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Chelsea high school auditorium—technical specifications

Chelsea High School Auditorium

Welcome to the Chelsea High School Auditorium. In an effort to make your

event run as smoothly as possible, as well as protecting our facility, the fol-

lowing policies have been implemented . Please take a moment to go over

these policies and share them with your group.

Upon arrival, please meet with the House Technician or the Auditorium

Manager and discuss what your needs will be. At this time it would be a good

idea to tour the auditorium to assure there are no issues or problems that need

to be addressed.

At the end of your event, you should remove all personal/event items from

the auditorium, dressing rooms, scene shop, etc. You are responsible for re-

moving all trash accumulated during your rental

period from the areas your group occupied. The trash can be bagged up and

set outside in the hallways for the custodial staff to pick up. The House Tech-

nicians can provide you with garbage bags for this purpose. The stage floor

must also be swept. If any of the music rooms were used, it is the renter’s re-

sponsibility to put the room back to its original configuration as when you ar-

rived.

If you have any questions, please contact the Auditorium Manager at:

734-433-2201, ext. 1060, or at [email protected]

Thank you,

Chuck Griffin

Auditorium Manager

Chelsea High School

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mailto:[email protected]

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House Specifications Mailing & Venue Address: Chelsea High School 740 N Freer Rd Chelsea, MI 48118 Chuck Griffin-Auditorium Manager 734-433-2201 ext. 1060 Fax– 734-433-2211 After hours/Emergency: 734-255-3940 (cell) [email protected] Seating Capacity: Total Seats: 841 Three section orchestra seating close to stage (197 seats) Behind the orchestra section is a wide crossway aisle, then the Main floor seating which is continental style seating (395 seats). The Balcony is continental style seating (249 seats).

Load-In Access: Load in is done at ground level through the Scene Shop on the Northeast side of the Building. (7’6” x 12’ loading door). The same sized door opens from the opposite end of the Scene Shop into the S/L wing.

Stage Specifications: Proscenium Height: 28 feet. Proscenium Width: 54 feet. Stage Depth: 27’6” to Music Shell ( 32 feet total). Wing Size: S/R-32 feet deep (from plaster line) x 24 feet wide from proscenium to pin rail. S/L– Wing is “L” shaped, 32 feet deep from the proscenium to the upstage wall. The downstage area is 18’ wide x 15’ deep. (See attached stage diagram). Floor: 1/4” Masonite over 1 1/2” plywood, laid down on a 2 x 4 grid over concrete. Black, eggshell finish. Rigging: Single Purchase Counterweight System Pin Rail Location: S/R Number of line sets: (8 available for scenery) 27 All line sets have individual keyed lock-outs. Height of grid from floor: 55 ft. Pipe length: 70 ft. Highest batten can be flown: 48 ft. Lowest batten can be flown: 5 ft. Arbor Information: Full weight: 48 1/2 lbs. 1/2 weight: 25 lbs. Arbor capacity: 1600 lbs. (32 full Bricks)

Loading: Loading is done via the weight loading gallery at grid level above the pin rail S/R. Access is restricted to CHS House Techs only. During loading/unloading, only technical personnel are allowed on stage until the All Clear is called by the loading Technician. Line set # Distance from Plaster Notes___ 1 5” Unusable-Locked out. 2 1’1” Grand Teaser 3 2’4” Grand Traveler-Magenta 4 3’4” 1st Electric 5 4’4” 6 5’1” Projection Screen 7 6’1” Legs-Black 8 6’11” Band Shell Cloud #1 9 8’5” 10 9’5” Border-Black 11 10’5” Traveler-Black 12 11’5” 2nd Electric 13 12’7” 14 13’9” 15 16’1’ Band Shell Cloud #2 16 17’3” Border-Black 17 18’5” 18 19’11” Traveler-Black 19 20’11” 3rd Electric/Cyc Lights 20 21’7” 21 22’11” 22 24’ Band Shell Cloud #3 23 * 25’1” Scrim-Black* 24 26’1” 4th Electric 25 26’9 Border 26 27’1” Traveler-Black 27 * 27’4” Cyclorama * *Indicates this batten is available for use with advanced notice. The Cyclorama can be removed to free up the batten for use. The Scrim can be moved to another batten, but cannot be re-moved from the stage area.

BATTEN LIMITS FOR UNEQUAL LOADING OF THE PIPE

56”

Maximum

load: 200 lbs

TRIM LINES

BATTEN

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Soft Goods: (See Batten Assignment for hang locations) Grand Teaser-Magenta Grand Traveler-Magenta 3 Travelers-Black 3 Borders-Black 1 set of legs-Black, mounted on track for adjustment. 1 full black sharktooth scrim (26’x70’) 1 full unbleached muslin cyclorama (26’x70’) located just in front of the music shell upstage. Type of Operation: Manual Location of Control: Stage Right Trim Height: 22’ Travelers can be operated as a split traveler or guillotine.

