CI minutes- June 14
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Transcript of CI minutes- June 14
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8/6/2019 CI minutes- June 14
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CI Council Meeting
June 14, 2011
11 am - 4:20 pm
Attendance: Danelle Baroja, Jared Esguerra, Abe Recile and Kathlyn Talapian
Zeph Fernandez and Kiyah Agtarap (via skype)
- Devotion by Kath
3 Simple Rules of Living by John Wesley:
Do Good, Do No Harm and Stay In Love with God
- Opening Prayer by Jared
I. Venue
a.) Facilities to Use
*Turner Conference Room free! HURRAY!
*Dining Hall free (just pay for the meal)
*Lodging
Choices:a. Cabin Areas - $18 + $9 (3) = $45 per person
- Orchard (10 cabins X 12 ppl each = 120)
- Robb (10 cabins X 14 ppl each = 140)
- Village (8 cabins X 12 ppl each = 96)
- Reynolds (NO)
b. Cottages - $23 + $16 (3) = $71 per person
- Short (16 ppl)
- Wagner (16 ppl)
c. Lodge - $28 +$19 (3) = $85 per person
- Munday (61)
b.) Recommendations (by present officers)*Orchard and Robb Cabin Areas best, next to each other
*Village Cabin Area is relatively far from other cabin areas.
*1 bath house each area with 4 toilets and 4 showers
- more cabin areas, more bath houses, the better
c.) Notes
1. Ocular Visit
in charge: Technical and ate danelle
*July or August depending on peoples availability
*find a ride
2. Advance Team
In charge: Agtarap family
3. Down Payment
*must be paid in September
35% of meals (10 meals) + 35% of lodging (4 nights) = $3,990
$50 x 120 ppl = $6,000 $45 x 120 ppl = $5,400
$6,000 x .35 = $2,100 $5,400 x .35 = $1,890
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II. Finance Matters
a.) Account Info, Balance*According to Pastor Bener, we dont have any money.
*Tito Pong explained that a certain church keeps the money because of legal things. CI
doesnt have its own account. For this year, we recommend that one of the Finance
Committee members will keep the money at their church or youth groups account for
easier access of the money. Finance will update asap.
b.) Fund Raisinga. Solicitation
*Kath will complete the solicitation letter and send it to all officers by next week.
b. Shirts*with the CI info. We will sell this in our churches.
c. Concert (for NIC)Date: Dec. 3, 2011 at 6 PM
Venue:Chicago Temple or St. Johns UMC
Churches to Participate: Calvary (song), Chicago Temple (song), Cosmopolitan
(song), Epworth (song), Edison Park (dance), St. Johns (hand mime)
III. Program
Theme: Call of Duty: Spiritual Warfare
Theme Verse: Put on the full armor of God, so that you can take your stand against the devils
schemes. - Ephesians 6:11
Scripture: Ephesians 6:10-18 (The Armor of God)10 Finally, be strong in the Lord and in his mighty power. 11 Put on the
full armor of God, so that you can take your stand against the devils schemes.12
For our struggle is not against flesh and blood, but against the rulers, against the
authorities, against the powers of this dark world and against the spiritual forces
of evil in the heavenly realms. 13 Therefore put on the full armor of God, so that
when the day of evil comes, you may be able to stand your ground, and afteryou have done everything, to stand. 14 Stand firm then, with the belt of truth
buckled around your waist, with the breastplate of righteousness in place, 15
and with your feet fitted with the readiness that comes from the gospel of
peace. 16 In addition to all this, take up the shield of faith, with which you can
extinguish all the flaming arrows of the evil one. 17 Take the helmet of salvation
and the sword of the Spirit, which is the word of God.18 And pray in the Spirit on all occasions with all kinds of prayers and
requests. With this in mind, be alert and always keep on praying for all the
Lords people.
