CHAPTER COVER LETTER · included in your start up kit. I highly suggest that you accept these...

Revised: 11/7/18

CHAPTER COVER LETTER

Dear Chapter Representative: Congratulations, your petition for incorporation has been reviewed and approved by the National Incorporation Committee. You are now ready for the next steps required to incorporate your chapter. You will now schedule and hold elections for chapter officers. You will schedule a meeting to adopt by-laws for your incorporated chapter. A sample template of bylaws is included in your start up kit. I highly suggest that you accept these bylaws as written. If you wish to make changes, your chapter Bylaws will have to be reviewed and approved by the National Bylaw Committee. This may cause a delay in receiving your charter. After your elections and the acceptance of the bylaws, it is highly recommended that you take all this information to an attorney to have the legal part of the Incorporation Process completed. Please note:

• Your incorporated name must appear as it does in the proposed bylaws. • You must register as a 501 (C)3 Corporation. • The purpose of the Corporation must be as written in Appendix A of the proposed

bylaws for chapters. • You must file with the IRS for a Federal Employee Identification (EIN) Number.

You may do this on line at www.irs.gov or your attorney can assist you in this matter.

• The forming incorporated chapter may not solicit funds or receive donations from companies, corporations, or the general public until it is fully incorporated and chartered.

• Once you are incorporated as a 501(C)3 organization, your donations will be tax deductible for your donors. This will help you in your fundraising.

• The Incorporation Committee is here to assist you. Please direct all inquiries concerning the process to the committee. Your state president or state representative, as well as your regional director, may also assist you.

• Remember you have 90 days from the receipt of the kit to complete the process. Good Luck. Respectfully

Bobbie Morris Bobbie Morris Incorporation Committee Chair

AVVA MISSION STATEMENT To provide support to Veterans and their families through programs, projects, and education.

AVVA VISION STATEMENT To create a better everyday life for Veterans and their families.!

AssociatesofVietnamVeteransofAmerica,Inc

CoreValues

As Associates of Vietnam Veterans of America, we are passionate about our work and the real-life issues facing Veterans and their families. We strive to create a positive impact on our Veterans and their families by making life better. Our achievements are built on a solid foundation of core values that inspire action, integrity, teamwork and outstanding results. Our values form the basis for decision-making and all actions of Associates of Vietnam Veterans of America – both as individuals and as a Veteran Support Organization.

Commitment

In everything we do as Associates of Vietnam Veterans of America, our perspective is based on the view of our members, Veterans and their families, ensuring that we understand their needs and expectations, and can prioritize and problem-solve for their unique challenges.

Ethics&Integrity

As a National Veteran Support Organization, we expect all conduct to be rooted in integrity, mutual respect, and civility. We value ethical behavior in our members and leaders at all levels of AVVA. We believe in the dignity and worth of all people, strive to foster an appreciation of and respect for diversity and differences among our leaders, members and peers.

• We are committed to a teamwork environment where every member is valued, treated with respect, encouraged to contribute, and recognized and rewarded for his/her efforts.

• Everyone at AVVA is responsible for considering the ethical implications of each decision or action, and is urged to challenge assumptions, raise alternatives and seek out diversity.

Relevance

Our expertise and progressive, proactive atmosphere yield a powerful combination that continuously sets us apart. It is an approach that translates into timely decisions and executions, a constant quest for solutions, rapid responses to the media on issues facing Veterans and their families, educating our members on all bills pertinent to the wellbeing of Veterans and their families and any issue that may make a tangible difference in the world around us for the better.

• We anticipate opportunities and challenges, and are quick to confront complex or ambiguous situations. While we work with a sense of urgency, we always consider the impact of our actions before we proceed.

Teamwork

We believe knowledge is power and we support our members' right to access information that impacts their roles as Veteran advocates. We also recognize everyone's right to be listened to and heard regardless of their point of view.

• AVVA members are a team, loyal to one another, caring for each other both personally and professionally while being supportive of each other’s efforts.

• Our system of teamwork inspires people to make their best contributions, provides them with the support they need to be successful, promotes communication and celebrates their shared accomplishments.

• We present a unified image, both visually and in behavior, so that we may insure the integrity of the organization while building a recognizable reputation as national organization.

Revised: 11/7/18 F-INC02.09

FILING FOR A FEDERAL ‘EIN’ NUMBER

You will find the form needed at the link below: https://sa.www4.irs.gov/modiein/individual/index.jsp Helpful hints: Your entity name will be: Associates of Vietnam Veterans of America Chapter ______, Inc.

