Charting the Way for Information Governance
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CHARTING THE WAY
for INFORMATION GOVERNANCE
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The Changing Landscape
It used to be simple…
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The Changing Landscape
…but then, digital information changed everything.
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The Changing Landscape
Enterprises will be liable for 80% of digital content at some point during its lifecycle.
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Digital information grows at about 40% year over year.
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A stack of pages that the US Code of Federal
Regulations publishes
each year would stand as high as
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53 fe
et o
r 16.
2 m
etre
s
– as high as a 3 story
house!
A stack of pages that the US Code of Federal
Regulations publishes
each year would stand as high as
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The digital universe growth
7910 x 1018 1227 x 1018 bytes
2010 2015
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The EXPLOSION
of information
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The EXPLOSION
of regulations
..over 14,000 laws
and regulations
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The EXPLOSION
of jurisdictions & repositories
Avg amount of records in a company =
75 TB = $1,275,000
Avg cost of a managed terabyte =
$17,000
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The EXPLOSION
of systems
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The EXPLOSION
Volumes of Content/
Applications
Breadth of formats
Numerous Repositories
Multiple Jurisdictions
The Information Governance Challenge
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Transform your
information into an asset
Mitigate riskReduce
costs
The Information Governance Challenge
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Information Governance Defined
Information governance enforces desirable behavior in the creation, use, archiving, and disposition of all corporate information
Laws and regulations
Processes and lifecycle
practices
Roles and responsibi-
litiesTechnologies
Metrics and auditing
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Information Governance: The Lifecycle of a Record
It used to be simple…
just declaration…
…and disposition
Ope
ratio
nal U
sage
of C
onte
nt
days weeks months years
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Information Governance: The Lifecycle of a Record
But now organizations need to incorporate the entire lifecycle of a record.
declaration
disposition
Ope
ratio
nal U
sage
of C
onte
nt
days decadesweeks months years
Anonymize RecordComply with Privacy requirements
Declassify RecordComply with government
security requirements
Move Content to Enterprise ArchivesReduce costs of storing content
Place record on litigation holdSuspend defined lifecycle
Release legal hold on record Continue lifecycle
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Information Governance:Key Questions
Are youdeleting you are required to keep?
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Information Governance:Key Questions
Are you keeping information that you could have deleted?
thereby exposing your organization to the possibility of having to provide it during legal discovery
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Information Governance:Key Questions
Can you find
the information
you need when
you need it?
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Information Governance:Key Questions
Are you securing private data
from unwanted exposure?
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Information Governance:Key Questions
Are you spendingmoney on storage
resources?you really
don’t need
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Implementing Information Governance:Expanding the Scope of Records Management
GovernancelaD
a
e S
or
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THINKBIGGER!
Information governance covers all aspects of
managing information and involves multiple
departments in an organization.
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THINK BROADLY!Information governance policies must be
deployed, managed, and enforced ina centralized manner to ensure a
consistent application of compliance across the organization.
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The only patent-pending information governance solution for in-place active policy enforcement
Policy to Enforcement to Measurement
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Risk Officer, Security Officer, Legal Counsel, Corporate RM,
Corporate IT, Privacy Officer, Compliance Officer, Other Officer
The Information Governance FrameworkLaws
RegulationsInternal Policies
Best PracticesEtc.
Steering Committee
RSD GLASS Policy Manager
RSD GLASS Governance
Manager
RSD GLASS Governance
Manager
Governance DashboardsRisk Management, Cost
Management
Jurisdiction B1Jurisdiction A3 Jurisdiction B2Jurisdiction A2
E=mail
Jurisdiction A1
ECM
SharePoint
Shared Drives
CloudStorage
Shared Drives Physical Records
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The Information Governance FrameworkRisk Officer, Security Officer, Legal
Counsel, Corporate RM, Corporate IT, Privacy Officer,
Compliance Officer, Other Officer
LawsRegulations
Internal PoliciesBest Practices
Etc.Steering Committee
RSD GLASS Policy Manager
RSD GLASS Governance
Manager
RSD GLASS Governance
Manager
Governance DashboardsRisk Management, Cost
Management
Juridiction B1Juridiction A3 Juridiction B2Juridiction A2
E=mail
Juridiction A1
ECM
SharePoint
Shared Drives
CloudStorage
Shared Drives Physical Records
Multi-jurisdiction policy management,
automatic enforcement, risk
and cost measurement for
every type of information.
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The Information Governance FrameworkRisk Officer, Security Officer, Legal
Counsel, Corporate RM, Corporate IT, Privacy Officer,
Compliance Officer, Other Officer
LawsRegulations
Internal PoliciesBest Practices
Etc.Steering Committee
RSD GLASS Policy Manager
RSD GLASS Governance
Manager
RSD GLASS Governance
Manager
Governance DashboardsRisk Management, Cost
Management
Juridiction B1Juridiction A3 Juridiction B2Juridiction A2
E=mail
Juridiction A1
ECM
SharePoint
Shared DrivesShared Drives Physical Records
Actively enforce policies across all
repositories and jurisdictions,
wherever information
resides.Cloud
Storage
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Telecom Logistics
Government
Financial ServicesInsurance
Manufacturing
About RSD:Founded in 1973 in Geneva, RSD is the leading provider of information governance (IG) solutions for the enterprise.
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Visitwww.rsd.com
for more information or
email usat [email protected]
Thank you!