CHAIR: DAVID BRADSHAW VICE CHAIR: SEDALIA …...E. For the period July 1, 2015 through June 30,...

S: KSW\Projects\ICTC Commission\2011\May\A052511

1405 N. IMPERIAL AVENUE, SUITE 1

EL CENTRO, CA 92243-2875

PHONE: (760) 592-4494

FAX: (760) 592-4497

TRANSPORTATION COMMISSION MEETING

WEDNESDAY, MAY 25, 2011

6:00 p.m. (or immediately after IVRMA or LTA)

County of Imperial Administration Center

Board of Supervisors Chambers

940 W. Main Street, Second Floor

El Centro, CA 92243

CHAIR: DAVID BRADSHAW VICE CHAIR: SEDALIA SANDERS

I. CALL TO ORDER AND ROLL CALL

II. EMERGENCY ITEMS

A. Discussion/Action of emergency items, if necessary.

III. PUBLIC COMMENTS

Any member of the public may address the Commission for a period not to exceed three minutes on any item of interest

not on the agenda within the jurisdiction of the Commission. The Commission will listen to all communication, but in

compliance with the Brown Act, will not take any action on items that are not on the agenda.

IV. APPROVAL OF CONSENT CALENDAR

(Executive Director recommends approval of consent calendar items)

A. Approval of ICTC Board Draft Minutes: April 27, 2011

B. Receive and File:

1. Management Committee Draft Minutes: May 11, 2011

2. ICTC TAC Draft Minutes April 28, 2011

3. ICTC SSTAC Adopted Minutes April 20, 2011

4. ICTC SSTAC Draft Minutes May 4, 2011

V. REPORTS

A. ICTC Executive Director

B. Southern California Association of Governments C. California Department of Transportation – District 11

D. Commission Member Reports

Individuals wishing accessibility accommodations at this meeting, under the Americans with Disabilities Act (ADA), may

request such accommodations to aid hearing, visual, or mobility impairment by contacting ICTC offices at (760) 592-4494.

Please note that 48 hours advance notice will be necessary to honor your request.

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ICTC Commission

May 25, 2011

VI. ACTION CALENDAR

A. Award of Contract Agreement for Imperial Valley Transit, Imperial Valley Transit Blue and Green Lines;

FY 2011-12 through 2015-16 to First Transit, Inc.

It is requested that the Commission consider the following for their review and approval, after any public

comment that may be received:

1. Authorize the Chairman to sign an operating agreement with FIRST TRANSIT, INC. for the continued

operation of Imperial Valley Transit/Imperial Valley Transit Blue and Green lines with an annual not to

exceed annual operating subsidy, with an annual not to exceed up to 5% marketing allowance, with an

annual fuel escalator clause:

Imperial Valley Transit:

A. For the period July 1, 2011 through June 30, 2012, the annual not to exceed subsidy is set at

$2,067,995.

B. For the period July 1, 2012 through June 30, 2013, the annual not to exceed subsidy is set at

$2,206,265.

C. For the period July 1, 2013 through June 30, 2014 the annual not to exceed subsidy is set at

$2,270,357.

D. For the period July 1, 2014 through June 30, 2015, the annual not to exceed subsidy is set at

$2,324,365.

E. For the period July 1, 2015 through June 30, 2016, the annual not to exceed subsidy is set at

$2,396,974.

Imperial Valley Transit Blue and Green Lines:


$566,968.


$604,877.


$615,965.


$630,617.


$650,317.

2. Adopt the revised Performance Goals for the operation of the Imperial Valley Transit

3. Adopt the revised Performance Goals for the operation of the Imperial Valley Transit Blue and

Green Lines

B. Award of Contract Agreement for ADA Paratransit Services; FY 2011-12 through 2015-16 to First Transit,

Inc.

It is requested that the Commission consider the following for their review and approval, after any public

comment that may be received:

1. Authorize the Chairman to sign an operating agreement with FIRST TRANSIT, INC. for the

continued operation of the ADA Paratransit Service with an annual not to exceed annual operating

subsidy, with an annual not to exceed up to 5% marketing allowance, with an annual fuel escalator

clause:


$997,375.


$1,006,380.


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ICTC Commission

May 25, 2011

$1,039,076.


$1,071,886.


$1,105,568.

2. Adopt the revised Performance Goals for the operation of the ADA Paratransit Service

VII. NEXT MEETING DATE AND PLACE

The next meeting of the Imperial County Transportation Commission will be held on Wednesday, June 22, 2011

at 6:00 p.m., at the County of Imperial Board Chambers, at 940 W. Main Street, El Centro, CA.

