Chapter!25! Johnson&Johnson!! Worldwide!FleetSafety...

Worldwide Fleet Safety Standards with Section B 11-28-12 FINAL POSTe.doc

Chapter 25 Johnson & Johnson

Worldwide Fleet Safety Standards

FINAL Version: April 8, 2012 Section B added August 2012

Effective January 1, 2013


25. Worldwide Fleet Safety BASIC RESPONSIBILITY

The workplace posing the highest risk for any employee of Johnson & Johnson (J&J) or its affiliates is the vehicle. The purpose of this standard is to outline basic requirements that are intended to protect the safety and well-being of our drivers. J&J drivers are responsible for meeting our business goals and objectives in a safe and responsible manner while exerting a positive impact on the global road traffic system within which they operate and which they share with other road users. The requirements contained in this document must be included in the local fleet safety policies/standards of all operating companies. Our SAFE Fleet Vision is that “drivers around the world return home safely at the end of each day.” The objectives of this fleet safety standard are: 1. To protect our employees, families, customers and our community members

from injury on the road. 2. To improve the driving skills and behavior of our J&J fleet drivers through

education, awareness, driver training and the implementation of recommended support programs.

3. To support Johnson & Johnson and its affiliates to create and sustain awareness and accountability for safe, responsible and fuel efficient driving.

4. To promote safe driving practices and safety standards which contribute to environmental sustainability.

5. To protect the reputation of J&J and its affiliates. 6. To assist our operating groups in reducing the financial impact of fleet vehicle

related crashes, incidents and injuries. MINIMUM REQUIRED ELEMENTS

A. SAFE Fleet (not covered by the MAARS process) 25A.1 Mobile Phones and Other Electronic Devices 25A.2 Motor Vehicle Operation 25A.3 New Hire Eligibility and Driver Requirements 25A.4 Major Driving Events: Classification and Remedies 25A.5 Driver Training and Coaching 25A.6 Vehicle Maintenance and Condition 25A.7 Management Accountability 25A.8 Crash, Incident and Injury Reporting 25A.9 Vehicle Safety Features


B. Plant Vehicle Safety covered by the MAARS process 25B.1 Mobile Phones and Other Electronic Devices 25B.2 Motor Vehicles Operation 25B.3 Driver Training and Coaching 25B.4 Vehicle Maintenance and Condition 25B.5 Vehicle Safety Features

The standards contained herein may recommend practices supplemental to the requirements of local, state, and country motor vehicle legislation. However, nothing herein is intended to replace, amend, supersede or otherwise depart from such requirements. In the event of any conflict or contradiction between the provisions of this document and local legislation, applicable local legislation shall prevail. Each J&J affiliate is responsible for determining and complying with all applicable local legal and regulatory requirements when incorporating these standards into their local policies or standards. Should the J&J affiliate choose to adopt standards that are more stringent than those contained in this document, the J&J affiliate’s standard(s) must be followed. J&J and its affiliates may authorize persons, including qualified and immediate family members, to drive company-owned or leased vehicles for personal use. Such persons will be referred to in this document, as Authorized drivers. Each country and franchise must determine the eligibility requirements for Authorized drivers.


Application of Fleet Safety Standards to Vehicle and Driver Categories* Vehicle/Driver Categories Worldwide Fleet Safety Standards That Apply All Employees of J&J and its affiliates who drive their personal vehicle on company business. Examples include, but are not limited to traveling between J&J companies or any off-site location to conduct business, running of office errands or transportation of a fellow employee or business associate for business purposes. All employees of J&J and its affiliates who drive rental vehicles on company business.

Mobile Phone and Electronic Devices Motor Vehicle Operation

Suppliers of transportation services under contract with J&J or its affiliates, such as taxi or other driver services. J&J local affiliates are responsible for ensuring that the applicable standards are included and/or referenced as requirements in the contracts with transportation service suppliers.

Mobile Phone and Electronic Devices Motor Vehicle Operation

Company owned or leased motorized plant vehicles, security, maintenance and other vehicles used on company site premises or off-site from time to time or used regularly to conduct company business. These vehicles are typically shared and driven by more than one individual.

Mobile Phone and Electronic Devices Motor Vehicle Operation Note: Other standards that apply, as applicable to the plant vehicle category, are outlined starting on Page 22.

Authorized drivers of company-owned or leased vehicles other than the employee driver (e.g., spouse or domestic partner). At each J&J affiliate’s discretion, and based on a formal authorization process outlined at the company and/or country level, individuals other than the employee may be authorized to drive a company owned or leased vehicle for personal/non-work related use. It is ultimately the responsibility of the J&J affiliate employee to be aware of the driving habits/histories of those authorized to drive the company vehicle, and to restrict use when requirements are not adhered to.

Mobile Phone and Electronic Devices Motor Vehicle Operation New Hire Eligibility and Driver Requirements Major Driving Events: Classification and Remedies Crash, Incident and Injury Reporting Note: Operating companies must establish a personal vehicle use policy for qualified, employee family members who are authorized to drive company owned or leased vehicles. The policy must establish who is qualified to become an Authorized driver and outline driver training requirements in order to minimize the added risk. The policy must also address the Authorized driver who has been involved in a Major Driving Event (i.e., falls into a high risk driver category), including the possible loss of vehicle use.

Employees of J&J and its affiliates who drive company-owned or leased vehicles as a regular part of their job and for personal use; and/or employee-owned vehicles driven for company business as a “regular part” of their job; and/or long-term rental vehicles for which the employee receives a regular allowance to cover rental expenses. “Regular part” is defined as more than 10% of the total yearly miles driven with that particular vehicle. Employees who drive their own vehicles typically receive

All Standards Apply


either some form of car allowance to purchase their own vehicle, and/or are reimbursed for fuel, maintenance, parking, insurance and other miscellaneous charges associated with vehicle upkeep, or mileage allowance on a regular basis. This group is generally regarded as the “fleet” audience and may include sales, marketing, service, clinical and other field-based representatives, or management personnel who are eligible for a company vehicle. International transfers or long-term assignees, who are eligible to receive a company vehicle as part of their compensation package.

All Standards Apply (Note: Crashes, incidents and injuries involving international transfer drivers must be included within the host affiliate CPMM, IPMM and injury reporting.)

Vehicle/Driver Categories Worldwide Fleet Safety Standards That Apply Persons who are contracted/rented to work solely for J&J and its affiliates (e.g., merchandisers, field sales/service contractors) providing authorization to use the J&J owned or leased vehicle was given by J&J and they are directly supervised by a J&J manager or J&J affiliate manager.

All Standards Apply

Distributors, outsourced sales/service representatives or other contracted groups who drive vehicles that are owned or leased by the distributor or contracting agency (in the U.S., an example would be Quintiles, or Modern Pharmaceutical in the UAE).

