Child Information Tracker

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A

Project Proposal

Presented to:

SIKKIM MANIPAL

UNIVERSITY - GHANA

Version 1.0

Prepared by:

ROBERT FIIFI SEI TURKSON

ROLL NUMBER: 540811103

COURSE: Bsc-IT

Date: September 7, 2012

CONTENTS

TABLE OF CONTENTS PAGES

CERTIFICATE 3


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DECLARATION 4

ABSTRACT 4

PROBLEM STATEMENT 5

INTRODUCTION 5

OBJECTIVES 5

STUDY OF EXISTING SYSTEM ANDSOLUTION 6

SYSTEM SPECIFICATION 6

REQUIREMENT ANALYSIS, SRS 7 - 11

(Logical DFD, Data dictionary, Decision Tables & Trees)

ANALYSIS AND DESIGN (Structure Charts, data flows) 12 - 25

CODING 26 - 53

TESTING PROCEDURES 53

TESTING REPORTS 54

DOCUMENTATION 55

FUTURE APPLICATION 56

CONCLUSION 56

BIBLIOGRAPHY 57

CERTIFICATE

I certified that the software application project report titled CHILD INFORMATION

TRACKER SOFTWARE developed forCOMPASSION INTERNATIONAL - GHANA is

the exclusive work ofROBERT FIIFI SEI TURKSONwith the supervision of the Academic

Head.

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GAJENDRAN SINGH

ACADEMIC HEAD M/S KNOWLEDGE

WORKZ LTD

AUTHORIZED LEARNING CENTRE

ROBERT FIIFI SEI TURKSON

P.O. BOX 807 ADU

P.O. BOX 807

ADABRAKA

ACCRA

..


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SIKKIM MANIPAL UNIVERSITY

276/3, RING ROAD CENTRAL

P.O.BOX AD 421, ADABRAKA

ACCRA-GHANA

DECLARATION

I hereby declare that the project report entitled CHILD INFORMATION TRACKER

SOFTWARE submitted in partial fulfillment of the requirement for the degree ofBachelor of

Science in Information Technology of Sikkim Manipal University.

ABSTRACT

Information Technology has introduced devise ways in organizations, such as in Non

Governmental Organizations. It has become an important tool in managing daily activities in

peoples lives in all disciplines you find yourself.

CHILD INFORMATION TRACKER SOFTWARE is also one of the technologies which are

getting recognition around the globe in terms database management. CITS deals with all

child details, child details report, guardian details and sponsor details. It tracks all the details

of a child from the day one to the end of his/her program which can be used for all reporting

purpose, tracking of child details, tracking of guardian details.

The program uses the database of information at the project center which include: child

details, sponsor details and guardian details. This program can facilitate us to explore all the

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activities happening in the child development centers such as getting to know which child has

a sponsor letter recently and whether it has been responded to.

PROBLEM DEFINITION

System study aims at establishing requests for the system to be acquired, developed and

installed. It involves studying and analyzing the ways of an organization currently processing

the data to produce information. Analyzing the problem thoroughly forms the vital part of the

system study.

The system analysis, prevailing situation of problem carefully examined by breaking them

into sub problems. Problematic areas are identified and information is collected. Data

gathering is essential to any analysis of requests. It is necessary that this analysis

familiarizes the designer with objectives, activities and the function of the organization in

which the system is to be implemented.

INTRODUCTION

CHILD INFORMATION TRACKER SOFTWARE 1.0 is a client / Server - based application

developed to be used on a Local Area Network.

The child information tracker software will help in simplifying the management of children in

relation to their center. It will handle all details about children. The details include Child

details, sponsor details, guardian details among others.

OBJECTIVES

The CITS will improve the management of children throughout the centers of children which

will simplify and enhance productivity. The application program will ensure accuracy is

maintained, child data backup made easy. The application will have two types of accessing

modes, administrator and user. Child management system is managed by an administrator. It

is the job of the administrator to insert, update and monitor the whole process.

STUDY OF EXISTING SYSTEM ANDSOLUTION


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Children managed by the child development workers in separate records are tedious task.

Referring to the new program will handle records and updating which will enhance simplicity

and efficiency.

PROPOSED SYSTEM

By developing the system we can attain the following facilities.

* Easy to handle and feasible.

* Cost reduction.

* Fast and convenient.

PROGRAMMING LANGUAGE AND PLATFORM

Microsoft .NET platform is used in CITS for programming platform. It has very good frame of

windows application programming as an object oriented programming language. CITS has

used framework 2.0, 3.5.

Visual Basic.Net will be used by using Visual Basic as the programming language to develop

the CITS which forms part of Microsoft .NET (Microsoft Visual Studio 2008).

The .NET Framework is a development and execution environment that allows different

programming languages & libraries to work together seamlessly to create Windows-based

applications that are easier to build, manage, deploy, and integrate with other networked

systems.

Microsoft .NET is a company-wide initiative. It includes a new way of delivering software and

services to businesses and consumers. A part of Microsoft.NET is the .NET Frameworks.

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SYSTEM SPECIFICATION

Hardware specification of machine used

Pentium 4, Intel Micro Processor or higher

RAM 512 MB or higher

HDD 80 GB or higher

Software used along With the version

Database: - Microsoft SQL Server 2005

Microsoft Visual Studio 2008

Microsoft Word 2007

OS - Windows XP or higher. IT

REQUIREMENT ANALYSIS, SRS

CHILD INFORMATION TRACKER SOFTWARE

The Child Information Tracker Software is a simply. It can handle all details about children, sponsors

and guardians. The details include child details, sponsor details, guardian details among others.

Maintaining backup will be made easy since it will take few minutes in doing so. The system has two

type of accessing modes, administrator and user. Child information Tracker software is managed by

an administrator. It is the job of the administrator to insert update and monitor the whole process

when a user log in to the system. User will only be able to view details of the child and assigned

areas of the program. He or She can't perform any changes .The system has four modules. They are

Login

Child Details

Sponsor Details

Guardian Details


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The Software Requirements Specification (srs) describes the requirement specifications for

the implementation of CITS information control and monitoring of user levels from two

different categories; namely, Administrators, and Users.