It is important that your name is listed correctly.

•

Type of non-profit = 501C3 Veterans & Community Service Charity

•

Legal Information: This will be the information of the elected interim president. Note: you must include your social security number. (Your SSN will not be used for the organization, nor will it be shared. The only purpose is for IRS to identify you.)

•

Activity: Provide Educational Information to Veterans and the Community on

problems facing Veterans and their Families such as Agent Orange, PTSD, and Other Toxic Exposures;

Provide Veterans Assistance and Community Service

Programs.

•

Reason for applying = Banking purposes

•

Primary activity = Assistance to Veterans and their families in need.

•

Products sold or services provided = Assist Veterans and their families.

Follow the instructions on the IRS form carefully, and verify that all your information is correct before submitting. Errors will take several weeks to correct.

Follow the instructions on the IRS form carefully, and verify that all your information is correct before submitting.

Errors will take several weeks to correct.

(fill in your chapter number)

Revised: 11/7//18 F-INC02.04

CHAPTER INCORPORATION CHECK-OFF LIST

NOTE: You will be herein known as:

Associates of Vietnam Veterans of America Chapter _________, Inc. (Your Chapter #)

* YOUR NAME MUST BE EXACTLY LIKE THE ABOVE IN ALL DOCUMENTS AND FORMS

Check off as each document is completed:

1 Fill out the AVVA Interim Election Report. (The election of officers will be done at a

regularly scheduled meeting. Business conducted during this meeting must be

recorded. Election must be held in accordance with AVVA policy.)

2 Sign the AVVA Incorporated Chapter Agreement. (Review the following: The AVVA

National Bylaws; the AVVA National Policy and Procedure Manual, both of which are

available on the AVVA website – www.avva.org )

3 File request with the IRS for an EIN number.

4 Fill in/personalize the Bylaws Template to fit your chapter

5 File for incorporation within your state. (Make a copy of your Articles of Incorporation

and send with your packet).

6 Sign form F-INC02.11, verifying opening of bank account.

7 Personalize and sign the Letter of Agreement for the IRS group inclusion.

8 Review, sign, copy, and send original documents together, to the incorporation

chair at the address below.

DOUBLE CHECK ALL DOCUMENTS FOR ACCUARACY AND COMPLETENESS.

Mail all forms and documents via certified mail, return receipt requested, to:

Bobbie Morris

155 Fairlane Drive

Industry, PA 15052

If you have questions, or if you need assistance, please contact the Incorporation Committee

chair, @ 724-777-9780 (cell) or email: [email protected]

PLEASEREMEMBERTORETAINCOPIESOFALLDOCUMENTSFORYOURCHAPTERFILES

Revised: 01/30/18 F-INC02.05

DUTIES OF CHAPTER OFFICERS

A. DUTIES

1. President:

a. Must communicate with the AVVA members in your chapter. b. Must communicate with your state president or state representative on a

regular basis. c. Part of this communication includes sending reports of your chapter’s

activities to your state representative or state president on a quarterly basis, which dates will coincide with the deadline dates for the UPDATES Newsletter. Contact your state representative or president at the end of each calendar year, or periodically, for dates.

d. Must register with the national secretary for the National Information

Distribution List. (Also known as the Flash Notice email list.)

e. Must lead the chapter within the guidelines of AVVA’s policies and bylaws.

f. Shall be the voting delegate for their chapter at AVVA state meetings.

Should the chapter representative be unable to attend the state meeting, he/she may appoint an alternate.

g. Shall be the voting delegate for their chapter at AVVA national

conventions. Should the chapter representative be unable to attend the national convention, he/she may appoint an alternate.

h. Ensures that all forms, tax returns, documents, etc. required for the

chapter are filed and copies sent to the National Office.

i. Oversees all financial records and accounts.

j. Ensures that at the end of their term, all records documents, forms, files, etc., are turned over to their successor within thirty (30) days. (See Sec. 5.XIII. Orderly Transition.)

k. Oversees the filing of the chapter association’s Annual Financial Report.

This must be done sixty (60) days prior to the national convention in an election year, or by July 1st of non-election years.

2. Vice-President: The vice-president shall give assistance to the chapter president in all projects at the chapter-level, and shall assume the duties of the chapter president in his/her absence. In the event that the chapter

Revised: 01/30/18 F-INC02.05

DUTIES OF CHAPTER OFFICERS

president cannot fulfill the duties of the office, the vice-president shall assume the office of chapter president until the end of the current term.

