Chapter 1Organization Functions and Duties

[ Section 4(1)(b)(i)]Particulars of the organisation, function and duties:

Sl. No

Name of the Organisation

Address Functions Duties

1 Directorate of Economics and

Statistics –

Civil Registration

Systum Section

7th Floor,V.V.Main

TowerDr.Ambedkar

Veedhi, Bangalore-1

The main function of this division are as follows: Collection of Births and Deaths Statistics and analysis under the Civil Registration System, collection of Mortality Statistics from Government and Private hospitals and its implementation, conduct of National Sample Survey with the co-operation of NSSO and collection of statistics of Representation of SCs and STs in State Civil Services, Collection of Building Statistics under NBO - JNNURM.

I. CRS in Karnataka:

The Chief Registrar is the executive authority responsible for entire cork of registration and compilation of statistical report in the State.

The statistical data is collected in this division on monthly basis for the Rural and Urban Registration units from Tahsildars / Commissioners/ Chief Officers. Data collected in the Head Office are compiled and Annual Report will be prepared and submitted to the Central Government (R.G.India). Along with this S.M.R will be collected from the District Statistical Office in the prescribe format on monthly basis and compiled and submitted to the R.G.I.

II. MCCD:

The Medical Certification of Cause of Death is the system of collection of Mortality Statistics on Scientific basis in the country. This system has been introduced in the State since 1967 and has been included into the Births and Deaths act, 1969 in the year 1969. As per the section 10(2) and 10(3) of the Births & Deaths Act,

1969 provision has been made that, the physician who attended the deceased during his/her last illness, should issue a MCCD Certificate No 4/4A compulsory at free of cost.

The Mortality Statistics are being collected in this office in the prescribed form No 4/4A from the Hospitals/Nursing Homes on monthly basis and compiled and Annual Report will be brought out.

2 Directorate of Economics and

Statistics –National

Sample Survey Section

7th Floor,V.V.Main

TowerDr.Ambedkar

Veedhi, Bangalore-1

Conducting of National Sample Survey with the cooperation of NSSO, GOI. As per suggestions, instructions and acceptance obtained from the Steering Committee (official and non-official especially Education Experts and accompanied by Deputy General and CEO of NSSO of Central Government and State Government Officers) The survey was conducted on House Hold Consumer Expenditure, Employment and Un-Employment, Manufacture and Trade, Housing Conditions, Human Resources Development-Education, Literacy, Health, Morbidity, Disability, Live stocks, Village facilities etc.

3 Directorate of Economics and

Statistics –National Building

Organization

7th Floor,V.V.Main

TowerDr.Ambedkar

Veedhi, Bangalore-1

As per the guidelines of NBO, data entry work of Building Statistics will be done on a quarterly basis by using the software BRIKS developed by NBO. There are 51 cities from class I & II and 22 towns from class III to VI were selected for collection of Building Statistics Under NBO.

4 Directorate of Economics and

Statistics -Scheduled Castes &

Scheduled Tribes

7th Floor,V.V.Main

TowerDr.Ambedkar

Veedhi, Bangalore-1

In this office collecting an Annual Statistical information relating the representation of SCs & STs in State Civil Services in the prescribed format from Heads of the Departments of the State Government is done and an annual report will be prepared. This report represents Sanctioned Posts, filled in male & female posts and no.of SCs & STs Posts.

Chapter 2

Power and Duties of Officers and Employees[Section 4(1)(b)(ii)]

Sl. No

Name of the Officer/Employee

Sri/SmtDesignation

Duties allotted

Powers

Civil Registration System Section

1 U.R.Subramanya Joint DirectorGiven in the

ANNEXURE-1

2 B.G.Krishnamurthy Deputy DirectorGiven in the

ANNEXURE-1

3 Jyothi S. Jenni Assistant Director -‘’-

4 G. Vanajakshi Assistant Statistical Officer -‘’-

5 Hulagur Amareshwar -‘’- -‘’-

6 N. Yashoda -‘’- -‘’-

7 Devaramani Statisical Inspector -“-National Sample Survey Section

1 B.G.Krishnamurthy Deputy Director Given in the ANNEXURE-1

2 G. Vanajakshi Assistant Statistical Officer -“-

3 T.R.Dinesh Kumar Assistant Statistical Officer -“-

4 Alumelu Mangamma Statisical Inspector -“-

National Building Organisation (NBO)