The purposes of this document are to serve as:

A basis of communication between all users;

Input to the design team;

Input to software testing and quality assurance;

A development managers reference;

PRODUCT FEATURES

The windows application will serve as an information tool providing client\server data

processing in relation the university database. The software will also process the user access

and archive them, with the database providing information to Tables and Forms such as user

account, child details, guardian details, sponsor details and reports.

USER CHARACTERISTICS

A user can only login into the program with an assigned privilege such as username and

password so if he wants to access the CITS. This prevents misuse, unauthorized access and

hacking of the program.

USER CLASSES AND CHARACTERISTICS

A user class defines the end users of the Child Information Tracker Software.

The user classes are differentiated based on the frequency of use, technical expertise and

security or privilege levels.

The following represent the user classes:

Users These users require information for child, sponsor and guardian details

System Administrators Uses the system to archive transaction data.

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GENERAL CONSTRAINTS

Server capacity is how many users can access information at once. More is the number ofusers more will be the network traffic and hence the server comes in a down state. Personalfirewall and updating is a tough task, it should be such that it should not block the network

traffic, making the system slower. Firewall of the CITS should not collide with the firewall ofthe user system.

OPERATING ENVIRONMENT

The external hardware interface used for accessing the CITS is the personal computers of

the child development centers and others. The PCs may be laptops with wireless LAN as the

internet connections provided will be wireless.

USER INTERFACES:

The external users are child development workers who can access the child details.

SOFTWARE INTERFACE:

The workstation requires Windows XP, Vista or better. The Corporate server should

have mssql server 2005 or higher to hold on to all the archives which supports TCP/IP

protocols.

HARDWARE INTERFACES:

The external hardware interface used for accessing the CITS the personal computersof users. The PCs may be laptops with wireless LAN as the internet connectionsprovided will be wireless.

COMMUNICATION INTERFACES The communication interface is a local areanetwork through wireless network routers.

PERFORMANCE REQUIREMENTS

The PCs used must be at least Pentium 4 machines so that they can give optimumperformance of the program.

USER DOCUMENTATION:

Manual of the CITS.

DESIGN CONSTRAINTS

The constraints at the designing time are that the needs of the Child Development Centersand the Centers may keep on changing so the designers must keep this in view and designthe product in this way that it is easily updatable.

ATTRIBUTES

Attributes of the product CITS:

It should be equipped with current and archive database.


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All records can easily be updated.

It should have its personal firewall.

It should facilitate Faculty members with updating his/her account, accessinginformation from anywhere on the LAN.

Child Development Workers and other users can also have child details, sponsor

details and guardian details dates synchronized automatically via the backend on theLAN.

DATA FLOW DIAGRAM FOR CITS

2

Transaction

Transaction DB

Administrator

User Client DB

Report Processing

Reports


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ANALYSIS AND DESIGN (Structure Charts, data flows)

The primary goal of the system analysis is to improve the efficiency of the existing system.

The study of specification of the requirements is very essential. For the development of the

new system, a preliminary survey of the existing system will be conducted.

Depending on the results of the initial investigation the survey is now expanded to a moredetailed feasibility study. FEASIBILITY STUDY is a test of system proposal according to itsworkability, impact of the organization, ability to meet needs and effective use of theresources. It focuses on these major questions:1. What are the users demonstrable needs and how does a candidate systemmeet them?2. What resources are available for given candidate system?3. What are the likely impacts of the candidate system on the organization?4. Whether it is worth to solve the problem?During feasibility analysis for this project, following primary areas of interest are to be

considered. Investigation and generating ideas about a new system does this.

STEPS IN FEASIBILITY ANALYSISEight steps involved in the feasibility analysis are:

_ Form a project team and appoint a project leader._ Prepare system flowcharts._ Enumerate potential proposed system._ Define and identify characteristics of proposed system.


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_ Determine and evaluate performance and cost effective of each proposed system._ Weigh system performance and cost data._ Select the best-proposed system._ Prepare and report final project directive to management.

TECHNICAL FEASIBILITYA study of resource availability that may affect the ability to achieve an acceptable system.This evaluation determines whether the technology needed for the proposed system isavailable or not. Can the work for the project be done with current equipment existing softwareTechnology & available personal? Can the system be upgraded if developed? If new technology is needed then what can be developed?This is concerned with specifying equipment and software that will successfully satisfy theuser requirement. The technical needs of the system may include:

FRONT-END AND BACK-END SELECTIONAn important issue for the development of a project is the selection of suitable front-end andback-end. When we decided to develop the project we went through an extensive study todetermine the most suitable platform that suits the needs of the organization as well as helpsin development of the project.

The aspects of our study included the following factors.FRONT-END SELECTION:

It must have a graphical user interface that assists employees that are not from IT

background.

Scalability and extensibility. Flexibility.

Robustness.

According to the organization requirement and the culture.

Must provide excellent reporting features with good printing support.

Platform independent.

Easy to debug and maintain.

Event driven programming facility.

Front end must support some popular back end like Mssql server 2005.

According to the above stated features we selected VB.Net 2008 as the front-end for

developing our project.

BACK-END SELECTION:1. Multiple user support.2. Efficient data handling.3. Provide inherent features for security.4. Efficient data retrieval and maintenance.5. Stored procedures.6. Popularity.

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7. Operating System compatible.8. Easy to install.9. Various drivers must be available.10. Easy to implant with the Front-end.

According to above stated features we selected Mssql server 2005 as the backend. The

technical feasibility is frequently the most difficult area encountered at this stage. It isessential that the process of analysis and definition be conducted in parallel with anassessment to technical feasibility. It centers on the existing computer system (hardware,software etc.) and to what extent it can support the proposed system.

ECONOMICAL FEASIBILITYEconomic justification is generally the Bottom Line consideration for most systems.Economic justification includes a broad range of concerns that includes cost benefit analysis.In this we weight the cost and the benefits associated with the candidate system and if it suitsthe basic purpose of the organization i.e. profit making, the project is making to the analysisand design phase.