These Standards are not enforceable unless they are included as part of the contract language. J&J affiliates can contribute greatly to global road safety and are encouraged to have distributors and contractors adopt our fleet safety standards or similar standards within their contractual agreements. Minimally, these groups (i.e., distributors, outsourced sales/service representatives, or other contracted groups) must ensure that their drivers abide by all local, state and country traffic regulations and ensure they follow their company’s policies. It is encouraged that operating companies share elements of their Fleet Safety program and materials as applicable. In particular, drivers representing J&J and its affiliates should be advised of the Mobile Phone and Electronic Devices and Motor Vehicle Operation standards. The distributor or contracting agency should have in place a protocol identifying high risk drivers and outlining remedial actions. Enforcement of these standards is the responsibility of the distributor or contracting agency management. Roles and responsibilities must be clearly established in the contractual agreement.

*Note: Should the country team or J&J affiliate choose to adopt standards that are more stringent than those contained in this document, the country team or J&J affiliate’s standard(s) must be followed. We support and encourage distributors and other suppliers of transportation services to adopt ISO 39001 standards to enhance their Road Traffic Safety (RTS) management systems


25A.1 Mobile Phones and Other Electronic Devices

25A.1.1 Drivers traveling in a company vehicle, whether on company business or on personal time, or who are driving a rental vehicle for business purposes are prohibited from using hand-held electronic devices and text messaging devices including, but not limited to, mobile phones, Blackberrys, iPods/iPads (or equivalent), laptop computers and two-way radios at any time while the vehicle is in operation. A vehicle that is stopped on the roadway, in traffic, and not properly parked, is considered a vehicle in operation and therefore the hand-held use of any device is still strictly prohibited. The primary responsibility of the driver is to operate the vehicle in a safe and responsible manner. When a driver concentrates on tasks other than driving, visual (taking eyes off the road), manual (taking hands off the wheel) or cognitive (taking mind off the task) distractions are likely to occur. As a result, driving performance is degraded and the exposure to risk of crashes or injuries increases. Drivers using personal vehicles for company business are prohibited from using hand-held devices at any time while the vehicle is in operation, and while conducting company business, as outlined above. Note: In Canada, Puerto Rico and the United States, drivers who are traveling in a company-owned or leased vehicle, whether on company business or on personal time, or who are driving a rental vehicle for business purposes, are prohibited from using hand-held and hands-free electronic devices (including blue-tooth type technology) and text messaging devices (including, but not limited to, mobile phones, Blackberrys, iPods/iPads, laptop computers, two-way radios) at any time while the vehicle is in operation. 25A.1.2 The use of music players with ear buds or headsets is prohibited while the vehicle is in operation. 25A.1.3 The driver shall not accept incoming calls, or place a call while using any hand-held device unless the vehicle is completely stopped and properly parked in a safe location. The shoulder of the road is not considered a safe location; a parking lot is. 25A.1.4 Mobile phones and other electronic devices must be stored in a secure location while the vehicle is in motion to protect vehicle occupants from injury in the event of sudden stops, turns or impact. To avoid theft, company assets should not be left in the vehicle. If they must be left in the vehicle, they must be stored and secured out of sight.


25A.1.5 Drivers must follow guidelines that maximize the safe handling and use of approved GPS units or GPS-enabled devices. GPS units or GPS-enabled devices must be securely attached and must be used in hands-free, auditory mode. The GPS may not be manually adjusted while the vehicle is in operation. (Suction mounts on the windshield are not to be used where prohibited. In general, suction cup GPS windshield or glass fastening devices should be avoided as these can release without notice, causing a sudden distraction). GPS units must be securely stored when not in use. Refer to Appendix A: Global Positioning System (GPS) Use

25A.2 Motor Vehicle Operation

25A.2.1 Driver’s License. Employees and other Authorized drivers must possess a current and valid driver's license issued by the controlling authority where the applicant currently resides. It is the responsibility of the Employee or other Authorized driver to inform the J&J affiliate management if, for any reason, the driver’s license is suspended or revoked. Failure to do so may result in remedial action by the local affiliate, including termination. Driver’s licenses will be checked, at minimum, on a yearly basis by the J&J affiliate with a record of confirmation or license photocopy to be kept in personnel files. 25A.2.2 Traffic Regulations. Employees and other Authorized drivers must abide by all local, state, provincial, and country traffic regulations including, but not limited to, laws governing speed limits, blood alcohol levels, safety belt use, distraction (such as texting and cell phone use), night time visibility, etc. It is important to note that country or state laws regarding texting and/or cell phone use while driving may not be as stringent as those outlined in this standard; however, regarding distraction-related standards, such as mobile phones and electronic devices, employees and other Authorized drivers of company vehicles must follow J&J’s requirements. 25A.2.3 Safety Belt Use. All Employees and other Authorized drivers driving a company vehicle including their passengers are required to wear safety belts and use other appropriate restraints (e.g., infant and child safety seats) at all times, while the vehicle is in operation. All drivers, using their personal vehicle on company business, and their passengers, are required to wear safety belts or use other appropriate restraints at all times while the vehicle is in operation. Employees who are using public transportation on company business (e.g., riding in a taxi) must wear their safety belts, if they are available. Employees should encourage the public transit driver to do the same. 25A.2.4 Helmet Use and Two-Wheeler Driver Visibility. All drivers of two-wheeled vehicles are required to wear helmets while the vehicle is in operation. Helmets must be of the full face type and conform to one of the recognized international standards. Helmet chin straps must always be securely fastened.


Drivers of two-wheeled vehicles must also wear reflective vests or clothing where possible or clothing that is bright in color to increase their visibility to other road users especially during evening hours. Evening riding should be discouraged wherever possible. 25A.2.5a Alcohol/Drug Use. Johnson & Johnson's alcohol and drug standards are intended to protect our drivers, family members, other drivers, the community, and the Company from alcohol and drug related injuries and losses. Employees and Authorized drivers may never drive on company business or drive a company vehicle (whether on company business or personal time) while under the influence of alcohol and/or drugs as defined by state or country legal requirements. With regard to alcohol consumption, drivers must act responsibly and consider their risks and options. Responsible actions include, but are not limited to: Assigning a designated driver; using alternate means of transportation; staying in a hotel room; taking whatever actions are necessary to not drink and drive. During business related social events, it is the responsibility of management to provide necessary measures so that employees may avoid drinking and driving (e.g., provide buses, taxis, offer hotel accommodations, etc.) Employees or Authorized drivers of company owned or leased vehicles or employees who drive employee-owned vehicles for company business as a “regular part” of their job who are arrested for or receive a Driving Under the Influence or Driving While Intoxicated (DUI/DWI) citation, must report this information to their management within 24 hours of the arrest or 24 hours of the receipt of a citation, whichever occurs earlier. Failure to do so may result in disciplinary action, including termination. Upon conviction of a DUI/DWI, the driver must again notify his/her management regarding license suspension, or driving restrictions. If stopped for a DUI, drivers must comply with blood alcohol content (BAC) testing as required by law. Should a driver receive a DUI citation, driving of the company vehicle must be immediately suspended until further assessment is completed. In some countries, the assessment will be performed by the Employee Assistance Professional and the Occupational Health Nurse. If the driver loses his/her driver’s license, he/she will lose fleet vehicle use until the license is reinstated and the driver is cleared to drive per J&J affiliate review and assessment processes. Employee termination is possible after a driver's first alcohol or drug related driving incident (citation) and mandatory after a second incident (citation). Other Authorized drivers who are involved in alcohol or drug related driving incidents may lose their fleet vehicle driving privileges per local J&J affiliate policy and local laws.


