Chap11_students English Communication Job Search

8/2/2019 Chap11_students English Communication Job Search

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chapter

11-1

Communicating in

the Job Search

eleven

“Marketing yourself effectively is a key to finding the right job.”



Overview

• Building a network of contacts

• Identifying appropriate jobs

•

Finding your employer• Preparing application documents

• Handling the interview

• Writing follow-up messages• Continuing job search activities

11-2



Building a Network of Contacts

• Broaden your circle of friends.

• Get to know your professors.

•

Meet business executives.• Make contacts through internships.

• Work with community organizations.

11-3



Identifying Appropriate Jobs

• Analyze yourself.

– Education

– Personal Qualities

– Work Experience

– Special Qualifications

• Analyze outside factors.

11-4



Finding Your Employer

• Career Services

• Network of PersonalContacts

•

ClassifiedAdvertisements

• Online Sources

• Personal Search Agents

• Web Resumes• Employment Agencies

• Prospecting

11-5



Use private web pagesfor enhanced exposure.

11-6



Preparing the Application Documents

• The traditional print résumé

• The scannable print résumé

•

The digital résumé (such as ASCII, pdf, xps, html)• The reference sheet

• The cover message—print and email

11-7



The Traditional Print Résumé

• Select the background facts.

• Arrange the facts into groups.

• Construct the headings.

• Include contact information.• Include a statement of objective.

• Present the information.

• Organize for strength.

• Write impersonally and consistently.

• Make the form attractive.

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Traditional Print Résumé Example:

Chronological Organization

Jere Bacon7431 Davenport Drive

Dallas, TX 75226http://[email protected]

512.598.9693 512.598.0017

Objective: Administrative Assistant Position

Education: Bachelor of Science in Business Administration, May 2012

Northern State University

GPA 3.0 (4.0 basis)

Computer Skills:

Word, Outlook, Excel, Oracle and AccessGoogle Docs, Windows Live, PollEverywhere

Relevant Courses:

Business Writing Interpersonal Relations

Management Integrated Marketing Media

http://[email protected]/




Experience:

Secretary 2010-present

Boatner King Insurance Company, Dallas

Personal secretary to Mr. Carlos Boatner, President

Data-entry Clerk 2007-2009Thatcher Manufacturing Company, Dallas

File Clerk 2006-2007

J. C. Douglas Wholesale Company, Dry Creek

Activities and Honors:

Alpha Kappa Psi, Secretary

Published letter to editor, Fortune, October 22, 2011

APICS case competition, First place, Southwest Regional 2011

continued



Scannable Print Résumé

• Include industry-specific keywords.

• Choose precise nouns over action verbs.

•

Present in a scanner readable form.

11-11



Digital Résumé File Formats

• Low end – lacks formatting; used primarily with text-based

systems

– ASCII or text files

• Mid-level – retains most formatting; used when receiver

requests and when you know receivers systems will allow

– doc, rtf, xps or pdf files

• High end – extends capabilities; used when receiver can

handle it and when you want to showcase more material as

well as include graphics, sounds, and animation. – htm

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The Reference Sheet

• Check with references before listing them.

– Get permission as well as complete contact

information.

• Plan the arrangement and ordering.

– Use an organizational plan for arranging your list.

– Order references in a way that favors you.

• Present it in good form.

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Reference Sheet Example

Megan M. Adami7165 Hermes Lane

New Berlin, IL 62670-3748

Voice/Message: 217.787.0445

Cell/Message: 217.456.2411eFax: 954.301.4607

Email:

[email protected]

Personal

References

Matthew Gregory, co-worker at AllState, 217.568.5998

Terrence Patrick, life-long friend, 219.486.3396

Professor Rosemary Lenaghan (major professor)

University of Illinois at Springfield

Accounting Department

5250 Shepherd Road

Springfield, IL 62794-9256

Email: [email protected]

Phone: 217.786.2259

Kathleen M. Kubicek, Director (internship supervisor)

Terry Lenaghan Enterprises, Inc.

360 West ReynoldsSpringfield, IL, 62702

Email: [email protected]

Phone: 217.841.2848, ext. 620

Professional

References


mailto:[email protected]

mailto:%[email protected]







Writing the Print Cover Message

• Gain attention in the opening.

• Select content.

•

Organize for persuasion.• Drive for action in the close.

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[Sender’s Address]

[Date]

[Receiver’s Address]

Dear Mr. Guthrie:

Does your interest in employing an accountant, as indicated by

your advertisement in today’s issue of the Post , center onfinding a person who has had some experience in petroleum

accounting, is college trained in accounting, and has

demonstrated the ability to work with others?

Print Cover Message Example (1 of 5)

Opening




With a background of three years as a part-time employee of the

State Comptroller of Public Accounting and the State Auditor’s

office, and with four years’ specialized training in the College of Business Administration at State University, I am the person

who meets your requirements. As an auditor in both the state

departments mentioned above, I participated in audits of the

books of several oil firms and gained some familiarity with

petroleum accounting procedures which should increase myusefulness in future work of this type.

Body




In my intensive coursework at the University, I studied

several phases of accounting (including petroleum,

fiduciary, cost, and systems as well as theory and auditing)with the intention of obtaining a comprehensive and well-

integrated background for competent work in the petroleum

field. Please look at the attached résumé to note the

additional courses with which I rounded out my training.

The sincerity of my study efforts is evidenced by the B.B.A.degree with honors I was awarded this June.

Body continued




With a view to the value of human relations in business, I

actively participated in organizations such as Sigma Nu

(social fraternity), intramural volleyball, Men’s Chorus, and

Alpha Kappa Psi (professional fraternity). Through these

associations I learned a lot about people and how to work

with them. I am confident that I could work effectively with

your accounting department staff.

Body continued



As my interests lie in useful and satisfying work in the

field of petroleum accounting, may I meet you personally

and talk with you? I can make myself available at any

date convenient for you.

Sincerely,

[Your typed name]

enclosure


Closing



Handling the Interview

• Investigate the company.

• Make a good appearance.

• Anticipate questions and prepareanswers.

• Put yourself at ease.

• Help control the dialogue.

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Writing Other Job Search Messages

• Thank-you message

• Follow-up to the application

• Job acceptance

• Job refusal

•

Job resignation

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11-25

Thank you Message ExampleDear Ms. Munson:

Your bank and the job opportunities we discussed recently continue tointerest me, especially the Financial Analyst position.

I believe that my finance major, internship, and my immersion semester

in Brazil highly qualify me for the position. These qualifications havegiven me the computer skills, hands-on experience, and interpersonalskills useful in your domestic operations. My extensive travel andcultural knowledge of South America will be valuable in your plannedexpansion there.

I’m looking forward to hearing from you soon. If you have any otherquestions, feel free to contact me at [email protected].

Zeke Smith





Continuing Job Search Activities

• Maintain your résumé

• Read job ads/ professional journals

11-26



"Choose a job you love, and you

will never have to work a day

in your life."

-- Confucius

Chap11_students English Communication Job Search

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