The financial and the economic questions during the preliminary investigation areverified to estimate the following: The cost to conduct a full system investigation. The cost of hardware and software for the class of application being considered. The benefits in the form of reduced cost. The proposed system will give the minute information, as a result theperformance is improved which in turn may be expected to provide increasedprofits. This feasibility checks whether the system can be developed with the available

funds. The CHILD INFORMATION TRACKER SOFTWARE does not require

enormous amount of money to be developed. This can be done economically if planned

judicially, so it is economically feasible. The cost of project depends upon the number of manhours required.

OPERATIONAL FEASIBILITYIt is mainly related to human organizations and political aspects. The points to beconsidered are: What changes will be brought with the system? What organization structures are disturbed? What new skills will be required? Do the existing staff members have theseskills? If not, can they be trained in due course of time?The system is operationally feasible as it very easy for the End users to operate it. It only

needs basic information about Windows platform.

SCHEDULE FEASIBILITYTime evaluation is the most important consideration in the development of project. The timeschedule required for the developed of this project is very important since more developmenttime effect machine time, cost and cause delay in the development of other systems.

A reliable CHILD INFORMATION TRACKER SOFTWARE can be developed

in the considerable amount of time.


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2

Report

View

U date

Add

View

U date

Add

View

U date

Add

View

U date

Add

View

U date

Add

View

U date

Add

User

SMAS

DB

ParentBooksClassCourseStudent

Main Form

Splash Screen

Login Screen

Main Form

Child UserSponsor Guardian Report Exit

New

U date

New

ExitU date

OK

Exit

New


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SYSTEM DESIGN

System design is the solution to the creation of a new and existing system. This phase is composed

of several systems. It emphasis on translating design specifications to performance specification. Two

phases were used for design development logical and physical design.

During logical design phase the analyst describes inputs (sources), out puts (destinations), databases(data sources) and procedures (data flows) all in a format that meats the uses requirements.

Physical design produces the working system by defining the design specifications, which tells the

programmer exactly what the candidate system must do.

LOGICAL DESIGN

Logical design of an information system shows the major features and also how they are related to

one another. The first step of the system design is to design logical design elements. This is the most

creative and challenging phase and important too. Design of proposed system produces the details of

the state how the system will meet the requirements identified during the system analysis that is, in

the design phase we have to find how to solve the difficulties faced by the existing system. The logical

design of the proposed system should include the details that contain how the solutions can be

implemented. It also specifies how the database is to be built for storing and retrieving data, what kind

CITS

DBU date

Exit Exit


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of reports are to be created and what are the inputs to be given to the system. The logical design

includes input design, output design, and database design and physical design

INPUT DESIGN

The input design is the link between the information system and the user. It comprises the developing

specification and procedures for data preparation and those steps are necessary to put transaction

data into a usable form for processing data entry. The activity of putting data into the computer for

processing can be achieved by inspecting the computer to read data from a written or printed

document or it can occur by having people keying the data directly into the system. The design of

input focuses on controlling the amount of input required, controlling errors, avoiding delay, avoiding

extra steps and keeping the process simple.

The system needs the data regarding the asset items, depreciation rates, asset transfer, physicalverification for various validation, checking, calculation and report generation. The error raising

method is also included in the software, which helps to raise error message while wrong entry of input

is done.

What data should be given as input?

* How the data should be arranged or coded?

* The dialogue to guide the operating personnel in providing input.

* Methods for preparing input validations and steps to follow when error occur

OUTPUT DESIGN

Computer output is the most important and direct information source to the user. Output design is a

process that involves designing necessary outputs in the form of reports that should be given to the

users according to the requirements. Efficient, intelligible output design should improve the system's

relationship with the user and help in decision making. Since the reports are directing referred by the

management for taking decisions and to draw conclusions they must be designed with almost care

and the details in the reports must be simple, descriptive and clear to the user.

Determine what information to present

* Arrange the presentation of information in an acceptable format

* Decide how to distribute the output to intended receipts

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Depending on the nature and future use of output required, they can be displayed on the monitor for

immediate need and for obtaining the hardcopy. The options for the output reports are given in the

appendix.

PHYSICAL DESIGN

The process of developing the program software is referred to as physical design. We have to design

the process by identifying reports and the other outputs the system will produce. Coding the program

for each module with its logic is performed in this step. Proper software specification is also done in

this step.

MODULAR DESIGN

A software system is always divided into several sub systems that makes it easier for the

development. A software system that is structured into several subsystems makes it easy for the

development and testing. The different subsystems are known as the modules and the process of

dividing an entire system into subsystems is known as modularization or decomposition.

DATABASE DESIGN

The overall objective in the development of database technology has been to treat data as an

organizational resource and as an integrated whole. DBMS allow data to be protected and organized

separately from other resources. Database is an integrated collection of data.

Database files are the key source of information into the system. It is the process of designing

database files, which are the key source of information to the system. The files should be properly

designed and planned for collection, accumulation, editing and retrieving the required information.

The organization of data in database aims to achieve three major objectives: -

* Data integration.

* Data integrity.

* Data independence.The proposed system stores the information relevant for processing in the MS SQL SERVER

database. This database contains tables, where each table corresponds to one particular type of

information. Each piece of information in table is called a field or column. A table also contains

records, which is a set of fields. All records in a table have the same set of fields with different


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information. There are primary key fields that uniquely identify a record in a table. There are also

fields that contain primary key from another table called foreign keys.

ER-DIAGRAM

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The following shows the Design of Tables in the CITS Database:

Authentication Table

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Child Details Table

Sponsor Details Table


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Guardians Details Table

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NORMALIZATION

Normalization is a technique of separating redundant fields and braking up a large table in to asmaller one. It is also used to avoid insertion, deletion and updating anomalies. All the tables have

been normalized up to the third normal form. In short the rules for each of the three normal forms are

as below.

First normal form

A relation is said to be in 1NF if all the under lying domain of attributes contain simple individual

values.

Second normal form

The 2NF is based on the concept of full functional dependency. A relation said to be in 2NF if and onlyif it is in 1NF and every non-key attribute is fully functionally dependent on candidate key of the table.

Third normal form

The 3NF is based on the concept of transitive dependency. A relation in 2NF is said to be in 3NF if

every non-key attribute is non-transitively.


