CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of...
-
Upload
myles-stafford -
Category
Documents
-
view
214 -
download
0
Transcript of CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of...
![Page 1: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/1.jpg)
CFIS Reports Training
OJFSDA Conference, June 2009
Office of Fiscal & Monitoring Services
Bureau of County Finance & Technical Assistance
![Page 2: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/2.jpg)
Agenda
CFIS reports
Configuration Files
SFY 2009 Year-end Reminders
![Page 3: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/3.jpg)
CFIS Reports
1.A - Statement of Financial Mapping
1.C – Statement of Cost Pool Mapping
1.D – Statement of Net Expenditures by Source
![Page 4: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/4.jpg)
CFIS Reports
1.F – Statement of Expenditure Reconciliation
CFIS Ledger Over/Under Reconciliation
CFIS Budget and Actual Allocated Expenditures Report
![Page 5: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/5.jpg)
1.A -Statement of Financial Mapping
Quarterly
Unallocated Expenditures
Details from 2750, 2820, 2827
Sorted by project then account code
![Page 6: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/6.jpg)
1.A -Statement of Financial Mapping
Best Practices
The 1.A report’s monthly total amount agrees with the Monthly Financial Reports.
This report is a good place to look for raw data entry details like transfers, NRB receipts/expenditures
![Page 7: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/7.jpg)
1.C-Statement of Cost Pool Mapping
Quarterly
Details cost pools
Provides FTE %
Shows RMS statistics, program & activity codes
IM and SS Allocated Shared cost % is same as IM Combined and SS Apportioned %
![Page 8: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/8.jpg)
1.C-Statement of Cost Pool Mapping
No 1.C report for PCSA agencies combined with CDJFS
No 1.C report for WIA agencies combined with CDFJS
RMS no longer allocated at the state level
![Page 9: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/9.jpg)
1.C-Statement of Cost Pool Mapping
Best Practices
Check for FTE percentages and RMS statistics – if none exist, make sure correct quarter was uploaded
Changes made to RMS statistics – re-allocate and re-upload
Each month, re-allocate and re-upload the first month of every quarter after entering new RMS
![Page 10: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/10.jpg)
1.DStatement of Net Expenditures by Source
Quarterly
Combines 1.A and 1.C reports
By fund, then Project and Account Code
Shows both Direct & RMS expenditures
RMS distinguished by “IM” or “SS”
![Page 11: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/11.jpg)
1.DStatement of Net Expenditures by Source
Best Practices
Used to find Post Allocated Adjustment detail
This is a good place to find CSEA transfer, WIA RMS, Mandated Share Deposits, and Child Welfare Services
Details Non-reimbursable expenditures categories
![Page 12: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/12.jpg)
1.F - State Expenditure Reconciliation
Quarterly
Re-caps the 1.D report by Federal, State, and Local Components
![Page 13: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/13.jpg)
1.F - State Expenditure Reconciliation
Best Practices
The QuIC+ Expenditure Reconciliation Detail report is a recommended option for deltas.
![Page 14: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/14.jpg)
CFIS Ledger Over/Under Reconciliation
Cumulative SFY report
Uses “Voucher Accounting Date” – Date draw is requested
By Quarter: Jan - Mar (Q3)
![Page 15: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/15.jpg)
CFIS Ledger Over/Under Reconciliation
3 Sections:
State provided information: Budget Reference, Grant Project, Fund, Budget Amount
County Activity: Draw Amount, Expenditures, Revenue, Linked Adjustments
Calculations: Potential Reimbursement, Ceiling Excess, Cash Adjustment, Over/Under
![Page 16: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/16.jpg)
CFIS Ledger Over/Under Reconciliation
The over/under calculationThe over/under calculation:
Potential Reimbursement amount
- ceiling excess
- draws
= over/under amount
![Page 17: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/17.jpg)
CFIS Ledger Over/Under Reconciliation
Expenditure Linked Adjustments
Post-allocated Adjustments
County adjustments or configuration file
Mandated Share reduction
Only Expenditure Reimbursable Amounts shown
May not always be zero due to NRB & Mandated Share
![Page 18: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/18.jpg)
CFIS Ledger Over/Under Reconciliation
Non-Reimbursable Expenditures include the following:
NRB expenditures NRB receipts Children Services Transfer WIA Transfer CSEA Shared Transfer State Advances
Beginning with the Quarter 3 (Jan – March) these categories willbe separated.
![Page 19: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/19.jpg)
CFIS Ledger Over/Under Reconciliation
Best Practice
When a funding source is in ceiling excess, check the possibility of these expenditures being allowable under another funding source through the manual linkage process.
![Page 20: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/20.jpg)
CFIS Budget & Actual Allocated Expenditures
Cumulative SFY report
Provides a budget balance
![Page 21: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/21.jpg)
Configuration Files
Configuration files include adjustments from the following:
Certification of Funds
Certification of Local Match
Form 2713 Retroactive coding adjustments
![Page 22: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/22.jpg)
SFY 2009 Year-End Reminders Re-process allocations and re-upload all three months of
the quarter for every subset before quarter close
Check View Monthly Summary Screen for deltas
Submission of the Certification of Funds by the deadline is critical to ensuring expenditures are reported in the applicable quarter.
Any cost pool, RMS, or FTE change will affect the Certification of Funds
![Page 23: CFIS Reports Training OJFSDA Conference, June 2009 Office of Fiscal & Monitoring Services Bureau of County Finance & Technical Assistance.](https://reader035.fdocuments.us/reader035/viewer/2022062517/56649e8a5503460f94b8f4af/html5/thumbnails/23.jpg)
CFIS Reports Training
QUESTIONS & ANSWERS