Chapter 78

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RN Identity Cards (Form S.1511)

November 2007 Edition

CHAPTER 78

RN IDENTITY CARDS (FORM S.1511)

(MOD Sponsor: FLEET PSyA)

CONTENTS

Para7801. Royal Navy Identity Card, MOD Form 90 (Formally Form S.1511)

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CHAPTER 78

RN IDENTITY CARDS (FORM S.1511)

7801. Royal Navy Identity Card, MOD Form 90 (Formally Form S.1511)

Issue

1. The Royal Naval Identity Card, MOD Form 90 (Formally Form S.1511) is an officialaccountable document which is issued to all officers of the RN, RM, RFA, QARNNS andReserves, to naval ratings, RM other ranks, RFA contract ratings, QARRNS personnel andtheir Reserves serving at home and abroad. A version of the card is to be issued to officersand men recalled to Service and to exchange personnel.

2. RN Identity cards are issued to members of the naval service as a means ofestablishing their identity. Officers and ratings are to carry their identity cards at all timesexcept where special instructions not to do so are in existence.

3. Where RN Identity card data capture equipment is held at a unit or establishment, it isto be used to collect data for initial issue and re-issue of the card in circumstances whereimmediate re-issue is not required (i.e. change of rank/rate or other details). Replacementcards for those lost, stolen or damaged beyond use are to be applied for using FIDENT 1024. Where no data capture equipment is available, all applications for issue orre-issue of RN Identity cards are to be made on F IDENT 1024 and forwarded inaccordance with the instructions therein to EDS SPVA, ID Card Section, CenturionBuilding, Grange Road, Gosport, Hants, PO13 9XA.

4. Commanding Officers of all units and establishments are to authorise applications forall issues or re-issues of RN Identity cards on F IDENT 1024. Authorisation may bedelegated to the Unit Personnel Office, or other RN Identity card issuing authority, asappropriate; the minimum level of delegation for authorisation is Warrant Officer.

5. A record of receipt and issue of RN Identity cards is to be kept by all units andestablishments. These records are to be kept by units for three years or until paying off,whichever is earlier, and by shore establishments for three years; they should then bedestroyed.

Loss/Theft

6. It is the responsibility of the bearer to ensure that RN Identity cards do not fall into thehands of unauthorized persons. The transfer to another person, alteration, inauthoriseddestruction, or loss/theft through neglect of this official document is an offence. Failure toreport the loss or theft of an Identity card as in the next clause is also an offence.

7. All losses/thefts are to be reported by signal to FLEET PSyA iaw current instructions.

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8. The loss or theft of an RN Identity card is to be reported immediately upon detectionby the bearer, to the Commanding Officer of his/her unit/establishment. The CommandingOfficer is to inform the police in the district in which the loss occurred if in the UnitedKingdom. Abroad, the loss should be reported to the local British naval authority or Britishconsul, who will inform the police if necessary. Where there is no British naval or consularauthority, the Commanding Officer/Head of establishment should use his discretionwhether to inform the police or other local officials.

9. Detailed procedures to be followed in the event of each loss or reported theft are setout in RNTMs and Provost Marshall (Navy) Technical Instructions.. These procedures andinstructions are to be rigidly adhered to in each case of loss or theft.

10. In the event of a RN Identity Card being recovered at any time after being reported aslost or stolen and a replacement being issued, then the recovered card is to be destroyed.No officer or rating is authorised to be in possession of more than one RN Identity Card.FLEET PSyA is to be informed by signal in each instance of ID Card recovery.

Disposal

11. RN Identity cards and security passes are to be recovered from personnel leaving theservice as part of their discharge routine.

12. All RN Identity cards recovered following loss, theft, destruction (where applicationhas already been made for a replacement card) or discharge from the service are to be cutinto quarters and disposed of locally as RESTRICTED waste. A record of destruction is tobe kept by all units and establishments.

Photographs

13. Colour photgraphs for appending to F IDENT 1024, on occasions when data captureequipment is not available, are to be of passport type and size, showing the head andshoulders only.

14. Wherever possible, colour photographs are to be provided from local service sources.When this is not possible they are to be obtained at the most economical rate availableand the costs incurred are to be brought to account as a charge against Vote 1E1 4170;this article should be quoted on the supporting cash vouchers.

Temporary ID Cards

15. Form F/IDENT 693 or remaining stocks of Form S.1511 (Revised 4/98) may be usedby units and establishments for issue as temporary ID cards in the event of loss or damageto MOD form 90 (ex S.1511). Form S.1511 (Revised 4/98) may also be issued, atCommanding Officers discretion, to known persons not in possession of an RN Identitycard with regular and constant need to gain access to their unit or establishment.Regulations applying to these cards remain in force (ie. the card is to be signed by theholder, it is not valid until it has been signed and stamped by the issuing authority and isonly valid in the unit in which it was issued).

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16. Temporary ID cards are to be recovered from the holder when there is no longer avalid reason for its retention. Recovered ID cards are then to be destroyed and the recordof original issue noted. Failure to recover a Temporary ID card from an overseas officer orrating on exchange, loan or training duty with the Royal Navy is to be reported immediatelyto the sponsoring authority for the period of loan, exchange or training.

17. The acceptance of MOD Form 90 (ex S.1511) as a means of identification and anyright of entry is entirely at the discretion of the Commanding Officer/Head ofEstablishment.

Deployed Units

18. Locally Produced ID Cards(LPID) are a temporary form of identity document for usewhen deployed outside UK waters. The LPID has no validity in UK ports and Naval Bases.They have short term validity and are to be used instead of MOD Form 90 wherever theyare acceptable to local port security officials.

19. The LPID has been introduced as a security measure to minimize the possibility ofMOD Form 90 being used for illegal purposes by unauthorized persons.

20. Current instructions for the issue and management of the LPID scheme are set out inRNTM.

Chapter 78

Documents

Transcript of Chapter 78