Chemical Management System - Get Prepared for...

Get Prepared for Higg Index 3.0 -

Chemicals Management Section

3rd Workshop

10.11.2017

Disclaimer

“Any opinions, findings, conclusions or recommendation expressed in this material/event(or by member of the Project team) do not reflect the

views of the Government of the Hong Kong Special Administrative Region, Trade and Industry Department of the Vetting Committee of the

SME Development Fund”

Organizer Implementation Agent Funded by SME Development Fund

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Environmental Issues

Environmental Issues

Voices from Public and NGO (GREENPEACE) 2

Higg Index FEM 3.0 - Chemical Mgt Section

Between 2013-2015, with the increasing concern on

chemical management in textile industry, 3 organizations

released tools to help facilities for improvements.

(OIA) Chemical

Management Module The ZDHC Audit

Protocol 2.0 Sustainable Apparel

Coalition – FEM 2.0

Alignment between SAC, ZDHC and OIA to develop a common and unified standard to access chemical

management performance in the supply chain.

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Align on common mission and

achievements

Committed on same

requirements that facility need to be

in place

FEM 3.0 questions were developed and consolidated

which will be used to assess suppliers

FEM 3.0 Chemicals Management section is 1st

collaboration in our industry.

Higg Index FEM 3.0 - Chemical Mgt Section

Before answering questions… New feature in Higg FEM 3.0:

Applicability test for chemical use

5

Applicability test Understand existing

chemical use at facility level

Most applicable questions sorted

out to self-assess by facility

Applicability test

6

Does your facility perform any of the

following processes?

Yes

No

If you selected “Yes”...

Applicability test Please further select the below processes performed at your facility:

Dyeing or other wet processing

Printing

Laundry or washing

Cementing or gluing

Fiber extrusion or yarn spinning

Slashing during weaving

Leather tanning

Lamination

Metal Finishing

Welding

Other production processes that require chemicals

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Results of applicability test

• If any processes are selected, you are

using chemicals in production process.

Most likely all the Tier 2 and Tier 3 and

garment facilities with washing will fall

into this category.

8

Results of applicability test • If none are selected, you are using chemicals in facility

tooling and/or operations only.

This category refers to facility uses chemicals in other parts of daily operations such as:

Cleaning product

Machine lubricant

Spot cleaners

Paint

Chemicals for wastewater treatment plant (if any).

Most likely Tier 1 cut and sew facility without vertical integrated will fall into this category.

9

Requirements of questions and its categories

• Every questions in chemical section is written to drive facilities to excel in each of these categories (or KPIs):

KPI 1: Commitments to Chemical Management System (CMS)

KPI 2: Training

KPI 3: Procurement

KPI 4: Handling and safety

KPI 5: Inventory

KPI 6: Chemical contingency plan

KPI 7: Product quality

KPI 8: Innovation

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Level 1 Question Question Uses chemicals in

production

Uses chemicals in

operations / tooling

1. Does your facility keep an inventory of chemicals

used and the suppliers of each chemical product?

X X (NA for non-tooling)*

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*If you do not have any chemicals that may touch product (e.g. cleaning products) and/or do

not use chemicals to maintain or lubricate machines, you may select “NA”.

KPI Recommended information and document

KPI 5 Inventory Inventory list

SDS, Global Harmonization System (GHS) comply or

equivalent for all chemicals

Permit of chemical if any

Purchase record for full year

Not Applicable (NA) for Question 1

12

SDS requirements in GHS 16 Headings in Safety Data Sheets

1. Identification of the substance/

preparation and of the company/

undertaking.

2. Hazards identification

3. Composition/ information on

ingredients

4. First aid measures

5. Fire-fighting measures

6. Accidental release measures

7. Handling and storage

8. Exposure controls/ personal

protection

9. Physical and chemical properties

10.Stability and reactivity

11.Toxicological information

12.Ecological information

13.Disposal consideration

14.Transport information

15.Regulatory information

16.Other information

13

14


production

Uses chemicals in


2. Does your facility make Safety Data Sheets (SDS)

available to employees for all chemicals used?