3. Secretary: The secretary shall record and maintain minutes of all meetings held by the chapter. The secretary is responsible for the accuracy and completeness of the minutes. He/she is the keeper of all pertinent information and files with the exception of the financial records.

4. Treasurer: the treasurer shall be responsible for maintaining the bank account and financial records of the chapter. The treasurer shall give a financial report at all chapter-level meetings, or as requested by the chapter officers. The treasurer is responsible for filing all federal and state financial reports. The treasurer shall assist the chapter president with all financial aspects of the maintenance of the chapter’s incorporation status.

B. QUALIFICATIONS – ALL OFFICERS 1. Must be at least twenty-one (21) years of age.

2. Must be an AVVA Regular Member in good standing for at least three (3)

months prior to the election, with no pending disciplinary actions against them. Exception: If it is a newly formed chapter holding their first election.

3. Must be actively involved in the AVVA chapter to which he/she belongs, as determined by the majority of the members of that chapter, and must possess the basic skills for the position they seek.


AVVA Interim Election Report

Chapter #__________

Chapter president_________________________________________ Member #__________ Address____________________________________________________ ____________________________________________________ Email__________________________________ Contact (phone) # _____________________ Chapter vice president___________________________________________ Member #__________ Address____________________________________________________ ___________________________________________________ Email_________________________________ Contact (phone) # _____________________ Chapter secretary ______________________________________ Member#___________ Address__________________________________________________ __________________________________________________ Email_________________________________ Contact (phone) # _____________________ Chapter treasurer_______________________________________ Member #___________ Address___________________________________________________ ___________________________________________________ Email_________________________________ Contact (phone) # _____________________ As the interim president of chapter #__________ I certify our election was held according to national AVVA policy and procedures. I also certify, to the best of my knowledge, the information submitted is accurate. _____________________________________________ __________________ Signature of interim chapter president Date

Revised: 01/30/18 F-INC02.07

AVVA Incorporated Chapter Agreement

We the undersigned officers of ASSOCIATES of VIETNAM VETERANS of AMERICA, Inc., Chapter # __________ do acknowledge and agree that we: 1) Have fully read and will abide by the AVVA Chapter Bylaws, the AVVA National By-Laws, the AVVA National Policy and Procedures Manual, and the AVVA National Core Values. 2) Will not engage in any fund-raising activities or solicitation of donations from the public until we have completed the formation (incorporation) process. We understand that failure to abide by the above documents and restrictions may result in your chapter incorporation and AVVA Charter being denied or withdrawn. Further, we understand that civil and/or criminal penalties may result if we engage in improper fund-raising. CHAPTER PRESIDENT Printed Name Signature Date

CHAPTER VICE PRESIDENT Printed Name Signature Date

CHAPTER TREASURER Printed Name Signature Date CHAPTER SECRETARY Printed Name Signature Date


INSTRUCTIONS FOR CHAPTER BYLAWS

The bylaws are set on a template that will make it simple for you to insert the information needed. Insert your chapter’s information in any area that you see in red text, and then change the text color to black. We suggest that you print the template for your membership to review before doing your final draft. The AVVA National By-laws Committee must approve any additions other than inserting the requested information. If additions or changes other than the requested information are made, send the changes to the incorporation chair before you begin the legal process of incorporation. This will avoid any additional cost.

• Remember to change the ink color from red to black when you add your information.

• The “Corporation” referred to in these bylaws is National Associates of Vietnam Veterans of America, Inc.

• Section 5.01 - this is for your regular scheduled meetings. • Section 5:04 – Quorum: Be careful not to make this number so high or so low that

you cannot legally conduct business. A percentage or a fraction of members may be used here instead of a number. Example: 51%, 60%, etc. Or, 2/3, 3/4, etc. Using a percentage or a fraction will prevent you from having to change your by-laws if the number of your membership changes significantly. Also think about the situation: If, for example, your chapter has 20 members on the roster, but only 7 or 8 ever show up for meetings or events. You may want to be sure you are looking at a number that represents your actual situation, such as 5, rather than saying 2/3 because 2/3 of your roster would be more people than you can get to come to a meeting.


INSTRUCTIONS FOR THE INCORPORATION PROCESS:

1. We recommend that you seek legal council to complete the incorporation process. However, this is not mandatory.

2. We recommend that you seek information on Surety Bonding for your treasurer within your county or state.

3. State laws vary for incorporating non-profits. Check and follow the laws of your state to

assure accuracy.