25A.2.5b Alcohol/Drug Screening For Cause Employees and other Authorized drivers who are involved in serious driving incidents may be requested to take a drug or alcohol screening as part of the incident investigation process. This practice may vary according to local affiliate policies and regulations. For Safety Driving a company vehicle is considered a safety-sensitive activity, and as such, drug screening for safety reasons may be a required condition for hiring. (A "safety-sensitive activity" is one deemed by the corporation to present significant risks should the employee's judgment or skill be impaired by the use of alcohol or drugs.). This practice (i.e., drug screening) will vary according to local policies, laws and regulations. Please refer to the SAFE Fleet website and click on the “Standards” tab for links to the U.S. and Global Alcohol and Drug Policies: http://ehs.jnj.com/safefleet. 25A.2.6 Medication. Medication should only be used when taken under the prescribed advice of a physician. Employees should discuss safety concerns (e.g., impairment) regarding the use of prescription drugs with their physicians or company medical personnel. Drivers are responsible for knowing the side effects of any medications (either prescribed or over-the-counter) which may impair their ability to drive (e.g., cause drowsiness, etc.). If medication that may cause drowsiness or other impairment must be used, then the employee and Authorized driver must refrain from driving. 25A.2.7 Driver Alertness. Employees and other Authorized drivers shall not operate a vehicle in a state of fatigue that may adversely impact their ability to safely operate the vehicle. It is the responsibility of the J&J affiliate to inform drivers of how to identify fatigue and alertness problems and the appropriate means for addressing these situations. The Global SAFE Fleet team has educational on-line training related to such topics. It is the responsibility of the driver not to drive when fatigued. 25A.2.8 Securing of Loose Articles. Employees and other Authorized drivers must properly secure all loose articles (including, but not limited to, company assets such as equipment, samples, brochures, tools, cell phones, computers etc.) to protect vehicle occupants from injury in the event of sudden stops, turns or impact. Safety screens must be installed in mini-vans and station wagons/combis used to carry cargo loads according to local policy or regulations. Drivers must consider vehicle load capacity and properly secure their loads in their vehicles.


25A.2.9 Journey Management and Driver Fatigue. Employees and other Authorized drivers must take safe journey planning into consideration before each trip. This includes (but is not limited to) assessing the need to travel, the mode of transport (e.g. train, bus or taxi as opposed to car), the amount and distance of travel required with rest stops scheduled every 2 hours, choice of route, planning the logical order of daily visits, planning of overnight stays if needed to avoid drowsy driving, arranging for transportation from airports if jet lag and time zone differences may result in fatigue.

25A.3 New Hire Eligibility and Driver Requirements

This standard applies to:

− Job applicants who are not employed by J&J or its affiliates and who apply for a position within J&J and its affiliates

− Job applicants who are employees of J&J and its affiliates who are not assigned to a company owned or leased vehicle at the time of application

− Spouse/Domestic Partners seeking to become Authorized drivers

The J&J affiliate must arrange for written authorization to be obtained from all job applicants, or others seeking to become Authorized drivers, prior to conducting a review of their motor vehicle driving records (as local regulations allow), for the purpose of risk mitigation and identifying a history of unsafe driving behaviors.

To the extent that the country laws allow driving records to be reviewed prior to hire, with the written authorization of the applicant, the screening process must include the criteria listed below.

Screening Criteria (within the past three years) Eligibility for Hire A. Any alcohol and/or drug related driving offense including driving while under the influence of alcohol or drugs or driving while intoxicated. This also includes refusal to submit to testing.

Not Eligible for Hire

B. Suspension or revocation of a driver’s license.

Not Eligible for Hire (recruiter may use discretion if the suspension was due to administrative reasons and/or the applicant is able to produce documentation that his/her driver’s license is currently valid)

C. Leaving the scene of a crash or a hit and run as defined by the law of the state/country in which the violation occurred.


D. At fault in a fatal crash as defined by the law of the state/country in which the crash occurred.


E. Any combination of three (3) or more violations Not Eligible for Hire


or crashes, while the vehicle was moving, within the past three (3) years. The eligibility assessment is based on the date(s) of the actual violation versus when the conviction occurred or, Any combination of two (2) or more violations or crashes, while the vehicle was moving, within any six (6)-month period. The eligibility assessment is based on the date(s) of the actual violation versus when the conviction occurred.

The aforementioned information may be collected and recorded in accordance with local laws and regulations. In the event that the screening process using the above criteria cannot be implemented due to limited access to motor vehicle data (i.e., citations/violations), or due to restricted access as dictated by local laws and regulations, the J&J affiliate must implement a High Risk related screening process achieving the same objective of risk mitigation.

Alternative screening criteria (e.g., risk rating criteria utilizing pre-determined point values that are assigned to crashes and/or violations) must be reviewed by the Global SAFE Fleet Leadership Team to ensure that the designation of risk is appropriate for screening out drivers who exhibit a history of unsafe driving practices. The screening criteria must be in compliance with applicable local laws and regulations.

Hiring of Fleet Vehicle Drivers Identified in the Major Driving Events Classification Who Are Transferred from One J&J Affiliate to Another A driver with a record of excessive traffic offenses and/or collisions poses a risk to J&J, its affiliates and our communities. Even in the case of an employee transferring from one J&J affiliate to another, the employee applicant’s driver history must be considered as a key factor in the hiring decision.

25A.4 Major Driving Events (High Risk Driver): Classification and Remedies

To the extent that the region/country laws allow driving violations and crashes to be recorded and processed by J&J and its affiliates and in strict compliance with these laws, J&J and its affiliates must have a process in place for the identification and tracking of drivers who are responsible for one or more of the Major Driving Events, as defined hereunder, so that appropriate remedies may be followed. The remedies must be designed to improve driving skills and driving behaviors. The Major Driving Events to be identified and recorded are described below.