1 B.G.Krishnamurthy Deputy DirectorGiven in the

ANNEXURE-1

2 N. YashodaAssistant Statistical

Officer -‘’-

Scheduled Castes & Scheduled Tribes

1 B.G.Krishnamurthy Deputy DirectorGiven in the

ANNEXURE-1

2 N. YashodaAssistant Statistical

Officer -‘’-

Chapter 3

Procedure Followed in Decision making Process[ Section 4(1)(b)(iii)]

Activity DescriptionDecision making

Process

Designation of final decision authority

Civil Registration System:CRS:The statistical data relating to Births, Deaths & Still Births reports are collected from all districts and annual report is prepared.

Receipts of reports entered in check list verification (Enumerator/S.I) and Scrutinised information will be computerized, compiled and preparation of annual report (A.S.O)

Reports are scrutinised whether forms are filled up properly or not (Asst. Director) Supervision in the work of preparation of an Annual report in every stage. (Deputy / Joint Director)

Director and Chief Registrar

MCCD:An annual report will be prepared based on the MCCD form No.4/4A received from Hospital Statistical data relating to Births, Deaths & Still Births reports received from districts.

Receipts of report entered in check list Enumerator / S.I) and MCCD form 4/4A will be coded as per ICD-10 ( S.I /A.S.O) Data entry, compilation and preparation of an Annual report (A.S.O)

Supervision in the work of preparation of an annual report in every stage. (Deputy/Joint Director)

Director and Chief Registrar

National Sample Survey:

In N.S.S Socio-economic data is collected by applying Scientific Sampling methods.

Receipts of information from the districts will be under taken for Howler check and Super Howler check and after that estimation will be done and tables will be generated as per Tabulation plan obtained from NSSO and then reports will prepared.(A.S.O)

Scrutiny of tables and helps in preparation of report (Deputy/Joint Director)

Director

National Building Organisation:

NBO: Collection of Housing and Building Statistics, compilation and transmission is the main function of the N B O.

Statistics Collected from 51 cities of class I & II and 22 Towns from class III to VI will be computerised by using the software BRIKS developed by NBO.

Supervision of all works of Column 2 by (Deputy/ Joint Director)

Scheduled Castes & Scheduled Tribes

The collection of data relating to SC’s & ST’s in the State Civil Services from all the Heads of Departments of Karnataka State once in a year in the prescribed form and an annual report will be prepared.

Received information will be entered in checklist, scrutinized and data entry (Statistical Inspector) Compilation of data and preparation of an annual report (A.S.O.)

Supervision of preparation of an annual report in every stage (Deputy/Joint Director)

Chapter 4

Norms set for the Discharge of Functions

[Section 4(1)(b)(iv)]

Sl.No

Function/Service

Norms Standards of Performance

Set

Time Frame

Reference document prescribing the

norms (Citizen’s Charter, Service

Chapter etc)

Not Applicable

Chapter 5

Rules, Regulations, Instructions, Manual and Records, for Discharging Functions

[Section 4(1)(b)&(v)]

Civil Registration System

1. Births and Deaths Registration Act., 1969 No.18 of 1969 31st May 1969.

2. Karnataka Births & Deaths Registration Act - 1999, Notification

No. PDS 2008 SMC 99, dated 30.12.1999.

3. Karnataka Births & Deaths Registration Act - 2006, Notification

No. PD 135/SMC 2006, dated 30.12.2006.

4. Reconstitution of Inter Departmental Co-ordination Committee on Civil

Registration System. - Govt. Order No. PD 162 SMC 2010(1), Bangalore,

dated 13.08.2010.

5. Reconstitution of District Level Co-ordination Committee on Civil

Registration System. – Govt. Order No.PD 162 SMC 2010(2), Bangalore

dated 13.08.2010.

6. Reconstitution of Taluka Level Co-ordination Committee on Civil

Registration System. – Govt. Order No.PD 162 SMC 2010(3), Bangalore

dated 13.08.2010.

7. Conducting Taluka Level Co-ordination Committee on Civil

Registration System. Circular No. PD/49/SSM/2011, dated 16.03.2011

8. Govt. Notification No. PD/02/SWP/2009, dated 11.11.2011 regarding

appointment of Primary School Head Masters as Births & Deaths

notifiers.

