Chief 101 NC Office of State Fire Marshal Fire Department Ratings and Inspections.

Chief 101Chief 101

NC Office of State Fire Marshal

Fire Department Ratings and Inspections

Chief 101 ClassChief 101 Class

● This class consists of several programs that together will satisfy the 9S inspection criteria as specified by the North Carolina Administrative Code. The primary objective of the course is to inform current and future chief officers of the various aspects and complexities surrounding the operations and organization of North Carolina fire departments.

Program ObjectivesProgram Objectives

● Understand the basis of the procedures that govern a ratings and response inspection.

● Describe the various aspects of the response rating system as adopted in North Carolina.

● Recognize various sources of information that will assist departments in preparing for an inspection.

Ratings and CertificationRatings and Certification

Consequences of non-compliance:

● Insurance Premiums

● Potential Residential Development

● Potential Commercial Development

● Local Funding Tied To Property Development

Ratings and CertificationRatings and Certification

Consequences of non-compliance:

● Pension Fund

● Fireman’s Relief Fund

● Fireman’s Death Benefit - N.C.

● Fireman’s Death Benefit - U.S.

● Grants

Status of NC Fire Districts Status of NC Fire Districts

2000 2009

Fire Departments…………………….1316……..1280

Fire Districts…………………………..1546……. 1547

Municipal Districts………………….352……... 368

Rural Districts……………………..1194……..1179

Non-Profit Corporations……………….964………911

Municipal Departments………………..351……...367

County Departments……………………..1……...….2

Fire Protection DefinitionsFire Protection Definitions


● Fire Insurance District (G.S. 153A-233)

An area outside corporate limits with boundaries approved by the County Board of Commissioners for fire insurance purposes.


● Rural Fire Protection District(G.S. 69-25)

An area outside corporate limits with boundaries designated by petition of 35% of the resident free-holders in which a fire tax not to exceed $0.15 per $100.00 valuation has been authorized by the resident qualified voters within the district.

● Fire Service District (G.S. 153A-300)

An area outside corporate limits with boundaries approved by the County Board of Commissioners in which a fire tax is levied without referendum for fire protection services. Such district or districts may include territory within corporate limits if approved by resolution of the municipal governing body.


Fire Insurance DistrictsFire Insurance Districts

● Fire Insurance Districts must be properly established and documented.

– For NC 9S Inspection purposes, only properly established Fire Insurance Districts can receive certification.

– Any Fire Insurance District, not properly established, must have corrections completed before inspection results can be issued.

Fire Insurance DistrictsFire Insurance Districts

Fire Department OwnershipFire Department Ownership

Who actually “owns” the fire department?

● Is it a part of a municipal government?

● Is it a non-profit organization?

● Who/What is the governing body of the fire department?


● Who pays the Fire Department bills?

● Who carries the Workmen’s Compensation Insurance on the fire department personnel?

● Who signs the annual Certification Roster for the department?

● Is there a contract to provide fire protection services?


● What is the organization’s legal name?

● If a non-profit, what is the name of the organization as it appears in its’ Charter/Articles of Incorporation?

● Is it the same name as on any contracts and legal documents of the organization?

● Who is the legal ‘head’ of the fire dept?


Does the organization’s legal name….

●match the name on the apparatus titles?

●match the name displayed on the apparatus and vehicles owned by

the organization?


Materials Needed for OSFM Inspection

9S / 9E Rating Requirements9S / 9E Rating Requirements

● Charter and any amendments

– Required for the incorporated, non-profit fire department organization.

– See example on following slide.


State ofNorth

Carolina

To all whom these presents shall come, Greetings:I, Thad Eure, Secretary of State of the State

ofNorth Carolina, do hereby certify the following andhereto attached ( 3 sheets to be a true copy of

ARTICLES OF AMENDMENTOF

CASTALIA COMMUNITY VOLUNTEER FIRE DEPARTMENT, INC.(Which changed its name to: Castalia volunteer Fire Department, Inc.)

and the probates thereon, the original of which wasfiled in this office on the 18th day of September 19 86 ,after having been found to conform to law.

In Witness Whereof, I have hereunto set my handand affixed my official seal.

Done in Office , at Raleigh, this 18th dayof September in the year of our Lord 19 86 .

Secretary of State

ByDeputy Secretary of State

Department of theSecretary of State

Sample of Fire Department Charter in NC


9S / 9E Inspections -Charter9S / 9E Inspections -Charter

● Review your charter regularly with focus on:

– Article 1 which establishes the legal name of the organization.