4. You will incorporate as a 501 (c) (3), through the Secretary of State Division in your state. You will be covered under the National Organization Tax Exempt Status. (Please note: Incorporating under any other tax status is not permitted.)

a. Using your search engine (e.g. Google, Bing. etc), search the internet for the

Secretary of State Division in your state. (example: “Idaho Secretary of State”). Make sure you are on the official Secretary of State Website.

b. You will find the link to the Secretary of State Division official web site. On this website, you should be able to find the information to proceed with the incorporation process.

c. If you cannot find the information you are looking for, there will be contact information that you can use to get the exact information that you need.

d. When you search (the internet) for your secretary of state, be sure you search using the correct words as shown in 3.a, so that you do not end up on a third- party website who will charge you unnecessary fees.

5. Your Purposes of Incorporation should read as follows: (Some states mandate the

purposes for you and some do not. Items 1 and 6 are needed. Items (a) through (g) might be optional. * items 1 and 6 must also appear in your Articles of Incorporation in states that use them rather than a charter.

1. The Associates of Vietnam Veterans of America, (your chapter name and #)

is organized for charitable, religious, educational, and scientific purposes, including for such purposes, the making of distributions to organizations that qualify as exempt organizations described under section 501(c)3 of the Internal Revenue Code, or corresponding section of any future tax code. The primary mission of the Corporation is to support our Veterans of all generations and our communities by providing education and scientific research information of serious concerns to veterans, their families and the community.

a. To help foster, encourage, and promote the improvement of the condition

of the Vietnam-era veteran, their families, and other generations of veterans;



b. To promote physical and cultural improvement, growth and development, self-respect, self-confidence, and usefulness of all veterans, their families, and our community;

c. To eliminate discrimination experienced by Vietnam-era veterans, their

families, and other generations of Veterans, to develop channels of communication which will assist veterans, their families, and others, and to maximize self-realization and enrichment of their lives and enhance life fulfillment;

d. To study, on a non-partisan basis, proposed legislation, rules, or

regulations introduced in any federal, state or local legislative or administrative body, which may affect the social, economic, educational, or physical welfare of the Vietnam-era veterans, their families, or other generations of veterans, and on a very limited basis encourage people to help improve the quality of life of the Vietnam-era veteran, their families, and other generations of veterans especially in the areas of employment, education, training, and health;

e. To conduct and publish scientific and educational research on a non-

partisan basis, pertaining to the relationship between Vietnam-era veterans and the American society, the Vietnam War experience, the role of the United States in securing peaceful co-existence for the world community, and other matters which affect the social, economic, educational, or physical welfare of the Vietnam-era veteran, their families, or other generations of veterans;

f. To assist disabled and needy veterans including veterans and their

dependents, and the widows and orphans of deceased veterans. In furtherance of the corporate purposes, the Corporation shall have all the general rights and powers conferred upon nonprofit corporations by the (your state name) Corporation Act as now in effect or as may hereafter be amended, including, but without limitation, the rights and powers to receive gifts, devises, bequests and contributions in any form, and to use, apply, invest and reinvest, the principal or income there from or to distribute the same for the above purposes;



g. The corporation will at no time participate in any lobbying or substantial

legislative activity except on a limited basis to inform its members of pending legislation so that as individual citizens they may contact their state or local legislators.

(If your state does not allow for all the purposes to be included in your Articles, you must include the first paragraph (item 1.) and as many as you legally are allowed)

6. Your incorporation must include a dissolution clause as follows:

Dissolution clause: Upon the dissolution of the corporation, all liabilities of the corporation shall first be paid, after which assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.

7. Some states may require a copy of your bylaws. 8. All Costs of incorporation are the responsibility of the incorporating chapter. National

AVVA does not pay any of the cost. If you have any questions or need assistance before you file, please call the committee chair @ 724-777-9780.

Revised: 01/30/18 F-INC02.11

BANK ACCOUNT VERIFICATION FORM INCORPORATED CHAPTERS

The Associates of Vietnam Veterans of America, Chapter __________ has opened (Chapter #) an account at the following financial institution: Name of Financial Institution: ____________________________________________ As the official interim president of chapter # _________, I certify that a checking account has been opened and will be maintained in the name of the above AVVA chapter. I also certify that, to the best of my knowledge, the information submitted herein is accurate. _____________________________________________ __________________ Signature of Interim Chapter President Date

Request for Inclusion Under Associated of Vietnam Veterans of America, Inc.

