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DEPARTMENT OF COMPUTER SCIENCESERICULTURE COLLEGE

CHINTAMANI

“INTRODUCTION TO COMPUTER AND IT’S APPLICATION”

TO,MISS ROOPA N BDEPARTMENT OF CSCSERICULTURE COLLEGECHINTAMANI .

FROM,CHALAPATHI VI Bsc (AGRI)ALC3011SERICULTURE COLLEGE CHINTAMANI.

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INTRODUCTION TO MICROSOFT WORD

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FEATURES OF MS WORD Easy to cut , copy and paste. To correct or delete or insert characters , words, lines , images

etc To format and organize documents. To check spelling and grammar. Word has facilities to work back & forth among multiple word

documents. Numbering ,bulleting and shading tools are there. And many features.

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Title bar

Status bar

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RulerMenu barFormat tool bar

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Standard tool bar

Vertical scroll bar

BLANK WORD DOCUMENT

Print layout view

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• By clicking the Word icon on the office shortcut bar. OR• By double clicking the Word icon from the desktop. OR• By clicking the start menu and selecting Programs, Microsoft

word.

Starting of MS-Word

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Word Document Window

The word document window has the following basic components.

1. Title bar-It displays the name of the currently active word document.

2. Menu bar-The menu bar shows the file, edit,view, insert,format,tool,table,help menu.

3. Standard toolbar-Contains command buttons that execute shortcuts to many common commands.

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1. Work space- It is the area in which we can enter the text of our document.

2. Format toolbar-Contains command buttons that executes shortcuts associated with formatting text within a document.

3. Status bar –It displays the information about the active document such as page number, column, line number, section etc.

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To select Text and Objects

• Using the mouse, left click just to the left of the word to be selected and drag over the words while holding down the mouse button.

• Double click on a word to select it.• Triple click on a word to select the word and the

entire paragraph it is in.• Left click on object(picture, drawing object, chart,

table)to select it.

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Page Setup Each page within a document can have its

own page setup specified. Page setup refers to setting the margins for the sheet as well as the paper size, orientation, line numbers, headers and footers and borders.

To access the dialog box for specifying margins, etc.

Select: File/Page setup.

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Creating and Opening Documents1.Create a new documenta) Click the New document button on the menu bar. ORb) Choose File/New from the menu bar. ORc) Press CTRL+N on the keyboard.2.Open an existing documentd) Click the Open File button on the menu bar. ORe) Choose File/Open from the menu bar. ORf) Press CTRL/O on the keyboard.3. Save a documentg) Click the Save button on the menu bar. ORh) Select File/Save from the menu bar. ORi) Press CTRL/S on the keyboard.

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4.Close a document Click Close option from the File menu.5.Renaming a documenta) Select File/Open and find the file we want to rename.b) Right click on the document with the mouse and select

Rename from the short menu.c) Type the new name for the file and press the ENTER key.

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Insert a table

Select Table/Insert Table from the menu bar. Select the number of rows and columns for the table and click OK.

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Headers and footers A header is text that is added to the top margin of very

page such as a document file or page number and footer is text added to the bottom margin. Following steps are to add or edit headers and footers in the document:

Select View/Header and Footer from the menu bar. Type the heading in the Header box. Click the Insert Auto Text button to view a list of quick options

available. To edit the footer, click the Switch between Header and Footer

button on the toolbar. When we are finished adding headers and footers, click the

Close button on the tool bar.

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Formatting

The formatting toolbar is the easiest way to change many attributes of text. If the toolbar isn’t displayed on the screen, select View/Toolbars and choose format.

Copying Text To copy text, choose Edit/Copy, click the copy button on the standard

toolbar, or press CTRL+C to copy the text to the clipboard. Paste Text To paste cut or copied text, move the cursor to the location we want to

move the text to and select Edit/Paste from the menu bar, click the paste button on the standard toolbar, or press CTRL+V.

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Bullets and Numbering

To create a bulleted or numbered list, use the list features provided by Word. The font dialog box allows you to choose from a larger selection of formatting options. Select Format/Font from the menu bar.

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Mail MergeMail merge is one of the tools used in MS-Word to merge two document. The first document is called as data source, which contains the addresses and second document called the main document, contains common information which is same for each document.The 3 basic steps required to perform mail merge are:1. Create the Main document.2. Create the data source.3. Merge the data source and the main document.

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