learning tool compatible with mobile devices.

20 storyboard videos would be made for Project Management and 20 storyboard videos for Business Analysis.


MEETING AGENDA Title: Sponsor Presentation Meeting Date: 11th December 2014

Chair: Julian Samuels (PM) / BA Lead Time: TBA

• Welcome Introduction/Aim outlined to Sponsor, Stakeholders and PM Team

• Project Status / Update to-date 15 Minutes

• Presentation of the Revisited Definitive Topic List• Justification of Project Timeline and Budget • Process of the script verification checklist for Script Status and

Version Control.• BA Update to-date and structured scripting approach

15 Minutes• AOB

5 Minutes


Project Status (Plan/Actual) Planned:

£52,144.09

Project Timeline Actual: £27,988.13

Lag: Slippage 40%

Actual: £27,988.13 Planned: £52,144.09 Budget: £60,000


RAG Status and Project Health week-ending: 5th December 2014


RISK and ISSUES RAG STATUS : week ending: 5th December 2014 RISKS and Issues Outlined:All issues and risks raised are being monitored on a daily basis and changes are discussed at weekly project meetings - chaired by the RAIDs team.

The Risks and Issues affecting the project are as follows:


Project Plan as at: 5th December 2014

*Derived the costing for the Video Production (Creation)


Estimations produced for Script and Video Production


Conceptualise the Idea

Strategize and Initiate Plan,

Assemble and Control

Deploy and Close

Implementation

1. Analyse2. Iteration 13. Iteration 24. Iteration 35. Iteration 46. Iteration 57. Iteration 68. Iteration 79. Iteration 8

CompletedIn

ProgressNot

Started

27/01/14 – 12/02/14

12/02/14 – 11/03/14

12/03/14 – 03/04/14

04/04/14 - Date

Timeline: 6 months with 1 month ToleranceStart:27th Jan, 2014

Original End: 1st July 2014 (excluding tolerance)Adjusted End (Extension granted): 31st Oct 2014

(excluding tolerance) Current End (Due to 5 weeks halt): 5th Dec

2014 (excluding Tolerance)

Project End-Date incl. Tolerance (holidays incorporated):16th Jan 2015


Task Description Status Completed Date

Deliverable

Video Workshop with Sponsor Completed 16/09/14 N/A

Sample Video Creation Completed 17/09/14 N/A

Sample Video Review with Sponsor Completed 18/09/14 N/A

Review and Sign-off on the revised DTL v1.2 Pending Definitive Topic List

Focus Group Scripts PMVS001 – PMVS005Focus Group Scripts BAVS001 – BAVS005 In Progress Iteration 1 of 8

SME Script 1 –PMVS009 Review and sign-off Pending Agile in a complex environment

SME Script 2 – PMVS017 Submitted to Senior for Review and feedback to BA Team Pending Managing a difficult Stakeholder

Video Production/Review Pending Not started/TBA

Sign off and Authorise Iteration 1 next Iteration 2

Pending Execution of the first 5 scripts determines each iteration

STAGE: IMPLEMENTATION (Iteration 1)


Definitive Topic List v1.2


Controlling the scripting documents (Status Script Checklist)

via the PMO

The process flow of the distribution and escalation of script/s in order to establish a controlled document version control process of the produced scripts.

We will control the process flow and distribution of scripts via email by orchestrated the following:

1. Scripts are to sanctioned by the PM and Deputy to release the respective script/s for review by the Senior BA's via email.

2. Scripts are then submitted by the BA Team to Senior BAs to review.

3. Post the review by the Senior BAs any additional amendments of the given script/s will be completed and re-submitted until completed by the BA’s in collaboration with the Focus Group Meeting (FGM) sessions and resubmitted to the Senior BA’s for final approval.

4. The final completed script/s is then forwarded to the PMO Lead (PMO will Update the Definitive Topic List as a 'Document Script Status checklist) to flag as 'Completed' then submit to PM and Deputy to forward to the Sponsor and Programme Directors to review and sanction accordingly.

5. Post the Review and Sanction of the respective script/s the PM or Deputy will invite the BA Team and Sponsor or Programme Director/s into the Focus Group Meeting (FGM) session to discuss any agreed changes OR to relay any feedback to established to capture any lessons learnt in line for the development of subsequent script/s.

6. If the script does not meet the acceptance criteria, the BA Team will be notified collectively and corrections then are made by BA Team who will action step 1.

<Represent as a PFD>


Sponsor questions arising:

Given, the end of the financial year fast approaching and with consideration to other projects within the Programme, the Marketing Plan will be established. CI Phantom benefits will be realised, appraised and projections based on the added business value attributes. With that;


Has the target changed in the required number of recruited CI candidates targeted for the 1st quarter of 2015? Given consideration to the set targets to be achieved in 2015 as set out in the Project Mandate.


Is it conceivable, Animated Videos can be sold (Royalty, MLM based) to other training entities Organisations such as The Knowledge Academy, ILX Group, Firebrand Training etc?..


End Presentation

Thank you Sponsor and Stakeholders for your valued contribution

Any further Questions? or related feedback

CI Phantom Sponsor presentation as at the 11th December 2014 ver 1.0

Documents

Transcript of CI Phantom Sponsor presentation as at the 11th December 2014 ver 1.0