PurposeThepurposeoftheChapteroftheYearAwardisto:

• AssessChapterperformancebasedonthefourpillarsofFraternity&SororityLifeatUniversityofCalifornia,Merced:Scholarship,Leadership,Service,andFriendship

• PromoteandupholdtheexpectationsandoperationalstandardsoftheFraternity&SororityLifeoffice

• ProvideChapterswithacomprehensiveguideofbestpracticesthatencouragescontinuousimprovement

• Recognizehigh-performingChaptersandholdunderperformingChaptersaccountable

• EnsurethatstudentsinvolvedinFraternity&SororityLifearereceivingawell-roundedfraternalexperience

OverviewTheChapteroftheYearAwardoverview:

• AllChaptersandcoloniesaffiliatedwiththeUniversityofCalifornia,Mercedarerequiredtoparticipate.

• TheprogramwillreviewChapterperformanceoverone(1)calendaryearthroughthesubmissionofnarratives,Chapterprograms,andotherdetailedsupplementalmaterialssubmitted

o Detailedsupplementalmaterialsand/orexplanationmustbeprovidedtosupportanswersandgainpoints.Thiscaninclude,butisnotlimitedto:writtenprograms,policiesandprocedures,eventsummariesandphotographs,detailedspreadsheetsofrelevantstatistics,andrelevantlettersofsupport.

• Submissionsarebrokendownbythefourpillars:Scholarship,Leadership,Service,andFriendship

o Withineachpillararethreetofoursubsections(shownbelow)composedof55totalquestions.

• EachsubsectionwillbecomprisedofPRIMARYandSECONDARYYES/NOquestions,withfurtherfollowupquestionstoguideyourchapterinitsexplanation.

o PRIMARYQUESTIONSareconsidered‘basicexpectations’andareworth10pointseach

o SECONDARYQUESTIONSareconsidered‘exceedingexpectations’andareworth5pointseach

Pillar1:Scholarship

Pillar2:Leadership

Pillar3:Service

Pillar4:Friendship

Academic Achievement Member Development Chapter Community

Service Brotherhood/Sisterhood

Standards & Accountability Chapter Management Chapter Philanthropy Member Accountability

Scholarship Programming

Risk Management Community Service Participation

Interfraternal Relations

Leadership Programs & Conferences

Philanthropy Participation

University & Community Relations

TimelineTimelinefor2016:

• TheprogramwillreviewChapterperformancefromthe2015calendaryear:Jan1,2015–Dec31,2015.

• Submissionformwillbemadeavailableby:February8th2016

• FinalSubmissionDUEby:March8th2016at11:59pm(nolatesubmissionswillbeaccepted)

• Finalistsannouncedtocampus:April7th2016

• 2016StudentLeadershipAwards:April28th2016

MethodofEvaluationChapteroftheYearAwardsubmissionswillbereviewedinternallybytheFraternity&SororityLifestaff,andthenreviewedanddecidedonbyacommitteecomprisedofthefollowingindividuals:

FSCChapteroftheYear• FSCPresident• FSCEVPforPanhellenic• FSCEVPforNALFO• FSCEVPforFraternities• FSCChapterAdvisor• FSLIntern• CoordinatorforFSL(non-voting)

PFCChapteroftheYear• TwoPFCChapterPresidents• TwoPFCChapterAdvisor• FSLIntern• DivisionofStudentAffairsRepresentative• CoordinatorforFSL(non-voting)

Note:achaptermaynothavemorethantworepresentativesontheirrespectiveawardcommittee.

Howpointsareawarded(pointsareonlygained):

• InternalEvaluation:Fraternity&SororityLifeStaffwillawardALLpointsorNOpointstoeachquestionbaseduponthesubmissionmaterialprovided(Primary:10pts.|Secondary:5pts.).

• CommitteeEvaluation:Evaluatorswillawardpointsbasedontheirownopinionofthedetailandthoughtgiventothematerialprovidedforeachsubsection(Primary:10pts.|Secondary:5pts.).