VIII. ADJOURNMENT

3

IV. CONSENT CALENDAR

A. APPROVAL OF ICTC BOARD DRAFT MINUTES:

APRIL 27, 2011

B. RECEIVE AND FILE

1. MANAGEMENT COMMITTEE DRAFT MINUTES

MAY 11, 2011

2. ICTC TAC DRAFT MINUTES

APRIL 28, 2011

3. ICTC SSTAC ADOPTED MINUTES

APRIL 20, 2011

4. ICTC SSTAC DRAFT MINUTES

MAY 4, 2011

4

ICTC MEETING MINUTES APRIL 27, 2011

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IMPERIAL COUNTY TRANSPORTATION COMMISSION

DRAFT MINUTES FOR APRIL 27, 2011

6:00 p.m.

____________________________________________________________________________________

VOTING MEMBERS PRESENT:

City of Brawley Ryan Kelley

City of El Centro Sedalia Sanders (Vice-Chair)

City of Imperial Mark Gran

County of Imperial Jack Terrazas

County of Imperial Mike Kelley

Imperial Irrigation District John Pierre Menvielle

City of Westmorland Larry Ritchie

NON-VOTING MEMBERS PRESENT:

Caltrans District 11 Bill Figge (alt.)

VOTING MEMBERS NOT PRESENT:

City of Calipatria Hector Cervantes

City of Calexico John Moreno

City of Holtville David Bradshaw (Chairman)

STAFF PRESENT: Mark Baza, Kathi Williams, Cristi Lerma

OTHERS PRESENT: David Jones, IV Transit; Rosanna Bayon Moore, SCAG; Sam Amen, Caltrans;

Ana Flores, Consumer; Elizabeth Varin, IV Press

The following action minutes are listed as they were acted upon by the Imperial County Transportation

Commission and as listed on the agenda for the meeting held Wednesday April 27, 2011 together with staff

reports and related documents attached thereto and incorporated therein by reference.


Vice-Chair Sanders called the Commission meeting to order at 6:00 p.m. Roll call was taken.

II. EMERGENCY ITEMS

A. Support letter to Senator Barbara Boxer, Senator Dianne Feinstein and Representative Bob

Filner regarding the Surface Transportation Reauthorization and its’ lack of a multi-year

account dedicated to the infrastructure and security needs of the border. A motion was made

by M. Kelley and seconded by Menvielle to accept item as an emergency item, Motion

carried unanimously. A motion was made to approve the support letters by Gran and

seconded by Terrazas, Motion carried unanimously.


There were none.

5



IV. APPROVAL OF CONSENT CALENDAR

A motion was made by Menvielle and seconded by Terrazas to approve the consent calendar;

Motion carried unanimously.

4A. Approved ICTC Board Minutes for March 23, 2011

4B. Received and filed ICTC Management Committee Draft minutes for April 13, 2011

V. REPORTS


Mr. Baza had the following announcements and updates:

- We completed our move into the new offices.

- ICTC and the Consultant team will have stakeholder interviews on Monday, May 2, 2011 from

5:00 p.m. to 7:00 p.m. at our new offices regarding the Short Range Transit Plan update; City

Managers and Council representatives are invited to attend.

- Interviews for the Analyst position were held today and were anticipating that we will have a new

staff member to introduce at the next meeting.

- Staff has been reviewing bid packages for the fixed route and Paratransit RFP. A

recommendation will be on next month’s agenda.

- Staff participated in a meeting with the City of Mexicali Transportation Director and Bob Ham.

It was a great networking opportunity and will be able to promote services to each other. Also

created an opportunity for the ex-officio position on the ICTC Board.

B. Southern California Association of Governments (SCAG)

Ms. Rosanna Bayon Moore had the following announcements and updates:

- The SCAG Regional Conference & General Assembly is scheduled for May 5-6, 2011 at the La

Quinta Resort and Club in La Quinta, CA. Ms. Bayon Moore indicated that every jurisdiction

will be represented with a delegate. An award will be celebrated on the evening of the 5th

(Thursday) to one of our local agencies.

- Naresh Amatya from the SCAG Transportation Planning team will be in attendance at the

Caltrans/Imperial County Team Building meeting.

- Video Conferencing is available to all member agencies with a 72 hour advanced notice. Video

conferencing is now available

C. California Department of Transportation

Mr. Figge had the following announcements and updates:

- An external team building meeting between Caltrans and ICTC is scheduled to coincide with the

April TAC meeting. Local Assistance will be giving an update on the status of projects in

Imperial County. A presentation of the Regional Transportation Plan will be given by SCAG

staff.

