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Children, Youth and Families Department EPICS Phase I Provider - CACFP June 23, 2010 1.
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Transcript of Children, Youth and Families Department EPICS Phase I Provider - CACFP June 23, 2010 1.
Children, Youth and Families Department
EPICS Phase IProvider - CACFP
June 23, 2010
1
Introductions
Steve Hendrix, Data Manager, Early Childhood Services Crawford Spooner, Chief Information Officer
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EPICS Phase 1 - CACFP
Definitions:EPICS - Enterprise Provider Information and Constituent Services
An enterprise web-based system to support all of CYFD and its clients EPICS Phase I will focus on building CACFP
CACFP - Child and Adult Care Food ProgramA service delivery system which reimburses child care providers for food/meals servers to children and adults in care
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Project Charter
CYFD will build a web based solution that will Replace current MS Access CACFP solution
Project is sponsored and supported by CYFD Executive Management Early Childhood Services Information Technology
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Project Objectives
Improve Child Safety Ensure Provider Background Checks are completed before
services are rendered Increase Fraud Prevention
Prevent duplicate/inappropriate participation Monitor child participation
Improve Payment Processing Interface with Share Streamline payment process Enable online provider billing
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Project Benefits
Comply with Governor’s Performance Initiatives Improve access and quality of child care
Help assure the health and safety of children in child care Combat hunger and improve nutrition
Online submission of menus will reduce paperwork and increase provider participation in CACFP
Enforce “zero tolerance” of abuse, neglect or exploitation Providers with a criminal conviction and/or child abuse history will not be approved as child
care providers and therefore cannot mistakenly be allowed to become a child care provider Creating a more E-fficient New Mexico
Development of EPCIS and elimination of silo information systems into one common platform and infrastructure
Expand and promote Online State Services Open the doors for CYFD to provide secure online functionality to support and protect the
children, youth and families of New Mexico
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Project Benefits
DoIT Information Technology Strategic Plan Consolidate Enterprise Information Technology Services to Mitigate
and Eliminate Duplication Consolidation of CYFD disparate systems into one consolidated system
eliminates duplication and reduces cost Improve Delivery of Services to the Citizens of New Mexico
A web based platform will open the doors for CYFD to provide online functionality to support the children, youth and families of New Mexico
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Project Benefits
CYFD Agency Goals Improve the quality of child care services statewide
A web based system with the background check system as the entry point into the CYFD provider and client services will help assure the health and safety of children in child care
Increase the number of children accessing CACFP in child care homes statewide A more efficient service delivery and streamlined business process will
increase the number of child care providers who participate in CACFP Data-Driven Practices and Outcomes
Improved data sharing between management and stakeholders
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Project Risks
Completion of Deliverables within Time Period All project activities will be carefully managed by both technical and program project managers Clear definition of project scope and prioritization of requirements by project managers All issues will be addressed immediately to minimize impact to project schedule
Funding for Project may not be Received Timely CYFD will work closely with their federal partners to ensure project funds are made available to ITS in a timely manner
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Project Funding
Federal United States Department of Agriculture (USDA) State Administrative Expense (SAE) Funding $450,000
Title 7 – AgricultureChapter II – food and Service Nutrition Services, Department of AgriculturePART 226 – Child and Adult Care Food Program
Federal Child Care Development Funds (CCDF) Funding $449,566
Child Care and Development Block Grant Act (42 USC 9858)Part II Department of Health and Human ServicesAdministration For Children and Families45 CFR Parts 98 and 99Child Care and Development Fund; Final Rule
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Project Phases
Project Planning (Sept 2010 – Nov 2010) $84,770
Project Planning Finalize Requirements IV&V Contract
Project Implementation (Dec 2010 – June 2012) $814,796
Software Development Testing Training
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Project Timeline
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06/23/2010 06/30/2012
01/01/2011 01/01/2012
Tuesday, June 15, 2010
Page 1
CYFD Web Project – EPICS/CACFP Timeline
12/01/2010 - 02/29/2012CACFP – Homes
Development/Implementation
03/01/2012CACFP – Homes
Production
07/01/2012CACFP - Centers
Production
09/01/2010 - 11/30/2010Planning
07/02/2011 - 06/29/2012CACFP – Centers
Development/Implementation
06/23/2010Project
Initiation
Children, Youth and Families Department
Questions?
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Children, Youth and Families Department
Thank you!
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