Charting the Future FY 2017 Work Plan · 2018. 12. 10. · FY 2017 Work Plan. Gantt Charts....

November, 2016Charting the Future

FY 2017 Work PlanGantt Charts

Minnesota State

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Overview

• The Gantt charts will be reviewed and updated on a biannual basis

• Significant changes to tasks or milestones that affect progress will be reflected and communicated in the biannual reports

• The Gantt charts will be available on the CTF blog http://chartingthefuturemnscu.edu

http://chartingthefuturemnscu.edu/

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Charting the Future Initiatives – 1 of 2CTF Initiatives

1.1.1 Improve curriculum alignment

1.1.2 Strengthen academic advising

1.1.5 Identify partnership opportunities for technology tools to support retention and completion

1.1.6 Deploy online resources for prospective and current students, including transfer information for usein planning, registration, and advising

1.2.1 Develop a strategy for quality online education

1.2.2 Ensure technology infrastructure supports access to and use of technology

1.3.1 Implement master diversity plan

1.3.2 Diversity mapping and assessment of diversity and equity

2.1.1 Confirm and endorse the value proposition for our colleges and universities to provide comprehensive workplace solutions for employers

Italics indicate initiatives that colleges and universities may elect to participate in as pilot projects

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Charting the Future Initiatives – 2 of 2

CTF Initiatives

2.2.2 Advance strategies and capacity for competency certification and credit for prior learning at all colleges and universities

3.1.1 Ensure affordability for all students

3.2.1 Redesign the current (internal) financial model to incent and reward collaboration, StrategicFramework commitments, and Charting the Future recommendations

3.2.2 Develop and implement new systemwide human resources transactional services delivery model

3.2.3 Align student and employee identification practices to increase access and communication for students, faculty and staff across Minnesota State

3.2.4 Replace or reengineer ISRS (integrated Statewide Record System)

Italics indicate initiatives that colleges and universities may elect to participate in as pilot projects

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Initiative 1.1.1 Improve curriculum alignment (transfer pathways) – 1 of 3

Co-Leads: Colleges/Universities and Transfer Pathways Teams (ASA)

2016 2017Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun2016 2017

Fall 2016 pathways completedFeb

Spring 2017 pathways completedMay

Campuses prepare for implementation of 4 Spring 2016 pathways

Aug - FebDevelop 12 Fall 2016 transfer pathways

Dec - May Develop 12 Spring 2017 transfer pathways

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Initiative 1.1.1 Improve curriculum alignment (academic planning and collaboration) – 2 of 3

Lead: Leadership Council

2016 2017Sep Oct Nov Dec Jan2016 2017

Leadership Council - draft reviewDec 13

Leadership Council - plan approvedJan 23

Presidents share recommendations with campuses for review and comment

Sep 2016 -Oct 2016

Leadership Council drafts plan Nov 2016 -Jan 2017

*There will be implications for work in Spring 2017 once the plan is approved by Leadership Council.

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Initiative 1.1.1 Improve curriculum alignment (resources to support collaboration and transfer) – 3 of 3

Lead: Academic and Student Affairs

2016 2017Nov Dec Jan Feb2016 2017

Transfer project kickoffNov 1

Testing solution release 1Dec 31

Implement Transfer Web SolutionFeb 28

Nov 1 - Nov 30Define solution requirements

Dec 1 - Dec 30Develop release 1

Jan 1 - Feb 28Develop release 2

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Initiative 1.1.2 Strengthen academic advising






Sep 2016 -Oct 2016



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Initiative 1.1.5 Identify partnership opportunities for technology tools to support retention and completion






Sep 2016 -Oct 2016



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Initiative 1.1.6 Deploy online resources for prospective and current students, including transfer information for use in planning, registration, and advising

Co-Leads: Academic and Student Affairs/Information Technology Services

2016 2017Nov Dec Jan Feb Mar Apr2016 2017

Workgroup KickoffNov 30

Implement new mnscu.edu student interfaceApr 2

Nov Develop business case

DecDefine solution requirementsJanDevelopment of release 1

Feb Development of release 2

MarDevelopment of release 3

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Initiative 1.2.1 Develop a strategy for quality online education


2016 2017Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May2016 2017

Leadership Council

Sep

Leadership Council - framework adoptedOct

Online Strategy Workgroup kickoffJan

Leadership Council - progress updateJan

Leadership Council - draft planMar

Online Strategy adopted by Leadership CouncilMay

Jul - Oct

Develop a framework for creating online strategy

Oct - DecCampus consultation

Dec - Jan

Development of a draft online strategy and solicitation of feedback Jan - Apr

Compilation of Campus Input

Online strategy adoption May

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Initiative 1.2.2 Ensure all students have access to technology

Co-Leads: College/Universities, Academic and Student Affairs, and Information Technology Services

2016 2017Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul2016 2017

Campuses receive benchmark dataJun 1

Aug - Dec

Campuses review their ECAR student survey results

Sep - Oct

Campuses complete ECAR core data services survey

Aug - Jan ASA/IT review of ECAR core data & student surveys

Jan - JulIdentify and implement FY17 - 18 follow-up actions

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Initiative 1.3.1 Implement master diversity plan (Implement campus diversity plans) – 1 of 3

Co-Leads: Colleges/Universities and Diversity & Equity

2016 2017Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun2016 2017

Jul - May Implement campus diversity plans

Nov Develop metrics to assess progress

Mar - Apr Monitor reports

Yearly Assessment Jun

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Initiative 1.3.1 Implement master diversity plan (Improve the recruitment and retention of diverse faculty and staff) – 2 of 3