- A consultant has been hired by Caltrans to conduct a value analysis study. The study will look at

how Caltrans effectively works with its member agencies. A report will be ready in the month of

June.

D. Commission Member Reports

- There were none.

6



VI. DISCUSSION CALENDAR

A. Strategic Planning Workshop

Mr. Baza stated that staff has been busy preparing for the upcoming Strategic Planning

Workshop being held on May 11, 2011. In the backup to the agenda there were different

workshop examples provided to assist the discussion. Mr. Baza also stated that a draft

agenda is included for the Commission’s review. The goal is to spend half the day

addressing the ICTC’s goals and priorities and assist in the development of a mission

statement. There were no additional comments made by the Commission.

VII. ACTION CALENDAR

A. Discussion Federal Transit Administration (FTA) Section 5310 Grant Program for Elderly

and Disabled Transportation Services.

Ms. Williams stated that there were two applicants that submitted grant applications: ARC –

Imperial Valley and Community Catalyst. Both were for replacement vehicles. The Local

Review Committee met on March 11th, 2011 to critique and evaluate the applications.

Caltrans requires as a course of business, ICTC certify that Section 5310 applications be

included in a public participation and comment process. In addition, Caltrans requires that

ICTC entertain an appeals process, should one be required regarding the ranking of the

application. The review process has completed and no comments were received therefore no

appeals will be recorded with regards to the ranking of the applications. Attached to the

agenda is the prioritized listing of scores by project listing.

ICTC Management Committee met on April 13th and forwards this item to the ICTC

Commission for their review and approval, after public comment, if any:

1. Adopt the following listing of scores by project listing.

2. Adopt the attached certification (attached), as required by Caltrans.

3. Authorize the Chairman to sign the resolution (attached), as required by Caltrans.

4. Authorize staff to forward documentation to Caltrans for entry into the statewide

competitive process.

A motion was made by M. Kelley and seconded by Menvielle, Motion carried

unanimously.

B. Adoption of an ICTC Public Participation Procedures

Ms. Williams stated that a Transportation Planning Agency is required to have a Public

Participation Plan in place. The plan essentially provides guidance to staff regarding the

public participation requirements for federally funded transit grant activities. The current

Public Participation Plan was previously adopted by IVAG.



1. Adopt the ICTC Public Participation Procedures

2. Direct staff to forward the document to Caltrans and the Federal Transit

Administration (FTA)

7



A motion was made by Gran and seconded by Ritchie, Motion carried unanimously.

C. Adoption of an ICTC Fixed Asset Accounting (FAA) Standard Procedures Manual

Ms. Williams stated that ICTC will be acquiring assets in the upcoming months in the form

of furniture and vehicles. Therefore a fixed assets accounting procedures manual was

drafted. The document was developed with input from the procedures manual utilized by

the County of Imperial. The purpose of the FAA manual is to establish requirements for the

acquisition, disposal, recording and inventory process.



1. Adopt the ICTC Fixed Asset Accounting Standard Procedures Manual

A motion was made by Terrazas and seconded by Menvielle, Motion carried

unanimously.

D. Unmet Transit Needs Hearing - Fiscal Year 2011-12

Ms. Williams stated that the 1st Unmet Transit Needs Hearing was held on March 10

th, 2011.

The Unmet Needs Hearing Panel reconvened on April 14th, developed the “Findings”

document. The Social Services Transportation Advisory Council (SSTAC) met and

developed a response to the “Findings” on March 20, 2011. The Findings are as follows:

I. Existing transit services should be continued:

A. Brawley Dial-A-Ride

B. El Centro Dial-A-Ride

C. Imperial Dial-A-Ride

D. County-Wide Transit System

E. ADA Paratransit Services

F. Calexico Senior Transport

G. Med-Express

H. West Shores Dial-A-Ride

II. Continue coordination between existing transit services, including

Paratransit services provided by both public and social service agencies.

ICTC staff shall provide recommendations and technical assistance when

requested by social service and public agencies.

III. All transit services shall comply with the American's with Disabilities Act of

1990; provisions specific to respective services offered.

IV. All transit services shall comply with the Federal Transit Administration

(FTA) and/or Federal Highway Administration (FHWA) Drug and Alcohol

Testing rules; provisions specific to respective services offered.

V. Staff will continue to coordinate the demonstration phases for the

Imperial Valley Transit – Blue and Green Lines.

VI. Staff will provide assistance to the Cities of Brawley, Calexico, El Centro

and Imperial for the development of the transfer terminal projects.