X X (NA for non-tooling)*


KPI 2 Training Training plan. The training plan should indicate the training

schedule and the training topic

Training record including name of trainer, trainee, date,

content, sign in record, photos, assessment etc.

KPI 4 Handling and

safety

Labelling on container according to SDS requirement

SDS in local language

Documentation of Appropriate PPE being utilized by the

workforce

Spill control/emergency plan

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production

Uses chemicals in


3. Does your facility train all employees who use

chemicals on chemical hazards, risk, proper handling,

and what to do in case of emergency or spill?

X X


KPI 2 Training Training plan. The training plan should indicate the training

schedule and the training topic

Training record including name of trainer, trainee, date, content,

sign in record, photos, assessment etc.

This question also relate to KPI 4 Handling and Safety. Facility should provide a proper

handling method and safety environment and before provide training.

16


production

Uses chemicals in


4. Does your facility have a chemical spill and

emergency response plan that is practiced

periodically?

X X or NA (for non-tooling)*


KPI 6 Chemical

Contingency Plan

Include how to evacuate the building and contain contact

information of people in charge

Drill record

Facility shall reference the guideline in ZDHC CMS manual

3.6


production

Uses chemicals in


5. Does your facility have appropriate and operable

protective and safety equipment, as recommended by

the Global Harmonization System compliant (or

equivalent) Safety Data Sheet, in all areas where

chemicals are stored and used?

X X

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KPI 4 Handling and

Safety

Chemical risk assessment

Floor plan highlight storage area

Inventory list of PPE with schedules of stock replenishments


production

Uses chemicals in


6. Does your facility have chemical hazard signage and

safe handling equipment in the areas of the facility

where chemicals are used?

X X

18


KPI 4 Handling and

Safety




Inventory list of PPE


production

Uses chemicals in


7. Does your facility select and purchase chemicals

based on their hazards and MRSL / RSL requirements?

X X

19


KPI 3 Procurement Procurement procedure and record

Valid approved supplier list and approval criteria

Chemical positive list (E.g. BLUESIGN bluefinder license)

Brands’ MRSL/RSL requirement

Communication record between brands and suppliers

Certificate or document on MRSL/RSL compliance

Testing report


production

Uses chemicals in


8. Does your facility have an environmental and

occupational health and safety program specific to

chemicals management?

X X

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KPI 4 Handling and

Safety


Procedure of health, safety and storage of chemical

Organization chart with information of chemical responsible

person

Permit for using or storing chemical

Spill control and record


production

Uses chemicals in


9. Does your facility have well marked, designated

chemical storage and temporary storage areas?

X X

21


KPI 4 Handling and

Safety




Chemical in and out record of storage location



Inspection of storage areas


production

Uses chemicals in


10. Does your facility train employees responsible for

the chemical management system on Restricted

Substance Lists (RSLs) and Manufacturing Restricted

Substance Lists (MRSLs)?

X

22


KPI 2 Training Training record including name of trainer, trainee, date, content,

sign in record, photos, assessment etc.

Receive external training if needed


production

Uses chemicals in


11. Does your facility have a documented process to

systematically identify, monitor and verify compliance

with all product Restricted Substance Lists (RSLs)?

X

23


KPI 1 Commitments to

CMS

A commitment from top management

A procedure to review chemical related regulation and brand

requirements (MRSL/RSL etc.) with result

KPI 3 Procurement Certificate or document on MRSL/RSL compliance

Record the verified status in inventory


production

Uses chemicals in


12. Does your facility have a documented process to

systematically monitor, update and demonstrate

compliance with Manufacturing Restricted Substance

Lists (MRSLs)?

X

24


KPI 1 Commitments to

CMS




KPI 3 Procurement Certificate or document on MRSL/RSL compliance

Record the verified status in inventory

Positive list



production

Uses chemicals in


13. Can all of your production chemicals be traced from

the manufacturing process back to chemical inventory?