Major Driving Events Classification Criteria A. An alcohol and/or drug related driving offense including driving while under the influence of alcohol or drugs or driving while intoxicated. This also includes refusal to submit to alcohol or drug testing. B. Suspension or revocation of a driver’s license where the driver is found to be at fault for engaging in high-risk related behavior, such as speeding. C. Leaving the scene of a crash or a hit and run as defined by the law of the state/country in which the violation occurred. D. At fault in a fatal crash as defined by the law of the state/country in which the crash occurred. E. Any combination of three (3) or more violations or crashes, while the vehicle was moving, within the past three (3) years. Major Driving Events classification is based on the date(s) of the actual violation(s) versus when the conviction(s) occurred or, Any combination of two (2) or more violations or crashes, while the vehicle was moving, within any six (6)-month period. Major Driving Events classification is based on the date(s) of the actual violation(s) versus when the conviction(s) occurred.

Each driver who is identified in an aforementioned Major Driving Event must be informed in writing of his/her identification in this classification and follow-up actions shall be taken as required hereunder. In the event that the identification process using the above criteria cannot be implemented due to limited access to motor vehicle data (i.e., citations/violations) or due to restricted access as outlined by local laws and regulations, the J&J affiliate must implement an alternative process which would achieve the same objective of preventing vehicle crashes or driver injury and reducing the risk of harm to our driver and other road users. In addition, the J&J affiliate may, for other reasons, choose to institute alternative risk assessment criteria (e.g., risk rating criteria using point systems) that would achieve the same objective to deter and prevent vehicle crashes and driver injuries. Alternative risk assessment criteria and related processes must be reviewed by the Global SAFE Fleet Leadership Team to ensure that the designation of risk is appropriate for identifying drivers who exhibit a history of unsafe driving practices. The process must be in compliance with applicable local laws and regulations. Follow-Up Actions A high risk driver with a record of excessive traffic offenses and/or collisions may potentially present a serious risk not only to himself or herself, but also to others such as drivers, passengers, pedestrians and cyclists in our communities. High risk drivers also present a risk to Johnson & Johnson.


J&J and its affiliates must establish a process to ensure that these drivers receive appropriate training and coaching that will improve their driving skills, attitudes and behavior. The process must include: - A notification process to inform the driver that he/she has been identified

in the Major Driving Events classification; - Follow-up action steps, including behind-the-wheel training or other

relevant training and designated activities, such as supplemental Commentary Drives, to be discussed and agreed upon with the driver and his/her manager and/or a Human Resource representative (within 90 days of notification is recommended).

- A review and compliance tracking process involving the driver and his/her manager and/or Human Resource representative.

The primary objective of the follow-up actions must be to mitigate the risk of a crash or injury, and motivate the driver to improve his/her driving skills and to modify his/her driving attitudes and behaviors. A high risk driver will be removed from the Major Driving Events classification if: (a) the driver has not been involved in any further crashes or has not received any additional violations within a consecutive 12-month period after notification of his/her identification in the Major Driving Events classification, or within a specified timeframe as defined in an alternative classification system, and (b) the driver has met any required follow-up actions.

Disciplinary Actions

Each organization’s management must identify the disciplinary actions proportionate to the severity of Major Driving Events. Disciplinary actions must also be defined to address situations where drivers, who have been notified of their identification in the Major Driving Events Classification, are involved in additional crashes and/or receive additional violations within a defined period of time after the initial notification.

25A.5 Driver Training and Coaching

25A.5.1 All J&J and affiliate employees driving a company vehicle or using their own vehicle on company business as a regular part of their job must:

• Participate in a new hire orientation to review Fleet Safety standards and other related training or policies established by the J&J affiliate.

• Attend behind-the-wheel training within a designated timeframe after hire (within 90 days of hire is highly recommended). Timing may vary based on class availability; however, timely completion of training is critical to mitigating the risk of crash/injury.

• Participate in behind-the-wheel training at a minimum of once every three years, after the initial new hire training, unless a risk-based


assessment process has been established in which case the frequency and type of training may vary by driver risk level. Note: International transfer employees must attend a behind-the-wheel or similar training upon placement in their host country to reduce crash risk and to ensure familiarity with their new driving environment preferably within one month of placement.

• Participate in Fleet Safety training modules as defined and required by the affiliate. Affiliates should promote the use of the SAFE Fleet training portal.

• Complete at a minimum, one Commentary Drive per year. Countries and affiliates may set the frequency requirements higher. This is a critical component of setting expectations and reinforcing driver accountability for adopting a crash-free, injury-free approach to driving. The Commentary Drive content and process may differ according to local practices; however, it must include one on one time with the manager or an external provider, and incorporate confirmation of proper vehicle maintenance, current licensure and other proper vehicle documentation.

• Complete a coaching session with the supervisor after any crash to analyze and identify causal factors and agree on preventative training or other actions.

25A.6 Vehicle Maintenance and Condition

25A.6.1 All company vehicles are required to undergo preventative

maintenance as recommended by the manufacturer, leasing company or J&J affiliate at designated mileage or kilometer intervals, with all service activities recorded.

25A.6.2 A process must be established for monitoring and recording overall vehicle condition (exterior and interior) on a regular basis.

25A.6.3 J&J affiliates may hold drivers financially accountable for any damage, to company owned or leased vehicles, resulting from negligence (e.g., not adhering to required maintenance schedules or being involved in highly preventable crashes, such as parking and backing).

25A.6.4 Vehicles found to be unfit for safe driving should be removed by the J&J affiliate from the road network.

25A.7 Management Accountability J&J affiliates must establish line management’s roles and responsibilities that uphold employee safety as a value and managers must lead by example, creating and maintaining an internal environment in which employees can become fully involved in achieving J&J’s fleet safety objectives. Included in, but


not limited to the manager’s responsibilities with regards to their drivers, are the completion of:

- SAFE Fleet Field Manager training module (or equivalent training) - Commentary Drive (a minimum of one per year) - Post-crash review and coaching process to identify the root cause of

the crash in the interest of prevention and to establish accountability. - Review of quarterly SAFE Fleet metric results. - Inclusion of SAFE Fleet materials into meeting agendas.

SAFE Fleet must be addressed as part of the driver and manager performance reviews to establish accountability for fleet safety results alongside business results. Metrics should include both leading and lagging measures such as, safe driving performance, completion of required training, adherence to vehicle maintenance schedules, and/or involvement in supervisory activities that contribute to crash prevention.