VII. The County-Wide Transit System shall continue an overflow bus in FY

2011-12 to accommodate as needed, the passenger overcrowding on routes

#100 and #150 at 3rd

and Paulin Streets in Calexico. Route data will be

evaluated by ICTC after twelve (12) months.

8



VIII. Staff will research options to provide schedules and information for

passengers for Imperial Valley Transit (IVT) bus stops. Staff is to return

with options and cost estimates for consideration on implementation from

the ICTC.

IX. Staff will amend the FY 2010-11 Unmet Transit Needs List to add the

following listing as the first priority: Any routes or trips suspended due to

the unavailability of funds, be re-established once funds become available

(re-establish funding for the Brawley, Calexico, El Centro and Imperial

Dial-A-Ride service hours on Saturdays).

SSTAC’s response to the findings includes comments to Finding IX and is as follows:

“SSTAC concurs with the basic concept of the “Finding IX” that any

transit services suspended due to the unavailability of funds…..” However,

STTAC would request that the “Finding IX” be modified and restated as

follows to include service hours on Saturdays and weekdays. “Staff will

amend the FY 2010-11 ICTC Unmet Transit Needs List to add the following

listing in order of priority:

1. Any routes or trips suspended due to the unavailability of funds, be re-

established once funds become available:

a. Re-establish funding for the Brawley, Calexico, El Centro and

Imperial Dial-A-Ride service hours on Saturdays.

b. Re-establish funding for the Brawley, Calexico, El Centro and

Imperial Dial-A-Ride service hours on weekdays.”

After further review, staff is requesting that the Commission take the following actions after

consideration of the response by SSTAC.

3. Adopt the “Findings” as presented or amended.

4. Authorize the Chairman to sign the attached resolution.

5. Direct staff to forward the “Findings” public hearing documentation and resolution

to the State Department of Transportation.

A motion was made by Terrazas and seconded by Menvielle, to adopt the UTN findings

as amended by SSTAC’s recommendation; discussion continued.

Other items discussed was the implementation of interpreter services being available at

the both the 1st and 2

nd hearings/meetings. Also, it was agreed that both meetings be held

during the daytime, business hours to accommodate transit riders.

E. Imperial County Disadvantaged Business Enterprise (DBE) and Underutilized

Disadvantaged Business Enterprise (UDBE) Program, Regional Base Figures for Federal

Fiscal Year (FFY) 2011-12

Mr. Baza stated that a DBE goal must be adopted annually to be able to apply for federal funds. The goal of the program is to ensure non discrimination to all potential contractors. Firms ready and willing to do business in Imperial County from the Bordering Counties of San Diego and Riverside were also identified. Only projects that are currently programmed in FFY 2011-12 were used to establish the goal. Mr. Baza stated that ICTC staff will now forward this item to Caltrans. It is recommended that the ICTC Commission take the following actions, after review of any public comment, if any:

1. Approve the proposed Imperial County DBE base figure for FFY 2011-12 of 6.75%.

9



2. Approve the proposed Imperial County UDBE base figure for FFY 2011-12 of 1.06%.

3. Direct staff to submit the Imperial County DBE Program Regional Base Figures for FFY 2011-12 to Caltrans for adoption.

A motion was made by Menvielle and seconded by M. Kelley, Motion carried

unanimously.

VIII. NEXT MEETING DATE AND PLACE

The next meeting of the Imperial County Transportation Commission will be held on Wednesday,

May 25, 2011 at 6:00 p.m., at the County of Imperial Board Chambers, at 940 W. Main Street, El

Centro, CA.

IX. ADJOURNMENT

The Commission commended staff for articulating items very efficiently. A motion was made by

M. Kelley and seconded by Menvielle to adjourn the meeting, Motion carried unanimously.

Meeting adjourned at 7:12 p.m.

10

ICTC MANAGEMENT COMMITTEE MINUTES MAY 11, 2011

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IMPERIAL COUNTY TRANSPORTATION COMMISSION

MANAGEMENT COMMITTEE/COMMISION

DRAFT MINUTES OF MAY 11, 2011

8:00 a.m.