– Article 3 which establishes the purpose for which the corporation is organized, what you are expected to provide and do.

– maintaining the appropriate language used to describe the workings of the organization.

9S / 9E Inspections -Contract9S / 9E Inspections -Contract

● Contract with County and/or Municipality

– Needed by a non-profit organization to provide service to a fire insurance district.

– Required signaturesOne of the following combinations depending on organization:

County Manager or the Chairman of the County Board of Commissioners plus Clerk to the Board

City or Town Manager / Administrator or Mayor plus the Town / City Clerk

President of the BoardSecretary of the Fire

Department

9S / 9E Inspections -Contract9S / 9E Inspections -Contract

9S / 9E Inspections - Verification

● Verification by City/Town

– Needed by a municipal fire department stating that the department is in fact an entity of the municipality.

– See example on following slide for wording and signatures.

9S / 9E Inspections - Verification9S / 9E Inspections - Verification

WHEREAS, The Volunteer Fire Department of the Town of ______________ is apart of the town’s municipal government and serves as an agency of the town; and

WHEREAS, The Volunteer Fire Department of the Town of ______________ hasrequested confirmation of this Agency relationship; and

WHEREAS, This Agency’s relationship is longstanding and generallyacknowledged.

NOW THEREFORE, Be it resolved, that the Town of _______________ does herebyconfirm this Agency’s relationship and does verify by this Resolution that relationship.

Adopted this __________ day of ________________________, 19___.

ATTEST:______________________________ ________________________________Clerk Mayor

9S / 9E Inspections - Verification9S / 9E Inspections - Verification

9S / 9E Inspections -Designation9S / 9E Inspections -Designation

● Designation of Insurance District

– Needed for rural fire insurance districts

– See example on following slide for language

Taken from the minutes of the _______________ County Board ofCommissioners on ___________________, ____.

The _______________ presented a written description and map of the________________ Fire District which are set out in full in the minutes. Heindicated that the Commissioners needed to approve the description and mapprior to certification and map had been approved by the NC Department ofInsurance. Commissioner _________________ made the motion to approvethe map and description of the ________________ Fire District which wasseconded by Commissioner ________________ and passed by unanimousvote.___________________________ _____________________________ County Clerk to the Board

(Affix County Seal Here)

9S / 9E Inspections -Designation9S / 9E Inspections -Designation

● GIS map or DOT map with written description.

– Written descriptions no longer needed if approved GIS mapping is provided.

9S / 9E Inspections - Map9S / 9E Inspections - Map

Example of GIS Map

9S / 9E Inspections - Map9S / 9E Inspections - Map

9S / 9E Inspections - Personnel9S / 9E Inspections - Personnel

● Current NCSFA Certification Roster of Members meeting these requirements– Twenty firefighters for Main Station

18 firefighters 2 traffic control

– For each Sub-Station 8 additional firefighters are required

– See example of official NCSFA form

● Junior Members and / or those members less than 18 years of age:

– will NOT be credited as part of the 20 / 8 member roster.

– will NOT be credited towards minimum 12 / 4 member average response requirement.

9S / 9E Inspections - Personnel9S / 9E Inspections - Personnel

North Carolina State Firemen’s Association P.O. Box 188

Farmville, NC 27878 800-253-4733

2003

ANNUAL CERTIFICATION OF FIREMEN North Carolina General Statute 58-86-25 requires that all certified fire departments submit a complete roster of its eligible firemen annually. This certified list determines eligibility for the $50,000 line-of-duty death benefit as well as eligibility for Pension Fund credit. Failure to accurately and promptly report this information is violation of G.S. 58-86-25 and will automatically result in a loss or reduction of benefits.