25A.8 Crash, Incident and Injury Reporting

Crashes, incidents and injuries must be accurately reported according to the definitions outlined in Appendix B to ensure consistent data reporting across all J&J affiliates worldwide. It is the responsibility of all SAFE Fleet leaders to ensure that their fleet drivers are accurately reporting crashes, incidents and injuries based on these definitions and it is the responsibility of fleet reporters to ensure they categorize crashes, incidents and injuries using these definitions when reporting their results. Teams must have a self-audit system in place to ensure accurate reporting. Leasing companies must be informed by the J&J affiliate of the reporting definitions found herein and they must adhere to accurately reporting crashes, incidents and injuries based on the definitions outlined in Appendix B.

25A.9 Vehicle Safety Features

The following minimum vehicle safety features are required in all company purchased or leased vehicles:

- 4 or 5 star ratings based on reputable new car rating systems (e.g., NHTSA, IIHS, ANCAP, Euro NCAP, and other established organizations that publish vehicle safety ratings.)

- Safety belts (three-point) for driver and all passengers, front and back seats

- Anti-lock brakes (ABS) - Dual front driver and passenger airbags

If the above vehicle safety features are not yet available in a given country or not offered by a given manufacturer in that country, then the J&J representatives who are responsible for the vehicle selection process will, as quickly as feasible,


incorporate vehicles into their selector lists that comply with the above requirements. In company vehicles that already feature technological safety aids (e.g., parking/reversing sensors, speed limit warnings, lane departure warning, blind spot elimination technologies etc.), the driver must not disable or disengage such safety features as they are designed to maximize driver and passenger safety. Radar detectors are not allowed even if local laws may permit their use. Vehicle selector requirements should include other aspects such as ergonomics and fuel efficiency requirements alongside total cost of ownership targets.


Appendix A: Global Positioning System (GPS) Use A driver’s first responsibility is the safe operation of the vehicle and the best practice is not to operate electronic devices such as GPSs while driving. A GPS unit is intended to provide a driver with route suggestions and assist with route planning. It is not designed to replace the need for driver alertness and attentiveness. Drivers need to be aware of road conditions, other drivers, weather, road closures and other factors that may impact the safe operation of their vehicles. Some country policies may not allow a GPS unit to be installed in the company vehicle unless it is approved by the local affiliate. For vehicles that do not come equipped with a GPS unit, drivers of those vehicles must check the local policy requirements prior to any after-market installations.

• When using a GPS unit, the driver must become familiar with the Safety and Product information booklet provided with the GPS unit before operating it.

• The screen should be large enough and secured in a location that can provide “at

a glance” information, similar to viewing the dashboard. The GPS unit must not create a blind spot that obstructs the driver’s vision.

• GPS units must be programmed in advance of the trip. Drivers must never input

destinations or change settings while their vehicle is in motion. If the GPS unit offers a safety feature that restricts the input of data while driving, then this feature must be enabled.

• Drivers must ensure the vehicle is safely parked before making any adjustments

to the unit. The shoulder of the road is not a safe place; a well-lighted parking lot is a safer option.

• Drivers must check their state, provincial and country laws and ordinances for

any restrictions that may apply to the use and installation of GPS units.

• Suction cup GPS windshield or glass fastening devices should be avoided as these can release without notice, causing a major distraction.

• GPS enabled devices such as blackberries and mobile phones with built in GPS units are not designed for hands-free use and may not be used as a hands-free GPS device. In addition, the smaller screen size is not suitable for maintaining safe use behind the wheel.

It is important to note that even hands-free GPS units can create a distraction and draw attention away from the task of driving; therefore, it is critical to ensure that the unit does not cause the driver to look away from the road for prolonged or frequent periods and that the precautions stated above are followed. GPS units must be removed and stored out of view along with all valuables as they are a target of theft and vehicle break-ins.


Appendix B: Crash, Incident and Injury Reporting Standards

The prompt reporting of crashes, incidents and injuries based on the definitions outlined in this document is critical to ensure consistent worldwide reporting of key fleet safety metrics and must be precisely followed. J&J and its affiliates must have a process in place to communicate these definitions to those responsible for data collection and the reporting of Corporate fleet safety results including leasing companies and other third party suppliers. Definitions/Assumptions: Vehicle Any motorized vehicle not operating on rails in which a person or object can be transported. Total Vehicle Mileage Reporting Requirements At the end of each reporting period, the distance travelled by the company vehicle must be reported to the SAFE Fleet reporter. Employees who drive company owned or company leased vehicles must report both business and personal mileage. Employees who drive their own vehicles and receive a cash allowance must report business-related reimbursed mileage only. Mileage as indicated on the odometer, fuel card data provided through the fleet management supplier or fuel supplier, fuel data transmitted via black box technology or travel reports are acceptable sources of mileage. Mileage calculated based on fuel consumption, service hours, or any other methods are not acceptable sources of mileage. J&J affiliates reporting mileage in this manner must move to an acceptable method of collecting sources of mileage within one year of receiving this standard. Exceptions must be requested in writing by the Regional SAFE Fleet Manager/Director. Fleet Vehicle Crash Any event involving a fleet vehicle that results in death or injury to any person is considered a crash. If a crash occurs while a J&J or affiliate employee or Authorized driver is driving, the crash must be reported to the employee’s manager or, if unavailable, another member of line management within 24 hours of the crash. Failure to report within 24 hours will be considered a serious violation and may result in


disciplinary action, up to and including termination of the employee or withdrawal of driving privileges. The occurrence of a work-related vehicle fatality or occurrence of a vehicle fatality during personal hours driving company owned or leased vehicle or crashes involving a company owned or leased vehicle that result in the fatality of the “other driver” or a pedestrian must be reported to the Regional Manager/Worldwide Director of Fleet Safety within 24 hours of the knowledge of the occurrence. If no death/injury occurs, material damage arising from the following categories (regardless of the repair cost) is also considered a crash and must be reported to the employee’s manager, or, if unavailable, another member of line management within 24 hours.

− Collision between vehicles in motion − Collision of Authorized driver with stationary object − Non-Collision crash – events that involve Authorized driver overturning,

spinning, skidding and/or running off the road Fleet Vehicle Incident Any event involving a fleet vehicle that results in material damage only (apart from the three crash categories above) is considered an incident. If an incident occurs while an employee or Authorized driver is driving, the incident must also be reported to the employee’s manager or, if unavailable, another member of line management within 48 hours and insurance contact within a designated period of time after the incident). If the fleet vehicle was properly parked, occurrences resulting in vehicle or property damage only are considered an incident. A “properly parked vehicle” is a vehicle parked in a public or private area where parking or loading and unloading of passengers or cargo is permitted. The vehicle should be parked in a safe location, legally designated, with the parking brake applied and the doors closed. A vehicle waiting in traffic for any reason is not considered properly parked. Normal Wear and Tear Normal “wear and tear” that may occur over time and is not attributed to a specific identifiable event and that does not visibly alter the appearance or performance of the vehicle will be considered neither a crash nor an incident. Fine scratches which accumulate over the course of vehicle use are an example of “wear and tear.” Scratches, dents and other visible occurrences are not considered “wear and tear” and as such must be reported as a crash or incident.