VOTING MEMBERS PRESENT:

City of Brawley Ryan Kelley

City of Brawley Gary Burroughs

City of Calipatria Hector Cervantes

City of Calipatria Rom Medina

City of El Centro Sedalia Sanders

City of El Centro Ruben Duran

City of Holtville David Bradshaw

City of Imperial Mark Gran

City of Imperial Marlene Best

City of Westmorland Larry Ritchie

County of Imperial Mike Kelley

County of Imperial Jerry Santillan

County of Imperial William Brunet

Imperial Irrigation District Paul Peschel

(Non-voting) ICTC Mark Baza

STAFF PRESENT: Kathi Williams, Cristi Lerma

OTHERS PRESENT: Grace Connor (City of El Centro), Ross Cather (Caltrans), Bill Figge (Caltrans),

Rosanna Bayon Moore (SCAG)

The following minutes are listed as they were acted upon by the Imperial County Transportation Commission

Management Committee and as listed on the agenda for the meeting held Wednesday, May 11, 2011 together

with staff reports and related documents attached thereto and incorporated therein by reference.


Chairman Bradshaw called the Committee/Commission to order at 8:15 a.m. Roll call was taken.

Introductions were made.

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II. EMERGENCY ITEMS

There were none.


There were none.

IV. CONSENT ITEMS

A motion was made by Sanders, seconded by Ritchie to approve consent items 4A and 4B.

Motion carried unanimously.

4A. Approved ICTC Management Committee Minutes for April 13, 2011.

4B. 1. Received and filed ICTC Board Draft minutes for April 28, 2011

2. Received and filed ICTC SSTAC of Imperial Valley Draft Minutes for April 20, 2011

3. Received and filed ICTC TAC of Imperial Valley Draft Minutes for April 28, 2011

V. REPORTS


Mr. Baza’ announcements and updates included:

- There were none.

B. Southern California Association of Governments

Ms. Rosanna Bayon Moore’s announcements and updates included:

- There was great participation at SCAG’s General Assembly.

- A survey will be conducted to member agencies that did not provide input regarding the local

sustainable planning tool. Also, as part of the Sustainable Communities Strategies effort,

SCAG will be asking for a high quality photograph from all member agencies.

- More information on the joint SCAG, ICTC and IVEDC open house will be provided soon,

as well as more information on the signage for our new offices.

C. California Department of Transportation – District 11

- There were none.

D. Committee Member Reports

- Ms. Sanders announced that a Town Hall meeting will be held on May 16th, 2011 from 6:30 –

7:30 p.m. at 385 S. 1st Street in El Centro. Present will be Congressman Filner. Among other

topics, the State budget will be discussed.

VI. ACTION CALENDAR

A. Direction on Award of Contract Agreement for Imperial Valley Transit and ADA Paratransit

Services - FY 2011-12 through 2015-16

12



Ms. Williams presented this item to Committee/Commission members. She stated that

this has been a working item since January that began with the development of a bid

document (RFP). The Request For Proposal (RFP) was solicited and two bids were

received. During the Review Committee’s proposal review and scoring process, it was

determined that there was one response for both the fixed route and ADA Paratransit service

that was determined as complete. This proposal was evaluated and scored based on the

criteria established in the RFP. The second proposal received was only for the ADA

Paratransit services. This proposal was missing required documentation as specified in the

RFP. Therefore, this proposal was not scored and was rejected as non-responsive.

Based on the established criteria, the Review Committee’s evaluation of the proposal

received by First Transit, Inc. was found to be highly qualified and capable to perform both

the fixed route and ADA Paratransit services. Therefore, this proposal was recommended for

consideration pending contract negotiation and Commission approval.

If the award to First Transit Inc. is completed, a transition plan has been developed for the

continuation of the ADA Paratransit services currently provided by ARC – Imperial Valley.

Per federal requirements, the new operator is required to review qualifications and offer

employment to non-management employees of the incumbent operator. In addition, since

the name of the existing service is not owned by the ICTC, a new service name, logo and

website will be created. ICTC staff is recommending the name of “IVT Access.”

There was some discussion and inquiries. It was determined that upon negotiation, the

contract will be for 8 years in the amount of $32 million.

It is requested that the ICTC Management Committee and Commission consider this item

for their review and approval, after any public comment that may be received:

1. Proceed with the process to award the contract for the operating agreement for

IMPERIAL VALLEY TRANSIT/IMPERIAL VALLEY TRANSIT Blue and Green

lines with FIRST TRANSIT INC.:

a. for the period effective, July 1, 2011 through June 30, 2016 with three one year

extensions

b. with an annual not to exceed annual operating subsidy

c. with an annual not to exceed 5% marketing allowance

d. with an annual fuel escalator clause

e. with performance standards and goals

2. Direct staff to finalize negotiations and return to the Commission with an operating

agreement for Imperial Valley Transit /Imperial Valley Transit Blue and Green Lines

3. Proceed with the process to award the contract for the operating agreement for the ADA

Paratransit Service with FIRST TRANSIT INC.:

a. for the period effective, July 1, 2011 through June 30, 2016 with three one year

extensions

b. with an annual not to exceed annual operating subsidy

c. with an annual not to exceed 5% marketing allowance

d. with an annual fuel escalator clause

e. with performance standards and goals

13



4. Direct staff to finalize negotiations and return to the Commission with an operating

agreement for the ADA Paratransit Services.