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CODING

SCREEN SHOTS AND CODES

Login Form

Imports System.Data.SqIClient

Imports System. Data

Public Class FrmuserLogin

'User Login

Dim con As New SqlConnection

Dim cmd As New SqlCommand

Dim dr As SqlDataReaderDim ctr As Integer = 0

Private Sub Frmuserlogin_Load(ByVal sender As System. Object, ByVal e As

System.EventArgs) Handles MyBase.Load

End Sub

Private Sub cmdOK_Click(ByVal sender As Object, ByVal e As System.EventArgs)

Handles cmdOK.Click

Dim sql As Stringsql = "SELECT Username, Password from Authentication where Username = "' &

txtUsername.Text & "' and Password = '" & txtPassword.Text & 1111'

con = New SqIConnection("Data Source=.\SQLEXPRESS;lnitial Catalog=CIT;lntegrated

Security=True")

Try

con.OpenO

cmd = New SqlCommand(sql, con)

dr= cmd.ExecuteReader

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ctr+= 1

cmd = New SqICommand(sql, con)

IfNot dr.HasRows And ctr= 1 ThenMsgBox("Wrong Username orpassword,2 Trials Remining!",

Msg BoxStyle.1 nformation)

txtUsername. Text = ""txtPassword. Text = ""txtUsername. Focust)

Eiself Not dr.HasRows And ctr= 2 ThenMsgBox("Wrong Username orpassword, 1 Trials Remining!",

MsgBoxStyle.lnformation)

txtUsername.Text = ""

txtPassword.Text = ""

txtUsername.FocusO

EiselfNot dr.HasRows And ctr= 3 ThenMsgBox("Wrong Username or password." & vbCrLf& "Please restart the

program!", MsgBoxStyle.lnformation)

Ifctr = 3 Then

Me.CloseO

End If

Else

While dr.Read

MsgBox("Welcome To CIT ")

FrmMain.ShowOMe.HideO

End While

End If

Catch ex As SqlException

If ex. Message Then

End If

End Try

con.Closer)

End Sub

Private Sub cmdCanceLClick(ByVal sender As System.Object, ByVal eAs

System.EventArgs) Handles cmdcancel.Olick

Me.CloseO

End Sub

End Class

Guardian Details


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Imports System.Data

Public Class FrmGuardiandetaiis

Private Sub CmdUpdate_Click(ByVal sender As System. Object, ByVal e As

System.EventArgs) Handles CmdUpdate.Click

Dim conn As SqlConnection


Dim updatecommand As String

updatecommand = "UPDATE Guardiandetails SET Childserialnumber = "' &

TxtChildSerial.Text & "',Guardianname ="' & TxtGuardian.Text & "',Address =", &

TxtAddress.Text & "',Phonenumber ='" & TxtPhone.Text & "',Occupation ='" &

TxtOccupation.Text & "',Siblingsdetails ="' & TxtSiblings.Text & 1111'

, Initialize the SqlCommand with the new SOL string.

Dim sql As String

sql = ("SELECT * FROM Guardiandetails ")

conn = New SqIConnection("Data Source=.\SOLEXPRESS;lnitial

Catalog=CIT;lntegrated Security=True")

cmd = New SqICommand(updatecommand, conn)

Try

conn.O

penO

cmd. ExecuteNonOueryO

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MsgBox("Database has been updated")


If ex.Number = 2627 Then

MsgBox("Database not updated")

End If

End Tryconn.CloseO

'Clear fields

TxtChildSerial.ClearO

TxtGuardian.ClearO

TxtAddress.ClearO

TxtPhone.ClearO

TxtOccupation.ClearO

TxtSiblings. ClearO

TxtChildSerial.FocusO

End Sub

Private Sub cmdNew_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles cmdNew.Click



Dim InsertCommand As String

InsertCommand = "insert into Guardiandetails values

(@Childserialnumber,@Guardianname,@Address,@Phonenumber,@Occupation,@Siblings

details)" ., Initialize the SqlCommand with the new SOL string.

Dim sql As String

sql = ("SELECT Childserialnumber, Guardianname,Address, Phonenumber,

Occupation, Siblingsdetails FROM dbo.Guardiandetails ")


Cata 10g=C IT; I nteg rated Secu rity= True")

cmd = New SqICommand(lnsertCommand, conn)

, initialize them to the input-form field values.

cmd.Parameters.Add(New SqIParameter("@Childserialnumber", _

SqlDbTypeVarChar, 10))

cmd.Parameters("@Childserialnumber").Value = TxtChildSerial.Textcmd.Parameters.Add(New SqIParameter("@Guardianname", _

SqIDbType.Text))

cmd. Parameters("@Guardianname").Value = TxtGuard ian. Textcmd.Parameters.Add(New SqIParameter("@Address",_


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cmd.Parameters("@Address")Value = TxtAddress.Textcmd.Parameters.Add(New SqIParameter("@Phonenumber", _

SqIDbType.Char, 15))

cmd. Parameters("@Phonenumber")Value = TxtPhone. Text

cmd.Parameters.Add(New SqIParameter("@Occupation",_SqIDbType.Text))

cmd.Parameters("@Occupation")Value = TxtOccupation.Text

cmd. Parameters.Add(New SqIParameter("@Siblingsdetails", _


cmd.Parameters("@Siblingsdetails")Value = TxtSiblings.Text

Try

conn.OpenO

cmd. ExecuteNonQueryO

MsgBox("A user has been added to the Database")


If ex.Number= 2627 ThenMsgBox("A record already exists ")

End If

End Try

conn.Closet)

'Clear fields

TxtChildSerial.ClearO

TxtGuardian.ClearOTxtAddress.ClearO

TxtPhone.ClearO

T xtOccu pation. C learO

TxtSiblings. Clean)

TxtChildSerial.FocusO

End SubPrivate Sub CmdExit_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles CmdExit.Click

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Sponsor Details

Imports System.Data.SqIClientImports System. Data

Public Class FrmSponsordetails

Private Sub Sponsor_Details_Load(ByVal sender As System.Object, ByVal eAs

System.EventArgs) Handles MyBase.Load

End Sub

Private Sub cmdNew_Click(ByVal senderAs System.Object, ByVal e As


Dim connAs SqlConnection


Dim InsertCommand As String

If (CboSponsorstatus.Selectedltem = 1111)Then


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MsgBox("ERROR: Null values not allowed")

End IfInsertCommand = "Insert into Sponsor values

(@Sponsornumber,@Sponsorname,@Sponsordate,@Sponsorstatus,@Sponsordetails)"

, Initialize the SqlCommand with the new SQL string.