X

25


KPI 7 Product quality Recipes for processes where chemicals are used. It should contain

traceable information such as chemical name, quantity and lot

number

Chemical inventory


production

Uses chemicals in


14. Does your facility have an implementation plan to

improve your chemicals management program?

X X

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All Action plan for improvement in each area

Improvement on “partial yes” questions


production

Uses chemicals in


15. Does your facility have an implementation plan to

reduce the use of hazardous chemicals beyond

chemicals specified by regulations and/or Restricted

Substance Lists / Manufacturing Restricted Substance

Lists?

X X

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KPI 8 Innovation Hazardous or alternative chemical list with action plan to replace

Alternative chemical trial record


production

Uses chemicals in


16. Does your facility source already-approved or

preferred chemicals from a positives list beyond

chemicals specified by regulations and/or Restricted

Substance Lists / Manufacturing Restricted Substance

Lists?

X X

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KPI 3 Procurement Procurement procedure and record

Assess to chemical positive list (E.g. BLUESIGN bluefinder license)

Communication record between suppliers

Identify positive list in inventory


production

Uses chemicals in


17. Does your facility collaborate with brands and/or

chemical suppliers to select chemicals for alternatives

assessment?

X X

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KPI 3 Procurement Brands’ MRSL/RSL requirement

Communication record between brands and suppliers and

assessment result


production

Uses chemicals in


18. Does your facility contribute a chemical analysis

against human and environmental hazard criteria (e.g.,

persistent, bio-accumulative, and toxic) to this

alternatives process?

X

30


KPI 7 Product quality Hazardous chemicals assessment report

Evidence the facility has evaluated the alternatives against hazard

criteria


production

Uses chemicals in


19. Does your facility contribute an analysis of lifecycle

impacts to this alternatives process?

X

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KPI 8 Innovation Evaluation record of lifecycle impact


production

Uses chemicals in


20. Can your manufacturing process chemicals be

traced from product lot number back to chemical lot

number?

X

32


KPI 8 Innovation Traceability of chemical, no matter “Forward” or “Backward”.


production

Uses chemicals in


21. Does your facility have a documented Quality

Assurance (QA) Program that includes performance of

chemicals?

X

33


KPI 7 Product quality Quality assurance program for the performance of chemical against

MRSL/RSL


production

Uses chemicals in


22. Do your contractors/subcontractors source already-

approved or preferred chemicals from a positives list to

replace chemicals not already included in RSL/MRSL?

X

34


KPI 3 Procurement Description of procedure

Communicate with contractors/subcontractors


production

Uses chemicals in


23. Does your facility have documented business goals,

processes and actions showing commitment (e.g.,

equipment, process, choice of substitute chemicals) to

new sustainable chemistry innovation?

X

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KPI 8 Innovation Demonstration on related records.

Summary of all KPIs

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KPI 1: Commitments to CMS

Recommended information and document




Action plan for improvement in each area

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This KPI demonstrates management support

and compliance.

KPI 2: Training

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Training plan. The training plan should indicate the training schedule and

the training topic

Training record including name of trainer, trainee, date, content, sign in

record, photos, assessment etc.

Receive external training if needed

All workers that may contact with chemicals must be understand the guidelines and handling method.

KPI 3: Procurement Manage purchased chemicals and establish

approved supplier list.

39


Procurement procedure and record

Valid approved supplier list and approval criteria

Chemical positive list (E.g. BLUESIGN bluefinder license)

Brands’ MRSL/RSL requirement


Certificate or document on MRSL/RSL compliance

Testing report

KPI 4: Handling and Safety Workers must be trained to properly handle, use,

and store chemical.

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Chemical in and out record of storage location


Organization chart with information of chemical responsible person


Inventory list of PPE

Spill control and record

Inspection of storage areas

KPI 5: Inventory A good record-keeping helps facility to

understand of which product are used.

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Inventory list

SDS, Global Harmonization System (GHS) comply or equivalent for all

chemicals

Permit of chemical if any

Purchase record for full year

KPI 6: Chemical contingency plan Chemical contingency plan is critical to protect

workers from chemical spillage.