Co-Leads: Colleges/Universities and Human Resources


Jul - Dec

Campuses implement recruitment and retention best practices

Jul - Dec

Campuses incorporate new SAC into hiring practices

Jul - Dec

HR division develops planning tools for implementation of IRR

Jan - Jun Training for campuses on IRR

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Initiative 1.3.1 Implement master diversity plan (Provide professional development to increase faculty and staff intercultural and global competency) – 3 of 3






Sep 2016 -Oct 2016



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Initiative 1.3.2 Diversity mapping and assessment of diversity and equity

Co-Leads: Colleges/University pilots, Diversity & Equity, and Leadership Council

2016 2017Jul Aug Sep Oct Nov Dec Jan Feb2016 2017

Leadership Council -pilot findingsDec 12

Jul - Oct

Summarize the results of campus pilots

Nov Develop recommendations for Leadership Council

Dec - Feb Leadership Council drafts plan

*There will be implications for work in Spring 2017 – Fall 2017 once recommendations are approved by Leadership Council

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Initiative 2.1.1 Confirm and endorse the value proposition for our colleges and universities to provide comprehensive workplace solutions for employers

Co-Leads: 5 Regional Presidents

2016 2017Jun Aug Oct Dec Feb Apr Jun

2016 2017

CECT MeetingOct 18

CWS Working Group KickoffNov 1

Task Force KickoffsNov 15

Task Forces submit recommendations to CWS working group re: enterprise plansJan 15

Leadership Council MeetingApr 10

CECT MeetingApr 19

Leadership Council MeetingMay 1

Phased implementation beginsJun 1

Jun 1 - Oct 2

Initiation Phase

Oct 3 - Oct 31Planning Phase

Nov 1 - May 31Execution Phase

CWS Working Group Nov 1 - May 31

Continuing Ed Task Force Nov 15 - May 31

Customized Training Nov 15 - May 31

Innovative/Emerging Solutions

Nov 15 - May 31

Workforce Grants Nov 15 - May 31

Jun 1Implementation Phase

*Implementation will continue beyond FY17

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Initiative 2.2.2 Advance strategies and capacity for competency certification and credit for prior learning at all colleges and universities

Co-Leads: College/University pilots


Leadership CouncilOct 10

Leadership CouncilFeb

Round 2 pilot groups identified

Nov

Launch Round 2 pilotsJan

Round 3 pilot schools identifiedJun

Sep - Dec Develop CPL toolkit

Sep - Dec Develop professional development plan

Sep - Dec Draft business practices recommendations

Jul - Dec Revise CPL policies and procedures

*Work in this initiative is expected to continue beyond FY 17.

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Initiative 3.1.1 Ensure affordability for all students (scholarship campaign) – 1 of 2

Co-Leads: Colleges/Universities and Scholarship Committee (Finance)


Identify opportunities for fundraisingAug 30

Identify leads for initiativesSep 6

Annual development conference

Jun 30

Jul - Aug Identify statewide opportunities for fundraising

Jul - Sep Develop plan for joint fundraising

May - Jun Evaluate portfolio and communicate results

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Initiative 3.1.1 Ensure affordability for all students (Financial Literacy) – 2 of 2

Co-Leads: Colleges/Universities and Scholarship Committee (Finance)

2016 2017Jul Aug Sep Oct Nov Dec Jan2016 2017

Leadership Council Jan 24

Jul - Jan

Evaluate effectiveness of campus approaches

*There may be work implications after Leadership Council reviews findings.

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Initiative 3.2.1 Redesign the current financial (internal) financial model to incent and reward collaboration, Strategic Framework commitments, and Charting the Future recommendations

Lead: Finance


Leadership CouncilOct 11

Board of TrusteesOct 19

Board of Trustees - review of redesign changes for approvalNov

Board of Trustees - Review of cooperation and collaboration & administrative servicesMay

Jul - Oct Consultation on model

Dec - Jun Prepare for transition to new model

Nov - May Design cooperation and collaboration allocation

Nov - May Redesign of enterprise-wide admin services model

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Initiative 3.2.2 Develop and implement new systemwide human resources transactional service delivery model

Lead: HR-TSM Leadership Team (Human Resources)


HR Service Center staff hiredDec

Phase 1 implementation beginsJan

Jul - Aug

Review and improve HR transactional processes to establish common business practices

Jul - Dec Service model planning

Sep - May Training & development/capacity building

Jan - Jun Phase 1 - Service Center onboarding; Campus HR/Service Center collaboration; workload transition

*Work for this initiative began prior to July 2016 and will continue beyond June 2017.

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Initiative 3.2.3 Align student and employee identification practices to increase access and communication for students, faculty, and staff across Minnesota State (Office 365 Single Tenant) – 1 of 3

Lead: Information Technology Services


Jul - Jun

Continue to add campuses to Office 365 Single Tenant

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Initiative 3.2.3 Align student and employee identification practices to increase access and communication for students, faculty, and staff across Minnesota State (Eduroam) – 2 of 3



Kickoff 5 pilot campusesJan 2

Jul - Dec Establish infrastructure

Sep - Dec Develop implementation plan

Jan - Jun Implement 5 pilot campuses

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Initiative 3.2.3 Align student and employee identification practices to increase access and communication for students, faculty, and staff across Minnesota State (StarID) – 3 of 3



Business plan developed

Jun 30

Jul 1 - Jun 30Develop systemwide plan for StarID

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Initiative 3.2.4 Replace or re-engineer ISRS (Integrated Statewide Record System)


2016 2017Jun Aug Oct Dec Feb Apr Jun2016 2017

Board of TrusteesOct 19

Jan - Jun Secure legislative funding

Jun - Dec Finalize business case

Charting the Future FY 2017 Work Plan · 2018. 12. 10. · FY 2017 Work Plan. Gantt Charts....

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