Dim sql As Stringsql = ("SELECT * FROM Sponsor")

conn = New SqIConnection("Data Source=.\SQLEXPRESS;lnitial

Catalog=CIT; Integrated Security=True")

cmd = New SqICommand(lnsertCommand, conn)

, initialize them to the input-form field values.

cmd.Parameters.Add(New SqIParameter("@Sponsornumber", _


cmd.Parameters("@Sponsornumber")Value = TxtSponsornumber.Text

cmd.Parameters.Add(New SqIParameter("@Sponsorname",_

SqIDbType.Text))cmd. Parameters("@Sponsorname").Value = TxtSponsornsme. Text

cmd. Parameters.Add (New SqIParameter("@Sponsordate", _

SqIDbType.DateTime))

cmd.Parameters("@Sponsordate")Value = TxtDstesincesponsorship.Text

cmd. Parameters.Add(New SqIParameter("@Sponsorstatus", _

SqIDbType.Text))

cmd. Parameters("@Sponsorstatus")Value = CboSponsorstatus. Selected Item

cmd.Parameters.Add(New SqIParameter("@Sponsordetails",_

SqIDbType.VarChar, 30))

cmd. Parameters("@Sponsordetails").Value = TxtSponsordetailsquestions. Text

Try

conn.OpenO


MsgBox("New Record added to the Database")


Ifex.Number = 2627 Then

MsgBox("A record already exists ")End If

End Try

'Clear fields

TxtSponsornumber. ClearOTxtSponsornsme.ClearO

TxtDstesincesponsorship.ClearO

CboSponsorstatus.Selectedlndex = 0

TxtSponsordetailsquestions.ClearO

TxtSponsornumber.FocusOconn.Closet)

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End Sub

Private Sub CmdUpdate_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles CmdUpdate.Click

Dim conn As SqlConnectionDim cmd As New SqlCommandDim updatecommand As String

updatecommand = "UPDATE Sponsor SET Sponsorname ="' & TxtSponsornsme.Text

& "',Sponsordate ='" & TxtDstesincesponsorship.Text & "',Sponsorstatus ="' &

CboSponsorstatus.Selectedltem & "',Sponsordetails ="' & TxtSponsordetailsquestions.Text &

"' WHERE Sponsornumber= "' & TxtSponsornumber.Text & 1111'


Dim sql As String

sql = ("SELECT * FROM Sponsor ")

conn = New SqIConnection("Data Source=.\SOLEXPRESS;lnitialCatalog=CIT;lntegrated Security=True")cmd = New SqICommand(updatecommand, conn)

Try

conn.O

peru)




If ex.Number = 2627 Then

MsgBox("Database not updated")End If

End Tryconn.Closet)

'Clear fields

TxtSponsornumber.ClearO

TxtSponsornsme. ClearO

T xtDstesi ncesponsorsh ip. C leart)

CboSponsorstatus.Selectedlndex = 0

TxtSponsordetailsquestions.ClearOTxtSponsornumber. FocusO

End Sub

Private Sub CmdExit_Click(ByVal sender As System.Object, ByVal e As


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System. EventArgs) Hand les Cmd Exit. Click

Me.ClaseOEnd Sub

End Class

Main Form

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Public Class FrmMain

Private Sub CITTooIStripMenultem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles CITToolStripMenultem.Click

End Sub

Private Sub L TTTooIStripMenultem_Click(ByVal sender As System.Object, ByVal e As

System. EventArgs)

End Sub

Private Sub EXITTooIStripMenultem_Click(ByVal sender As System.Object, ByVal e As

System. EventArgs) Handles EXITT oolStripMenu Item. Click

Me.CloseO

End Sub

Private Sub ReportsTooIStripMenultem_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles ReportsToolStripMenultem.Click

End Sub


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Private Sub GuardiandetailsReportTooIStripMenultem_Click(ByVal sender As

System.Object, ByVal e As System.EventArgs) Handles

Guard iandeta i IsReportT oolStripMenu Item. Click

Guardiandetails.ShowO

End Sub

Private Sub ChilddetailsReportTooIStripMenultem_Click(ByVal sender As System.Object,

ByVal e As System. EventArgs) Handles ChilddetailsReportToolStripMenultem.Click

Childdetails_Report.ShowO

End Sub

Private Sub SponsorReportTooIStripMenultem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles SponsorReportToolStripMenultem.Click

Sponsor_Report.ShowO

End Sub

Private Sub AuthenticationTooIStripMenultem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles AuthenticationToolStripMenultem.Click

Frmuserdetails.ShowOEnd Sub

Private Sub ChildDetailsTooIStripMenultem_Click(ByVal sender As System.Object, ByVal

e As System.EventArgs) Handles ChildDetailsToolStripMenultem.Click

FrmChilddetailstracker.ShowOEnd Sub

Private Sub GuardianDetailsTooIStripMenultem_Click(ByVal sender As System.Object,

ByVal e As System. EventArgs) Handles GuardianDetailsToolStripMenultem.Click

FrmGuardiandetails.ShowOEnd Sub

Private Sub SponsorDetailsTooIStripMenultem_Click(ByVal sender As System.Object,

ByVal e As System.EventArgs) Handles SponsorDetailsToolStripMenultem.Click

F rmSponsordetails. ShowOEnd Sub

End Class

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User Details



Public Class Frmuserdetails

Private Sub Cmdoksigninlog_Click(ByVal sender As System.Object, ByVal e AsSystem.EventArgs) Handles Cmdoksigninlog.Click


