WORKFLOW EFFICIENCY AND SHRINKING BUDGETS: LEASING A BROWSING COLLECTION AT INDIANA STATE UNIVERSITY

LIBRARY

Cheryl Blevens (Reference Instruction

Librarian)Valentine Muyumba

(Chair of Technical Services)

OVGTSL 2012Evansville, Indiana

May 4, 2012

 

“Through browsing collections, the library can foster reading beyond the curriculum and provide contact with ideas to which many students may not usually be exposed.”

“What Has Happened to Browsing Collections in Academic Libraries?” By: Tom Kirk. Library Issues, May 2010, Vol. 30 Issue 5, pp. 1-4. 

Browsing Area

THEN NOW

Department Structure Then

Acquisitions & Serials Department (7 staff)Department ChairFour LA-I’sOne LA-IIOne LA-III

Cataloging & Serials Department (7 staff)Department ChairOne Original CatalogerFour LA-II’sOne LA-III

Processing/Mail Room/Facilities Department (1 staff)One LA-I

Order Process Then

TECHNICAL SERVICES REFERENCE

Reference Liaison Acquisitions Multiple Vendors Acquisitions Cataloging Processing Circulation Stacks

Field purchase requests Monitor multiple order

sources Fill out PRF’s Update Excel “Orders”

file Manual duplicate check Send PRFs to

Acquisitions clerk

Workflow Chart Then

Reference Librarian

Acquisitions Vendors

AcquisitionsCatalogingProcessing

Circulation Stacks

Department Structure Now

2.5 separate departments merged into a single department with three units

Department Chair:Acquisitions (2 staff)

One LA-I and One LA-IIICataloging & Serials (3.5 staff)

Two full time LA-II’s and one half time LA-II Phased Retirement (2 staff)

Original catalogerOne LA-I

The answer? Lease!But Why McNaughton?

Over 50 years of experience leasing to libraries

Fast access to the hottest titles One click to order Fast and easy to catalog Arrive shelf ready Ability to return hot titles now grown cold

Implementing the Plan

Determining needsQuantityMARC records?Shelf ready

Signing the contractCreating the profilePreparing the Browsing Area

Order Process Now

TECHNICAL SERVICES REFERENCE

Reference Liaison Single vendor Acquisitions Cataloging Circulation Stacks

Field purchase requests

Click on links to reviews

Click on title to order Click on “list” link for

printed list of orders Click on “check for

duplicates” link Click on “Place order”

Workflow Chart Now

Reference Librarian Vendor Acquisition

s

CatalogingCirculationStacks

Signing the Contract

Creating the Profile

Bibz Order Page

Bib Record (Consortium Partners)

OPAC View (Consortium Partner Holdings)

The Future

Are we on the right track? Circulation stats & satisfaction surveys Moving into media lease plans More workflow tweaking

Publicity Plans Eye catching signage Word of mouth comments Student & staff book reviews Articles in faculty and student newsletters

Conclusion ISU Library + McNaughton = Success!

References Hanken, Tamera. “Basic Values and the Future of Cataloging.”

Presentations from an ALCTS/CCS Forum at ALA Midwinter in Seattle, January 2007. ALCTS website. Web. January 2007. http://www.ala.org/alcts/ianda/bibcontrol/07hanken

  Kirk, Tom. “What Has Happened to Browsing Collections in Academic

Libraries?.” Library Issues 30.5 (2010):1-4. Library, Information Science & Technology Abstracts with Full Text. Web. 2 May, 2012.

  Library of Congress. “Library Reorganization Merges Acquisition and

Cataloging Functions.” Library of Congress website. Web. November 13, 2008. http://www.loc.gov/today/pr/2008/08-190.html

Odess-Harnish, Kerri. "Making Sense Of Leased Popular Literature Collections." Collection Management 27.2 (2002): 55. Library, Information Science & Technology Abstracts with Full Text. Web. 2 May 2012.

Questions?

Contact us Cheryl.Blevens@indstate.edu Valentine.Muyumba@indstate.edu

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