CFS I MPLEMENTATION PCBO 9/30/2010. PR: ANOTHER IMPLEMENTATION ? W HAT IS THIS ONE ABOUT ?
CFS Implementation
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Transcript of CFS Implementation
CFS IMPLEMENTATIONPCBO 9/30/2010
PR: ANOTHER IMPLEMENTATION? WHAT IS THIS ONE ABOUT?
WHAT IS CFS?
CFS = Common Financial System All CSU campus (outside of SDSU) finance
systems will be housed in a single database Cal State San Marcos go live date: April 2011 System-wide go live: July 2011
PR: I AM INTRIGUED, WHAT ARE THE STEPS INVOLVED?
CFS PROJECT TEAM
Alma Mcfarland Barbara Sainz Becky Henwood Bella Newberg Brenda Martin Chris Manese Dan Zorn
Diane Petersen David Taylor Karen Baldyga Liz Rojas Rhyan Rana Shelley Wicka Travis Honeycutt
PR: THAT IS A GREAT TEAM
MP2 / MP3
MP = Maintenance Pack Part of the CMS common code initiative to
prepare campuses for CFS Goal is to eliminate all campus mods and
utilize only baseline processes and reports
PR: SOUNDS COMPLICATED, LET ME MAP THIS OUT
MP MODS IN PRODUCTION
Chargeback Journal Upload Auto Invoicing (formerly Reimbursed
Activities) Billing Upload CFS Procard (US Bank)
CHARGEBACK
CSU Administer Integration CSU Chargebacks Speedchart
EXPENDITURE TRANSFER FORM
Located on the FAS Forms website: http://www.csusm.edu/fas/fasforms.html
CAL STATE SAN MARCOS EXPENDITURE TRANSFER REQUEST FORME-MAIL to [email protected]
Actg Office Use Only Journal ID or Voucher ID
Journal Date
DR =
0.00
CR =
0.00
NET= 0.00
User Request Criteria Orig Dept: CC: Date Vendor
NameVoucher
IDOriginal
Journal IDSource
Auth: Via: Ref:
Desc:
Account Fund Dept Program Class Project Scenario Line Description Stat Code Stat Amt Line Ref Amount
AUTO INVOICE – CUSTOMER LOOKUP Billing CSU Billing AI Chartfield to
Customer Map
BILLING UPLOAD SPREADSHEET
Located on the FAS Forms website: http://www.csusm.edu/fas/fasforms.html
Cal State San Marcos Billing UploadInvoice Request Form
DR = 0 CR = 0 NET= 0 Request Criteria Orig Dept: .CC:
Date Business Unit Bill Type Default Rev Dist ID Prepared By: Via: Description:
CUSTOMER_ID ADDRESS_SEQ_NUM IDENTIFIER LINE_DESCR AMOUNT ACCOUNT FUND DEPTID PROGRAM PROJECT CLASS AR_DST_ID NOTES(max 254 characters)
CFS PROCARD (US BANK)
CSU Procard Use & Inquiry Procard Adjustment
CFS PROCARD (US BANK)
MODS GOING INTO PRODUCTION SOON
Req to check email notification Fiscal Authority
PR: EH, DOESN’T SOUND TOO BAD TO ME, WHAT ELSE CHANGES?
REPORTING CHANGES
CFS Data Warehouse Web based reporting Easy access to drill into data (no process
scheduling) Nightly refresh cycle
PR: REPORTING CHANGES? WHAT DOES THIS LOOK LIKE?
REPORT EXAMPLE - DEPT
REPORT EXAMPLE – CLASS CODE
PR: I SEE WHAT YOU DID THERE, WHAT IS THE TIMELINE?
IMPORTANT DATES
Pass 1: October 4 – November 5 Pass 2: November 8 – December 10 Performance Testing: January 3 – February 11 Acceptance Testing: January 3 – March 4 End User Training: March / April 2011 Move to production – April 2011
PR GIVES CFS THE BIG THUMBS UP!
ANY QUESTIONS?