9. Govt. Notification No.PD 59 SMC 2012, dated 30.05.2012 regarding

registration of birth of adopted children.

10. Manual on Registration of Births and Deaths.

11. Govt. Notification No.PDS 146 SMC 2002, dated 25.10.2002 order on the

implementation of Medical Certification of Cause of Deaths in medical

institutions.

12. Manual on Doctor’s Medical Certification of Cause of Deaths

National Sample Survey:

1. Manual on Instructions of NSS – Volume I & II

2. NSS – Field Scrutiny/Inspection.

3. NSS – Estimation Procedure

4. Plan on preparation of NSS Tables

5. Providing software for validation of NSS data and preparation of tables

6. Scrutiny of NSS data entry works.

Scheduled Castes & Scheduled Tribes:

1. Collection of Statistics on Representation of Scheduled Castes and

Scheduled Tribes in State Civil Services – Government Order No.

DPAR 19 SBC 84, Bangalore, dated 20th November 1984.

2. Collection of Statistics on Representation of Scheduled Castes and

Scheduled Tribes in State Civil Services – Government Order No.

DPAR 11 SBC 89, Bangalore, dated 6th May 1989.

3. Collection of Statistics on Representation of Scheduled Castes and

Scheduled Tribes in State Civil Services – Govt. Circular No.

DPAR 45 SBC 98, Bangalore, dated 02.02.1999.

4. Collection of Statistics on Representation of Scheduled Castes and

Scheduled Tribes in State Civil Services – Govt. Circular No.

DPAR 25 SBC 98, Bangalore, dated 17.11.2001.

Chapter 6

Categories of Documents held by the Public Authority under its Control[Section 4(1)(b) v (i)]

Sl.No.

Nature of Records

Details of information available

Unit/Section where available

Retention period

1 Legal and Statistical part of Birth, Death and Still birth registration forms.

1. In legal portion – information about Name, age, address, date, place of occurrence are available.

2. In Statistical portion place of Residence, Religion, Education level, Occupation, Age, Type of attention at the time of occurrence of events are available.

1. Legal portion are available in Village Accountant’s office / Taluk office in rural areas and in CMC / TMC / TP office in urban areas as permanent record.

2. Statistical information are collected in Civil Registration System section of CNL Division of Directorate of Economics and Statistics.

1. In rural areas, the legal portions are available in Village Accountant’s office for a period of one year, the records will be maintained in Taluk/ Municipal Corporation/ Municipal Council / Town Municipal Council /Town Panchayat permanently.

2. Statistical information are destroyed after publishing the annual report for the respective years.

2 Annual Report on the Registration of Births and Deaths Act, 1969

Districtwise / Townwise / Sexwise registered births, deaths, infant deaths, still births and their rates. Details of Birth by age, Education level, Occupation, Birth order, type of attention and details of Death by Age, Sex, type of attention, habits, cause of death, etc.

Civil Registration System section of CNL Division of Directorate of Economics and Statistics.

Permanently.

3 MCCD Form No.4/4A

Information on cause of death are collected in Form No.4/4A from all Medical Institution/Private Medical practitioner of the state except BBMP. Sex/ Age/ Date of death/cause of Death of the deceased are available in these forms.

Civil Registration System section (MCCD) of CNL Division of Directorate of Economics and Statistics.

Upto five years.

4 Annual report on MCCD

Sexwise / Agewise / Cause of Death wise tables are prepared.

Civil Registration System section (MCCD) of CNL Division of Directorate of Economics and Statistics.

Permanently

5 Report on NSS

Information are collected for Round wise State samples on House Hold Consumer Expenditure, Employment and Un-Employment, Manufacture and Trade, Housing Conditions, Human Resources Development- Education, Literacy, Health, Morbidity, Disability etc., live stocks, Village facilities etc.

CNL Division of Directorate of Economics and Statistics.