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Include how to evacuate the building and contain contact information of

people in charge

Drill record

KPI 7: Product quality The quality of chemical purchased should match

the quality of chemical received.

43


Recipes for processes where chemicals are used. It should contain

traceable information such as chemical name, quantity and lot number

Quality assurance program for the performance of chemical against

MRSL/RSL

Hazardous chemicals assessment report

KPI 8: Innovation Value chain work together to replace hazardous

chemicals.

44


Hazardous chemical assessment report

Hazardous or alternative chemical list with action plan to replace

Alternative chemical trial record

Traceability of chemical, no matter “Forward” or “Backward”.

Next step A chemical management system with sufficient

procedures and records can be very helpful in

responding Higg FEM 3.0 questions.

45

I have limited knowledge

on setting up system.

How do I getting start?

Our CMS e-

platform can

help.

CMS E-Platform

CMS E-platform

CMS E-Platform

E-learning platform for clothing & textile industry

Assist to develop your own Chemical Management System Learn more:

National regulations on hazardous chemicals

Restricted Substance List (RSL) from fashion brands

Manufacturing Restricted Substance List (MRSL) from ZDHC

Material Safety Data Sheet (MSDS) from chemicals manufacturers / importers

Self-assessment on chemical management performance

Action plan report with recommendations for improvement

Step-by-step implementation manual

What is CMS E-platform?

The Federation of Hong Kong

Garment Manufacturers

Objectives:

To promote and protect the interests of Hong Kong garment manufacturers and merchants;

To research into all matters affecting the interests of the trade;

To promote unity and friendship among garment manufacturers and merchants and to protect the reputation of the trade;

To make representations to governments and authorities on matters affecting our members.

Organizer

Established in the early

1950s

Incorporated in

1964

48

Implementation Agent

Roles

Trainer

Promoter

Assistant

E-platform Developer

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CMS E-Platform

CMS Assessment

CMS Video

Events

Resources

E-Platform features

http://chemicals.cita.org.hk/?lang=zh_tw

CMS E-Platform

Self-assessment

Action Plan Report

Tailor-made

Implementation

Manual

CMS assessment

http://chemicals.cita.org.hk/login/index.php?anchor=1

CMS E-Platform

10 Animations

Basic Concepts

Technical Terms

Chemical Management System

CMS Video

http://chemicals.cita.org.hk/mod/mediagallery/cita_video_view.php?g=10006&page=0&lang=en

CMS E-Platform

Seminar

Workshop

Photo Gallery

Update Schedule

Seat Reservation

Online (CMS Registered Users ONLY)

Paper Enrolment Form

Presentation / Training Materials

Events

http://chemicals.cita.org.hk/calendar/view.php?course=2

CMS E-Platform

Implementation Manual

Fashion Brands Requirements

Other Useful Resources

Useful Websites

Government Regulations

Case Studies

Resources

http://chemicals.cita.org.hk/mod/page/view.php?p=6

CMS step by step assessment

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Start using the

E-platform and

experience

how it help

factory to find

out solution.

Exercise • Register your own account on the E-platform.

• For manufacturer, use the self-assessment to

evaluate your existing performance.

• For others participates, check out the self-

assessment questions and manual to

understand what should be include in the

system.

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CMS E-Platform

CMS assessment demonstration

Contact Us The Federation of Hong Kong Garment Manufacturers Mr. Michael Leung Tel: (852) 2721 1383 Fax: (852) 2311 1062

Email: [email protected]

Website: www.garment.org.hk

Address:

Room 401-3, 4/F, Cheung Lee Commercial Building

25 Kimberley Road

Tsim Sha Tsui, Kowloon

Clothing Industry Training Authority Ms. Kit Li

Tel: (852) 2263 6342 Fax: (852) 2795 0452

CMS email: [email protected]

Website: www.cita.org.hk

Address: 63 Tai Yip Street, Kowloon Bay, Kowloon

62

mailto:[email protected]





http://www.garment.org.hk/












http://www.cita.org.hk/







Q & A SESSION

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Chemical Management System - Get Prepared for...

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