Dim conn As New SqlConnection

Dim insertCommand As String

If (Txtnamesigninlog.Text = 1111Or Txtdepartmentsigninlog.Text = '"' Or

Txtusernamesigninlog.Text= 1111Or Txtpasswordsigninlog.Text = 1111Or

Txtconfirmpasswordsigninlog.Text = 1111) Then

MsgBox("ERROR: Null values not allowed")

Exit Sub

End If

Dim sql As String

sql = ("SELECT * FROM Authentication "), initialize them to the input-form field values.

insertCommand = "insert into Authentication values


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(@AutnenID,@Name,@Department,@Username,@Password,@Comfirmpassword)", Initialize the SqlCommand with the new SQL string.

conn = New SqIConnection("Data Source=.\SQLEXPRESS;lnitial

Catalog=CIT;lntegrated Security=True")

cmd = New SqICommand(insertCommand, conn)

, initialize them to the input-form field values.cmd.Parameters.Add(New SqIParameter("@AutnenID", _

SqIDbType.lnt))

cmd.Parameters("@AutnenID").value = TxtAuthenlD.Text

cmd.Parameters.Add(New SqIParameter("@Name", _

SqIDbType.Text))

cmd.Parameters("@Name").value = Txtnamesigninlog.Text

cmd.Parameters.Add(New SqIParameter("@Department",_

SqIDbType.Text))

cmd. Parameters("@Department").value = Txtdepartmentsigninlog. Text

cmd.Parameters.Add(New SqIParameter("@Username", _

SqIDbType.varChar, 15))cmd. Parameters("@Username").value = Txtusernamesigninlog. Text

cmd.Parameters.Add(New SqIParameter("@Password", _

SqIDbType.varChar, 15))

cmd.Parameters("@Password").value = Txtpasswordsigninlog.Text

cmd. Parameters.Add(New SqIParameter("@Comfirmpassword",_

SqIDbType.varChar, 15))

cmd.Parameters("@Comfirmpassword").Value = Txtconfirmpasswordsigninlog.Text

Try

conn.Open

O


MsgBox("A user has been added to the Database")



MsgBox("A record already

exists")End If ~

End Try

'Clear fields

TxtAuthen I D. Clean)

Txtnamesigninlog.ClearOTxtdepartmentsigninlog.ClearO

Txtusernamesigninlog.ClearO

Txtpasswordsigninlog.ClearO

Txtconfirmpasswordsigninlog.ClearO

TxtAuthenlD.FocusOEnd Sub

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Private Sub btnUpdate_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles btnUpdate.Click




updatecommand = "UPDATE Authentication SET AutnenlD ='" & TxtAuthenlD.Text & III,

Name ='" & Txtnamesigninlog.Text & "', Department ='" & Txtdepartmentsigninlog.Text & "',

Username ='" & Txtusernamesigninlog.Text & "', Password ='" & Txtpasswordsigninlog.Text

& "', Comfirmpassword ='" & Txtconfirmpasswordsigninlog.Text & "'"


Dim sqlAs String

sql = ("SELECT * FROM Authentication ")




Try

conn.O

penO






End IfEnd Try

conn.CloseO

'Clear fields

TxtAuthenlD.ClearO

Txtnamesigninlog.ClearO

Txtdepartmentsigninlog.ClearO




TxtAuthenlD.FocusO

End

Sub

End ClassEnd SubPrivate Sub btnUpdate_Click(ByVal sender As System.Object, ByVal e

As


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System.EventArgs) Handles btnUpdate.Click




updatecommand = "UPDATE Authentication SET AutnenlD ='" & TxtAuthenlD.Text & III,

Name ='" & Txtnamesigninlog.Text & "', Department ='" & Txtdepartmentsigninlog.Text & "',

Username ='" & Txtusernamesigninlog.Text & "', Password ='" & Txtpasswordsigninlog.Text

& "', Comfirmpassword ='" & Txtconfirmpasswordsigninlog.Text & "'"


Dim sqlAs String

sql = ("SELECT * FROM Authentication ")




Try

conn.O

penO






End If

End Tryconn.CloseO

'Clear fields

TxtAuthenlD.ClearO

Txtnamesigninlog.ClearO

Txtdepartmentsigninlog.ClearO




TxtAuthenlD.FocusO

End SubEnd Class

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Child Details



Public Class FrmChilddetails

Private Sub cmdNew_Click(ByVal sender As System.Object, ByVal e As


Dim ms As MemoryStream

Dim arrlmageOAs Byte

Dim strSqlAs String

If Tag = "Insert" ThenstrSql = ("Insert into

Childdetails(Childnumber,Childname,Dayofbirth,Monthofbirth,Yearofbirth,Age,Gender,Addres

sResidence, Phonenumber, Emailadd ress, Schoolattend, Class, Datereg istered, Dateupdated,C

hildstatus,Childlmage) values

(@Childnumber,@Childname,@Dayofbirth,@Monthofbirth,@Yearofbirth,@Age,@Gender,@

AddressResidence,@Phonenumber,@Emailaddress,@Schoolattend,@Class,@Dateregister

ed,@Dateupdated,@Childstatus,@Childlmage),,)

End If


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cmd = Createcommand("lnsert into

Childdetails(Childnumber,Childname,Dayofbirth,Monthofbirth,Yearofbirth,Age,Gender,Addres

sResidence,Phonenumber,Emailaddress,Schoolattend,Class,Dateregistered,Dateupdated,C

hildstatus,Childlmage) values

(@Childnumber,@Childname,@Dayofbirth,@Monthofbirth,@Yearofbirth,@Age,@Gender,@

AddressResidence,@Phonenumber,@Emailaddress,@Schoolattend,@Class,@Dateregistered,@Dateupdated,@Childstatus,@Childlmage)")

cmd.Parameters.Add(New SqIParameter(I@Childlmage", SqIDbType.lmage))

cmd.Parameters.Add(New SqIParameter(I@Childnumber", Me.TxtChildnumber.Text))

cmd.Parameters.Add(New SqIParameter(I@Childname", Me.TxtChildname.Text))

cmd.Parameters.Add(New SqIParameter(I@Dayofbirth", Me.TxtDay.Text))

cmd.Parameters.Add(New SqIParameter(I@Monthofbirth",

Me.CboMonth.Selectedltem))