• TotalPoints:PointsawardedfromFSLstaffandvolunteerevaluatorswillbeaddedtogetherforthetotalscoreforeachsubsection.Totalpointsofeachsubsectionwillbeaddedtogethertodeterminetotalforeachpillar.Totalpointsfromeachpillarwillbeaddedtogethertodetermineoverallscore.

Tips:

• Createacommitteetaskedtodocumentandrecordrelevanteventsthroughouttheyear• EstablishChaptergoalsthatalignwiththeChapteroftheYearquestions• Submitdetailed,concise,relevant,andpresentableanswerstoallquestions

AwardEligibility1. Allanswersandsupplementalmaterialsubmittedmustbelegitimateandfactual.

2. ChaptermustbeingoodstandingwiththeUniversityandtheFraternityandSororityCouncil/ProfessionalFraternityCouncil.

3. TheChapterwiththemostpointswithinagivenpillarwillbeawardedaPillarofExcellenceCertificateforthatrespectivepillar.

4. CoverlettersandoverallpointsearnedwillbeconsideredforoverallChapteroftheYearAwards.

Note:TheChapteroftheYearAwardswasadaptedfromtheUniversityofPacificFraternityandSororityLifeStandardsofExcellenceProgram.

CoverLetterThepurposeofthecoverletteristoprovidechaptersanopportunitytoelaborateonsomeofthechallengesandachievementsoftheyearthroughanarrative.Thecoverlettercanhighlightsanyareasthatwereincludedintheapplicationoraddressareasthatmaynothavebeenincludedintheapplication.Thecoverlettermaynotbemorethanonestandardsizedpage,12-pointfont,includingthechapter’sletterhead,andmustbesubmittedasaPDF.

Scholarship

AcademicAchievementPRIMARYQUESTIONS:

1. IsthecumulativeChapterGPAforactivemembersabovea2.5forSpring2015andFall2015?*2. IsthecumulativeChapterGPAfornewmembersabovea2.5forSpring2015andFall2015?*

SECONDARYQUESTIONS:

3. IstheChapter’scumulativeGPAabovetheUCMercedundergraduateGPAforSpring2015andFall2015?*4. DoestheChapterhavemembersinacademichonorsocieties,ontheDeanHonorList*,orhavereceived

othernotableacademicrecognitions?Pleaselisttheorganization,numberofindividualsonDeansHonorList,andanyothernotableacademicrecognition.

StandardsandAccountabilityPRIMARYQUESTIONS:

1. DoestheChapterhaveaGPArequirementformemberstomaintainactive/goodstanding?Ifyes,whatistheGPArequirement?

2. DoestheChapterhaveaccountabilitymeasuresinplaceforunderperformingmembers?Ifyes,whatdoesthisaccountabilitylooklike?Whatstrategiesareusedtosupportthesemembersinsucceedingacademically?

SECONDARYQUESTIONS:

3. DoestheChapterenforceaGPArequirementspecificforChapterOfficers?Ifyes,whatistheGPArequirement?

4. DoestheChapterhaveotheracademicrequirements/standardsformembers?Ifyes,whatarethoseacademicrequirements/standards?

ScholarshipProgrammingPRIMARYQUESTIONS:

1. DoestheChapterhaveanacademicfocusedrecognitionorincentiveprogram?Ifyes,pleaseexplain.2. DoestheChapterprovideopportunitiesand/orresourcestosupportmembersintheiracademics?Ifyes,

pleaseexplain.

SECONDARYQUESTIONS:

3. DoestheChapterhaveotherprograms/eventsthatdemonstrateacademicsasapriorityoftheorganization?Ifyes,pleaseprovideexamples/explain.

4. DoestheChapterrankscholasticallywithinthetoptwooftheirrespectivecouncil?SeegradereportsonFSLwebsite.

*InternallyVerifiedbyFraternityandSororityLife

LeadershipMemberDevelopmentPRIMARYQUESTIONS:

1. DoestheChapterhaveawrittennewmembereducation/developmentprogram?Ifyes,pleaseattachacopyofyournewmembereducation/developmentprogram.

