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BID NO. 14/15-3 – January 21, 2015-9:00 a.m.

Provide and Install DSA-Approved Portable Buildings

AWARDED TO: SILVER CREEK INDUSTRIES, INC. 2830 Barrett Avenue Perris, CA 92571 (951)943-5393 Fax: (951) 943-2211 www.silver-creek.net

CHULA VISTA ELEMENTARY SCHOOL DISTRICT

84 EAST "J" STREET • CHULA VISTA, CALIFORNIA 91910 • (619) 425-9600 EACH CHILD IS AN INDIVIDUAL OF GREAT WORTH

MINUTES BOARD OF EDUCATION

Special Meeting February 26, 2015

6 P.M.

Dr. Lowell J. Billings Board Room Education Service and Support Center

ORDER OF BUSINESS

1. OPENING PROCEDURES

A. Call to Order

President Tremper called the meeting to order at 6 P.M.

B. Roll Call

Members Present: Ms. Glendora M. Tremper, President Mr. Francisco Tamayo, Vice President Dr. Eduardo Reyes, Clerk Mrs. Marissa A. Bejarano, Member Mrs. Leslie Ray Bunker, Member

Members Absent: None.

Others Present: Dr. Francisco Escobedo, Superintendent Mr. Oscar Esquivel, Asst. Supt., Business Services Dr. John M. Nelson, Asst. Supt., Instructional Services Dr. Jeffrey J. Thiel, Asst. Supt., Human Resources Services

Opening Procedures

Mrs. Soreli M. Norton, Asst. to the Superintendent and Board of Education Mrs. Mauricia Saucedo, Communications Supervisor

C. Pledge of Allegiance

Board Member Bunker led the Pledge of Allegiance.

2. APPROVE AGENDA (Action) Approve Agenda

Motion: TAMAYO, Second: BEJARANO, Vote: UNANIMOUS

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3. ORAL COMMUNICATIONS

Oral Communications provides the public with an opportunity to address the Board on non-agenda items. Speakers are requested to limit their remarks to five minutes. The Board shall limit the total time for public input on each agenda item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation depending on the topic and the number of persons wishing to be heard. No Board action can be taken .

Resource Teacher Teresa Kelly (Rogers) spoke regarding Resource Teachers. Teacher Chris Fite (Lorna Verde) and Chula Vista Educators (CVE) President Manuel Yvellez spoke on the Local Control and Accountability Plan (LCAP). Teacher Susan Skala (Silver Wing) welcomed the new Board Members and spoke on consultation with CVE.

4. CONSENT CALENDAR

The following items listed under Consent Calendar are considered by the Board in one action. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, staff, or public request specific items to be discussed and/or removed from the Consent Calendar.

Motion: TAMAYO, Second: BUNKER, Vote: UNANIMOUS

A. Approve and/or Ratify Human Resources Items A Through J

B. Approve Modernization Calendar for the 2015-16 School Year

C. Approve Award of Bid No. 14/15-2 to MNJ Technologies Direct, Inc., for the Purchase of Network Hardware Equipment for the Period of March 1, 2015, Through February 28, 2016

5. ADMINISTRATIVE ACTION ITEMS

A. Approve Award of Bid No. 14/15-3 to Silver Creek Industries, Inc., for the Manufacture, Delivery, and Installation of One 132' x 40' Two-Story Building for Chula Vista Learning Community Charter High School in the Amount of $2,253,641

Community Members Dotty Griffen and Bernice Poen (Silver Wing), and Ben Meyer; Parents Sandra Gutierrez, Rosa Surber, and Francisco Yanez (Silver Wing); Teachers Ruby Baker and Susan Skala (Silver Wing), and Ron Marcus (Eastlake); and Sweetwater Education Association President Roberto Rodriguez spoke in opposition of this item.

Clerk Reyes asked if the District charges CVLCC for use of the Silver Wing site, if CVLCC Middle School pays a lease for the

Oral Communications

Consent Calendar

2014-15.68

Administrative Action Items

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facility it occupies, and if any other charters share space. Vice President Tamayo asked if there is a Memorandum of Understanding (MOU) with CVLCC for placement of the high school at Silver Wing and about safety concerns expressed by community members. He and Clerk Reyes questioned whether CVLCC plans to consolidate all grades into one campus and if so, where it would be located . Vice President Tamayo also asked if the high school would take additional Silver Wing space if its enrollment increases. Board Member Bejarano asked for clarification regarding charges to dependent charter schools. President Tremper asked what the District liability would be should the Board back out of its commitment to CVLCC in light of the fact that the process has been moving forward for the last three years and monies have been spent.

Mr. Esquivel said that CVLCC pays the District chargeback fees for services provided to the charter and also pays a fee for utilities, but the District does not charge the charter a lease fee. He explained that CVLCC pays a lease fee for the facility on Third Avenue where its middle school is located because the property is owned by a private party. He also said the MOU with CVLCC includes expansion of the charter to include high school grades, but does not address the location.

