CharMeck.org Contributer Training SharePoint 2013 Orientation and Basic Training.
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Transcript of CharMeck.org Contributer Training SharePoint 2013 Orientation and Basic Training.
![Page 1: CharMeck.org Contributer Training SharePoint 2013 Orientation and Basic Training.](https://reader036.fdocuments.us/reader036/viewer/2022062805/5697bfcf1a28abf838caa014/html5/thumbnails/1.jpg)
CharMeck.orgContributerTraining
SharePoint 2013
Orientation and Basic Training
![Page 2: CharMeck.org Contributer Training SharePoint 2013 Orientation and Basic Training.](https://reader036.fdocuments.us/reader036/viewer/2022062805/5697bfcf1a28abf838caa014/html5/thumbnails/2.jpg)
Introduction
Why are you here?
SharePoint 2013 and Chameck.org
Today’s Schedule
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Introduction
Hello I'm: Michael Robinson County employee for 16 years
Public Information -Web Services
I work with SharePoint...a lot
There is another Michael Robinson that works for the county. I am Michael N. Robinson
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You are Part of the Web Hierarchy
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What is SharePoint?
SharePoint is a content management system and collaboration tool
SharePoint was developed by Microsoft for the purpose of content and document management
The new CharMeck.org is built for SharePoint 2013
SharePoint allows contributors to edit websites without having to know technical scripting languages.
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Working With Files and Documents
Allowed files types: PowerPoint Excel Word Adobe PDF ZIP Video Files (MP4) Audio Files (MP3)
Picture Library, Document Library, Lists, Web Parts
All Files are subjected to the content retention policy as specified in the County’s Website Governance.
You can view the Governance document on the support site.
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You are a Contributor!
Add/Edit Page Content
Add images
Link to resources (documents)
Create new pages
Submit for approval and publication(by a Webmaster)
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Contributor Roles &Responsibilities
Create and manage website content for departments
Be the conduit of information between departments and their websites
Review and edit content on a regular basis
Keep content accurate and updated
Abide by Web Governance
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Webmaster Roles & Responsibilities
Manage SharePoint Content Management System
Develop and create new sites, features and functionality
Consult with departments on web-based projects
Train new and existing Content Contributors
Manage permissions Enforce Web Governance
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Public Information Roles & Responsibilities
Review and edit page content Collaborate with departments to develop news releases
Collaborate with departments to integrate a social media strategy
Manage events calendar Manage County and department news
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City/County IT Roles & Responsibilities
Secures environment and manages firewall
Manages domain names Manages Active Directory Assists in User Profile Service synchronization
Assists with synchronizing SharePoint authentication with Active Directory
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What GovernanceCovers on Charmeck.org
Accessibility Architecture Authoring Content Management
Customer Service Design Development Document Management
Domains & Sub-Domains
Site Management User Access
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Exercises
Log on to your PC using your own user ID and password
Open Internet Explorer Go to: http://charmeckauth.ci.charlotte.nc.us/mecklenburg/county/training/Pages/default.aspx
Click on today's date under “Class”
Any Questions?
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Editing Pages
Gear Icon (formerly the Site Actions button)
Edit text on an Existing Page Add additional pages View Site Contents Show/Hide Ribbon Menu
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View Mode vs. Edit Mode
View Mode
Edit Mode
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When you edit a pageTHAT PAGE IS
“CHECKED OUT” TO YOU
Editing Pages
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Editing Pages
• When you begin editing a page it will look like this.
• Your ribbon menu options will change as you add content to the editable areas of the page.
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ContributorTasks – Time to Add Content
Edit page properties Create a new page Ribbon Toolbar Overview Insert text into your pages
Proper formatting of text
Upload images and documents to SharePoint
Proper formatting of images
Create links Link to a page – (in your sub-site + others)
Link to a document
Creating and working with SharePoint lists
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ContributorTasks – Edit page properties
These page properties help us make search and our events calendar work better.
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ContributorTasks – Ribbon Toolbar Overview
Ribbon Menu Edit text on an Existing Page Add links, graphics, and documents
Preview your changes Check spelling Submit for Approval
You see additional ribbon menu options when you add content to the page
If you don’t see the Ribbon, go to gear and click Show Ribbon
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ContributorTasks – Insert text into your pages
Copy and paste content from the web, an email, or a word document in plain text by first putting it in notepad or using the paste in plain text command.
Use the formatting tools in the page ribbon menu to add acceptable formatting.
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ContributorTasks – Upload images and documents to SharePoint
• Before uploading images, resize them and optimize them for the web.
• Add images to your site by uploading them to the images library. However the better way to do this is through site contents.
• Add your files to the correct library type.
• When updating your files, keep your file names the same and overwrite what’s there. SharePoint will keep track of the versions as new version.
• Once you add an image to the page new ribbon options will appear when those items are selected.
• Fill in alt text for those images.
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ContributorTasks –Link to a page – (in your sub-site + others)Link to a document
You can create links by using the link ribbon command on the insert tab.
This command creates links to documents, internal pages, and external websites.
• Once you create a link new ribbon options will appear when those links are selected.
• Fill in the Description for the links
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ContributorTasks – Creating a page
Create a new page by going to the gear and selecting add a page or by selecting New from the Page ribbon menu
In this version there are some new properties you have to define when you create a new page
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ContributorTasks – Delete a Page
Deleting stuff is important in keeping search working correctly! If the content is old, get rid of it!
Deleting a page sends the page to the Recycle Bin
To restore a page, go to the gear and choose Site contents. Then choose Recycle Bin and find the item you need to restore.
Sites, lists, files, and document libraries all go to a site or site collection recycle bin.
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Versioning
The edits on your page are kept track of in the “Version History”
You can restore previous versions of pages at any time.
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Other things you should know
The location where you make edits is different from the live site. Make your edits here: http://charmeckauth.ci.charlotte.nc.us/mecklenburg/county/
Our SharePoint environment can be quirky. If you notice something odd, let your webmaster know.
Everything in SharePoint is a SharePoint list. If in doubt, put it in a list.
Create views instead of folders.
Webmasters can help you make your site the best it can be. If you run into problems contact your webmaster.
When in doubt contact a Webmaster by sending an email to [email protected]
Use the Support site on Chameck.org to find information to help contributors.