2. DoestheChapterhaveamembereducation/developmentprogramforactivemembers?Ifyes,pleaseattachacopyofyouractivemembereducation/developmentprogram.

SECONDARYQUESTIONS:

3. DoestheChapterparticipatein/hostprogramsformembersfocusedonpersonal/professionaldevelopment?Ifyes,pleaseprovideexamples/explain.

4. DoestheChapterprovideeachexecutivememberswithMembership/OfficerHandbooks?

ChapterManagementPRIMARYQUESTIONS:

1. DoestheChapterestablishandreviewtheirgoalseachsemester?Ifyes,explainhowthisisdoneandhowithasorhasnotbeeneffectandhowyoucanmakechangesinthefuture.

2. DoestheChapterhaveafunctioningcommitteesystem?Ifyes,pleaselistallcommittees.

SECONDARYQUESTIONS:

3. DoestheChapterhaveanofficertransitionprogram?Ifyes,pleaseelaborateorattachacopyofyourofficertransitionprogram.

4. DoestheChapterincludetheirAdvisor(s)intransitionandgoalsettingmeetings?Ifnot,whyistheadvisornotincluded?

RiskManagementPRIMARYQUESTIONS:

1. DoestheChaptereducatemembersonthepolicies,guidelines,andlawsofthelocalChapter,inter/national/regionalorganization,UCMerced,andcityofMerced?Ifyes,whendoesthistakeplaceduringtheyear?Whatresourcesdoyouutilizeorwouldbehelpfultohelpyouaccomplishthis?

2. DoestheChapterparticipatein/hostspeakers/eventsformembersfocusedonprevalentsocialissues?Ifyes,pleaseexplainandlisteventsthatwereparticipatedin.

SECONDARYQUESTIONS:

3. DoestheChapterhaveafunctioningRiskManagement/Awarenesscommittee?Ifyes,pleaseexplainthecommittees’role.

LeadershipPrograms&ConferencesPRIMARYQUESTIONS:

1. DidtheChapterhaveparticipantsattendtheBeA(new)MemberConference(formallyBANG)inSpring2015?Ifyes,whatpercentageofyournewmembersattended?

2. DoestheChaptersendmemberstoanyfraternityandsororityleadershipprogramsorconferences?Ifyes,pleaselist.

SECONDARYQUESTION:

3. DoestheChapterattendotherdevelopmentworkshopsorspeakershostedbytheUniversity?Ifyes,pleaselist.

ServiceChapterCommunityServicePRIMARYQUESTIONS:

1. DoestheChapterorganize/hostatleastoneserviceeventpersemester?Ifyes,pleaseexplainandlisttheevents.

2. DoestheChaptermaintaindetailedrecordsofeventsandhoursservedbyeachmember?Ifyes,howisthistracked?HowmanyservicehourswerecompletedduringSpring2015andFall2015(listseparately).

SECONDARYQUESTIONS:

3. DoestheChapterprovideeducation/awarenessofthepurposeoftheorganizationbeingsupported?Ifyes,howandwhenisthiseducationprovided?

4. DoestheChapterhaveanexpectation/requirementformemberstoparticipateintheirserviceevents?Ifyes,whatisthisexpectation/requirement?

ChapterPhilanthropyPRIMARYQUESTIONS:

1. DoestheChapterorganize/hostatleastonephilanthropyeventperyear?Ifyes,pleaseexplainandlisttheevents.

2. DoestheChaptermaintaindetailedrecordsofdollarsraisedperevent?Ifyes,howisthistracked?HowmuchmoneywasraisedduringSpring2015andFall2015(listseparately).Ifmultipleorganizations,pleaselistspecificamountsperorganization.

SECONDARYQUESTIONS:

3. DoestheChapterprovideeducation/awarenessofthepurposeoftheorganizationbeingsupported?Ifyes,howandwhenisthiseducationprovided?

4. DoestheChapterhaveanexpectation/requirementformemberstoraisemoneyandparticipateinChapterorganizedphilanthropyevents?Ifyes,whatisthisexpectation/requirement?