A motion was made by M. Kelley, seconded by Sanders, Motion carried unanimously.

VII. NEXT MEETING DATE AND PLACE

The next meeting of the Management Committee will be held on Wednesday, June 8, 2011 at

10:30 a.m., at the City of El Centro, El Centro, CA.

VIII. A motion was made by Sanders and seconded by Ritchie to adjourn the meeting. The meeting was

adjourned at 8:30 a.m.

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ICTC TAC minutes 04/28/11

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TECHNICAL ADVISORY COMMITTEE DRAFT MINUTES

April 28, 2011

Present:

Yazmin Arellano City of Brawley

Veronica Atondo (Chair) City of Calexico

Mindy Hernandez City of Calipatria

Terry Hagen City of El Centro

Abraham Campos City of El Centro

Joel Hamby City of Imperial

Wayne Walker City of Westmorland

Bill Brunet County of Imperial

Jim Minnick County of Imperial

Virginia Mendoza The Holt Group/City of Holtville

Others:

Mark Baza ICTC

Kathi Williams ICTC

Cristi Lerma ICTC

Luis Medina Caltrans

Nadine Martin Caltrans

Rosanna Bayon Moore SCAG

Naresh Amatya SCAG

Ruben Duran City of El Centro

1. The meeting was called to order by Chairperson Veronica Atondo at 8:07 a.m. A quorum was not

present. Introductions were made. A motion was made to add #5 “New Business” to the Agenda

(Baza/Arellano) Motion Carried.

2. A motion was made to adopt the February 24, 2011 minutes (Hamby/ Hagen) Motion Carried.

3. ICTC Staff Updates / Announcements

Mr. Baza had the following announcements and updates:

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ICTC TAC minutes 04/28/11

KSW\Projects\ICTC TAC\2011\April\M042811

- The Commission met the night before and adopted the Regional DBE Goal for Imperial

County. Rosa Lopez from the County CEO’s office assisted staff with these efforts for

Federal Fiscal Year (FFY) 2011-12. Firms ready and willing to do business in Imperial

County from the Bordering Counties of San Diego and Riverside were also identified. Only

projects that are currently programmed in FFY 2011-12 were used to establish the goal. Mr.

Baza stated that ICTC staff will now forward this item to Caltrans. It was stated in a brief

discussion that project specific goals of DBE and UDBE were still needed per federal

regulation.

4. SCAG Updates / Announcements

Ms. Bayon Moore’s updates and announcements included:

- Mr. Naresh Amatya, a member of SCAG’s Transportation Planning team, was introduced by

Ms. Bayon Moore. He was present to present the Regional Transportation Plan update for

Caltrans/Imperial County Team Building meeting that was taking place after TAC concluded.

- A Tool Box Tuesday’s session was hosted this week at the local SCAG office. Power point

presentations will be available next week on the SCAG website. The topic was Energy

Efficiency Retrofit Programs for Residents, Businesses & City Facilities.

- The office moved has finalized. Any member agencies interested in using the video

conferencing system can do so by giving a 72 hour advanced notice.

- For any questions on any of these announcements you can contact Ms. Bayon Moore at

[email protected].

5. New Business

- Mr. Walker suggested if ICTC could post bid proposal sheets on their website to have that

information in one central location with easy accessibility to everyone. Mr. Baza stated that

the website is still a work in progress but we will create a section specifically for that.

Everyone was in concurrence.

- Ms. Arellano had some concern with the GIS scheduled time for flying. She stated that she

scheduled staff for overtime to ensure all of the manholes were painted white for a scheduled

fight time of end of April, through a communication to Gordon Gaste and Ellen Chan. Ms.

Bayon Moore stated that she would follow up with this concern.

6. The next meeting for the ICTC TAC is scheduled for May 26, 2011 at the IID Water Control

Conference Room at 10:00 a.m.

Meeting adjourned at 9:30 a.m.