Theme Song: TBD
Objectives: Together in one voice, the youth through this event seeks to:
- recognize and affirm our roles in the church and the society;
- empower ourselves through faith and the Spirit to face the spiritual battle of
our lives;
- develop servant-leadership among the young people; and
- provide a venue of fellowship among NCJ and SEJ UMYF in celebrating the
life and ministry of the church
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a.) Very Rough ScheduleMonday, Dec. 26th
Time Activity Notes
4:00 pm 6:00 Registration and Housing
6:00 7:00 Dinner Pot luck
7:00 8:30 Praise and Worship
Orientation
Ice Breakers
Theme and House Rules
8:30 9:30 Opening Worship
9:30 Cabin Devotion
10:00 Sleep
Tuesday, Dec. 27th and Wednesday, Dec. 28th
Time Activity Notes
7:00 am 8:30 Breakfast
8:30 9:00 Ice Breakers Games and songs
Morning Announcements
9:00 9:30 Devotion Big group
9:30 10:45 SLE Tue: Belt of Truth
Wed: Sandals of Peace
10:45 11:45 Bible Study Small groups
11:45 12:00 pm Potty Break
12:00 1:00 Lunch
1:00 1:30 Siesta Break
1:30 3:00 Interest Groups (Talents)
-Lecture first then hands on
Break
Choices:
*Hand Mime
*Choir
*Liturgical Dancing
*Modern Dancing
*Juggling
*Skit
3:00 4:00 Collective Lecture About the topics and the society
4:00 5:00 SLE Tue: Breastplate of Righteousness
Wed: Shield of Faith
5:00 6:00 Bible Study Small groups
6:00 7:30 Dinner
7:30 7:45 Praise and Worship7:45 8:15 Taize Worship
8:15 9:15 Lecture/Spiritual Activity TBD
9:15 10:00 Special Activity Tue: Prayer Walk
Wed: Commitment Night
10 :00 - 10:30 Cabin Devotion Wed: Representatives will have devotion
together with the staff
10:30 SLEEP
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Thursday, Dec. 29th
Time Activity Notes
7:00 am 8:30 Breakfast
8:30 9:00 Ice Breakers Games and songsMorning Announcements
9:00 9:30 Devotion Big group
9:30 10:45 SLE Topic: Helmet of Salvation
10:45 11:45 Bible Study Small groups
11:45 12:00 pm Potty Break
12:00 1:00 Lunch
1:00 1:30 Siesta Break
1:30 2:00 Interest Groups Final Rehearsal
Talents Night Rehearsals
2:00 3:30 Interest Groups (educational)
*two rounds
Choices:
*Issues of the Society
(Racism, Immigration, etc.)
*Social Principles
*Mission Initiatives
*Church Anatomy
(conferences, agencies, leadership, etc.)
*Book of Discipline & 4 areas of focus
*Bible 101 (getting to know the Bible)
3:30 5:30 Sports Fest By stations
No bible, no game
5:30 -6:00 Clean up
6:00 7:30 Dinner
7:30 9:00 Talent Night *Interest Groups*Individuals
9:00 11:00 Spiritual Activity TBD
Friday, Dec. 30th
Time Activity Notes
7:00 am 8:30 Breakfast No Evaluation, No Breakfast
8:30 9:00 Praise and Worship
Testimonies
Announcements and Awarding
9:00 10:00 Small Groups Wrap Up Topic: Sword of the Spirit
10:00 11:30 Closing Worship Recognize new council11:30 Going Home
b.) Notes*Staff will have evaluation of the day every night.
*Each cabin will have a leader.
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IV. Notes
a.) Pastors
*We want the pastors to become involved in the operations of the CI council. We recognize that
their help is valuable to the success of the event.
Program: Ptr. Agtarap, Ptr. Hong, Ptr. Hayag, Ptr. Noah and Ate Olma
Secretariat: Ate Dolly, Ptr. Cerna and Ptr. Nancy
Technical: Ptr. Arellano, Ptr. Fernandez and Kuya NJ
Finance: Tito Pong, Ptr. Talapian and Ptr. Romir
b.) Staff
*Because of all the work to do, all committees may add members. Each committee should have
at least 5 members all-in-all.
*Each member will be a coordinator of a specific task. Kathlyn provided the list of positions that
she got from CIs in the Philippines.
PROGRAM
Fellowship- Kuya J
BS & SLE -Special Events- Kiyah
Worship & Devotion -
*Daniel, Joash, Shalom
FINANCE
Solicitations - Celinne & someone
from VA
Money Counters - Adrian & Alex
Fundraising - Danelle & Wajana
SECRETARIAT
Publication- Aaron
Promotion AnnCredentials - Kuya Audie
Documentation -
Powerpoint - Mark
Registration - Kath, Pamela
TECHNICAL
Venue Coordinator - Zeph
Health, Marshalls, Accommodations
V. Calendar
JUNE
Committee Tasks
Program Draft Schedule
Finalize Theme
Secretariat Get Poster Design
Technical Finalize Venue
Finance Get Finance Info
JULY
Committee Tasks
Program Start inviting speakers
Secretariat website & start registration
Send CI letters to churches
Work on TShirt
Technical Schedule Ocular Visit
Finance Start soliciting
AUGUST
Committee Tasks
Program Finish Inviting Speakers
Improve Schedule
Secretariat Promote & Update Website
Technical Visit Loucon
Finance Sell Shirts
We need money!!
SEPTEMBER
Committee Tasks
Program Confirm speakers
Add schedule details
Secretariat
Technical
Finance Pay Venue
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OCTOBER
Committee Tasks
Program Gather speaker materials
Secretariat Early Reg closes
Technical Secure equipments
Finance
NOVEMBER
Committee Tasks
Program Finalize Schedule
Buy love gifts
Secretariat Manual
Reg. Registration Starts
Technical
Finance Concert
Prepared by:
Kathlyn TalapianHead, Secretariat Committee