Lighting System: Dimmers: Strand CD-80 Supervisor Number of Dimmers: 288 (2400 watt each) House Lights are on dimmers 243-261. Lighting Console: ETC Ion with attached 2 x 20 fader wing. ETC Wireless RFU Control Protocol DMX One open line of DMX for use with accessory items. Non-Dims: 24 @ 20A each Type of stage receptacles: 2PnG (three pin stage con nector). Non-dims are Edison connectors. Company Switch: S/L. 30 day advanced notice required for use. Instruments: ETC Source 4 ESP’s 19° & 26 lenses ETC Source 4 PAR Available Lenses: VNSP, NSP, MFL WFL, XWFL Strand Fresnelite Altman Sky Cyc Altman Floor Cyc Altman Inkie 3” Fresnel

Standard House Light Hang: Front of House: Beam #6-Three Source 4 19° Ellipsoidal, both left and right boom, all with top hats, no gels. Stage Pipes: 1st Electric: 16 Strand Fresnels, 4 red, 4 blue, 4 green, 4 with no gel, 5 ETC PAR with XWFL lens 2nd Electric: 16 Strand Fresnels, 4 red, 4 blue, 2 green, 4 with no gel 3rd Electric: 4 sets of Altman Sky Cyc units, 4 red, 4 green, 8 blue (Cyc lights should not be altered other than gel color. Renter responsible for returning them to the original R/G/B gels). 4th Electric: 6 Source 4 PAR, XWFL lens, no gel

Coves (catwalks): 18 Source 4 19° Ellipsoidal, 14 Source 4 26° Ellipsoidal, 32 gel frames. Lighting Instrument Lens Color Coding: Red– 19° Light Blue– 26°

Follow Spots: 2– Altman Voyager Follow Spots located at the rear of the bal-cony, H/R and H/L.

Sound System: 3– Crown Com-Tech 210 amplifiers, permanent rack mount. 1-Crown Com Tech 810 amplifier, permanent rack mount. Presonus 24.2.2, 24 channel mixing console (located in control booth, can be moved to center house location). 2 JBL Eon 10 monitor speakers Dressing room/hallway monitors, with page/call from stage manager’s position stage right.

Microphones: 8 Sure SLX wireless microphone system (Lavalier or hand held microphones). 5 Sennheiser E825S wired microphones. 1 Sure PG58 wired microphone 3 Sure SM58 wired microphones 2 Peavey PVM480 super cardioid condenser microphones

Audio/Visual Equipment: Tascam DV-D01U DVD player Epson Power Lite 8300i LCD projector Tascam SSCDR200 CD Recorder (connected to the recording mics) Tascam CD-RW901 CD Recorder Denon DN-C615 CD/MP3 player Tascam CD-200i CD player with iPod port Sennheiser HD 280 Pro 64Ω Headphones *Rane GE215 Graphic Equalizer *DBX 166XL Compressor/Limiter Gate *Lexicon MX200 Digital Reverb Effects Processor 8 Atlas adjustable microphone stands/black

*indicates equipment that is available, but not currently hooked into the system

Intercom System: Clear-Com (wired) 1 base station S/R, 20 access locations throughout the theatre. 8 headsets/belt packs. Cable lengths: 25’ and 50’. Clear-Com 2 channel KB-702 speaker station (in the control booth).

Some of the equipment is shared among various school facilities, so if you have a specific need, please contact Judee Lonnemo well ahead of time to assure that the items you need will be listed on your facility use permit. Please do not assume because an item is on this list that it will be available for use.

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Lighting Inventory: ETC Source 4 ERS: 19°- 35 26°-20 ETC Source 4 PAR-22 Altman Sky Cyc-16, permanently mounted on the 3rd Electric. There are 4 banks of 4 instruments. One red, one green, and two blue in each bank. Strand Fresnelite 6”- 26 Altman Inkie 3” Fresnel– 2

Emergency Systems: Heat/Smoke Detectors. Fire Alarm Pull Stations Automatic fire curtain (can be deployed manually from emergency break out boxes located on the proscenium wall stage left and right). Automatic sprinkler system. Fire hoses both stage left and right. Emergency lighting/exit signs.

Facility Details: Crossover: Via hallway behind the stage, accessible from upstage left and right doors in the wings. Access to the house from back stage: Through doors that open into the house S/R and S/L off the prosce-nium wall. Access to the stage from the house: Ramps on both H/R and H/L that lead onto the apron of the stage.