Permanently

6 Annual report on representa-tion of SC’s & ST’s in State Civil Services

Departmentwise/Group wise/Sexwise and percentagewise/Sanctioned Posts, filled posts on the representation of SC’s & ST’s in State Govt. Services

CNL Division of Directorate of Economics and Statistics

Permanently

Chapter 7

Arrangement for Consultation with, or Representation by the Members of the Public in relation to the Formulation of

Policy or Implementation thereof

[Section 4(1)(b) viii)]

Sl. No

Function /Service

Arrangements for consultation with or

representation of public in relation with policy

formulation

Arrangements for consultation with or representation

of public in relations with

policy implementation

Not Applicable

Chapter 8Boards, Councils, Committees and other Bodies constituted as part of Public Authority

[Section 4(1)(b)v(iii)]

Name of Board, Council

Committee , etc.

Composition Powers and Functions

Whether its Meetings open to

Public /Minutes of its Meetings accessible for

Public1. Civil Registration System Section

Reconstitution of Inter

Departmental Co-ordination

Committee.

1. Chairman :-The Additional Chief Secretary to Govt./Principal Secretary to Govt./Secretary to Govt., Planning, Programme Monitoring & Statistics Department.

Members :-2. Additional Chief Secretary to Govt./Principal Secretary to

Govt./Secretary to Govt., Revenue Department.3. Additional Chief Secretary to Govt./Principal Secretary to

Govt./Secretary to Govt., Health & Family Welfare Department.

4. Additional Chief Secretary to Govt./Principal Secretary to Govt./Secretary to Govt., Urban Development Department.

5. Additional Chief Secretary to Govt./Principal Secretary to Govt./Secretary to Govt., Rural Development and Panchayat Raj Department.

6. Additional Chief Secretary to Govt./Principal Secretary to Govt./Secretary to Govt., Food & Civil Supplies Department.

7. Additional Chief Secretary to Govt./Principal Secretary to Govt./Secretary to Govt., Women & Child Development Department.

8. Additional Chief Secretary to Govt./Principal Secretary to Govt./Secretary to Govt., e-Governance Department.

Decision on effective implementation of Registration of Births and Deaths Act 1969 and discussion about co-ordination with the concerned department for smooth functioning of Registration of Births & Deaths work.

- No -

9. Additional Chief Secretary to Govt./Principal Secretary to Govt./Secretary to Govt., Education (Primary & Secondary) Department.

10. Representatives from Registrar General of India, New Delhi.

11. Commissioner for Public Instruction12. Director of Census Operation in Karnataka13. Commissioner/Director of Municipal Administration14. Director of Printing, Stationery and Publications15. Director, Women & Child Development Department16. Commissioner/Director of Health and Family Welfare

Services17. Director of Information and Publicity18. Director of Medical Education19. Inspector General of Police

Member- Secretary20. Director of Economics and Statistics

Member21. Joint Director (Statistics), Bruhat Bangalore Mahanagara

Palike.

District Level Co-ordination Committee

1. Chairman :- Deputy Commissioner and District Registrar of Births & Deaths

Members :-2. Additional Deputy Commissioner3. Deputy Secretary (Development) Zilla Panchayat 4. District Health & Family Welfare Officer5. District Information and Publicity Officer 6. Assistant Commissioner of all Revenue Divisions 7. Commissioner / Chief Officer of all Local Bodies 8. Municipal Tashildars9. Deputy Director, Women & Child Development

Department.10.District Chief Police Officer.

Member- Secretary11. District Statistical Officer and Additional District

Registrar of Births & Deaths

a)As per RBD Act.1969, Deputy Commissioners of each district are the District Registrar of respective districts is responsible to achieve the co-ordination with the other departments for smooth implementation of Registration of Births and Deaths. b)To review the status of registration of Births & Deaths along with the committee by conducting meeting once in three months and submit the report to the Chief Registrar.

- No -

Taluka Level Co-ordination Committee

1. Chairman :- Tahsildar Members :-2. Taluk Panchayat Executive Officer3. Taluk Health Officer 4. Revenue Inspectors5. Town Municipal Chief Officer6. Deputy Tahsildar of Nadakacheri7. Child Development Planning Officer8. Taluk Police OfficerMember- Secretary

9. Statistical Inspector in Taluk Office

a) As per RBD Act.1969, Tahsildar of each taluk are responsible to achieve the co-ordination with the other departments for smooth implementation of Registration of Births and Deaths in the taluk.

b) To conduct the meeting once in every month and review the progress achieved to improve the Registration of Births and Deaths in the taluk and submit the report to the Additional District Registrar.