16

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SSTAC Minutes 4/20/11

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PHONE: (760) 592-4494

FAX: (760) 592-4497

SOCIAL SERVICES TRANSPORTATION ADVISORY COUNCIL

DRAFT MINUTES

April 20, 2011

Present Voting Attendees:

Mike Hack Consumer (Chair)

Rebecca Sanchez Area Agency on Aging (Vice Chair)

Kathi Williams CTSA – ICTC

Mark Baza CTSA – ICTC

KC Kennedy ARC – Imperial Valley

Ramon Aguirre ARC – Imperial Valley

Michelle Schenck-Soto Imperial County California Children Services (CCS)

Ted Ceasar Imperial Valley College (IVC)

Lorena Arambula San Diego Regional Center (SDRC)

Heddy McNeer Consumer

Pablo Cerda Imperial County Department of Social Services (DSS)

Non-Voting Attendees:

Cristi Lerma ICTC

Jerry Arguelles City of Calexico

David A. Jones Imperial Valley Transit (IVT)

Rosanna Bayon Moore Southern California Association of Governments (SCAG)

Isabel Pacheco Brawley Dial-A-Ride

Adriana Pacheco Brawley Dial-A-Ride

1. Chair Hack called the meeting to order at 10:02 AM. A quorum was present. Introductions were made.

2. Minutes adopted for March 9, 2011. (Ceasar/Sanchez) Motion carried.

3. Response to the FY 2011-12 Findings Letter

- Ms. Williams provided members with 4 attachments. Attachment A was the UTN letter request by

SSTAC for FY 11-12; attachment B was the UTN response letter by SSTAC for FY 10-11;

attachment C was the UTN draft response letter for FY 11-12 and; attachment D was the UTN

“Findings” for FY 11-12. Ms. Williams stated that using the sample in the back up (attachment C),

SSTAC’s responsibility is to respond to the Findings adopted by the Panel. Ms. Williams went over

the formats for both the UTN hearing and the 2nd

meeting. There was some concerns with not

having interpreter services at the second meeting and it was conveyed by the Panel that

simultaneous interpreter services be provided at both the hearing and the 2nd

meeting. There was

discussion in regards to people’s requests and complaints. Mr. Jones stated that he was glad for all

17



the comments and now will be the time to reeducate the drivers. Ms. Williams went over the

Findings with SSTAC. The only change that is being made to the Unmet Transit Needs List for

Fiscal Year 2010-11 will be the addition of “Any routes or trips suspended due to the unavailability

of funds, be re-established once funds become available (re-establish funding for the Brawley,

Calexico, El Centro and Imperial Dial-A-Ride service hours on Saturdays).” Ms. Kennedy had a

concern with the fact that the language was specific to the Saturday hours only and not the hours lost

for weekdays. A motion was made to request a change to the verbiage on the Findings, after review

from the Commission, to “Any routes or trips suspended due to the unavailability of funds, be re-

established once funds become available:

a. Re-establish funding for Brawley, Calexico, El Centro and Imperial Dial-A-Ride service

hours on Saturdays.

b. Re-establish funding for the Brawley, Calexico, El Centro and Imperial Dial-A-Ride

service hours on weekdays.” (Kennedy/Cerda) Motion carried.

- There was further discussion regarding Imperial Valley Transits farebox and what the guidelines on

the Blue and Green Line was. Ms. Williams stated that a blended farebox of 14.5%was adopted in

2010 for the entire system including the Blue and Green Line. Ms. Williams entertained any

feedback on meeting time for next year’s UTN Hearing and if that should be included in the

response letter. A motion was made to add #5 to the attached response letter and should include:

“The Unmet Transit Needs Public Hearing meetings should be preferably held primarily during

weekday daytime hours; and there should be simultaneous translation through interpreters of

English and Spanish at both meetings.” (Cerda/Ceasar) Motion carried. A motion was made to

adopt the response letter as amended. (Cerda/McNeer) Motion carried.

4. CTSA Reports (reports and updates by Ms. Williams and Mr. Baza)

- We have officially relocated. Our new address is 1405 N. Imperial Ave., Suite 1, El Centro CA

92243. We have a new phone number 760-592-4494 and a new website www.imperialctc.org

- The ADA application is updated with our new contact information; please distribute the updated

applications only.

- The IVT and ADA competitive bids were received but have not been scored.

- The Short Range Transit Plan consultants will be conducting stakeholder interviews on May 2, 2011

at out new office between 2 p.m. and 4 p.m. specifically to SSTAC members and social service

agencies.

5. Operator Reports

- Mr. Jones stated that IVT was working on the competitive bid. He also said that the buses recently

had their windows tinted and new Freon will also be installed in all the buses which will increase the

temperature output. A comment card is also being developed that will be available soon. Ridership

on the Blue and Green Line is increasing.