Facility Use: Please see the attached Facility Use for rules/regulations/guidelines. Dressing Rooms: 4 total, plus one Make-Up Room. 2 behind the stage (9’x12’), share one bathroom with shower. 2 off the S/R hallway (11’x20’) each with its own bathroom and shower. Make-Up room is 11’ x 22’, with lighted mirrors with counter tops along three sides, and one sink. Restrooms: 4 patron restrooms, located in the hallway behind the house, and in the H/L hallway near the Commons. Parking: Parking lots located off Trinkle Rd. that busses may unload at and parking for cars. There is a larger parking lot on the north/east side of the school, with access to the Commons and Scene Shop. Valuables: Chelsea School District will not be responsible for the loss or damage of valuables, including, but not limited to, jewelry, cell phones, PDA’s, iPods, cameras, or computers.

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Chelsea School District

Auditorium House Technicians

Chelsea School District Auditorium House Technicians are there, first, to assure the safety of those using the facility, and second, to protect

the facility and related equipment from damage/ harm. It is their duty to operate the light board, sound board, and the fly system.

The duties of the House Technicians are governed by, and work under, the instruction of the Auditorium Manager.

If you are asked to do/not do something by one of the Technicians, please keep in mind that it is often under the guidance and instructions

of the Auditorium Manager. If there is a problem with one of the Technicians, or you disagree with one of their decisions, please contact

the Auditorium Manager personally.

The duties of the House Technician are to operate the equipment in the Auditorium, such as audio/video equipment, lighting, and the fly

system. They are also there to assist in hanging/focusing lights, setting up sound equipment, supervising the hanging and rigging of scenery

on the fly system.

There are times when a group will be allowed to provide light and sound board operators. This is at the discretion of the Auditorium Man-

ager. Despite this, one technician is required to be in the control booth at all times when the equipment in the booth is being used.

If you have backdrops and scenery that require the use of the fly system, this will require at least one Technician to operate the system. If

you have multiple pieces of scenery that need to be flown in/out simultaneously, it will require additional Technicians. Hanging drops and

scenery requires two technicians for safety reasons.

Technicians are not to be used for your stage manager, crew for moving scenery, usher, ticket sales, or anything not related to the technical

aspect of the auditorium.

Hiring of a CHD House Tech:

Occasionally a client will hire one of the House Technicians on their own and use them for their production at the school. Once a client

hires a Technician, that particular Technician is no longer considered an employee of the school while they are in your employ, and do not

have the same privileges or rights as a House Technician. For example, if you hire a Technician, you cannot use that person to operate the

fly system.

The Auditorium Manager assigns Technicians based on what it is understand your needs to be. Please contact the Auditorium Manager

well in advance of your move-in date to discuss what your technical needs will be. This will avoid having to pay for additional technicians

that are not needed, or end up not having enough technicians available for your event.

Thank you,

Chuck Griffin

Auditorium Manager

734-433-2201 ext. 1060

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ND=Non Dim. The first number is the switch number on the house control panel, the second number indicates the actual dimmer number.

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AUDITORIUM/THEATRE USAGE POLICIES

Smoking is not allowed in any school buildings or on school property.

No food or beverages allowed in the house, control booth, orchestra pit, or back stage at any time. Exceptions

will be made if the food or beverage is a prop as part of your performance, water necessary for musicians

playing a reed instrument, or in the case of House Technicians who are in a situation where they cannot leave

their post in order to meet the needs of the renter. The renter is responsible for cleaning up any and all spills

of food or beverage from their group that may occur. It is the renter’s responsibility to enforce this policy for

its performers, musicians, employees, volunteers, patrons, or anyone else involved in their event.

No alcoholic beverages allowed.

No live flames, candles, lanterns, oil lamps, cigarettes, incense or any other source of ignition allowed at any time

without prior approval by the Auditorium Manager. In all cases, local fire codes and regulations will take

precedent. If approval for use of such items is granted, the renter will be held responsible for any and all

damages that occur from the use of such items.

The use of confetti, glitter, stage snow, etc. is strictly prohibited without prior approval by the Auditorium Man-

ager. User may be assessed an additional fee for the clean up of any confetti, glitter, snow, etc used.

All aisle ways and exits must be kept clear of any obstacles.

Exit signs may not be turned off, covered over, or altered in any manner.

Wheel chair accessible spaces and the associated companion seats must be held for physically challenged per-

sons.

No construction, painting, etc. may be done in the auditorium/on stage, other than that required to install previ-

ously constructed scenery, properties, or lighting equipment. Occasionally, construction or painting is re-

quired on stage, In this instance, proper precautions must be taken to prevent damage to the facility or its con-

tents. NO construction or painting will be allowed in the house at any time. Nothing shall be attached to

house walls/proscenium wall.

Lighting instruments, sound equipment, etc., may not be attached to balcony railings.

The fly system, lighting control console, and sound equipment are to be operated only by an approved employee

of the Chelsea School District or a designee of the Auditorium Manager.