- No -

National Sample Survey SectionNot applicable

National Building OrganisationNot applicable

Chapter 9Directory of Officers and Employees

[Section 4(1)(b)(ix)]

Sl. No

Name of the Officer/Employee

Sri/SmtDesignation Office Adress

Contact Number/email ID

Civil Registration System Section

1 U. R. Subramanya Joint Director

DES, CNL Division,7th Floor,

Vishveshwaraiah Main Tower

Dr. Ambedkar Veedihi,

Bangalore-1

080-22869741 080-22867224

Fax 080-22863025jdcnldes@gmail.com

2 B. G. Krishnamurthy Deputy Director

3 Jyothi S. Jenni Assistant Director

4 G. Vanajakshi Assistant Statistical Officer

5 Hulagur Amareshwar -‘’-

6 N. Yashoda -‘’-

7 Devaramani Statisical Inspector

8 Rama C.S Senior Typist

National Sample Survey Section

1 B.G.Krishnamurthy Deputy Director DES, CNL Division,7th Floor,

Vishveshwariha Main Tower, Dr. Ambedkar Veedihi,

Bangalore-1

080-22869741

080-22867224

Fax 080-22863025

jdcnldes@gmail.com

2 G. Vanajakshi Assistant Statistical Officer

3 T.R.Dinesh KumarAssistant Statistical

Officer

4 Alumelu Mangamma Statisical Inspector

5 Chandravathi N. Typist

Scheduled Castes & Scheduled Tribes

1B.G.Krishnamurthy Deputy Director

DES, CNL Division,7th Floor,

Vishveshwariha Main Tower, Dr. Ambedkar Veedihi,

Bangalore-1

080-22869741

080-22867224

Fax 080-22863025

jdcnldes@gmail.com2 N. Yashoda Assistant Statistical

Officer

National Building Organization (NBO)

1B.G.Krishnamurthy Deputy Director

DES, CNL Division,7th Floor,

Vishveshwariha Main Tower Dr.

Ambedkar Veedihi, Bangalore-1

080-22869741

080-22867224

Fax 080-228630252 N. Yashoda Assistant

Statistical Officer

jdcnldes@gmail.com

Chapter 10

Monthly Remuneration received by Officers and Employees, including the System of Compensation as provided in

Regulations

[Section 4(1)(b)(x)]

Name of the Officer WorkingSri/Smt

Designation Remuneration

Organization Per Month

C N L Division:

Sri. U. R Subramanya Joint Director Rs. 55713/-

Civil Registration System Section

Sri. B. G. Krishna Murthy Deputy Director Rs. 60150/-Smt. Jyothi S. Jenni Assistant Director Rs. 32950/-

Sri. Hulagur Amareshwar Assistant Statistical Officer

Rs. 28950/-

Smt. Yashoda N. Assistant Statistical Officer

Rs. 28900/-

Smt. Devaramani Statistical Inspector Rs. 18638/-Smt. C. S. Rama Senior Typist Rs. 38490/Sri. A. Mallikarjuna Senior Driver Rs. 22315/-Sri. K. G. Nagaraj Group ‘D’ Employee Rs. 18025/-

National Sample Survey Section

Smt. G. Vanajakshi Assistant Statistical Officer

Rs. 34700/-

Sri. T. R. Dinesh Kumar Assistant Statistical Officer

Rs. 28900/-

Smt. Alamelu Mangamma Statistical Inspector Rs. 19513/-Smt. Chandravathi N. Typist Rs. 33160/-Sri. K.M.Muniraju Group ‘D’ Employee Rs. 15850/-

Chapter 11

Budget Allocated to Each Agency including Plans etc.

[Section 4(1)(b)(x)i]

Agency

Plan/Programme/Scheme/Project/Activity/Purpose for which budget

is allotted

Proposed expenditure

as on last year

Expected Outcomes

Report on disbursements made or where such details

are available (website, reports, notice board

etc.,)

Not Applicable

Chapter 12

Manner of Execution of Subsidy Programmes

[Section 4(1)(b)(x)ii]

1) Describe the activities/programmes/schemes being implemented

by the public authority for which subsidy is provided.

Not Applicable

2) Provided information on the nature of subsidy, eligibility criteria

for accessing subsidy and designation of officer competent to

grant subsidy under various programmes/schemes.