CommunityServiceParticipationPRIMARYQUESTIONS:

1. DoestheChapterparticipateincommunityserviceeventshostedbyotherorganizations?Ifyes,pleaseexplainandlisttheevents.

2. DoestheChaptermaintaindetailedrecordsofattendanceandhoursservedformembers?Ifyes,howisthistracked?HowmanycommunityservicehourswerecompletedinsupportofotherorganizationsduringSpring2015andFall2015(listseparately).

SECONDARYQUESTION:

3. DoestheChapterhaveanexpectationorrequirementformemberstoparticipateinotherorganizationscommunityserviceprojects?Ifyes,whatisthisexpectation/requirement?

PhilanthropyParticipationPRIMARYQUESTIONS:

1. DoestheChapterparticipateinphilanthropyeventshostedbyotherorganizations?Ifyes,pleaseexplainandlisttheevents.

SECONDARYQUESTION:

2. DoestheChapterhaveanexpectationorrequirementofmemberstoparticipateinotherorganizationsphilanthropy?Ifyes,whatisthisexpectation/requirement?

FriendshipBrotherhood/SisterhoodPRIMARYQUESTIONS:

1. DoestheChapterhostevents/programsthatpromotebrotherhood/sisterhood?Ifyes,whataretheseevents?Pleaselist.

2. DoestheChapterhaveanalumni/aerelationsprogramtoconnectmembersbeyondgraduation?Ifyes,pleaseexplain.

SECONDARYQUESTIONS:

3. DoestheChapterprovideeducationontheritualandvaluesoftheorganization?Ifyes,howisthisdoneoutsideofinitiation?

4. DoestheChapterpromotevaluescongruencewithintheorganization?Ifyes,howisdoestheorganizationintentionallyensurevaluescongruenceoftheorganization?

MemberAccountabilityPRIMARYQUESTIONS:

1. DoestheChapterregularlyupdateandenforcetheChapter’sbylaws?Ifyes,howarethesebylawsenforcedwithinthechapter?

2. DoestheChapterhaveafunctioningjudicial/standardsprogramtoholdmembersaccountable?Ifyes,pleaseexplainorattachyoujudicial/standardsprogram.

SECONDARYQUESTIONS:

3. DoestheChapterenforcepolicies/standardsspecifictofinances,academics,andconduct?Ifso,whatarethesepolicies/standardsandhowaretheyenforced?

4. DoestheChapterconsideropportunitiesforeducation/restorativejusticeinjudicialsanctioningofmembers?Ifyes,pleaseexplain.

InterfraternalRelationsPRIMARYQUESTIONS:

1. DoestheChapterhaverepresentationinFraternityandSororityCouncil,ProfessionalFraternityCouncil,orOrderofOmega?Ifyes,pleaselistthemembersandanypositionsheld(ifapositionisheld).

2. DoestheChapterattend/participateinevents/programshostedbytheorganizationslistedabove?Ifyes,pleaselisttheevents/programsattended/participatedin.

SECONDARYQUESTIONS:

3. DoestheChaptermakeaconsciousefforttoimproverelationsintheGreekcommunity?Ifyes,how?4. DoestheChapterco-sponsor/co-hosteventsorprogramswithotherGreekorganizations?Ifyes,please

explainadlisttheevents.

University&CommunityRelationsPRIMARYQUESTIONS:

1. DoestheChaptercreateanenvironmentwheremembersareencouragedtobeinvolvedoncampus?Ifyes,pleaseexplain.

2. DoestheChapterhavemembersinvolvedinnon-Greekcampusclubsandorganizations?Ifyes,pleaselistallorganizationmembersareinvolvedin.

SECONDARYQUESTIONS:

3. DoestheChapterco-sponsor/co-hosteventsorprogramswithothercampusorganizations/departments?Ifyes,pleaseexplainandlisttheevents/programs.

4. DoestheChapterencouragememberstosupportandattendUniversity-wideevents?Ifyes,pleaseexplainhowandwhichevents.