When loading weights on the fly system, all persons must remain clear of the stage right wing with the exception

of the technicians involved in the re-weighting of an arbor. If renters do not abide by this rule, the House

Technician will stop ALL activities in the auditorium until the situation is corrected.

At no time should anything be attached to the band shell and/or the band shell clouds, nor should any items be

leaned against the band shell.

Scenery is not to be attached to occupied battens without prior permission from the Auditorium Manager.

Only authorized personnel are allowed on the catwalks. (The lighting designer is allowed on the catwalks only if

a House Technician accompanies them).

Only house technicians and school maintenance employees are allowed on the weight loading platform, or the

gridiron.

At no time are persons allowed to be flown or attached to the fly system/grid iron in any manner.

Only spike tape, gaffers tape, and marley tape are allowed on the stage floor. Masking tape, painters tape, duct

tape, packing tape, etc. are not to be used on the stage floor.

Screws are allowed to be put into the stage floor to anchor scenery pieces. Nails and lag bolts are not allowed in

the stage floor.

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TERMS OF USE FOR THE CHELSEA HIGH SCHOOL AUDITORIUM

Chelsea Schools will provide the facility heated/cooled, lighted and clean. Rental time includes set-up and strike

time. Rental and tech time is charged from the contracted start time, until the time all personnel leave the fa-

cility.

Renter may only occupy the facility at the contracted times. It is the discretion of the Auditorium Manager or the

House Technician(s) to accommodate last minute change-of-access requests.

Chelsea Schools will provide house electrics, including control console, lighting instruments/gel frames/gobo

holders/drop in iris, cables and pipes which are a part of its permanent equipment. Renter has access to use of

lighting, stage, and sound equipment that is in the standard inventory of the auditorium.

Any consumables are the responsibility of the renter. These include, but are not limited to, gaffer tape, lighting

gels, spike tape, etc.

Renter will provide its own scenery, props, costumes, musical instruments, and/or misc. equipment and any tools

necessary. The concert grand piano and/or the Clavinova is available at an additional cost. Use of either of

these should be arranged ahead of time through your facility use request.

Tools in the scene shop are not for use by outside rental groups.

Renter will provide its own stage crew, front of house personnel and other necessary staff required. Chelsea

Schools will only be responsible for the technical crew required to operate equipment related to the audito-

rium and supervise the operation of the facility.

Deliveries of scenery, equipment, programs, musical instruments or other items must be coordinated through the

Auditorium Manager in advance of your booking date. The orchestra pit elevator should only be used for per-

sonnel and must never be used for hauling freight.

(A) House Technician(s) assigned by Chelsea Schools will be in attendance whenever the facility is occupied.

The technician(s) will be responsible for the security of the facility, as well as the operation of house equip-

ment (lighting console, sound equipment, and the fly system).

When using the fly system, it is the renter’s responsibility to assure that proper rigging practices are used. Chel-

sea Schools will not be responsible for the failure of flown scenery, backdrops, curtains, or the associated

rigging that was installed by the renter. Any personal injury and/or property damage as a result of improper

rigging by the renter is the responsibility of the renter. If the House Technician/Auditorium Manager find

that improper rigging practices are used, the renter will be required to correct the problem immediately, or

remove the item in question.

Clean up/strike. Renter agrees to return the facility to the condition it was in when they took possession.

All trash must be bagged and set outside the stage doors. All trash must be picked up from the house.

The stage floor should be swept and all spike marks removed. All lighting and sound equipment not a

part of the standard house hang must be returned to its proper place. In other words…if you hang 10

instruments, those 10 instruments must be removed and stored at the end of your event. All lighting

gels, frames, gobos/holders that the renter installed must be removed at the end of the event.

Any modifications that were done to the facility must be removed and the affected area/device/equipment

must be restored to its original condition. Failure to do so will result in the renter being charged ac-

tual costs for a Chelsea School employee or outside contractor to do so. If an outside contractor or ser-

vice is required to restore the affected area, the renter agrees to pay all fees and charges that Chelsea

Schools incurred.

Willful failure to follow any of the listed regulations, rules and/or conditions may result in the renting

group being evicted from the facility.

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12


Including this page, there are 12 pages in this document. Please check to make sure they are all there. If there are any pages missing, please contact the Auditorium Manager. Chuck Griffin 734-433-2201 ext 1060 cgriffin@chelsea,k12.mi.us Please read the following, and fill in your information, sign and date the form and return this page to the Auditorium Manager prior to your move in. Please share the information in this Technical Specification sheet/Rules and Regulations/Policies with your group. (PLEASE PRINT)

Group Name: _____________________________________________________________ Contact Name: ___________________________________________________________ Contact Phone: ___________________________________________________________ I have read the enclosed information and by signing I agree to abide by all rules/regulations/policies included in this document. I understand that failure to do so may result in the group being evicted from the facility or incurring additional charges. Signature: _______________________________________________________________ Date: ______________________________

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