Crashes per Million Miles (CPMM) CPMM is a measure of crash rate. To calculate the CPMM, the number of crashes are multiplied by 1,000,000 and the result is divided by the total mileage driven by the vehicles.

This metric is expressed by the following formula:

CPMM = Number of crashes x 1,000,000 Total vehicle mileage

Injuries Per Million Miles (IPMM) IPMM is a measure of injury severity. To calculate the IPMM, the number of crashes with injury is multiplied by 1,000,000 and the result is divided by the total mileage driven by the vehicles.

This metric is expressed by the following formula:

IPMM = Number of drivers injured x 1,000,000

Total vehicle mileage Two categories of IPMM are measured and reported:

1. Crashes with injury to J&J Employee or Authorized Drivers * 2. Crashes with injury to J&J Employee Drivers only**

* In some countries, this category may include first aid type injuries. **This category will be measured against the Worldwide and Regional IPMM targets, and includes “recordable” injuries only as defined below. Crash Reporting Assumptions (see chart for classifications) If a crash occurs while an employee or Authorized driver is driving a company-owned or company-leased vehicle, the crash must be reported to SAFE Fleet regardless of whether it occurs on company or personal time. If a crash occurs while in an employee-owned or employee-leased vehicle on personal time, the crash is not considered a fleet crash and is not reported to SAFE Fleet. If a crash occurs while in an employee-owned or employee-leased vehicle in the course of conducting business, it must be reported to SAFE Fleet.


Incident Reporting Assumptions (see chart for classifications) If an incident occurs while an employee or Authorized driver is driving a company-owned or company-leased vehicle, the incident must be reported to SAFE Fleet regardless of whether it occurs on company or personal time. If an incident occurs while in an employee-owned or employee-leased vehicle on personal time, the incident is not considered a fleet incident and is not reported to SAFE Fleet. If an incident occurs while in an employee-owned or employee-leased vehicle in the course of conducting business, it must be reported to SAFE Fleet.

Injury Reporting Assumptions (for vehicle related injuries)* An injury must be reported if it meets any one of the following criteria:

- Medical treatment is rendered beyond first aid - Restricted work activity is imposed or an employee is temporarily or

permanently transferred to another job - There is a lost work day or work days from work - There is a loss of consciousness - It is considered a Serious Injury or Illness Case (SIIC), i.e., an injury that has

a major impact or effect on the health of the employee. This includes: o Death o Amputation o Fracture (other than hairline fracture of any bone or non-displaced

fracture of a digit) o In-patient hospitalization (other than for observation) o Surgical intervention* o Continuous impairment*

*Surgical intervention: Any procedure that has the potential for inducing permanent anatomic (physical) or functional impairment (e.g., joint replacements, splenectomy, laminectomy, carpal tunnel syndrome, de Quervains and other tendonitis or trigger finger conditions, rotator cuff repair, hernia repair or equivalent procedures) would be considered a SIIC. Excluded from this definition are minor** laceration repairs or extraction of foreign bodies (e.g., splinter, metal fragment). ** Procedures that require only a local anesthetic and don’t meet any of the SIIC inclusion criteria (e.g. wound suturing) *Continuous Impairment: A confirmed work-related physical/mental injury or illness that directly results in serious, persistent, life-altering conditions and that lasts for more than six months/180 calendar days (without remission or recovery), and requires work restrictions or lost time, and/or results in permanent sensor neural loss (such as


hearing, sight, taste or nerve damage) regardless of restricted or lost time. This includes confirmed occupational hearing loss. For additional details on these categories, please consult EHS and/or Global Health representatives or refer to the link provided below for additional information. Injury/Illness reporting protocol beyond SAFE Fleet reporting requirements must be followed based on franchise reporting requirements. Injury reporting must capture injury to employees of J&J and its affiliates or other Authorized drivers. Depending on the severity of the injury, SAFE Fleet is required to follow an escalation pathway, up to the executive management level in some cases. In cases of fatality or other life-threatening injuries (involving our driver or others), your management and the Regional SAFE Fleet contact must be notified within 24 hours of knowledge of the incident. http://hrportal.jnj.com/English/totalrewards/globalbenefits/globalhealth/Documents/Forms/AllItems.aspx?RootFolder=http%3a%2f%2fhrportal%2ejnj%2ecom%2fEnglish%2ftotalrewards%2fglobalbenefits%2fglobalhealth%2fDocuments%2fOccupational%20Health%2fOccupational%20Health%20Guidelines%2fEmployee%20Health%20Records%20and%20Recordkeeping%20Guidelines%2fRecordkeeping%20Guidelines&FolderCTID=0x012000901B22740C266A48BC73458FF89675BE Classification for Reporting: Crash Crashes are classified into main categories with detailed causes under each category. “J&J Driver” is equivalent to “J&J or Affiliate Driver” or other Authorized driver. Each J&J affiliate must ensure that a system is in place to categorize crashes and incidents as listed below and must ensure all third party vendors follow the same reporting conventions.

Injury

Description

Employee or Authorized Driver

Employee Driver

Vehicle (our vehicle or other

driver vehicle) or Other Property Damage Only

1) Collision between vehicles in motion: Hitting or being hit by a vehicle causing death, injury, material damage

1.1) J&J Driver failed to give right of way (failed to yield).

Report as Crash Report as Crash Report as Crash

1.2) Other driver failed to give right of way (failed to yield).


1.3) J&J Driver hit rear of other vehicle.


1.4) Other driver hit rear of J&J vehicle.



1.5) J&J Driver parking/”unparking”* (while Other Driver was in motion or stopped, but not parked) *J&J Driver motion may be moving forward or backing out. (Effective: January 1, 2013)


1.6) Other Driver parking/”unparking”* (while J&J Driver was in motion or stopped, but not parked) *Other Driver motion may be moving forward or backing out.


1.7) J&J Driver Hit and Run (Hit Other Driver).


1.8) Other Driver Hit and Run (Hit J&J Driver).


1.9) Other collision between vehicles in motion.


2) Collision with stationary object: Hitting a stationary object causing death, injury or material damage.

2.1) J&J Driver parking/”unparking” (J&J Driver motion may be moving forward or backing out)


2.2) Evasive action J&J Driver swerved to avoid another car or object and incurred material damage and/or injury as a result.


2.3) J&J Driver Failed to Observe Clearance (e.g., driver misjudges space between stationary objects such as poles or barriers).


2.4) J&J Driver Skidded or Slid into a stationary object.


2.5) Other Collision with Stationary Object.