Revised: 05/17/18 F-INC02.12

GROUP TAX EXEMPTION NUMBER: 6435 NAME: Associates of Vietnam Veterans of America Chapter _______, Inc.

(fill in chapter #)

Mailing Address:

Street Address (if mailing address is a Post Office box)

Employer Identification Number (EIN) - (application must have been

completed and sent to the Internal Revenue Service)

If number four above is pending, please continue by completing and signing the following: As interim chapter president, I have applied for an Employer Identification Number on our behalf and

include this state in AVVA’s group tax exemption, pursuant to the IRS Code, Section 501(c)(3).

Signature: Printed Name:

Title: Date:

There is a letter regarding an agreement with national, available for download from the web page on which you found your start-up kit papers. This letter is in WORD form and will need the red text personalized for your chapter, and then the red text changed to black. This letter will have to be printed and signed with an original signature and sent to the Incorporation chair with your other documents. Please make a copy of this letter for your records. Sincerely, Bobbie Morris

Associates of Vietnam Veterans of America Chapter (your chapter #), Inc.

Associates of Vietnam Veterans of America, Inc.

INCORPORATED CHAPTER BASIC POLICY and PROCEDURE INFORMATION

Revised: 01/30/18 F-INC02.14 1

When making decisions or taking actions on behalf of AVVA, all officers, representatives, or other agents shall be mindful of the practical and ethical implications of each decision or action, as stated in the Associates of Vietnam Veterans of America Core Values. All Associate of Vietnam Veterans of America state and chapter entities are bound by the National Policy and Procedure Manual, except for any policy you may want to follow in your local area that is not spoken to in the national manual, or which gives more detail. Please familiarize yourself with the National Policy and Procedure Manual. Below you will find some basic information to help you get started in your newly incorporated chapter.

I. CHAPTER OFFICERS - RESPONSIBILITIES

A. DUTIES

1. President:

a. Must communicate with the AVVA members in your chapter. b. Must communicate with your state president or state representative on a regular

basis.

(i) Part of this communication includes sending reports of your chapter’s activities to your state representative or state president on a quarterly basis, which dates will coincide with the deadline dates for the UPDATES Newsletter. Contact your state representative or president at the end of each calendar year, or periodically, for dates.

(ii) Must register with the national secretary for the National Information Distribution List. (Also known as the Flash Notice email list.)

c. Must lead the chapter within the guidelines of AVVA’s bylaws, core values and

policies and procedures. d. Shall be the voting delegate for their chapter at AVVA state meetings. Should the

chapter representative be unable to attend the state meeting, he/she may appoint an alternate.

e. Shall be the voting delegate for their chapter at AVVA national conventions. Should the chapter representative be unable to attend the national convention, he/she may appoint an alternate.

f. Ensures that all forms, tax returns, documents, etc. required for the chapter are filed and copies sent to the National Office.

g. Oversees all financial records and accounts. h. Ensures that at the end of their term, all records documents, forms, files, etc., are

turned over to their successor within thirty (30) days. (See Sec. 5.XIII, Orderly Transition.)



Revised: 01/30/18 F-INC02.14 2

i. Oversees the filing of the chapter association’s Annual Financial Report. This must

be done sixty (60) days prior to the national convention in an election year, or by July 1st of non-election years.

2. Vice-President: The vice-president shall give assistance to the chapter president in all projects at the chapter-level, and shall assume the duties of the chapter president in his/her absence. In the event that the chapter president cannot fulfill the duties of the office, the vice-president shall assume the office of chapter president until the end of the current term.

3. Secretary: The secretary shall record and maintain minutes of all meetings held by the chapter. The secretary is responsible for the accuracy and completeness of the minutes. He/she is the keeper of all pertinent information and files with the exception of the financial records.

4. Treasurer: the treasurer shall be responsible for maintaining the bank account and financial records of the chapter. The treasurer shall give a financial report at all chapter-level meetings, or as requested by the chapter officers. The treasurer is responsible for filing all federal and state financial reports. The treasurer shall assist the chapter president with all financial aspects of the maintenance of the chapter’s incorporation status.

B. QUALIFICATIONS – ALL OFFICERS 1. Must be at least twenty-one (21) years of age.

2. Must be an AVVA Regular Member in good standing for at least three (3) months prior

to the election, with no pending disciplinary actions against them. Exception: If it is a newly formed chapter holding their first election.

