Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's1 Four Types of Presentations...
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Transcript of Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's1 Four Types of Presentations...
![Page 1: Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's1 Four Types of Presentations Impromptu Extemporaneous Scripted Memorized.](https://reader035.fdocuments.us/reader035/viewer/2022072008/56649d745503460f94a53da7/html5/thumbnails/1.jpg)
Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 1
Four Types of Presentations
• Impromptu
• Extemporaneous
• Scripted
• Memorized
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 2
Four Audiences for Oral Presentations
• Colleagues in your organization
• Clients and customers
• Fellow professionals at technical conferences
• The public
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 3
Steps in Preparing an Oral Presentation
• Assess the speaking situation.
• How much does the audience know?
• Are you attempting to inform or inform and persuade?
• What are their attitudes towards your topic?
• How much time do you have?
• Prepare an outline or note cards.
• Prepare presentation graphics.
• Rehearse the presentation.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 4
Five Characteristics of Effective Graphics
• Visibility
• Legibility• 18-point font
• 20-point font
• 24-point font
• Stick with sans-serif fonts
• Simplicity
• Clarity
• Correctness
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 5
Four Aspects to Consider in Planning Your Graphics
• Length of the presentation
• Audience aptitude and experience
• Size and layout of the room
• Equipment
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 6
Basic Media for Oral Presentations
• Computer presentations
• Slide projector
• Overhead projector
• Chalkboard or other hard writing surface
• Objects
• Handouts
• For details see table in text p.579-580
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 7
Delivering an Oral Presentationis More Challenging than Writinga Document for Two Reasons:
• Listeners can't go back to listen again to something they didn't understand.
• Because you are speaking live, you must maintain your listeners' attention, even if they are hungry or tired or the room is too hot.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 8
Use Language to AlertYour Listeners to:
• Advance organizers
• Summaries
• Transitions
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 9
Three Techniques to Help Make a Lasting Impression on Your Audience
• Involve the audience.
• Refer to people, not to abstractions.
• Use interesting facts, figures, and quotations.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 10
Rehearsing an Extemporaneous Presentation
• First stage – concentrate on content• Second stage – concentrate on flow and timing• Third stage – concentrate on style
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 11
In Giving the Oral Presentation:
• Calm your nerves.
• Use your voice effectively.
• Use your body effectively.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 12
Three Factsabout Nervousness
• You are much more aware of your nervousness than the audience is.
• Nervousness gives you energy and enthusiasm.
• After a few minutes, your nervousness will pass.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 13
Points to Consider When You GetNervous before a Presentation
• Realize that you are prepared.
• Realize that the audience is there to hear you, not to judge you.
• Realize that your audience is made up of individual people who happen to be sitting in the same room.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 14
Strategies for Dealing withNervousness before a Presentation
• Walk around.
• Go off by yourself for a few minutes.
• Talk with someone for a few minutes.
• Take several deep breaths, exhaling slowly.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 15
Inexperienced Speakers Often Have Problems with Five
Aspects of Vocalizing:• Volume
• Speed
• Pitch
• Articulation
• Nonfluencies
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 16
Four Guidelines about Physical Movement
• Maintain eye contact.
• Use natural gestures.
• Don't block the audience's view of the screen.
• Control the audience's attention.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 17
Guidelines for Presenting to People from Different Cultures
• Use graphics effectively to reinforce your points for nonnative speakers.
• Be aware that gestures can have cultural meanings.
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Chapter 22. Making Oral Presentations © 2004 by Bedford/St. Martin's 18
Five Situations When You Respond to Questions
• You're not sure everyone heard the question.
• You don't understand the question.
• You don't know the answer to the question.
• You get a question that you have already answered in the presentation.
• A belligerent member of the audience rejects your response and insists on restating his or her original point.