Adult Softball TournamentPrepared for The City of Wilmington, NCPrepared by Sarah E. Chambers

Purpose

The purpose of this event is to provide Wilmington community members an opportunity to host an event promoting:

Fun Teamwork Healthy competition

Together with our Sponsor, Budweiser, we will proudly host the First Annual Wilmington Adult Softball Tournament

Benefits

Wilmington

$

hotels

$restauran

ts

$ gas

$shopping

Benefits

Bully City, Arizona Hosted 1,680 people 54 Softball Teams

$200,437!!!!!! Lodging Shopping Entertainment Restaurants Gas

Benefits

$8,000

Additional Benefits

There are many more benefits than purely monetary ones: Brings together members of the Wilmington

Community Creates healthy competition surrounding physical

activity, which helps to promote exercise Softball helps improve hand eye coordination,

strengthens upper-body muscles, and is a cardiovascular activity

Promotes teamwork Potential to create a long term opportunity through

a season-long softball league Provides a chance to work with our sponsors

Event Management

Safe & Enjoyable

Check List

Preparations

Registration

Paperwork Agreement to Participate & Liability Waiver Tournament Rules & Regulations (and

repercussions for breaking rules) A signed statement agreeing 18+

Preparations

Crisis Management Plan (CMP)*

Inclement weather plans*

Trained and certified Umpires through the Amateur Softball Association of America (ASA)

Trained and competent staff members will be on hand to help carry out tournament procedures

Uniformed law enforcement

* All officials and staff members will be knowledgeable of these procedures

Preparations

Sponsorship contracts

Specific contracts with Budweiser

Insurance policy

Day of Event

Check infield, outfield, dugouts, and equipment for safety of participants

Check stands, facilities, and parking lots, for safety of participants and spectators

Qualified EMS and trainers on site along with proper medical equipment and ice

Signs posted stating we are not responsible or injuries, thefts, or damages

Provide shaded areas for participants and spectators

Alcohol Control

Staffing Agency Check IDs Provide wrist bands Serve alcohol

Enforcement officers

Plastic or aluminum

No coolers (no BYOB)

No alcohol served after 6th inning of last game

Alcohol only allowed in designated areas - signage Beer Gardens No alcohol on field/dugout “Family Zone” available

Water available for purchase & coolers for participants

Waivers for players

Food trucks with food for purchase

Cab vouchers

Conclusion

The City of Wilmington excels in handling similar events on a regular basis with great success. We have no reason to believe that the First Annual Wilmington Adult Softball Tournament would be any less of a success. With a proper management plan in place and with many great benefits to the local economy, the community, and the city, the event will be a great addition to our town

For more Info…

Please contact Sarah E. Chambers with any additional questions. She can be reached by e-

mail at:

sechambe@ncsu.edu or by phone at (910) 555-5555.