6. General Discussion

- Ms. Bayon Moore stated that Toolbox Tuesdays will be held April 26 (10:00 am – 1:00 pm). The

topic will be “Energy Efficiency Retrofit Programs for Residents, Businesses & City Facilities”

and will be available through video conference at the local SCAG office.

- SCAG General Assembly will be held at the La Quinta Resort and Club from May 5-6, 2011.

- Mr. Ceasar stated that IVC summer sessions were cancelled due to budgetary issues. The college

will be helping students that were counting on summer classes for graduation in May to stay

connected through other colleges that offer online courses. June 9th is the last day of spring

semester.

7. Meeting adjourned at 11:25 a.m.

- The next meeting will be on May 4, 2011. Location To Be Announced.

18

http://www.imperialctc.org/



1405 N. IMPERIAL AVE., SUITE 1


PHONE: (760) 592-4494

FAX: (760) 592-4497

SOCIAL SERVICES TRANSPORTATION ADVISORY COUNCIL

DRAFT MINUTES

May 4, 2011

Present Voting Attendees:

Mike Hack Consumer (Chair)

Rebecca Sanchez Area Agency on Aging (Vice Chair)

Kathi Williams CTSA – ICTC

Cristi Lerma CTSA – ICTC

KC Kennedy ARC – Imperial Valley

Michelle Schenck-Soto Imperial County California Children Services (CCS)

Ted Ceasar Imperial Valley College (IVC)

Heddy McNeer Consumer

Griselda Martinez Imperial County Work Training Center

Non-Voting Attendees:

Jerry Arguelles City of Calexico

David A. Jones Imperial Valley Transit (IVT)

Isabel Pacheco Brawley Dial-A-Ride

Adriana Pacheco Brawley Dial-A-Ride

1. Chair Hack called the meeting to order at 10:10 AM. A quorum was present. Introductions were made.

2. Minutes adopted for April 20, 2011. (Sanchez/Ceasar) Motion carried.

3. CTSA Reports (reports and updates by Ms. Williams)

- The Commission met on April 27, 2011 and reviewed the UTN Findings and the SSTAC response.

The Commissioners agreed to amend the UTN list to include reinstating Dial-A-Ride services for

both weekdays and weekends. If funds become available, the Commission will address this as a

priority. Marketing funding was also in question but the Commission will address it as an

independent item when the budget for FY 2011-12 is adopted.

- The Short Range Transit Plan Stakeholder interviews that were held on May 2, 2011 had good

attendance. The consultant team will return on May 23, 2011for the Bilingual Public Workshop

that will be held at the County Board Chambers from 6 p.m. to 8 p.m. The Bilingual Bus Stop

Workshops will take place on May 24, 2011 beginning at 3rd and Paulin in Calexico and going to

Calipatria, Westmorland, Brawley, IVC and 14th and State Streets in El Centro. There continues to

be significant outreach efforts thus far.

- The FTA 5310 grants were approved at the April Commission meeting. Applicants now need to

submit to Caltrans by May 6, 2011.

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- The new ICTC employee will be on board soon and will be introduced at the next meeting.

- The IVT/ Blue and Green Lines had a record month in March with passenger ridership.

- Ms. Williams asked if there were any questions or comments about the new meeting location.

There was consensus that we would continue to hold the SSTAC meetings at the ICTC offices until

further notice.

4. Operator Reports

- Mr. Jones stated he and the safety manager will be taking courses in Emergency Management

through Caltrans.

- There was a question regarding having an increase in ridership due to the high gas prices. Ms.

Williams responded that in the contract there is a clause for a fuel escalator and it has been used

recently due to the high fee for gas. The question was posed if fares would be increased soon, Ms.

Williams responded that staff will wait for the Short Range Transit Plan to be finalized.

5. General Discussion

- None

6. Meeting adjourned at 10:35 a.m.

- The next meeting will be on June 1, 2011 at the ICTC offices, located at 1405 N. Imperial Ave.,

Suite 1, El Centro, CA 92243.

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VI. ACTION CALENDAR

A. AWARD OF CONTRACT AGREEMENT FOR

IMPERIAL VALLEY TRANSIT, IMPERIAL

VALLEY TRANSIT BLUE AND GREEN LINES; FY

2011-12 THROUGH 2015-16 TO FIRST TRANSIT

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VI. ACTION CALENDAR

B. AWARD OF CONTRACT AGREEMENT FOR ADA

PARATRANSIT SERVICES; FY 2011-12 THROUGH

2015-16 TO FIRST TRANSIT, INC.

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CHAIR: DAVID BRADSHAW VICE CHAIR: SEDALIA …...E. For the period July 1, 2015 through June 30,...

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