3) Non-Collision Crashes

3.1) J&J Driver lost control of vehicle (e.g., rollover of the vehicle causing death, injury or material damage).


3.2) J&J Driver run off the road causing death, injury or material damage.


3.3) Other Non-Collision Crashes.



4) Contact with Pedestrians or Bystanders: Death or injury caused by impact with vehicle, an object carried on the vehicle or set in motion by the vehicle.



Classification for Reporting: Incidents Incidents are classified into main categories with detailed causes under each category.

INCIDENTS

Injury

Vehicle or Other Property Damage Only

Acts of Nature: Damages resulting from acts of nature such as ice, rain, lightning, earthquakes, severe storm, etc.

Report as Incident Report as Incident

Properly Parked Vehicle: Occurrences resulting in damage when vehicle is properly parked (See definition of properly parked vehicle under “Definitions/Assumptions” section).

Report as Incident

Report as Incident

Contact With (or avoidance of) Animals, Rocks, Gravel, Tar or Debris: Damage resulting from contact with above (includes damage to windshield from contact with rock, gravel or other debris).

Report as Incident

Report as Incident

Objects Falling on a Motor Vehicle: Damage caused solely by object(s) falling on the vehicle (e.g., falling tree, rocks, items falling off or out of another vehicle and hitting our vehicle, etc.).


Fire, Theft or Vandalism: Damage resulting from fire, vandalism or theft (i.e., breaking into vehicle).


Vehicle or Equipment Failure: Damage resulting from vehicle or equipment failure (e.g., electrical fire, tire blow-out).


Other Incident Report as Incident Report as Incident


HISTORICAL RECORD

Issue Number

Issue Date Description of Change

1 8-8-2008 NA 2 4-8-2012 (effective 1-

1-2013) • Additional references related to “Application of Fleet

Safety Standards to Vehicle and Driver Categories” • Reference to mobile phone restrictions (total ban

implemented in US, Canada, Puerto Rico) • Helmet Use and Driver Visibility • Additional reference related to Alcohol/Drug Use • Securing of Loose Articles • Driver Training and Coaching – expanded • Management Accountability – expanded • GPS Use requirements incorporated • Vehicle Safety Features – expanded • Crash and Incident definitions related to Contact with

Animals and J&J Driver Parking and Backing under “Collision Between Vehicles In Motion” (reporting definition changes are effective January 1st, 2013 and will be reflected in EDGE2 at that time.)

3 8-2012 (effective 1-1-

2013) • Addition of Plant Vehicle Safety Requirements


25B. Plant Vehicle Safety Requirements The requirements in this section apply to plant vehicles which are not covered by the formal SAFE Fleet assessment process but are covered under the MAARS process. Plant Vehicles include those vehicles that support site operations, such as motorized vehicles, security, maintenance, and other vehicles used on or off the company site. Examples of the type of plant vehicles covered in this section include sedans, two-wheelers, trucks, vans/mini-vans, buses, golf carts. Access to these vehicles is typically given to more than one individual. NOTE: This standard does NOT include Powered Industrial Vehicles (e.g., forklifts, pallet jacks, etc.).

25B.1 Mobile Phones and Other Electronic Devices

25B.1.1 Drivers traveling in a company vehicle are prohibited from using hand-held electronic devices and text messaging devices including, but not limited to, mobile phones, Blackberrys, iPods/iPads (or equivalent), laptop computers and two-way radios at any time while the vehicle is in operation. A vehicle that is stopped on the roadway, in traffic, and not properly parked, is considered a vehicle in operation, and therefore the hand-held use of any device is prohibited. The primary responsibility of the driver is to operate the vehicle in a safe and responsible manner. When a driver concentrates on tasks other than driving, visual (taking eyes off the road), manual (taking hands off the wheel) or cognitive (taking mind off the task) distractions are likely to occur. As a result, driving performance is degraded and the exposure to risk of crashes or injuries increases. Note: In Canada, Puerto Rico and the United States, drivers who are traveling in a company-owned or leased vehicle are prohibited from using hand-held and hands-free electronic devices (including blue-tooth type technology) and text messaging devices (including, but not limited to, mobile phones, Blackberrys, iPods/iPads, laptop computers, two-way radios) at any time while the vehicle is in operation. 25B.1.2 The use of music players with ear buds or headsets is prohibited while the vehicle is in operation. 25B.1.3 The driver shall not accept incoming calls, or place a call while using any hand-held device unless the vehicle is completely stopped and properly parked in a safe location. The shoulder of the road is not considered a safe location; a parking lot is. 25B.1.4 Mobile phones and other electronic devices must be stored in a secure location while the vehicle is in motion to protect vehicle occupants from injury in the event of sudden stops, turns or impact. To avoid theft, company assets should not be left in the vehicle. If they must be left in the vehicle, they must be stored and secured out of sight.


25B.1.5 Drivers must follow guidelines that maximize the safe handling and use of approved GPS units or GPS-enabled devices. GPS units or GPS-enabled devices must be securely attached and must be used in hands-free, auditory mode. The GPS may not be manually adjusted while the vehicle is in operation. (Suction mounts on the windshield are not to be used where prohibited. In general, suction cup GPS windshield or glass fastening devices should be avoided as these can release without notice, causing a sudden distraction). GPS units must be securely stored when not in use. Refer to Appendix A: Global Positioning System (GPS) Use

25B.2 Motor Vehicle Operation

The affiliate must ensure that only authorized drivers have access to company owned or leased vehicles.

25B.2.1 Driver’s License Employees and other Authorized drivers must possess a current and valid driver's license issued by the controlling authority where the applicant currently resides. It is the responsibility of the Employee or other Authorized driver to inform the J&J affiliate management if, for any reason, the driver’s license is suspended or revoked. Failure to do so may result in remedial action by the local affiliate, including termination. Driver’s licenses will be checked, at minimum, on a yearly basis by the J&J affiliate with a record of confirmation or license photocopy to be kept in personnel files. 25B.2.2 Traffic Regulations Employees and other Authorized drivers must abide by all local, state, provincial, and country traffic regulations including, but not limited to, laws governing speed limits, blood alcohol levels, safety belt use, distraction (such as texting and cell phone use), night time visibility, etc. It is important to note that country or state laws regarding texting and/or cell phone use while driving may not be as stringent as those outlined in this standard; however, regarding distraction-related standards, such as mobile phones and electronic devices, employees and other Authorized drivers of company vehicles must follow J&J’s requirements. 25B.2.3 Safety Belt Use All Employees and other Authorized drivers driving a company vehicle including their passengers are required to wear safety belts and use other appropriate restraints (e.g., infant and child safety seats) at all times, while the vehicle is in operation. Note: Some vehicle types may not be equipped with safety belts (e.g., vehicles that may be used to transport material goods on site, such as golf carts). In these cases, the J&J affiliate must ensure that minimum local regulatory requirements related to that particular vehicle type are satisfied. The


