Change Accounting Documnet_Non-Invoice/Cashier (FB02)€¦ · Web view15. Click Microsoft Word...

Work InstructionFunctional Area: Accounts Receivable

Change Accounting Documnet_Non-Invoice/Cashier (FB02)

Purpose Non-Invoice Related Customer Payments

Use this procedure to to change or add information to assignment or text fields in an accounting document.

Prerequisites

None

Menu Path

Use the following menu path(s) to begin this transaction:

SAP Easy Access User Specific Menuo Select Decentral Financial Processor - Non AR (Deposits) or Cashier Change

Document

SAP Easy Access Generic Menuo Select Accounting Financial Accounting General Ledger Document

Change

Transaction Code

FB02

Helpful Hints

The R/O/C column the field description tables below defines whether the field is Required, Optional, or Conditional

On certain screens you may have to scroll to view some data entry fields. Only text fields can be changed.

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GL_FB02_Chg Acctg Doc_NonInv.udc© University of Cincinnati 1/14



Procedure

1. Start the transaction using the menu path or transaction code.

Change Document: Initial Screen

2. Perform one of the following:

If Then Go To

You don't know the document number Click the Document list button

to search for the document.

Step 3

You know the document number Click in the Document Number field

to enter the document number.

Step 8

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The Document Number field may display the last document number you changed or viewed.

Document List

3. As required, complete/review the following fields:

Field R/O/C Description

Company code Required At UC, the Company Code will always be UC.

Example:uc

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Document Number Optional The unique identification value assigned to a business event as it is processed in UC Flex. FYI the system automatically creates and assigns document numbers as each document is posted. Note: manual assigning of document numbers is not possible

Example:1400000550

Fiscal Year Required State of Ohio mandated fiscal year (accounting period) running from July 1st of one year to June 30th of the following year

Example:2006

Document type Required Document type classifies accounting documents.

Example:gf

Posting date Optional The date on which a transaction in UC Flex will be posted to the appropriate accounts; UC Flex will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date

Example:06/14/2006

Entry date Optional Date when the information was entered

Example:06/14/2006

Reference number Optional Open field available to enter a variety of information, such as invoice numbers and other cross-reference information.

Example:4500003851

You could enter the invoice number or Purchase order number which drove the document

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4. Perform one of the following:If You Want To Then

Display Noted items such as prepayment requests

Click the Display noted items check box

Display only documents you originally enteredClick the Own documents only check box

5. Click the Execute button .

Document List

6. Double-click DocumentNo / UC field .

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7. Go to step 10.




Document Number Required The unique identification value assigned to a business event as it is processed in UC Flex. FYI the system automatically creates and assigns document numbers as each document is posted. Note: manual assigning of document numbers is not possible

Example:1400000550

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Company Code Required At UC, the Company Code will always be UC.

Example:uc

Fiscal Year Optional State of Ohio mandated fiscal year (accounting period) running from July 1st of one year to June 30th of the following year

Example:2006

9. Click .

Change Document: Overview

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10. Double-click on the line you want to change.

Only certain fields may be changed on a poster document. For a line the Assignment and Text field may be changed.

Change Document: Line Item 002


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Assignment Optional Assignment number; UC Flex displays account line items according to the content of this field

Example:3660200000

This is a short free-text field that you can use to record other data, but it DOES NOT PRINT on the A-152 form.

Text Optional Description field providing additional information for an entry

Example:John Brown - Registration

This field PRINTS on the A-152 form and is a free text field that can be used to add descriptive information.

12. Perform one of the following:If You Want To Then Go ToAdd additional text information Click Go to step13.

Add or change header text Click Go to step19.

Save your changes Click . Go to step 22.

Long Text for Document Line Item

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Notes Optional This is a free form field. Add notes as helpful to explain the transaction.

Example:see further notes

14. Click button if more text needed to be added.

Change Notes: UC 14000005502006002 Language EN

15. Click Microsoft Word Document text box and edit or paste text as necessary.

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Any text or screen shot can be copied here.

To copy a total screen shot go to your document and while holding down the control key press the print screen key. Then come back into the SAP Change Notes screen and while holding down the control key press the V key. You should now see your screen shot.

To copy text from your document highlight the text you want to copy and while holding down the control key press the C key. Then come back into the SAP Change Notes screen and while holding down the control key press the V key. You should now see your selected text.

16. Click to return to the previous screen. The text will be saved when the document is saved.

Long Text for Document Line Item

17. Click the Copy text button .

18. Go to step 12.

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Document Header: UC Company Code



Doc.Header Text Required The document header text contains explanations or notes which apply to the document as a whole.

Example:This is a non gift entry

This is a UC required field. Enter an explanation for the payment being deposited.

Reference Optional Allows for further clarification of an entry by reference to other sources of information, either internal or external to UC Flex; Any UC Flex-posted document number can be used as a "reference" when entering a new document.

Example:GLJE DCEN-001

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20. Click the Continue/Confirm button .

21. Go to step 12.


22. Click the button until you return to the SAP Easy Access screen.

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Result

You have changed an accounting document.

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Change Accounting Documnet_Non-Invoice/Cashier (FB02)€¦ · Web view15. Click Microsoft Word...

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Transcript of Change Accounting Documnet_Non-Invoice/Cashier (FB02)€¦ · Web view15. Click Microsoft Word...