cmd.Parameters.Add(New SqIParameter(I@Yearofbirth", Me.TxtYear.Text))

cmd.Parameters.Add(New SqIParameter(I@Age", Me.CboAge.Selectedltem))

cmd. Parameters.Add (New SqIParameter(I@Gender", Me. CboGender. Selected Item))

cmd.Parameters.Add(New SqIParameter(I@AddressResidence", Me.TxtAddress.Text))

cmd.Parameters.Add(New SqIParameter(I@Phonenumber",

Me. TxtPhonenumber. Text))

cmd.Parameters.Add(New SqIParameter(I@Emailaddress", Me.TxtEmail.Text))

cmd.Parameters.Add(New SqIParameter(I@Schoolattend",

Me. TxtSchoolattended. Text))

cmd.Parameters.Add(New SqIParameter(I@Class", Me.CboClass.Selectedltem))

cmd.Parameters.Add(New SqIParameter(I@Dateregistered",

Me.TxtDateregistered.Text))

cmd.Parameters.Add(New SqIParameter(I@Dateupdated", Me.TxtDateupdated.Text))

cmd.Parameters.Add(New SqIParameter(I@Childstatus",

Me.CboChildStatus.Selectedltem))r--

IfNot PicChildimage.lmage Is Nothing Then

ms = New MemoryStreamOPicChildimage.lmage.Save(ms, PicChildimage.lmage.RawFormat)

arrlmage = mS.GetBufferrns.Closei)

cmd.Parameters(I@Childlmage")Value = arrlmageElse

cmd.Parameters(I@Childlmage")Value = DBNuliValueEnd If

Ifcmd.ExecuteNonQuery = 1 Thenclosecon nection 0

PicChildimage.lmage = Nothing

PicChildimage.lnvalidateO

TxtChildnumber.ClearO

TxtChildname.ClearO

TxtDay.ClearO

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CboMonth.Selectedlndex = 0

TxtYear.ClearO

CboAge.Selectedlndex = 0

CboGender.Selectedlndex = 0TxtAddress.ClearO

TxtPhonenumber. ClearOTxtEmail.ClearO

TxtSchoolattended. ClearO

CboClass.Selectedlndex = 0TxtDateregistered.ClearO

TxtDateupdated. Clean)

CboChildStatus.Selectedlndex = 0

TxtChildnumber. FocusO

Tag = "Insert"

End If

r= arrlmage = Nothing

ms = NothingstrSql = Nothing

End Sub

Private Sub btnBrowse_Click(ByVal sender As System.Object, ByVal e As

System.EventArgs) Handles BtnBrowse.Click

With dig

.Filter = "All Filesl*.*IBitmapl*.bmpIGIFI*.gifllconl*.icoIJPEGI*jpgIPNGI*png".Filterlndex = 5


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MsgBox("A record already exists ")

End If

End Try

End Sub

Public Sub closeconnectionO

con.Closet)

End Sub

Public Function Createcommand(ByVal query As String) As SqlCommand

setconnectionO

Dim command As New SqICommand(query, con)

Return command

End Function

Public Function CreateReader(ByVal query As String) As SqlDataReaderDim reader As SqlDataReader

setconnectionO

cmd = Createcommand(query)

reader= cmd.ExecuteReaderO

Return reader

End Function

Private Sub CmdClose:Click(ByVal sender As Object, ByVal e As System.EventArgs)

Handles CmdClose.ClickMe.CloseO

End SubEnd Class

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Reports forClTs

Reports were generated forthe following modules:

* Child Details Report

* Sponsor Details Report

* Guardian Details Report


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Child details Report

PublicClass Child_Report

PrivateSub Child_Report_Load(ByVal senderAs System.Object, ByVal eAsSystem.EventArgs) HandlesMyBase.Load 'TODO: This line of code loads data into the 'CITDataSet.Childdetails' table. You canmove, or remove it, as needed.

Me.ChilddetailsTableAdapter.Fill(Me.CITDataSet.Childdetails)

Me.ReportViewer1.RefreshReport() EndSubEndClass

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Sponsor Report

PublicClass Sponsor_Report

PrivateSub Sponsor_Report_Load(ByVal senderAs System.Object, ByVal eAsSystem.EventArgs) HandlesMyBase.Load 'TODO: This line of code loads data into the 'CITDataSet.Sponsor' table. You can move,or remove it, as needed.

Me.SponsorTableAdapter.Fill(Me.CITDataSet.Sponsor)

Me.ReportViewer1.RefreshReport() EndSubEndClass


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Guardian details Report

PublicClass Guardiandetails

PrivateSub Guardiandetails_Load(ByVal senderAs System.Object, ByVal eAsSystem.EventArgs) HandlesMyBase.Load 'TODO: This line of code loads data into the 'CITDataSet.Guardiandetails' table. Youcan move, or remove it, as needed. Me.GuardiandetailsTableAdapter.Fill(Me.CITDataSet.Guardiandetails) 'TODO: This line of code loads data into the 'CITDataSet.Childdetails' table. You canmove, or remove it, as needed. Me.ChilddetailsTableAdapter.Fill(Me.CITDataSet.Childdetails) 'TODO: This line of code loads data into the 'CITDataSet.Sponsor' table. You can move,or remove it, as needed. Me.SponsorTableAdapter.Fill(Me.CITDataSet.Sponsor)

Me.ReportViewer1.RefreshReport() EndSub

PrivateSub ReportViewer1_Load(ByVal senderAs System.Object, ByVal eAsSystem.EventArgs) Handles ReportViewer1.Load

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EndSubEndClass

SYSTEM TESTING AND IMPLEMENTATION

SYSTEM TESTING

System testing is a critical aspect of Software Quality Assurance and represents the ultimate

review of specification, design and coding. Testing is a process of executing a program with

the intent of finding an error. A good test is one that has a probability of finding an as yet

undiscovered error. The purpose of testing is to identify and correct bugs in the developed

system. Nothing is complete without testing. Testing is the vital to the success of the system.

In the code testing the logic of the developed system is tested. For this every module of the

program is executed to find an error. To perform specification test, the examination of the

specifications stating what the program should do and how it should perform under various

conditions.