installation and use of safety restraints for driver and passengers in these vehicles may be feasible, and if so, encouraged. We recommend contacting the manufacturer prior to any after-market installation of safety restraints. 25B.2.4 Helmet Use and Two-Wheeler Driver Visibility All drivers of two-wheeled vehicles are required to wear helmets while the vehicle is in operation. Helmets must be of the full face type and conform to one of the recognized international standards. Helmet chin straps must always be securely fastened. Drivers of two-wheeled vehicles must also wear reflective vests or clothing where possible or clothing that is bright in color to increase their visibility to other road users especially during evening hours. Evening riding should be discouraged wherever possible. 25B.2.5a Alcohol/Drug Use Johnson & Johnson's alcohol and drug standards are intended to protect our drivers, family members, other drivers, the community, and the Company from alcohol and drug related injuries and losses. Employees and Authorized drivers may never drive on company business or drive a company vehicle while under the influence of alcohol and/or drugs as defined by state or country legal requirements.

• With regard to alcohol consumption, drivers must act responsibly and consider their risks and options. Responsible actions include, but are not limited to: Assigning a designated driver; using alternate means of transportation; staying in a hotel room; taking whatever actions are necessary to not drink and drive. During business related social events, it is the responsibility of management to provide necessary measures so that employees may avoid drinking and driving (e.g., provide buses, taxis, offer hotel accommodations, etc.)

• Employees or Authorized drivers of company owned or leased

vehicles who are arrested for or receive a Driving Under the Influence or Driving While Intoxicated (DUI/DWI) citation, must report this information to their management within 24 hours of the arrest or 24 hours of the receipt of a citation, whichever occurs earlier. Failure to do so may result in disciplinary action, including termination. Upon conviction of a DUI/DWI, the driver must again notify his/her management regarding license suspension, or driving restrictions.

• If stopped for a DUI, drivers must comply with blood alcohol content

(BAC) testing as required by law. Should a driver receive a DUI citation, driving of the company vehicle must be immediately suspended until further assessment is completed. In some countries, the assessment will be performed by the Employee


Assistance Professional and the Occupational Health Nurse. If the driver loses his/her driver’s license, he/she will lose fleet vehicle use until the license is reinstated and the driver is cleared to drive per J&J affiliate review and assessment processes.

25B.2.5b Alcohol/Drug Screening For Cause Employees and other Authorized drivers who are involved in serious driving incidents may be requested to take a drug or alcohol screening as part of the incident investigation process. This practice may vary according to local affiliate policies and regulations. For Safety Driving a company vehicle is considered a safety-sensitive activity, and as such, drug screening for safety reasons may be a required condition for hiring. (A "safety-sensitive activity" is one deemed by the corporation to present significant risks should the employee's judgment or skill be impaired by the use of alcohol or drugs.). This practice (i.e., drug screening) will vary according to local policies, laws and regulations. Please refer to the SAFE Fleet website and click on the “Standards” tab for links to the U.S. and Global Alcohol and Drug Policies: http://ehs.jnj.com/safefleet. 25B.2.6 Medication Medication should only be used when taken under the prescribed advice of a physician. Employees should discuss safety concerns (e.g., impairment) regarding the use of prescription drugs with their physicians or company medical personnel. Drivers are responsible for knowing the side effects of any medications (either prescribed or over-the-counter) which may impair their ability to drive (e.g., cause drowsiness, etc.). If medication that may cause drowsiness or other impairment must be used, then the employee and Authorized driver must refrain from driving. 25B.2.7 Driver Alertness Employees and other Authorized drivers shall not operate a vehicle in a state of fatigue that may adversely impact their ability to safely operate the vehicle. It is the responsibility of the J&J affiliate to inform drivers of how to identify fatigue and alertness problems and the appropriate means for addressing these situations. The Global SAFE Fleet team has educational on-line training related to such topics. It is the responsibility of the driver not to drive when fatigued. 25B.2.8 Securing of Loose Articles Employees and other Authorized drivers must properly secure all loose articles (including, but not limited to, company assets such as equipment, samples,


brochures, tools, cell phones, computers etc.) to protect vehicle occupants from injury in the event of sudden stops, turns or impact. Safety screens must be installed in mini-vans and station wagons/combis used to carry cargo loads according to local policy or regulations. Drivers must consider vehicle load capacity and properly secure their loads in their vehicles. 25B.2.9 Journey Management and Driver Fatigue Employees and other Authorized drivers must take safe journey planning into consideration before each trip. This includes (but is not limited to) assessing the need to travel, the mode of transport (e.g. train, bus or taxi as opposed to car), the amount and distance of travel required with rest stops scheduled every 2 hours, choice of route, avoiding drowsy driving.

25B.3 Driver Training and Coaching

25B.3.1 All J&J and affiliate employees driving a company vehicle shall:

• Participate in a new driver orientation to review Fleet Safety standards and other related training or policies established by the J&J affiliate;

• Ensure general driver safety information is regularly disseminated; and,

• Complete a coaching session with the supervisor after any crash to analyze and identify causal factors and agree on preventative training or other actions.

25B.4 Vehicle Use, Maintenance and Condition

25B.4.1 There must be a written policy in place that outlines where vehicles can be driven, who can be transported and what can be transported.

25B.4.2 All company vehicles are required to undergo preventative

maintenance as recommended by the manufacturer, leasing company or J&J affiliate at designated mileage or kilometer intervals, with all service activities recorded.

25B.4.3 A process must be established for monitoring and recording overall

vehicle condition (exterior and interior) on a regular basis.

25B.4.4 J&J affiliates may hold drivers financially accountable for any damage, to company owned or leased vehicles, resulting from negligence (e.g., being involved in highly preventable crashes, such as parking and backing).

25B.4.5 Vehicles found to be unfit for safe driving should be removed by the

J&J affiliate from the road network.


25B.5 Vehicle Safety Features 25B.5.1 The following minimum vehicle safety features are required in all company purchased or leased passenger vehicles:

• 4 or 5 star ratings based on reputable new car rating systems (e.g., NHTSA, IIHS, ANCAP, Euro NCAP, and other established organizations that publish vehicle safety ratings.)

• Safety belts (three-point) for driver and all passengers, front and back seats

• Anti-lock brakes (ABS) • Dual front driver and passenger airbags

Note: These vehicle safety features may not be available on other types of motorized vehicles utilized at the company site. In these cases, the J&J affiliate must ensure that minimum local regulatory requirements related to that particular vehicle type are satisfied.

Chapter!25! Johnson&Johnson!! Worldwide!FleetSafety...

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