3. Must be actively involved in the AVVA chapter to which he/she belongs, as determined by the majority of the members of that chapter, and must possess the basic skills for the position they seek.

II. CHAPTER ELECTIONS CHAIR

A. DUTIES AND QUALIFICATIONS

1. Please refer to National P&P, section 1.XVII for details regarding election chairs. If absolutely necessary, the elections chair may be a dual member.



Revised: 01/30/18 F-INC02.14 3

III. CHAPTER ELECTIONS A. Chapter elections are held in April of the even numbered years.

B. Incorporated chapters must maintain a minimum of ten (10) members to retain their status,

and hold valid elections.

C. Chapter members wishing to hold an office must send a “Letter of Intent” to the chosen election chair two weeks before the date of the election. (see P&P section 5.V.D.2 for details)

D. Ballots, Sign in Sheets, and Election Results Forms must be used in all elections, and

must be turned in to the proper person within thirty (30) days after the election, as explained in P&P section 5.V.D.11.

E. The chapter president is the official delegate to state level meetings and elections, as well

as national conventions, unless the chapter president and other members of the chapter wish to designate an alternate.

F. Special elections may be approved on a case by case basis. Please refer to section 5 of

the national Policy and Procedure Manual for all election details. (www.avva.org/documents.html )

IV. ADDITIONAL POLICY

A. WHAT CAN WE DO OUTSIDE OF THE NATIONAL POLICY AND PROCEDURE

MANUAL? 1. You can create detailed chapter policy for anything that is not mentioned in the Bylaws

or national P&P, as long as it does not conflict with the national Bylaws, policy or the core values of AVVA. Some examples are: a. Policy regarding details of how you conduct an audit of your books b. Policy regarding the details of how your committees (if any) function c. Policy regarding behavior at meetings and events

V. DEFINITION OF TERMS A. Corporation: Associates of Vietnam Veterans of America, [chapter number] Association,

Inc.

B. National Bylaws: Bylaws of the Associates of Vietnam Veterans of America, Inc., adopted in January 1999 and revised in convention years.



Revised: 01/30/18 F-INC02.14 4

C. Corporation Bylaws: Bylaws of the Associates of Vietnam Veterans of America, [chapter

number] Association, Inc. adopted in 1st year of incorporation.

D. Fiscal Year: The fiscal year shall commence on March 1st and end on the last day of February in each year.

E. Accounting Method: The prescribed method of accounting shall be the Cash Method of

Accounting.

F. Chart of Accounts: Refers to the official listing of account names and numbers used in the financial records.

G. Board of Directors: corporation officers, chapter representatives and presidents, and the

state at-large representative.

VI. CHAPTER FINANCES

A. A chapter will conduct an audit of the financial books and bank statements at least one (1)

time per year, and file the results in the chapter records indefinitely.

B. ANNUAL FINANCIAL REPORTS 1. Subsidiaries are required to submit their Annual Financial Report and proof of their

IRS filing, by the deadline date determined and announced each year by the national finance committee. The Annual Financial Report consists of form F-FIN04.06, which is available on the national AVVA website, www.avva.org/forms.html. a. During an AVVA election year (odd numbered years), the Annual Financial Report

must be received by the VVA Accounting staff member at least sixty (60) days prior to the national convention.

b. During a non-election year (even numbered years), the Annual Financial Report,

and accompanying proof of IRS tax filing, must be RECEIVED by the VVA accounting staff member no later than July 15th.

C. FAILURE TO COMPLY

1. Failure to turn in financial reports endangers the tax status and life of the entire

Corporation. Therefore, subsidiaries that are non-compliant may be subject to suspension of their Charter, and loss of delegate voting privileges.

2. If non-compliance persists following bona fide attempts by national to rectify the problems, the Charter of the organization may be revoked.



Revised: 01/30/18 F-INC02.14 5

3. Should this become necessary, the IRS and the Secretary of State of the affected state shall be notified that the subordinate is no longer recognized as a part of the parent Corporation.

D. All incorporated subsidiaries of the Associates of Vietnam Veterans of America, Inc.

(AVVA) are required to file financial reports with the VVA staff accountant who handles AVVA’s accounting, by the deadline dates. Please see the national P&P section 4.VI for more details.

Congratulations and good luck with your new incorporation.

CHAPTER COVER LETTER · included in your start up kit. I highly suggest that you accept these...

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Transcript of CHAPTER COVER LETTER · included in your start up kit. I highly suggest that you accept these...