REPORT BY FIRE DEPARTMENT CHIEF As Fire Department Chief, I have determined that the attached roster is a valid and accurate list of all eligible firemen, within the definition contained in North Carolina General Statute 58-86-25. Name of Fire Department __________________________________________________ Fire Department Mailing Address ____________________________________________ City_______________________________ State_____________ Zip Code___________

Name of Fire Chief__________________________________________________ (Please print or type)

Signature of Fire Chief_______________________________________________

Date______________________Daytime Telephone _(_____)______________________ County__________________________

CERTIFICATION BY GOVERNING BODY Pursuant to G.S. 58-86-25, the governing body of a fire department operated by (i) a county is the county board of commissioners, (ii) a city is the city council, (iii) a sanitary district is the sanitary district board, (iv) a corporation, whether profit or nonprofit, is the corporation's board of directors and (v) any other entity is that group designated by the board. Therefore, in our capacity as the governing body of the above-named fire department, we certify and find that the

Sample of NCSFA Roster

Signature Page

SOUTHWOOD

Tommy Howard SOUTHWOOD 1556 Hwy 58 S. Kinston, NC 28504

Lenoir

Number Paid Number Volunteer

Nikki Hooker Secretary Day Phone# 000-000-0000

ADDRESS NAME / DOB SSN P/V/R CERT PHONE# / EMAIL GEN MAR

Email NCSFA Member Y

NC State Fireman's Association PO Box 188 Farmville, NC 27828 800-253-4733 252-753-3335

This Roster was last updated on 4/27/04

Y Certification Letter

000-00-0000 Josh Brewer 1 410 Sandy Foundation Rod 000-00-0000_ Deep Run, NC

V 7/3/85 ________________________________________

M M Y

000-00-0000 Roland Chadwick 2 1663 Hwy 55 000-00-0000 Kinston, NC 28501

V 10/15/55 ________________________________________

M M Y

Robert Clark 3 Black Harper Road ___-___-____ Kinston, NC 28504

V ___/___/___ ________________________________________

M M Y

000-00-0000 Jordan Craven 4 136 Waller Farm Road 000-00-000 Kinston, NC 28504

V 9/26/87 ________________________________________

M M Y

000-00-0000 Josh Daugherty 5 2123 Cobb Road 000-00-0000 Kinston, NC 28504

V 3/8/79 ________________________________________

M M Y

000-00-0000 Andrew Davis 6 1263 Elijah Loftin Road 000-00-0000 Kinston, NC 28504

V 8/16/87 ________________________________________

M M Y

000-00-0000 Daniel Davis 7 1263 Elijah Loftin Road 000-00-0000 Kinston, NC 28504

V 7/11/85 ________________________________________

M M Y

000-00-0000 Bobby Deaver 8 Rt 4 Box 509 H ___-___-____ Kinston, NC 28504

V ___/___/___ ________________________________________

M M Y

000-00-0000 Kenny Dunham 9 Route 3 ___-___-____ Kinston, NC 28501

V ___/___/___ ________________________________________

M M Y

000-00-0000 Sam Dunham 10 Route 3 ___-___-____ Kinston, NC 28501

V ___/___/___ ________________________________________

M M Y

000-00-0000 Clyde C. Dunham, Jr. 11 Route 3 ___-___-____ Kinston, NC 28501

V ___/___/___ ________________________________________

M M Y

000-00-0000 Josh Durham 12 Rt. 3 ___-___-____ Kinston, NC 28501

V ___/___/___ ________________________________________

M M Y

000-00-0000 Edward Earl Eubanks 13 Rt 5 Box 399B ___-___-____ Kinston, NC 28501

V ___/___/___ ________________________________________

M M Y

000-00-0000 Jonathan Edward Eubanks 14 6482 Wyse Fork Rd. Kinston, NC

P 7/23/84 ________________________________________

M S Y

000-00-0000 Justin Lee Eubanks 15 1665 Woodington Rd. Kinston, NC

P 9/5/87 ________________________________________

M S Y

000-00-0000 Junior Hardison 16 Rt 5 Box 61 ___-___-____ Kinston, NC 28501

R ___/___/___ ________________________________________

M M N

000-00-0000 Roger Hill 17 1012 Tyrez Rd. ___-___-____ Kinston, NC 28501

R ___/___/___ ________________________________________

M M N

000-00-0000 Nikki Hooker 18 2148 Lane St. ___-___-____ Kinston, NC 28504

R ___/___/___ ________________________________________

M M N

James Houston 19 Elijah Loften Road ___-___-____ ,

V ___/___/___ ________________________________________

M M N

Sample of NCSFA Roster

9S / 9E Inspections - Service Test9S / 9E Inspections - Service Test

● Service Test on Pumper – Must be signed.– See example on following slide.