Name of programme/Activity

Nature/Scale of Subsidy

Eligibility Criteria for

grant of subsidy

Designation of Office of grant

subsidy

Not Applicable

Chapter 13

Particulars of Recipients of Concessions, Permits or Authorization Granted by the Public Authority

[Section 4(1)(b)(x)iii]

Provide the names and addresses of recipients of benefits under each programme/scheme separately in the following format

Institutional Beneficiaries

Name of Programme Scheme

Sl.No

Name & address of recipient institutions

Nature / Quantum of

Benefit Granted

Date of Grant

Name & designation of

granting authority

Not Applicable

Describe the manner of execution of the subsidy programme

Name of the programme /

Activity

Application procedure

Sanction Procedure

Disbursement Procedure

Not Applicable

Chapter 14

Information Available in Electronic Form[Section 4(1)(b)x (iv]

Electronic

Description (site address/location where available

etc.,)

Contents or Title

Designation and address of the custodian of

information held by whom ?

Civil Registration System Section

Web sitewww.des.kar.nic.in

1. Annual Report on the working of the RBD Act.1969 - 2001 to 2009.

2. Annual Report on the Medical Certification of Cause of Death – 2001 to 2010.

Joint Director, CNL Division,DES, 7th Floor,

Ambedkar Veedihi,M.S. Building,

Bangalore.

National Sample Survey Section

Web site www.des.kar.nic.in

1. Report published about results of survey

Joint Director, CNL Division,DES, 7th Floor,

Ambedkar Veedihi, M.S. Building,

Bangalore.

Scheduled Castes and Scheduled Tribes

Web site www.des.kar.nic.in

1. Reports on Representation of Scheduled Castes and Scheduled Tribes in State Civil Services – 2000 to 2011.

Joint Director, CNL Division,DES, 7th Floor,

Ambedkar Veedihi,M.S. Building,

Bangalore.

Chapter 15Particulars of Facilities available to Citizens for Obtaining

Information[Section 4(1)(b)xv]

FacilityDescription (Location of

Facility/ Name etc)Details of Information made

available

Civil Registration System

Web site www.des.kar.nic.in

1. Annual Report of 2009 on Births and Deaths Registration Act. 1969 has total 53 Tables, and previous ten years annual report are uploaded in website

2. Annual Report on Medical Certification of Cause of Death-2010, and previous ten years annual reports are uploaded in website.

Library1. Annual Report on The Registration of Births & Deaths Act,1969-2009.2. Annual Report on Medical Certification of Cause of Death-2010

National Sample Survey Section

Web site www.des.kar.nic.in1. Report on NSS 64th Round (State

Sample) House Hold Consumer Expenditure

Library2. Report on NSS 64th Round (State

Sample) House Hold Consumer Expenditure

Web site www.des.kar.nic.in

1. Report on the Representation of Scheduled Castes and Scheduled Tribes in State Civil Services as on 31st March 2011 and previous ten years annual report are uploaded in website.

Library 1. All Eleven Years Annual Reports [2000 to 2011]

Representation of Scheduled Castes and Scheduled Tribes

Chapter 16

Names, Designations and other Particulars of Public Information Officers

[Section 4(1)(b)xvi]

Public Information Officer

Sl.No

Name of the Office /

Administrative Unit

Name of Designation of

PIO

Office Tel. Residence

Tel. FaxE-mail

1 Joint Director, CNL Division

Sri.U.R Subramanya 080-22869741 jdcnldes@gmail.com

Appellate Authority

Sl.No

Name of the Office /

Administrative Unit

Name of Designation of

PIO

Office Tel. Residence Tel.

FaxE-mail

1DES, M.S. Building,

Bangalore 01Director 22353829/30/32 des_dir@mail.kar.nic.in

Chapter 17

Other Useful Information[Section 4(1)(b)xvii]

Sl. No

Name of the publication/Report

Civil Registration System Section

1Annual Report on the working of RBD Act.1969

2Annual Report on the Medical Certification of Cause of Death.

Nation Sample Survey Section (State Sample)

1 NSS 61th Round House Hold Consumer Expenditure

2 NSS 64th Round House Hold Consumer Expenditure

Representation of Scheduled Castes and Scheduled Tribes

1Report on the Representation of Scheduled Castes and Scheduled Tribes in State Civil Services as on 31st March 2011