Dr. Escobedo said the land remains the property of the District, that CVLCC does not plan to move the elementary school from its present site, and that he does not know the status of CVLCC's plans to consolidate the middle and high schools into one campus. He clarified that dependent charters are different than independent charters and commented that the District does not charge lease fees to its dependent charters-Arroyo Vista, CVLCC, Discovery, Feaster, and Mueller-but charges a lease fee to Leonardo da Vinci Health Sciences, an independent charter with 501 (c)(3) nonprofit corporation status. Dr. Escobedo further clarified that all charters, whether dependent or independent, are billed for chargeback services. He said that to address safety concerns expressed during the February 18 community forum, the District will install an 8' solid fence that will surround CVLCC and that traffic congestion will be addressed by staggered start times for the schools. He also said that the number of high school students will be capped , so there will be no additional expansion of the site into Silver Wing space. Dr. Escobedo explained that Mueller is the only other District charter that shares space, which is with United States University (USU) , and that the charter pays a fee for use of the facility because USU is an entity separate from the District.

Regarding liability, Mr. Esquivel said the District will not be committed to the vendors until the bids are awarded by the Board . He also said that CVLCC is responsible for the debt service payments on the $5,000,000 loan secured for the project and that the District (as a

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guarantor) is also responsible for such loan payments. He added that approximately $600,000 have been used to date for relocatable buildings and architectural work. Dr. Escobedo said that it would be up to CVLCC to sue if the charter believes the District is in breach of contract and that while he does not know if that is the intention, a lawsuit is a possibility.

President Tremper stated that just like Sweetwater Union High School District has a charter school with primary grades, the law allows the Chula Vista Elementary School District to have charter schools with middle and high school grades, especially since the charters started as elementary schools and have since "grown up." She also said that CVLCC is a very positive addition to the District and that as Board Members will experience when they travel around, the charter school is well known and brings good faith and feelings to the District. President Tremper communicated that she believes it is much better to have a symbiotic relationship with District charters rather than seeing outside charters move in to Chula Vista, set up shop in a small office space, and take students from the District. She shared that she works for a charter that she thought would stay north and totally separated but that she is now working in Chula Vista since her employer opened a charter at the Mater Dei Catholic High School campus. She concluded by saying that charters are here to stay; that she is very concerned about the "us vs. them" premise; that when she sees teachers working , there is no distinction between charter teachers and District teachers; and that the District has been working with its charters seamlessly for a long time.

Vice President Tamayo commented that he thinks there is a big misconception regarding charter schools and that it is not about "us vs. them," the District against the charters, or charters with high schools, but that it is all about process. He said that the District does very good work with the elementary schools and that he is very proud to represent the District since he has seen the good work that takes place in District elementary schools. Vice President Tamayo remarked that he does not know the reasoning behind the approval of charter petitions expanding to high school but because the Board approved the charters, he feels committed to offer CVLCC the space. He added that although he is not happy with the process or with the fact that the community was not as involved as it should have been, at the end of the day the Board is committed to both CVLCC and Silver Wing . He said that even though it is late, the District still needs to get parent input, provide as much safety as possible, and continue to work with CVLCC to hopefully find a better spot for them-a spot based on CVLCC's vision. He concluded by saying that he was moving to approve the item. Clerk Reyes said that he agreed with Vice President Tamayo that the issue is all about the process and added that it also is about transparency and equity. He echoed that he does not know why the charter expansions were approved but that

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the Board has the duty to make sure all stakeholders are involved and the District gets true, meaningful, and relevant input even if it takes a series of meetings to explore how to best serve students.

Motion: TAMAYO, Second: BEJARANO, Vote: UNANIMOUS

B. Approve Award of Bid No. 14/15-4 to GEM Industrial Electric, Inc., for Site Work and Preparation for One 132' x 40' Two-Story Building and Relocation of Existing Classrooms for Chula Vista Learning Community Charter High School in the Amount of $1,177,370

Parents Marivel Pacheco and Maria Pulido (Silver Wing) spoke in opposition of Items 5.A. and 5.B.

Community Representative Gerrlyn Gacao spoke on Items 5.A. and 5.B. on behalf of Councilmember David Alvarez of District 8 of the City of San Diego.

Motion: BEJARANO, Second: TREMPER, Vote: UNANIMOUS

6. BOARD COMMUNICATIONS

Mrs. Bejarano: • Said she hopes Dr. Escobedo reaches out to Councilmember Alvarez to

get information about the community leaders who contacted his office in order to meet with them, understand their concerns, and find out if there are other concerns that need to be addressed.