Fire Department_______________________________________________________________ Date of Test: ____/_____/_____

Apparatus Manufacturer:__________________________________________ Year Model:________ Depart. Apparatus #:______________

Manufacturer’s Make and Model #: ______________________________________ Manufacturer’s Serial #:__________________________Engine Make & Model: _______________________ Engine Displacement: __________ Base H.P.: _______@ ____ Gov. RPMPump Make & Model: ________________________Pump Serial #:_______________ Torque: _________@_________RPMGear Ratio: (Engine to Pump) @ : 150 psi. ____________ 200 psi. _____________ 250 psi. _____________Transmission Gear Used for Test: 150 psi. ____________ 200 psi. _____________ 250 psi. _____________Pressure Control Test : (P=PASS F=Fail) 100% @ 150psi___, 100% @ 90psi___, 50% @ 250psi___Test Requirements: (100 %) __________________ GPM @ 150 psi. Net Pump Pressure Test performed by:_______________________

Test Requirements: (70 %) __________________ GPM @ 200 psi. Net Pump Pressure Test Location:____________________________

Test Requirements: (50 %) __________________ GPM @ 250 psi. Net Pump Pressure Elevation:_____ Water Temp.:___ Air Temp.:___

Test Conducted From Draft HydrantSuction Hose Size: _____ Inches Length: ______ Feet Lift: _____Feet Time to Obtain Suction: _______ SecondsNo Load Governed Speed: Specified - _____ RPM and Recorded - _____ RPM Vacuum Test: drop in 5 min. :_____ InchesLocation on Apparatus where Speed Check Readings are taken: _________________ Taken with:___________________________Counter Ratio: ENGINE or PUMP: 1 To ______ Tank to Pump Flow Test:________Gallons Delivered at _______GPM

(circle one)

First Test Layout:___________________ Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage) TIME COUNTER ENGINE APPARATUSAPPARATUS TEST ACTUAL SUCTION NET PUMP PITOT GPM OIL ENGINE

PUMP SPEED TACH. PRESSURE PRESSURE SUCTION PRESSURE PRESSURE PRESSURE PRESSURE COOLANT

SPEED FROM SPEED GAUGE GAUGE IN Hg. (CORRECTED) TEMP.

COUNTER

TOTALS

AVERAGE

Excess Power Test: _____ GPM @ _____psi. Net Pump Press.; Counter Pump Speed______RPM, Counter Engine Speed______RPM Apparatus Tach. Speed______RPM

All Test Results are Accurate and Correct:________________________________________-Signature____________________________________________-Title

Second Test Layout:___________________ Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage) TIME COUNTER ENGINE APPARATUSAPPARATUS TEST ACTUAL SUCTION NET PUMP PITOT GPM OIL ENGINE



COUNTER

TOTALS

AVERAGE

Third Test Layout:___________________ Tip Size:_____" Nozzle Pressure:______psi GPM:______ (Parallel, Series, Single Stage) TIME COUNTER ENGINE APPARATUSAPPARATUS TEST ACTUAL SUCTION NET PUMP PITOT GPM OIL ENGINE



COUNTER

TOTALS

9S / 9E Inspections – Weight Tickets9S / 9E Inspections – Weight Tickets

● Certified weight tickets with following:– Apparatus owner (fire dept. name)

– Apparatus number

– Date weight obtained

– Gross weight of apparatus

– Certification (of scales) stamp on ticket

– Signature of weighmaster (person conducting the weight measurement)

9S / 9E Inspections – Weight Tickets

9S / 9E Inspections -Clothing Form9S / 9E Inspections -Clothing Form

● Protective Clothing Form – Must be notarized

– See example on following slide

PROTECTIVE CLOTHING FORM

I, AC Daniels, Fire Chief of the Castalia Fire

Department, do hereby certify that the Fire Department has

the following inventory of Protective Clothing:

NOMEX: 20 20 Coats ___ Pants PBI: 20 20 Coats Pants Traffic Control / Reflective Vests: 10 Total # Helmets: 40 Total # Pr. Gloves: 40 Total # Pr. Boots: 40 Total # Hoods: 40 Minimum number of complete outfits available from the totals above: 40 (1 Complete Outfit = 1-Coat, 1-pair Pants, 1-Helmet, 1-pair

Boots, 1-pair Gloves & 1-Hood)

9S / 9E Inspections - Alarm Logs9S / 9E Inspections - Alarm Logs

● Review of alarm logs (call reports) – required to verify response to

reported structural alarms.

– your inspector will review for: date, time and location; response of personnel & apparatus; plus any additional information

pertinent to the alarm.