Unit testing focuses first on the modules in the proposed system to locate errors. This

enables to detect errors in the coding and logic that are contained within that module alone.

Those resulting from the interaction between modules are initially avoided. In unit testing

step each module has to be checked separately.

System testing does not test the software as a whole, but rather than integration of each

module in the system. The primary concern is the compatibility of individual modules. One

has to find areas where modules have been designed with different specifications of data

lengths, type and data element name.

Testing and validation are the most important steps after the implementation of the

developed system. The system testing is performed to ensure that there are no errors in the


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implemented system. The software must be executed several times in order to find out the

errors in the different modules of the system.

Validation refers to the process of using the new software for the developed system in a live

environment i.e., new software inside the organization, in order to find out the errors. The

validation phase reveals the failures and the bugs in the developed system. It will be come to

know about the practical difficulties the system faces when operated in the true environment.

By testing the code of the implemented software, the logic of the program can be examined.

A specification test is conducted to check whether the specifications stating the program are

performing under various conditions. Apart from these tests, there are some special tests

conducted which are given below:

Peak Load Tests: This determines whether the new system will handle the volume of

activities when the system is at the peak of its processing demand. The test has revealed

that the new software for the agency is capable of handling the demands at the peak time.

Storage Testing: This determines the capacity of the new system to store transaction data on

a disk or on other files. The proposed software has the required storage space available,

because of the use of a number of hard disks.

Performance Time Testing: This test determines the length of the time used by the system to

process transaction data.

In this phase the software developed Testing is exercising the software to uncover errors and

ensure the system meets defined requirements. Testing may be done at 4 levels

* Unit Level

* Module Level

* Integration & System

* Regression

UNIT TESTING

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A Unit corresponds to a screen /form in the package. Unit testing focuses on verification of

the corresponding class or Screen. This testing includes testing of control paths, interfaces,

local data structures, logical decisions, boundary conditions, and error handling. Unit testing

may use Test Drivers, which are control programs to co-ordinate test case inputs and

outputs, and Test stubs, which replace low-level modules. A stub is a dummy subprogram.

MODULE LEVEL TESTING

Module Testing is done using the test cases prepared earlier. Module is defined during the

time of design.

INTEGRATION & SYSTEM TESTING

Integration testing is used to verify the combining of the software modules. Integration

testing addresses the issues associated with the dual problems of verification and program

construction. System testing is used to verify, whether the developed system meets the

requirements. 8.1.4 REGRESSION TESTING

Each modification in software impacts unmodified areas, which results serious injuries to that

software. So the process of re-testing for rectification of errors due to modification is known

as regression testing.

Installation and Delivery:

Installation and Delivery is the process of delivering the developed and tested software to the

customer. Refer the support procedures. Acceptance and Project Closure:

Acceptance is the part of the project by which the customer accepts the product. This will be

done as per the Project Closure, once the customer accepts the product; closure of the

project is started.

SYSTEM IMPLEMENTATION

Implementation includes all those activities that take place to convert from the old system to

the new. The old system consists of manual operations, which is operated in a very different

manner from the proposed new system. A proper implementation is essential to provide a


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reliable system to meet the requirements of the organizations. An improper installation may

affect the success of the computerized system.

IMPLEMENTATION METHODS

There are several methods for handling the implementation and the consequent conversion

from the old to the new computerized system.

The most secure method for conversion from the old system to the new system is to run the

old and new system in parallel. In this approach, a person may operate in the manual older

processing system as well as start operating the new computerized system. This method

offers high security, because even if there is a flaw in the computerized system, we can

depend upon the manual system. However, the cost for maintaining two systems in parallel isvery high. This outweighs its benefits.

A working version of the system can also be implemented in one part of the organization and

the personnel will be piloting the system and changes can be made as and when required.

But this method is less preferable due to the loss of entirety of the system.

FUTURE APPLICATION

The current application developed is in accordance with the request that has been provided

by the organization. Regarding the future enhancement, the application can be further

expanded in accordance with changing scenarios. Since the change in testing and user

needs arises frequently in certain short intervals of time, the application can be further

upgraded to meet the requirements that may arise in the far or near future. With regards to

the needs that arise, more and more features can be included by adding them as separate

modules and integrate them with the existing system.

The .NET today is based on the OOP concept, whose main advantage is modularity, which

helps us in adding the future needs as add-on modules to work with the main system which

can be done effortlessly instead of rewriting or modifying the entire application. So the scope

of future enhancement is absolutely clear with the concept that is incorporated and that was

used to build the application.

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CONCLUSION

The system has been developed with much care that it is free of errors and at the same time

it is efficient and less time consuming. The important thing is that the system is robust. Avoid

malfunction from outsiders .It goes through all phases of software development cycle. So

product is accurate. Also provision is provided for future developments in the system.

BIBLIOGRAPHY

Requirement Paper (http://www.cis.ksu.edu/~sdeloach/748/homework/case-study.htm)IEEE Recommended Practice For Software Requirement Specifications(http://www.cis.ksu.edu/~sdeloach/748/papers/IEEE%20recommended%20practice%20for%20software%20requirements%20specifications.pdf)Software Project Management: a unified framework.Walker Royce. 5th edition, 1997.www.raycomm.com
http://www.cis.ksu.edu/~sdeloach/748/homework/case-study.htmhttp://www.cis.ksu.edu/~sdeloach/748/papers/IEEE%20recommended%20practice%20for%20software%20requirements%20specifications.pdfhttp://www.cis.ksu.edu/~sdeloach/748/papers/IEEE%20recommended%20practice%20for%20software%20requirements%20specifications.pdfhttp://www.raycomm.com/http://www.cis.ksu.edu/~sdeloach/748/papers/IEEE%20recommended%20practice%20for%20software%20requirements%20specifications.pdfhttp://www.cis.ksu.edu/~sdeloach/748/papers/IEEE%20recommended%20practice%20for%20software%20requirements%20specifications.pdfhttp://www.raycomm.com/http://www.cis.ksu.edu/~sdeloach/748/homework/case-study.htm

Child Information Tracker

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Transcript of Child Information Tracker