Mrs. Bunker: • Thanked the parents who attended the meeting and expressed their

opinions. Said she attended the meeting at Silver Wing and heard many of the same concerns and that she hopes those are being addressed.

• Said she hopes the quarterly meetings Mr. Tessier said will be scheduled help to improve communication, which has not been the best. Added that she thinks the District still needs to work on ensuring parent/ community forums are more for gathering input than for "informing" or "telling" them [a decision has been made].

Dr. Reyes: • Echoed the thanks to parents, teachers, and community members for

attending the Board meeting to voice their opinions. • Expressed his desire to Dr. Escobedo and Cabinet that "this does not

happen again. " Stated that the District needs to ensure decisions involve all stakeholders, saying the District serves thousands of people and they need to be involved in decision-making processes. Commented that he completely supports Board Member Bunker in her comment that the meetings should not be about "informing" or "telling" about decisions or projects but rather to get input and having two-way communications. Reiterated that he wants to make sure it is clear that his desire is to include all stakeholders in decision-making processes.

Board Communications

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Ms. Tremper: • Said she also attended the LCAP forum and that she was very

disappointed with the number of parents and community members who were there. Said it is very difficult to get people to attend meetings and events and that the District has to continue reaching out in different ways since the current way does not seem to be working.

• Remarked that she fully understands what was said about five people attending a meeting and that counting as "outreach," but sometimes that will be the extent of the parent/community participation. Encouraged teachers and parents to help in reaching out to mobilize people. Commented how disappointed she was when she participated in the Superintendent search committee and witnessed very few people who attended the community forums. Said she does not know how to galvanize people to participate but that the District needs to keep trying and must get parents and the community involved from the beginning.

• Offered her condolences to Dr. Thiel on the loss of his sister. • Congratulated the District for the Multiple Pathways Biliteracy Award that

will be presented at the California Association for Bilingual Education awards ceremony on March 6. Added that she understands many parents and staff members will attend the event, so it should be very nice.

7. SUPERINTENDENT'S COMMUNICATION

Dr. Escobedo: • Shared that he has already reached out to Councilmember Alvarez and

scheduled a meeting where he will share the District's LCAP and District plans for improving the educational environment for District students. Added that plans are to meet quarterly or at least once or twice a year and that he hopes communication increases.

• Said that he takes full responsibility with the CVLCC/Silver Wing process and that with the District being a learning organization , he takes it to heart that collaboration is extremely important and that, in fact, incorporating multiple stakeholders is a pivotal core value outlined in the District's Student-Based Decision Making process.

• Remarked that the District definitely wants to have many parents at District meetings. Mentioned that there are sometimes one but usually two parents per site at the Budget Advisory Committee and two parents per site at the District Advisory Council/ District English Learner Advisory Committee meetings and that even though attendance at the forums has not been great, these groups also provide input on the LCAP. He invited Board Members to attend these meetings.

• Commented on the retirement of Dr. Nelson, which was approved earlier during the meeting . Said that he believes Dr. Nelson is the best Assistant Superintendent for Instruction in the county, that numerous districts invite him as a presenter, that he has served the District for over three decades, and that he has profoundly influenced the lives of countless District students. Highlighted that Dr. Nelson was a key leader and a pioneer in the establishment of the District's Family Resource Centers, adding that while most principals at the time did not want such centers at their sites,

Superintendent's Communication

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Dr. Nelson answered, "Yes, I want to serve the needs of the community." Remarked that even though Dr. Nelson is an expert in instruction, he also knows what it takes to educate the whole child and thus has been the main architect in bringing back to the District the Visual and Performing Arts by instituting the Opus Project and hiring a coordinator to enhance the District's curriculum through the arts, music, dance, and drama. Addressed Dr. Nelson directly, telling him that he was and is the catalyst in this effort, that his legacy will live on in District schools, and that he will always be part of the Chula Vista Elementary School District family. Asked Dr. Nelson is he wanted to say anything.

Dr. Nelson remarked that 37 years is a long time to be in the same place but that his roots have always been in the District. Commented that he started as a substitute teacher in 1978 and that from then , it has been a journey of growth. Added that Chula Vista is an amazing place, that the District's legacy will always be there, that it has always been about children and about being an innovative organization, and that he has been blessed to be part of it. Concluded by saying he is looking forward to the next three and a half months and that he will then be off to other adventures.

8. RECESS TO CLOSED SESSION

Government Code Section 54956.9(b): Conference with Legal Counsel- Anticipated Litigation: Significant Exposure to Litigation; One Claim Pursuant to the Government Claims Act

There was no closed session as posted.

9. RECONVENE TO PUBLIC SESSION

10. ADJOURNMENT

President Tremper adjourned the meeting at 7:42 P.M.

bedo, Ed.D., Secretary

Closed Session

Public Session

Adjournment

CVESD/BOARD MEETING MINUTES 107 FEBRUARY 26, 2015