9S / 9E Inspections -Attendance Logs9S / 9E Inspections -Attendance Logs

● Review of department membership attendance logs:– for both drills and meetings.

– accurate records must be maintained to validate attendance of the department membership to drills and meetings.

– minimum of 36 hours attendance required, by each members, per year.

9S / 9E Inspections –Drills / Meetings9S / 9E Inspections –Drills / Meetings

– Departments are required to provide a minimum of 48 hours of drills and meetings per year.

– Firefighters are required to attend a minimum of 36 hours of drills and meetings per year.

9S / 9E Inspections –Inventory9S / 9E Inspections –Inventory

● Apparatus Equipment Inventory

– Individual check-off sheets covering maintenance requirements will be reviewed.

– The Inspector will look for:

date of equipment inventory check.

notes of condition of equipment.

resolution of any problems / concerns.

Equipment RequirementsEquipment RequirementsSpecifications, Maintenance, Inspections,

Documentation

Maintenance Check-off Sheet

All required ‘first out’ apparatus must haveApparatus Equipment and Maintenance Check-Off Sheets completed, at a minimum, monthly.

9S / 9E Inspections Maintenance9S / 9E Inspections Maintenance

Equipment - PumperEquipment - Pumper

Pumper Minimum Requirements:

● 750 GPM UL Approved Fire Pump

● 500 Gallon Water Tank

● GVW Plate

● Annual Vehicle Safety Inspection


Pumper Minimum Equipment Requirements:

● 2 – 150’ 1-1/2” or 1-3/4” pre-connected attack linewith nozzle attached

● 1 – Booster Reel or a 3rd 150’ pre-connected attack line with nozzle attached


Pumper Minimum Equipment Requirements (continued):

●2 – 10’ Sections of ‘Suction’ Hose

●4 – SCBAs

●1 – 12’ or 14’ Roof Ladder

●1 – 24’ or 35’ Extension Ladder



● 1 – Axe

● 1 – Crowbar (Halligan Tool can substitute)

● 1 – Claw Tool (Halligan Tool can substitute)



●1 – Pike Pole

●2 – Hand Light (4 volt wet or6 volt dry)

●2 – Shovels (no folding military entrenching tools)



●2 - Class BC Portable Extinguishers @ 20 lb. minimum

●1 - First Aid Kit

●1 - Bolt Cutter (minimum 14” handles)

●1 - 100’ of ½” Rope

Minimum Tanker Requirements:

● Minimum 1,000 Gallon Water Capacity

● Adequate Hose for Filling & Dumping

● Properly Baffled

● G.V.W. Plate

● Annual Vehicle Safety Inspection

Equipment - TankerEquipment - Tanker

Vehicle Safety InspectionsVehicle Safety Inspections

Your OSFM Inspector will expect you to provide the necessary documentation,

on your apparatus and vehicles, to verify the NC or Federal Vehicle Safety Inspections have been completed and

are current.

Vehicle Safety InspectionsVehicle Safety InspectionsApparatus/Vehicle Weight

● 10,000 lbs. or less

● 10,001 lbs. or more

Type of Inspection Required

Requires NC Inspection

Requires NC or Federal Inspection

Federal Safety Inspections of Apparatus:

● Fire department must forward copies of the inspection paperwork to NC DMV for recording.

Stephen SaucierSafety & Emissions Inspection1100 New Bern Ave. Room 104Raleigh, NC [email protected] Phone: (919) 861-3037

● Failure to do so will result in financial penalties, per vehicle, levied against the non-compliant department.

Vehicle Safety InspectionsVehicle Safety Inspections

Fire Station BuildingsFire Station Buildings

All Fire Station buildings shall provide suitable heating, as well as all weather protection, of the department’s response equipment.

OSFM Fire Ratings InspectorsOSFM Fire Ratings Inspectors

NC DOI / Office State Fire MarshalMail Service Center 1202 Raleigh, North Carolina 276991-800-634-7854 / (919) 661-5880 fax: (919) 662-4670

■ A.C. Daniels / [email protected] ext. 333

■ Chet Hill / [email protected]

■ Kent Hood / [email protected]

■ David Summey / [email protected]

■ Vernon Ward / [email protected]

■ Bryant Waters / [email protected]

Chief 101 NC Office of State Fire Marshal Fire Department Ratings and Inspections.

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Transcript of Chief 101 NC Office of State Fire Marshal Fire Department Ratings and Inspections.